**Trustees' Annual Report for the period** Period start date Period end date **01 02 2024 31 01 2025 From To** ## Section A Reference and administration details **Charity name** Tavistock Community Sensory Garden **Other names charity is known by Registered charity number (if any)** 1184695 **Charity's principal address** 8 Peryn Road Tavistock Devon **Postcode PL19 8LP** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||HarrySmith|Chair||| ||Richard Jones|Vice Chair||| ||Stephen Lake|Secretary||| ||Kevin Turner|Treasurer||| ||Robert Smith|Head Gardener||| ||Lynn Roddy|||| ||Annette Sharpe|||| ||Hywel Edwards|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) New Trustees are elected by a majority vote of the current trustees. Trustee selection methods - (eg. trust, association, company) (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; New Trustees with no previous experience are signposted to the appropriate Charity Commission publications. The Board of Trustees act independently of any other organisation. - relationship with any related parties; - Being a public space, on-going anti-social behaviour is an area of - • trustees’ consideration of concern and every opportunity taken to mitigate risks to the public. - major risks and the system The Town Council is responsible for the health and maintenance of the - and procedures to manage trees within the Garden. them. ## **Section C Objectives and activities** To promote for the benefit of the inhabitants of Tavistock and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason **Summary of the objects of the** of their youth, age, infirmity or disablement, financial hardship or social **charity set out in its** and economic circumstances or for the public at large in the interests of **governing document** social welfare and with the object of improving the conditions of life of the said inhabitants. March **2012** **TAR** 2 The Garden was available for public access between sunrise and sunset every day. The Trustees continue to reflect on all aspects of the Garden to ensure the on-going provision of safe and enjoyable surroundings. ## In addition: - Tavistock Area Support Services (1129175) and the local Memory Cafe make regular use of the Garden for visits by various groups including those suffering as a result of a stroke and dementia. These visits are supervised by their own staff and volunteers. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Individuals on the autistic spectrum have made use of the Garden under one to one supervision. - Local U3A Groups use the Petanque Court on a regular basis to extend and enhance the social and physical well-being of their members. A Tia chi group also uses the open space. - Groups of primary school children, under teacher supervision, have been invited to visit the raised beds within the Garden to help them appreciate the health benefits of eating freshly grown produce. - The Trustees have regard to the guidance issued by the Charity Commission on public benefit. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. The Charity appointed Robert Smith to be the new Head Gardener during the period following the retirement of Sally Whitfield. The Trustees continued to be supported by a small number of dedicated volunteers to help to develop and maintain the Garden. The CIO was pleased to receive a substantial grant from a local Masonic Lodge which closed. Together with a grant from the Co-op Community Fund, these funds were used towards the construction of a new large raised bed. The majority of the Trustees have also helped in the Garden in addition to their other areas of responsibility e.g. fund raising, secretarial and promotional activities. The annual Garden Party was again help in 2024 and received a good level of support from the Friends and general public. The Trustees again ran a stall at the Town’s annual Country Garden Show in May although the Town’s Dickensian Evening was cancelled due to poor weather. These initiatives all helped to raise modest sums but also increase the awareness of the Charity to local people. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Garden is available for public access every day providing another open space for people to exercise and meet in the open air. Two ‘treasure hunts were run for children in December and Easter to encourage families into the garden where especially younger children can see a full range of plants and experience some of the five senses present in the Garden at different times of the year. March **2012** **TAR** 4 ## **Section E Financial review** The Trustees aim to retain cash reserves to the equivalent of 5 years of **Brief statement of the** annual expenditure to cover on-going maintenance of the Garden as well **charity’s policy on reserves** as other overheads e.g. insurance costs. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); In addition to the annual subscriptions received from the Friends of the Garden, donations are requested from visitors to the annual Summer Garden Party. Greetings cards and small gifts are also sold at the events mentioned above. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**_R P Jones_
_K Turner_
**Full name(s)**Richard Jones
Kevin Turner
**Position (eg Secretary, Chair,**
**etc)**
Trustee
Treasurer
**Date**24.11.2025|_R P Jones_|_R P Jones_|_K Turner_|_K Turner_|| |---|---|---|---|---|---| ||||Kevin Turner||| |||Trustee||Treasurer|| |||24.11.2025|||| |||24.11.2025|||| March **2012** **TAR** 5 CHARITY COMMISSIO | FOR ENGLAND ANO WALE TAVISTOCK COMMUNTfY SENSORY G*ADEN 118469S Receipts and payments accounts CC16a For the period from 1.2.2024 To 31.1.2025 Section A Receipts and payments Unre6trictèd fvnds Restrtrcted nd• Endowfflenl funds Toial funds Lalt ￿•r l• th• ¢ Al Rec•5 MorchAnise Sales Frtsnds Subs Donation5 and okn•r SwnJor8 Gran Inter951 rqcDivqd Grfl Aid 153 315 4341 315 S,341 Z30 1.249 J13 2.gsj J2• totsl (Gross inc(Nne for ARJ A2 A•#•t •nd Invo•im•nt Ml•$. (••• ¢abl•l. 1.076 Sub total 7,059 7,059 6.Q76 A3P •nts Pnnijn Gardon Labovr Euuipm•nt Hir• P$tsnque work$ PIOn￿n9 and Sundn Srrt>nNJrNd Iterns O[[￿•, InJurBnL*¥nd Mrrin and Prprno $07 940 8.037 895 141 1,202 Sub total 8.015 B.015 3,696 A4 A•J•t and In¥￿tmOnt purehag0•.18w tsbhl Sub tot*1 8.01S 1.015 3,698 Net of re¢elpts/(payments) A5 Translerj b•tw•en fvnds A6 Cash funds 108t y•ar end Cash funds th1$ year end 956 956 2,380 956 950 2,380 CCXX Rl accoultts ISSI 2411112025 Section B Statement of assets and liabilities at the end of the period Unrestricted lunds Restricted fund* Endowment fund$ to n¢•r¢st£ lo neJveAI £ 81 Cash fund8 21Jy Totsl ￿$b 24.861 fvnds lunds lund8 to nMY••t£ tOT*l*h ¢ib• on•1 vhl¢h 84 A•80ts r•tsln•d for th• charlty'• own us• towh*h lkn•n du• B5 Llablllties Signd by or iwY> tru81e8S C b¢h81fof 81 the trustees abjre Pilni Namg roval Kevin furr I2￿￿￿-25 CCXX R2 ISSI 2411112025 Tavlstock Community Sensory Garden Income and Ewndr¢ure Account lor the ￿rfod 1st F•brw 2024to 31st January 20Z5 Income & Expendlture •t Ji ¥•) 2015 E152 50 £3is ( (5162 $6 £40( £0. É13D.Lt+ Er(aDd￿ Sa*5 E2)0.(Xl £LC46.24 E313.41 £o.fy) f is1.￿) £2.952.89 £11 É369.JJ Jnd Ot1￿ inCOM Grints PLUwue Jalt Gwin8 Gitt Aid Inttlest RtttsY•d £484 E329 15 ,79K50 M.In.95 Mtterials L•bGur Ètyipmeni El.12a.46 Eofyj Eé.05667 £O.L*) io.c f6.V)6.67 fxp¢ndk¥r•. G•n•r•l PTiniini Proft￿l￿nI 1939.13 fo. f455 18 E746.50 fQ.IXI f 361 91 0.$7 (60.40 £566.89 fo.fyj £147.60 fB95.62 Planiini & gJnér• Vtyunteer F¥ponses Swnwed If*nS Olli(o. lnSur*tt&Adr￿ Sumu 8ank Charys f285.39 1.5 £fj2.￿ É1.958.$5 15.jl B•nk Account rncorKllS•t5 OF•nlry A•J•nG• Add I￿0￿ A¢¢•urtt (•¥nt 2 É3J41.42 fb.IIP95 t4U. le￿￿￿¢*nditUt* F&015 31 Trinslers +1- ÉlOj￿TrA1 Élom) 350 £913.50 ciojw f4.IKIJ.ryJ f4.558.18 ).th) J&¥ IIOJOS.M ÉIOJD5 £554.99 £IO.IY7AI £3￿7.￿ EO.C•) U.1$7.n to.w ÉU9LJ4 less Chequesl St•rdlw C*derstD plus(beoues ￿j1$tal￿j5￿1 0oiiry•alant•s AEwrt Feknwry 1111$ f.1.467.72 LJ9134 £10.￿1. £lO,L￿.c(1 L•SS Inl•l•Sl l•nce5 on Acc(wnt a￿?.n fiOAD) ." Kedin Vu on T￿3$￿tyr 2025 2024 Savlngs account Cuffent account Cash In H&KI 21,39434 22,570.37 3,467.72 3,248.42 0.00 24,862.06 25.818.79 Capital Accourt Balance brtXKJht f(Yward l February 2024 (DeficltllSurpl￿ for the year to 31 Januwy 2025 25,818.79 (956.73) 23.438 54 2.380.25 8alarKe Carr￿ fward 31st JaTh￿ry 2025 elng: Vnrestrlcted funds 24,862.06 25,818,79 25,818. These attounts have been prepwwj from all reknrt recr￿d5 and Inlc*MaUC￿ In the forn ￿ rKeltys Foynkrts. No Kcount of accruals ha5 been rywde. Ind•p•nd•nt Examln*tlon I have examined the ac￿nts and confirrn that they are kn accorda￿e with the books and recorfls of the TavistcKk CGmmunlty Sengjry Gan*n. Mélon Ak+xk BA FCA 14 June 2025