## **Trustees' Annual Report for the period** Period start date Period end date **01 02 2023 31 01 2024 To** **From** ## Section A Reference and administration details **Charity name** Tavistock Community Sensory Garden **Other names charity is known by Registered charity number (if any)** 1184695 **Charity's principal address** 8 Peryn Road |
8 Peryn Road|
8 Peryn Road| |---|---| ||| |Tavistock|| |Devon|| |**Postcode**|**PL19 8LP**| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Richard Jones|Chair||| ||HarrySmith|Vice Chair||| ||Stephen Lake|Secretary||| ||Kevin Turner|Treasurer||| ||SallyWhitfield|Head Gardener||| ||Lynn Roddy|||| ||Annette Sharpe|||| ||Robert Smith|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) New Trustees are elected by a majority vote of the current trustees. Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - New Trustees with no previous experience are signposted to the appropria - • Charity Commission publications. policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The Board of Trustees act independently of any other organisation. - relationship with any related parties; - Being a public space, on-going anti-social behaviour is an area of - • trustees’ consideration of concern and every opportunity taken to mitigate risks to the public. - major risks and the system The Town Council is responsible for the trees surrounding the Garden. - and procedures to manage them. ## **Section C Objectives and activities** To promote for the benefit of the inhabitants of Tavistock and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason **Summary of the objects of the** of their youth, age, infirmity or disablement, financial hardship or social **charity set out in its** and economic circumstances or for the public at large in the interests of **governing document** social welfare and with the object of improving the conditions of life of the said inhabitants. **TAR** March **2012** 2 The Garden was available for public access between sunrise and sunset every day. The Trustees continue to reflect on all aspects of the Garden to ensure the on-going provision of safe and enjoyable surroundings. ## In addition: - Tavistock Area Support Services (1129175) and the local Memory Cafe make regular use of the Garden for visits by various groups including those suffering as a result of a stroke and dementia. These visits are supervised by their own staff and volunteers. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Individuals on the autistic spectrum have made use of the Garden under one to one supervision. - Local U3A Groups use the Petanque Court on a regular basis to extend and enhance the social and physical well-being of their members. - Groups of primary school children, under teacher supervision, have been introduced to the raised beds within the Garden and advised on the health benefits of eating freshly grown produce. - The Trustees have regard to the guidance issued by the Charity Commission on public benefit. ## **Additional details of objectives and activities (Optional information)** The Charity’s Head Gardener has again been supported by a small number of dedicated volunteers to help to develop and maintain the Garden. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. The CIO was pleased to again receive a grant from the Co-op Community Fund to go towards the construction of a new large raised bed later in 2024. The majority of the Trustees have also helped in the Garden in addition to their other areas of responsibility e.g. fund raising, promotional activities and administration tasks. The annual Garden Party was again help in 2023 and received a good level of support from the Friends and general public. The Trustees again ran a stall at the Town’s annual Country Garden Show in May and the Dickensian Evening ‘street fayre’ held every year in December. These initiatives all helped to increase the awareness of the Charity to local people. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Garden is available for public access every day providing another open space for people to exercise and meet in the open air. Two ‘treasure hunts were run for children in December and Easter to encourage families into the garden where especially younger children can see a full range of plants and experience some of the five senses present in the Garden at different times of the year. **TAR** March **2012** 4 ## **Section E Financial review** The Trustees aim to retain cash reserves to the equivalent of 5 years of **Brief statement of the** annual expenditure to cover on-going maintenance of the Garden as well **charity’s policy on reserves** as other overheads e.g. insurance costs. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); In addition to the annual subscriptions received from the Friends of the Garden, donations are requested from visitors to the annual Summer Garden Party. Greetings cards and small gifts are also sold at the events mentioned above. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|_R P Jones_|_K Turner_| |---|---|---| ||Richard Jones|Kevin Turner| ||
Chair|Treasurer| ||29.11.2024|| ||29.11.2024|| **TAR** March **2012** 5 CHARITY COMMIS510 FOR ETrIGI ANO ANO WALI 1114695 Receipts and payments accounts Foi t￿ p¢fiod CC16a To 122023 31 1.2024 Section A Receipts and payments Unrestrict•d fund• RestriGi•d Tot41 lund• L••t yw A1 R•c•b 4fcn#nis8 5819$ FneDfjs Svbs DonaTron> aTh4 Sponws Giant8 IntSfg11 rec*¥*i Gift 2X* 1,249 J13 J13 2,963 210 tot•llGrv$s income lor AR) 4ml A2 A*••t and Inv••tm•nt ulm. Sub ￿tal 4,134 A3 P• m•nt• 874 1.072 Gartten MMen•ls L8b I,ia• PEl•n e work* pl¥rt￿9 end Sun¢ii•s Sponsored Items Offlc* IniurirK• and ￿lMin 1,202 1.202 717 Sub total 4.•27 A4 ￿••1 •nd Invwlm•nt wrchaw, l•w t•bl•l Sub total Net of rnc*ts/(paym•ntsJ AO Tffansf•rn betw•en lurtd* A6 Cagh lund$ lut y•ar end Cash fvnds thls year end 93 CCXK Rl wcwnls (SSI 0910212024 Section B Statement of assets and liabilities at the end of the period Unf*&trtct•d fund# R•suiciad funds fvnd¥ to ¢ B1 Ca•h funds 3,241 Total cash funds 25,818 RoBtrirt4d fvnd• amt£ Endowm•nt funds lundB TO ritr*i•ii E B3 Snv••tm•nt ••••t• co￿{￿￿*b￿￿) 84 A•s•t• fgtaln•d lor th• charlty's own u•0 Fund to ¥th*h 85 Llabllltl•s by one or Iwsiw r aff of am the truslees Dat• of r¢wal n•KKe CCXX R2 8ccwnts ISSI 09A12r2024 Tavlsto¢k Communlty Sensory Garden Balance Sheet at at 31st January 2024 2024 2023 Assets ll8s account I Savlngs account 2 Savln8s account 3 Current accou￿t Cash in Hand 2.570.37 io.(m. io.(Ko. 3.248.42 20,466.27 2,972.27 Net Assetts 25.818.79 23.438.54 Capltal Account alance brou8ht tO￿ard l February Surplu5/Deflclt for the ￿aT 23A38.54 2,380.25 Z3,531.24 .92.70 25,818.79 23.438.54 Beln£ Unreslrkled funds 25,818.79 23,438.54 25￿18.79 Z3.438.54 These accounts have been prepared frorn all relevant recvrds and Informatlon in the form of recelpt5 and gayments, No account of accrvals has been made. Independent Exarnlnatlon I have examined the accounts and ¢￿film that they are In accordance with the books and record5 of the Tawstiock Cornmunity Sensory Garden. AndrewAlwrk 8A Ill¢*ns) FCA AOI 14 14vrtthberZOZ4 Tavistock Community Sensory Garden Income and Expenditure Account for the year ended 31st January 2W24 2024 2023 Income Mercandlse Sales Frlend Subs Donations and other income Sponsors Grants 681.85 230.IJ) 1,086.24 313.41 640.85 380. 2,260.92 ioo.(x) I,(w.rJ). t- 11 Petangu¢ Cowop Just Giving Glft Aid Interest Recelved Total Incom• 1si.oa 2,952.89 IL98 369.13 279.67 6.076.17 397.26 55.45 4834A8 Expendlture Materfals Labour Equipment Hire Prlntin8 and Promotlons Petanque Plantlng & Sundrles Volunteer Expenses Sponsored Items Offlce. Insurance & Admin Bank Char8es Sum Up Tot41 Expondi¢ur¢ 1,128.46 1,871.66 685,(10 939.83 673,77 0.00 767.48 455.18 746,50 364.98 866.74 62.CK) 0.53 4,927.18 0.57 3.695.9Z Net Surplus/{Defklt) for the peflod 2,380.25 (92.70 Ta￿Stc(k Community 5erNiry Gard2n Income and Exp•ndlluie Att(Mnt lortht period tst Febftory 2023 to JlsfJ•N•ry 1024 £WQ15 E68125 Frknd S￿S Donaiioqi and otherhKoffl• EIKQ91 UJJ86.24 £irii(O E313.41 Éo GraTrts P•i•Thqu¢ Jurt G*A GIft￿th iffletest f397.26 [11.98 4Thoy t%rAJO Maierials bDur f4urprn•nt Hir• 11￿?1.56 fl.l?4.46 10. ÉOA) £1.12&46 Prlntiw Iné Pioffrtrl PetingUE PldThtlw & Swdrles £67&77 ujryj £767A8 £455.11 (Q.Tr) Él￿.$0 Éa(K) aX74 f364.91 £0.53 É0.57 £6L £(Q.40 EIS67.46 t4J1¥.￿ É4695.92 Sp2n%orod hms 9￿m￿P 8*r+kChèrys £0 •lJuryIu￿D￿7¢￿lui th•pwkwl B•nk Account rnc•nelll*lon UJ72.27 f5.796.SQ 76&77 3.695 92 £5,072 85 Add IncDfr• 71A7 £lQ.74).91 L•va L%J*nditur* Tr4nslw7 +1- 171bSW ÉIOm)m Plw £IOJXII.t £i,iU.46 I>￿j Mlnus £10m.￿ Pl¥b fZJIUJ7 L+Sl Ch•JuM15ur4wOvderLwr.*ar fO.fy) Le55 thwy ￿tsta￿d1*Y lor1h￿LeS £ts tIJ7037 24ft.42 £2J7U37 8alan¢ès on A¢