## **Trustees' Annual Report for the period** Period start date Period end date **01 02 2022 31 01 2023 To** **From** ## Section A Reference and administration details **Charity name** Tavistock Community Sensory Garden **Other names charity is known by Registered charity number (if any)** 1184695 ||| |---|---| |
8 Peryn Road|| |Tavistock|| |Devon|| |**Postcode**|**PL19 8LP**| **Charity's principal address** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Richard Jones|Chair||| ||HarrySmith|Vice Chair||| ||Stephen Lake|Secretary||| ||Kevin Turner|Treasurer||| ||SallyWhitfield|Head Gardener||| ||Graham Parker|||| ||Lynn Roddy|||| ||Annette Sharpe|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) New Trustees are elected by a majority of the current trustees. Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - New Trustees with no previous experience are signposted to the appropria - • Charity Commission publications. policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The Board of Trustees act independently of any other organisation. - relationship with any related parties; - Being a public space, on-going anti-social behaviour is an area of - • trustees’ consideration of concern and every opportunity taken to mitigate risks to the public. - major risks and the system The Town Council is responsible for the trees surrounding the Garden. - and procedures to manage them. ## **Section C Objectives and activities** To promote for the benefit of the inhabitants of Tavistock and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason **Summary of the objects of the** of their youth, age, infirmity or disablement, financial hardship or social **charity set out in its** and economic circumstances or for the public at large in the interests of **governing document** social welfare and with the object of improving the conditions of life of the said inhabitants. **TAR** March **2012** 2 The Garden was available for public access between sunrise and sunset every day. The Trustees continue to reflect on all aspects of the Garden to ensure the on-going provision of safe and enjoyable surroundings. ## In addition: - Tavistock Area Support Services (1129175) and the local Memory Cafe make regular use of the Garden for visits by various groups including those suffering as a result of a stroke and dementia. These visits are supervised by their own staff and volunteers. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Individuals on the autistic spectrum have made use of the Garden under one to one supervision. - Tavistock U3A Group uses the Petanque Court on a regular basis to extend and enhance the social and physical well-being of its members. - Groups of primary school children, under teacher supervision, have been introduced to the vegetable area within the Garden and advised on the health benefits of eating freshly grown produce. - The Trustees have regard to the guidance issued by the Charity Commission on public benefit. ## **Additional details of objectives and activities (Optional information)** The Charity’s Head Gardener has again been supported by a small number of dedicated volunteers to help to develop and maintain the Garden. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; During the year, local businesses contributed their expertise and funds to help refurbish the main garden shed installing a new kitchen sink and water heater. At the same time the shed floor was repaired and improved lighting installed. The Trustees have also worked in the Garden as well as on fund raising and promotional activities to increase the awareness of the Charity to local people. The annual Garden Party resumed in 2022 and received a good level of support from the Friends and general public. - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Garden was made available for public access every day during the second year of the Covid pandemic thereby providing another open space for people to exercise and meet in the open air when permitted to do so. In addition to the summer Garden Party, the charity had a promotional presence at the Country Show in May and the town’s Dickensian evening in December which was followed by a successful Christmas Carol Concert. Two ‘treasure hunts were run for children in December and Easter in an attempt to encourage families into the garden where younger children can see a full range of plants and experience some of the five senses present in the Garden at different times of the year. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Trustees aim to retain cash reserves to the equivalent of 5 years of annual expenditure to cover on-going maintenance of the Garden as well as other overheads e.g. insurance costs. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); In addition to the annual subscriptions received from the Friends of the Garden, donations are requested from visitors to the annual Summer Garden Party and Christmas Carol Concert. In addition, greetings cards and small gifts are also sold at these events and at the Town’s annual Country Garden Show in May and Dickensian Evening street fayre in December. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|_R P Jones_|_K Turner_| |---|---|---| ||Richard Jones|Kevin Turner| ||
Chair|Treasurer| ||27.11.2023|| ||27.11.2023|| **TAR** March **2012** 5 Tavistock Community Sensory Garden Balance Sheet at at 31st January 2023 2023 2022 Assets Savings account cur￿ nt account Cash in Hand 20,466.27 2,972.27 21442.48 2088.76 Net Assetts 23,438.54 23,531.24 Capital Account Balancè brought forward i February SurpluslDeficit for the year 23,531.24 -92.70 20765.08 2,766.16 23,438.54 23,531.24 Belng Unrestrltted funds 23,438.54 23.531.24 23,438 54 23,531.24 These account5 have been prepared from all relevant records and InformatSon in the form of recelpts and payments. No account ofaccruals has been made. Independent Examlnatlon I have examined the accounts and conflm that they are in accordance with the book5 and records of the Tavlstlock Community SensoryGarden. AndrewAkockBA (Honsj FCA ACII 09 No￿be1 2023 Tavistock Community Sensory Garden Balance Sheet at at 31st January 2023 2023 2022 Assets Sawngs account Current account Cash in Hand 20.466.27 2.972.27 21442,48 2088.76 Net Assetts 23.438.54 23,531.24 Capital Account Balance brought forward l Febfuary SurpluslDelicii for the year 23.531.24 -92.70 20765.08 2,766.16 23,438.54 23,531.24 Belng Unrestrltted funds 23,438.54 23,531.24 23,438.54 23,531.24 These accounts have been prepared from all relevant records and informotion in the form of receipts and payments. No account of accrnals has been rnade. Independent Examlnation I have examined the account5 and confirm that they are in accordance with the book5 and records of the Tavi5tiock Community Sensory Garden. Andrew ck BA (Honsj FCA ACII 09No¥tmber2023