## **Trustees' Annual Report for the period** Period start date Period end date **01 02 2021 31 01 2022 To** **From** ## Section A Reference and administration details **Charity name** Tavistock Community Sensory Garden **Other names charity is known by Registered charity number (if any)** 1184695 **Charity's principal address** 8 Peryn Road Tavistock Devon **Postcode PL19 8LP** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Richard Jones|Chair||| ||HarrySmith|Vice Chair||| ||Stephen Lake|Secretary||| ||Kevin Turner|Treasurer||| ||SallyWhitfield|Head Gardener||| ||Graham Parker|||| ||John Noblet|||| ||Paul Blowey|||| ||Lynn Roddy||07.06.21 to 31.01.22|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) New Trustees are elected by a majority of the current trustees. Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - New Trustees with no previous experience are signposted to the appropria - • Charity Commission publications. policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The Board of Trustees act independently of any other organisation. - relationship with any related parties; - Being a public space, on-going anti-social behaviour is an area of - • trustees’ consideration of concern and every opportunity taken to mitigate risks to the public. - major risks and the system The Town Council is responsible for the trees surrounding the Garden. - and procedures to manage them. ## **Section C Objectives and activities** To promote for the benefit of the inhabitants of Tavistock and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason **Summary of the objects of the** of their youth, age, infirmity or disablement, financial hardship or social **charity set out in its** and economic circumstances or for the public at large in the interests of **governing document** social welfare and with the object of improving the conditions of life of the said inhabitants. **TAR** March **2012** 2 The Garden was available for public access between sunrise and sunset every day. The Trustees continue to reflect on all aspects of the Garden to ensure the on-going provision of safe and enjoyable surroundings. In addition: - Tavistock Area Support Services (1129175) and the local Memory Cafe make regular use of the Garden for visits by various groups including those suffering as a result of a stroke and dementia. These visits are supervised by their own staff and volunteers. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Individuals on the autistic spectrum have made use of the Garden under one to one supervision. - Tavistock U3A Group uses the Petanque Court on a regular basis to extend and enhance the social and physical well-being of its members. - Groups of primary school children, under teacher supervision, have been introduced to the vegetable area within the Garden and advised on the health benefits of eating freshly grown produce. - The Trustees have regard to the guidance issued by the Charity Commission on public benefit. ## **Additional details of objectives and activities (Optional information)** The Charity’s Head Gardener has again been supported by a small number of dedicated volunteers to help to develop and maintain the Garden. The Trustees have also worked in the Garden as well as on fund raising and promotional activities to increase the awareness of the Charity to local people. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Garden was made available for public access every day during the second year of the Covid pandemic thereby providing another open space for people to exercise and meet in the open air when permitted to do so. Replacement of the uneven pathway through the Garden and connecting the Garden to the Bowling Club was completed. Additional planting was undertaken and a new tool shed purchased with funds donated by Charitable Giving. A successful Garden Party and Carol Concert were held in July and December 2021 respectively. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Trustees aim to retain cash reserves to the equivalent of 5 years of annual expenditure to cover on-going maintenance of the Garden as well as other overheads e.g. insurance costs. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); In addition to the annual subscriptions received from the Friends of the Garden, donations are requested from visitors to the annual Summer Garden Party and Christmas Carol Concert. In addition, greetings cards and small gifts are also sold at these events and at the Town’s annual Country Garden Show in May and Dickensian Evening street fayre in December. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|_R P Jones_|_K Turner_| |---|---|---| ||Richard Jones|Kevin Turner| ||
Chair|Treasurer| ||28.11.2022|| ||28.11.2022|| **TAR** March **2012** 5 CHARITY COMMISSION FOR fN6LAND AND WALES 1144196 Receipts and payments accounts CC16a For thè perfod To 1.22031 31.1.2tr22 Section A Receipts and payments Unr8strlct•d lund• Restrlctod lund• Endowinent Totsl funds L••1 y￿r A1RK M8rh8ni¥e Salq• Fr￿￿tr Subs Don8bon8 ¢ts Sponwrn 831 300 17 Interest rec•%•0 Grft A* 431 ub tot41(Gmss in6vme for ARJ 10J24 10.324 A2 Au•t and In￿lm•nt Ml••. l••e t•bl•l. ub total 1Q.324 10,324 1.929 A3P* •nts 302 G8fden Matw• Lobour Equiptmm Hirn Petanquew>ffAs Ind Sundn81 Spon8cnd Items Offic•, InwrwrKt and 770 3,321 1S0 754 704 Sub tot•1 6,071 A4 A￿t and InV￿lm*nI purchaM•, l•e• tsblttl Sub total Tot•1 payments 6.078 Net of rnceIp￿(p•yrn￿tsj AS Transf•Ys bgtw•en fund• A6 Caoh funds last yèar •nd Cash funds thls ye•r end 2.716 2.766 2.768 2,7e6 4,147 CCXX R1 ISSI Section B Statement of assets and liabilities at the end of the period lund8 IDrnNr•Bt£ funds funds n••ff••tE 81 Cash fundB Total cash funds 23.631 Unrn•trl¢t•d nd• R•strlct•d lun End0￿￿ent lunds t£ Curr•nt v• Detail$ Funoto Curf•niv•lu• Details Co•t B4 Ass•ts rgtalnod for th• charlty'i own u*• F¥rbttlO Amourrtdu• V*Th•n d Details BS Llabllltl Svjned by on• ¢r rrt mistw aff of all the trustees Dato of int Nam Kew"n Tur CCXX R2 wxmta ISSI 25110r2022 Tavistock Community Sensory Garden Income & Empendlturn Mercandlsp Sth5 Friend Subs Donations andotherlncomE Spon5t¥r5 Grants co.op JustGlvln8 GIft￿￿ Interest Rrehed TWI E567.1)) £40J.Q) 70.L)) fO.C•) E350.Tr) £831.(X) £937.96 £625.(YJ £3m3.44 £3.587.84 £9.61 £432.43 £o.(M) AOJ2U8 £225 £0 É17.31 ExpthdllW•. Capital £195756 £770 £5.￿4.54 L4bwr fgulpment Hke £5.164J4 fXpMd￿ur•-qenQlII Prlntln6 ènd Promotlons Petanque Pl•nUn4 & Sun¢trle5 5ponsoied Items Offlce, IrwrJnce &Adrnln £102.48 Éom £2327.71 £149.9J £4(8.40 É45.ryJ £587.41 El.CQ7.40 E753.60 £1393.SO Tot•1 £607& 4￿￿71 Bink Att￿rtt r•tondll•tlon Op•nlry Oalm O Income c*1 uc £1gJ67 £1.92 £897.39 £10.322_28 11319.67 £7,558.04 £3.661.63 Less ExPendI￿r* Tr•n$l•r5+1- IW0712021 2710712021 oimio21 £749.OJ É749.03 £1.5￿ th) £LOM.C £2.%e.ty) £J.587.84 È551,42 E533.44 £307.96 £L(W.DJ ￿2.5￿.(￿) 587.84 £551.42 £533.44 £307.96 0211212021 1311212021 2W1212021 Le55 L•55 C1w¥￿st•ftdlr4 C¥dets to c EO.cv) £IMI.76 Éoc Less theque5 outsiondlryfty £1,￿.76 £0. £21.441.48 IniEr•rt B31anus on Account £2iw io .. ￿@￿￿Turner D•ted Ho Treasurer Tavistock Community Sensory Garden Balance Sheet AS at 31 January 2022 2022 2021 Assets Saviws aCCOlJrnt Current account Cash In Hand 21.442.48 2.¢J88.76 o. 19.867.69 897.39 o.cK) Net Assets 23.531.24 20,765.08 Capltsl Account Balance brought forw4rd l Felxuary Surplus/lDefi¢itl for the year X1.765.08 2.766.16 24.911.79 14.146,71) 23.531.Z4 20.765.08 Being: Unfe5trirted funds 23.531.24 20,76S.OB 23.531.24 20.765.08 These ac(ount5 have been rKepared from all relevant records arrfl Infoimation ID the form of recqlpts and payments. No Kcount of Kriuals has been made. Independent ExafflSnatlon 1 have exambned the account5 and confirm that they are In accordance with the books aftd records of the Tavi5tiock C(Knmunity Sensory Gard￿. AndrnwAkockhU fHonsJ KA Aai 19 O¢tober 2022