## **Trustees' Annual Report for the period** ## **From** Period start date Period end date ## **To** 01 02 2020 31 01 2021 March **2012** **TAR** 1 Section A Reference and administration details **Charity name** Tavistock Community Sensory Garden **Other names charity is known by** **Registered charity number (if any)** 1184695 March **2012** **TAR** 2 ## **Charity's principal address** ## 8 Peryn Road ## Tavistock ## Devon ## **Postcode** **PL19 8LP** ## **Names of the charity trustees who manage the charity** March **2012** **TAR** 3 ## **Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)** Graham Parker Chair Stephen Lake Secretary Richard Jones Treasurer Paul Blowey 1 2 3 4 March **2012** **TAR** 4 5 7 John Noblet 6 Harry Smith Sally Whitfield Annette Sharpe 8 March **2012** **TAR** 5 io li 12 13 TAR March 2012 14 15 16 17 TAR March 2012 18 19 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 8 ## **Names and addresses of advisers (Optional information)** ## **Type of adviser Name Address** March **2012** **TAR** 9 ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** ## Type of governing document (eg. trust deed, constitution) Constitution How the charity is constituted (eg. trust, association, company) Charitable Incorporated Organisation Trustee selection methods (eg. appointed by, elected by) Elected by a majority of the Trustees ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. - A Risk Register and Conflicts of Interest declarations are maintained and reviewed at each meeting of the Trustees. ## **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** To promote for the benefit of the inhabitants of Tavistock and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The Garden was made available for public access between sunrise and sunset every day. March **2012** **TAR** 10 - A group from the local Memory Café with mental health challenges has used the Garden on a regular basis to enjoy the outdoor environment and to stimulate interaction within the Group. - Another local charity for the elderly and infirm, Tavistock Area Support Services (1129175), makes use of the Garden for visits by various groups including those suffering as a result of a stroke and dementia. These visits are supervised by their own staff and volunteers. - The local secondary school has made use of the Petanque Court as part of an introduction to other forms of sport also under teacher direction and supervision. - Although no exchange visits of the local Twinning Association were able to take place in the period a Petanque competition with the French twinning association took place in 2019 to help reinforce the sporting and cultural links that the Town enjoys with its French twin town of Pontivy.. - Tavistock U3A Group uses the Petanque Court on a regular basis to extend and enhance the social and physical well-being of its members. - Groups of primary school children, under teacher supervision, have been introduced to the vegetable area within the Garden and advised on the health benefits of eating fresh produce by representative of the Town’s Community Gardening team. The Trustee have had regard to the guidance issued by the Charity Commission on public benefit. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. - The Charity’s Head Gardener has continued to receive help from a small number of volunteers as well as the Trustees and Friends in the maintenance and development of the Garden. ## Section D Achievements and performance March **2012** **TAR** 11 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The Charity has continued to enhance the planting and layout of the Garden including much hard work to return the Rose Walk to its former glory. The Trustees are grateful to the neighbouring Bowling Club for their on-going cooperation including the supply of electricity and water to The Garden. Due to Covid 19 no Summer Garden Party was held in August 2020 being one of the reasons for a lower level of income in the period. Similarly the annual Carol Concert in December 2020 was also cancelled. Despite periods of ‘lockdown’ the Trustees and volunteers managed to undertake significant works to improve the walkways throughout the Garden. The terms of the Charity’s Licence from Tavistock Town Council were finally agreed In January 2020. ## **Section E Financial review** March **2012** **TAR** 12 **Brief statement of the** As at the year end, the Charity has sufficient cash reserves to **charity’s policy on** sustain its activities for the foreseeable future. **reserves** **Details of any funds** N/A **materially in deficit** ## **Further financial review details (Optional information)** - You **may choose** to include additional information, where relevant about:  the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section G Declaration** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** ## _**R Jones**_ March **2012** **TAR** 13 **Full name(s)** Graham Parker Richard Jones **Position (eg Secretary, Chair, etc)** Chair of Trustees Treasurer **Date** 30.10.2021 March **2012** **TAR** 14 CHARITY COMMISSION FOR ENGLAND AND WALES TAVISTOCK COMMUNrrY SENSORY GARDEN 1184695 Receipts and payments accounts CC16a For thè ￿riod To 1.2.2020 31.1.2021 Section A Receipts and payments Unrestricted funds Restricted Endowment Total funds Last year tothè no¥e•t£ tr)th&iwre¥t£ toth¢ rvrp#t£ tothè neaYest£ A1 Receipts Merchanise Sales FrieNJs Subs tbnaiions and ottrwirKtsme Sponso[5 Grants Interest rtsxved 320 $18 595 17 17 Sub total(Gross incom8 for AR) 3,141 A2 Asset and investment saFes. Ise• tsbl¢l. Sub total 1.929 1.929 3,141 A3 Payments Printing an(1 Pr(Yfiotiw Garden Mtha15 la￿U[ Eouirmrent Hire Petanque y￿kS Planbng and Sundries Swnsorth item5 Offi￿. Insura[￿ JKI A(knin 302 1.958 1.938 3.131 42Q 1.718 1.738 509 1328 15 150 Sub totsl 6.076 6.076 10,224 A4 Asset and Investsnent purchases, (see table) Sub total 6,076 6m6 10.224 Net of receiptsl(paynwnts) A5 Trdnsfèrs between funds A6 Cash funds last year end Cash funds thls yearend 4147 4.147 4.147 4,147 CCXX R1 ac￿nts ISSI 21111r2021 Section B Statement of assets and liabilities at the end of the period Unresthcted funds to rnJre5t£ Restricted funds to r￿feSt£ Endowment funds 3tegones to nearest£ 81 Cash funds HSBC ¢￿￿t￿ HSBC Saw A 19,867 Total cash funds 20.764 Unrestricted funds Restricted fvnds to nearest£ End¢)wm•nt funds to neaTÈSt£ Det341s Fund lo**i¢h Details Costlopuon￿I cunent￿1￿e na tot*h Currentvalue Dtrtèils c*t lswtloMII B4 Assfrts rgtainod for the charity's own uso Fund to wttlch Amounto ona due ional Oetails 85 Liabilities Signed by one ortsw truste85 on behaK of all the trustee5 Date of roval Print Name Rithard Jones 08.03.2021 CCXX P2 8cctyJnts (SSI 2111112021