Hungerford Youth and Community Centre Priory Road Hungerfor d Berkshire RG17 0AL Tel: 01488 685 363 Website: www.hungerford.org.uk ## **Report of the Trustees for the period starting 1 st April 2020 ending 31st March 2021** **Charity Name:** Hungerford youth and Community Centre **Registration number:** 1184692 **Address:** Priory Road **,** Hungerford RG17 0AL ## **Board of Trustees:** Joseph Smart Andy Robinson Derek Alford Charlotte Barr ## **Purpose of Hungerford Youth & Community Centre:** To further or benefit the residents of Hungerford and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the Trustees shall have power: To establish or secure the establishment of a Community Centre and to maintain or manage or co operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects. ## **Achievements and activities:** The objective for this year was to build on the success of the second year of being a registered charity and continue to provide a good venue for Hungerford and its adjoining villages, at an affordable cost. However, due to the COVID Pandemic the Centre closed in March 2020 in line with government guidelines and has remained shut for the majority of the year. The plan for the year was to continue to build our relationships with the people of Hungerford and be a venue of choice for the people. The Centre was very fortunate to continue to receive income from our funders which really enabled the Centre to remain viable and be ready for the young people once the restrictions were lifted as all income from venue hire has ceased. ## **Youth Worker Project:** The Youth Worker project was put on hold due to COVID restrictions. However, the Trustees were keen to use the time to build the project team and ensure the programme was ready to launch once young people could be welcomed back to the Centre. The current Centre manager left on the 9th October 2020 which was a huge blow, but the person in post had added caring responsibilities due COVID and was not able to continue in the role. Adverts to being in a new Centre Manager went out as quickly as possible and we had a new Centre Manager in post by December 2020. The person settled in well but after a few months it became clear that the role was not the right fit for the person and so they resigned and left in February 2021. We are currently out to advert for the next Centre Manager. The Trustees were delighted to appoint a very experienced youth worker in October 2020. However, within a few months the Youth Worker had handed in her notice in December to return to work at a local council which was much closer to home. The adverts for the new Youth Worker are currently out to advert. The Trustees have taken a proactive approach as to why there has been so much staff turnover and we are looking to make sure our inductions and supervision meetings are structured better. Due to work pressures, the current Chair Joe Smart tended his registration in February 2021 which the Trustees accepted. Joe is taking a short leave of absence due to work/life balance but will return as a Trustee later in the year. The Trustees then agreed that Charlie Barr should move in the Chair role. Charlie is the life and soul of the organisation and was one of the founding members. She has held every position over the years and will be a fantastic leader moving forward. **Statement:** Trustees for HYCC take their duties very seriously; they keep at the forefront of their minds at all times the important values and rules outlined in the charity Commission’s guidance on public benefit. ## **Financial review:** The charity’s financial position at the end of the period is sound, with unrestricted cash funds of nearly £7,250 to start the new year. Our main source of income is through grants; we receive ongoing financial support from local charities and from our town council. This year we were successful in securing £45,000 over three years from the National Lottery Fund. We also raise funds through hiring the hall, although we continue to prioritise affordability over profit, in the spirit of our charity’s purpose. Income from hiring the hall was down from £5,700 in 2019/20 to barely £900 in 2010/21, due to Covid closures. However, previously agreed grants have been honoured and, combined with careful management of funds, we have been able to increase our reserves by £17,500 as stipulated in our constitution: Our policy is to reserve the equivalent of six months’ outgoings in case of unforeseen hardship, this currently stands at the required amount of six months’ reserves: £25,000. This increase was made necessary since our services to the community have changed to include employing a Youth Worker at Hungerford Youth and Community Centre. ## **Structure and governance:** Hungerford Youth and Community Centre was registered as a CIO in August 2019, its governing document is a constitution. New trustees are usually recruited by current trustees during the year. They are asked to a first trustee meeting and an informal discussion takes place, after which the trustees decide unanimously to accept the applicant as a trustee. All trustees are expected to sign a memorandum of understanding and to be DBS checked. The Hungerford Youth and Community Centre sits at the heart of its community and as such, it nurtures connections to the local schools, town council, police force, leisure centre and family Centre. ## **Declarations:** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees/directors: Signature: Full name: Position: Date: Hungerford Youth and Community Page 4 of 4 **Hungerford Youth and Community Centre** **N** ## **Receipts and payments acco** 04/01/2020 ## **For the period from** **To** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** **to the nearest £** **to the nearest £ to the nearest £** ## **A1 Receipts** **----- Start of picture text -----**
Hire Income 879 - -
Grants 25,113 9,500 -
Donations 648 - -
- - -
- - -
- - -
- - -
- - -
26,640 9,500 -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 26,640 9,500 -
A3 Payments
Service Charge 3,750 - -
Cleaning and maintenance costs 2,216 - -
Staff wages 4,521 7,572 -
Fundraising costs - 865 -
Recruitment costs - 266 -
Staff training 33 - -
Phone-internet-website 793 - -
Office and centre equipment - stationery 55 943 -
Insurance 441 - -
Sub total 11,809 9,646 -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 11,809 9,646 -
Net of receipts/(payments) 14,831 - 146 -
A5 Transfers between funds - 17,500 17,500 -
A6 Cash funds last year end 9,919 25,337 -
Cash funds this year end 7,250 42,691 -
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## **Section B Statement of assets and liabilities at the end of** ||||**Unrestricted**| |---|---|---|---| |**Categories**|**Details**||**funds**| |**B1 Cash funds**||**_Total cash funds_**|**to nearest £**
**7,250**
**-**
**-**
**7,250**| ||(agree balances with receipts and payments
account(s))||OK| ||||**Unrestricted**| ||||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| ||||**Fund to which**| |**B3 Investment assets**|**Details**||**asset belongs**
**Fund to which**| |**B4 Assets retained for the**|**Details**||**asset belongs**| |**charity’s own use**|||**Fund to which**| |**B5 Liabilities**|**Details**||**liability relates**| Signed by one or two trustees on behalf of all the trustees Signature Print N C. A. B X Charlotte Barr Chair **o1184692** ## **ounts** ## **CC16a** 03/31/2021 ## **Total funds** ## **Last year** ## **to the nearest £** **to the nearest £** **----- Start of picture text -----**
879 -
34,613 -
648 -
- -
- -
- -
- -
- -
36,140 -
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-
- -
- -
36,140 -
3,750 -
2,216 -
12,093 -
865 -
266 -
33 -
793 -
998 -
441 -
21,455 -
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-
-
- -
21,455 -
14,685 -
- -
35,256 -
49,941 -
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the period
Restricted Endowment
funds funds
to nearest £ to nearest £
42,691 -
- -
- -
42,691 -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
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-
-
-
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Date of
Name
approval
Barr 01/29/2022
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