ABBEY PLAYERS
Annual General Meeting
Monday 10th March 2025 Skety Primary School - 7.35pm
1. Welcome by Chairman Simon Lloyd-Jones.
A minute silence was held for John Davies.
2. Apologies for Absence
List of apologies read out by Lee Lloyd-Jones. There were no additions from the floor.
3. 2024 Minutes
Read by Tracey John
Proposed by Leanne Noble. Seconded by Ewan Forrest
There was one matter arising from the minutes. Following the resignation of Ray Lucas as Abbey President, Anne Williams became the new President.
4. Director’s Report
Read by Cath Van Wyk on behalf of Ashley Eynon-Davies.
5. Musical Director’s Report
Read by Cath Van Wyk on behalf of Jonathon Lycett.
6. Treasurer’s Report
David reported that this had been a good year. Although a small deficit on the show, there was a surplus on the year of almost £12,000 from subs, fundraising, gift aid and interest on reserves. Net assets now around £68k. David thanked Yvonne for auditing the accounts.
Proposed by Katie Bird. Seconded by Simon John
Simon Lloyd-Jones thanked David Jenkins and Yvonne O’Sullivan for their hard work
7. Fundraising Report
Read by Lee Lloyd-Jones on behalf of Lynne Miller.
8. Publicity Report
Cath Van Wyk thanked everyone for pulling together to sell tickets. Keep up the good work!
9. Chairman’s Report
Simon Lloyd-Jones was pleased with the success of Abbey Players first Disney show. Hard to make a profit when ticket low prices dictated by rights holders so the very small deficit on the show was actually pleasing. Simon reminded everyone that the Committee put in a lot of effort to put the shows on. They get no financial reward and all they ask is that everyone makes an effort to support the Society. He thanked Leah Collett, Leanne Pugh and Cath Van Wyk for standing in to save the show, the production team, Front of House team, tea makers etc. Special thanks to Lee who is a very unique ‘man of all work’.
Vice Chairperson Cath also wanted to thank Simon LJ for his relentless work on behalf of Abbey players.
10. Election of Officers
1 nomination received for Vice Chair - Cath Van Wyk Proposed by Sarah Clatworthy. Seconded by Cath Bingham
1 nomination for secretary, Lee Lloyd-Jones Proposed by Frances Lane. Seconded by Bethan Packer
1 nomination for Treasurer, David Jenkins Proposed by Ewan Forrest. Seconded by Sarah Clatworthy
All existing general committee members had put themselves up for re-election with the exception of Kelly Reynish. 1 nomination had been received for committee - Tracey John. No vote was needed as no other nominees.
Proposed by Rosie Cottle. Seconded by Susan Thomas.
11. Life Members
Cath Van Wyk read the list of existing Life Members. Howard Phillips had relinquished his life membership. The committee had proposed 4 new Life Members - Simon John, Tracey John, Simon Lloyd-Jones, Lee LloydJones.
Proposed by Katie Bird. Seconded by Frances Lane.
12. Honorary Members
The proposed list from committee includes:
Yvonne O’Sullivan (Auditor) Claire O’Leary (Digital Conductor) Spencer Thomas (Front of House) Joanne Davies (Stage Hand/Dresser)
No other suggestions were offered.
13. Presidents address .
Anne said she was delighted to accept the position of President……until she remembered she had to give a speech at the AGM! Anne explained she had originally been watching the local amateur productions as her husband, Lyn was the performer. However, she decided to join in ‘offstage’ in 1977 and has been contributing to Abbey in one way or another ever since, doing fundraising, props, Secretary, Ticket Secretary and now as our President. Les Mis was going to be a wonderful opportunity for all the societies in Swansea and she had her tissues and waterproof mascara at the ready.
Simon thanked Anne and requested she continue as President, to which she agreed.
14. Society Awards
Adrian Howells Abbey Player of Year Award to Simon John for building and decorating props, directing Murder Mystery fund raiser, and use of garden for publicity photos amongst other things.
Gaenor Thomas Award for Individual Performance to Connor Edwards for Lumiere.
Margaret Grey Award for Best Newcomer to Callum Aspland for wholeheartedly joining in with fundraising, nearly getting away with murder, as well as being a playing member.
Jean & Bernard Strawford Committee Choice Award to Leah Collett for stepping up to cover Madame De La Grande Bouche for the first few nights of the show.
15. 2025
Les Mis is already under way and will be no ordinary show with a cast from all over South Wales and over 100 performers. Over 4,000 tickets sold already. If anyone has booked seats through the Society, they must be paid for by the end of April.
Membership fee for Abbey players this year (March 2025 to March 2026) is £50 for both Playing and NonPlaying members. This is due by the last performance of Les Mis (July 19[th] ). This is separate to the Performance Fee of £150 for Les Mis.
Simon John asked if extra performances were bring considered – Simon Lloyd-Jones confirmed a decision would be made by the end of April.
Ray Harris asked who would be covering the financial balance and if it was shared between the 3 societies – Simon LJ confirmed it is only funded by Abbey Players. Ray asked if we had insurance in place to protect any losses. David J confirmed that we have insurance to cover things such as cancelled performances.
16. 2026 Show
Simon Lloyd-Jones confirmed that a show had not yet been chosen. The intention is to be back at the Grand Theatre. Our preferred November slot is not available in the Theatre, so we are looking for a suitable week.
17. AOB
Congratulations to all in the recent performances of Sunset Boulevard and Legally Blonde. Also, good luck to Connor, Natalie, Tracey and the Society for the NODA nominations for Beauty and the Beast.
- RAFFLE drawn and meeting closed at 8.29pm.
ABBEY PLAYERS
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024
| PRODUCTION ACCOUNT House Receipts Vice Presidents Donations Programme Sales Advertising Revenue Costume Receipts Sponsorship Theatre Rental & Labour Costs Orchestra Musical Director Fee Producer and Expenses Stage Manager Expenses Production Expenses Hire of Rehearsal Rooms Costumes, Scenery and Props Performing Rights, Libs and Scores Insurance Box Office & Programme Commission Publicity and Programme printing Deficit/Surplus on Production |
£ 8304 0 1392 1760 300 3309 1590 5459 8021 929 2419 1456 |
£ 30240 321 908 755 2150 0 34374 34940 -566 |
£ £ 21028 688 568 588 1267 1185 25324 6510 988 1230 1650 300 2103 1913 1605 4023 888 1682 1493 24384 940 2023 |
|---|---|---|---|
ABBEY PLAYERS
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024
| GENERAL REVENUE ACCOUNT Deficit/Surplus on Production Member Subs President's Donation Bank Deposit Interest Fund Raising Sundry Donations Rehersal Refreshments Prior Year Adjustment Gift Aid Tax Relief NODA and WAMF Membership Presentation & Flowers Sundry Expenses AGM Expenses Surplus on Year |
£ 230 0 50 30 |
£ -566 3420 0 1934 4623 50 120 0 2449 12030 310 11,720 |
£ £ 940 2970 100 301 2655 0 0 2959 0 9926 230 18 81 148 477 9,449 2023 |
|---|---|---|---|
ABBEY PLAYERS
BALANCE SHEET AT 31 DECEMBER 2024
FIXED ASSETS
| Keyboard Amplifier Laptop CURRENT ASSETS Debtors Prepayments Bank & Cash Accounts CURRENT LIABILITIES Trade Creditors NET CURRENT ASSETS TOTAL ASSETS REPRESENTED BY REVENUE RESERVE Balance at 1 January 2024 Surplus for the Year |
0 1510 71215 72725 4440 4440 |
0 0 0 0 68285 68285 56565 11720 68285 |
0 0 0 0 25234 1050 41956 68240 11675 11675 56565 56565 47116 9449 56565 |
|---|---|---|---|
I certify that I have examined the Bank Accounts, Invoices etc. And that the attached accounts are in accordence therewith and with information and explanations supplied to me.
Date:
ABBEY PLAYERS BALANCE SHEET A 31D MBER 2024 FIXED ASS Keytx>ard Amplifier Laptop CURRENT ASSETS 25234 1050 41956 68240 Debtors Prepayments Bank & Cash Accounts 1510 71215 72725 CURRENT LIABILITIES Trade Creditors 11675 11675 NET CURRENT AssErs 68285 56565 TOTAL AssErs 68285 56565 REPRESENTED BY REVENUE RESERVE Balan at 1 January 2024 Surplus for the Year 56565 11720 47116 68285 56565 I certify that I have examined the Bank Accounts, Invoices etc. And that the attached accounts are in accordence therewith and with information and explanations supplied to me. (.-) Date: oa a5