Minutes of the AGM of the Holton le Clay Pre-school Board of Trustees Wednesday 12[th] June 2024
PRESENT
Lois Taylor (Chair) Amy Martindale (Treasurer) Rebecca Boulger (Secretary)
Trustee Members: Donna Broughton, Sue Goodhand (Manager), Hayley Reid
Pre-school Staff Members: none
Parents: Nicola Willerby, Emma Wright, Marry Brunskill, Tamara Sizer, Colin Simpson, Natalie Staple, Kieran Boulger, Katie Maha.
1. APOLOGIES:
Diane Boylan
2. WELCOME TO PARENTS:
The Chair welcomed the parents to the AGM. LT explained that we are a charity and as such need the support of our parents. LT also explained the need for an annual AGM.
3. MANAGER’S REPORT:
Trustees and parents were given an update by SG. The Manager’s Report as at 12[th] June 2024 follows:
It has been a very busy year and the mix of 2, 3 and 4 year olds has worked well again and children have made friendships during the year.
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Transition was excellent with Reception teachers telling us that they had no issues with children settling again last September. The transitions for this September are going well too.
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Transitions into preschool have been amazing and all children have settled nearly instantly.
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Ofsted visited in May 23 and the whole team pulled together and did an absolutely amazing job on the day and we were awarded a ‘strong’ Good. We are very pleased with the report and proud of our ‘outstanding team and setting’.
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Some highlights from the year include watching the chicks hatch from Living Eggs and also a visit from Mr Gruff and the Cheeky Christmas Elf from Once Upon a Party. We have had visits from a veterinary nurse, ambulance service and the police – the children have loved all the visits. Laura Brown a local Zumba teacher is coming in weekly to lead fitness/yoga sessions with the children and these have been a great success and the children look forward to these sessions.
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We have a new student started with us from the Adult Education Department at Franklin College who is studying childcare. She is absolutely fantastic and the children really like spending time with her.
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The Mud kitchen area is greatly used and we currently have carrots, potatoes, courgettes, peas and strawberries growing.
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All staff are continuing to update their training including Safeguarding, Paediatric first aid, food hygiene and Early Years courses, one has completed level 3 and one has just finished her level 6.
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We have many SEN children and children who need a little extra support in areas of development and the whole staff team put so much effort and time into supporting these children and their families (working together with outside agencies) for them to develop to their full potential.
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A member of staff is leaving us in the Summer. Alison Hay is leaving due to family commitments; she will very much be missed. She started at Preschool in 2000 and has been a very valuable staff member for the last 24 years.
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We currently have no Safeguarding concerns to report.
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Preschool has an amazing staff team who all work so well and closely together and this is the backbone to how successful the setting is. All staff are willing to do anything asked of them and work over and above (frequently in their own time) to complete tasks and make resources etc and I hope they know how truly valued they all are.
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I would like to say an extra thank you to Diane who as Deputy keeps things ticking over daily and is a great support to myself and to Becca who has worked extremely hard in a very challenging first year of being Senco to help and support all our SEN children and their families.
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And finally as always we would also like to thank all the committee for their support over the last year as without our committee we would cease to function. Also an extra big thank you for all of Donna’s efforts in fundraising for us, she does an amazing job to bring some extra income into Preschool.
4. TREASURER’s REPORT:
Net profit for 2023 was just under £4,000, we have received just under £1000 in fundraising and donations. The main running cost is wages at £95,000, followed by rent at just over £5,500. In 2023 the preschool received £86,000 in funding and nearly £26,000 in parent fees and there was a spend of £1,800 on toys and equipment.
AM also explained to the parents about the redundancy fund which was in place for staff should the need arise and that there was also a contingency fund for half a term of running costs, there is £22,000 in the redundancy fund.
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NEW COMMITTEE ROLES:
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Chair – Lois Taylor (agreed to continue)
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Treasurer – Amy Martindale (agreed to continue)
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Secretary – Rebeca Boulger (agreed to continue)
All three trustees voted back into their roles.
6. AOB:
Nothing raised.
Once the Meeting had closed, Trustees reconfirmed the next committee meeting which is to be held on Monday the 8[th] of July at 8pm.
| Holton leClayPreSchool | |
|---|---|
| Accountsfortheyear31stDecember2024 | |
| Receipts | |
| Fees | 28939.25 |
| EYE | 100434.43 |
| BankInterest | 432.19 |
| Donation | 200.00 |
| Grants | 3038.64 |
| Fundraising | 1569.30 |
| Refunds | 43.45 |
| EasyFundraising | 132.10 |
| TOTALINCOME | 134789.36 |
| Wages(incPension) | 103737.81 |
| Rent | 5844.50 |
| Snacks | 625.00 |
| Insurance | 951.07 |
| Training | 178.00 |
| Stationery&Postage | 0.00 |
| Telephone | 240.00 |
| CraftMaterials | 379.14 |
| Print/Batteries | 505.85 |
| Toys&Equipment | 2995.85 |
| Books | 102.78 |
| Party/ Entertainment | 926.00 |
| Cleaning&PPE | 269.61 |
| Charges | 71.98 |
| Ofsted/DP/NPAregs | 199.70 |
| Grants | 1370.00 |
| Staff Gifts/Uniform | 979.18 |
| Volunteer Gifts | 31.00 |
| Advertising | 150.00 |
| RepairsandMaintenance | 169.00 |
| DBS | 0.00 |
| Other | 267.40 |
| ChildrensGifts | 42.95 |
| LivingEggs | 342.00 |
| IT | 71.88 |
| Payroll/Tapestry/Twinkle | 1277.91 |
| TOTALEXPENDITURE | 121728.61 |
| NetProfit/Loss | 13060.75 |
| RepresentedBy: | |
| DepositAccount01/01/24 | 22000.00 |
| CurrentAccount01/01/24 | 17171.34 |
| Loss/Profitfortheperiodto 31/12/24 | 13060.75 |
| 52232.09 | |
| RepresentedBy: | |
| DepositAccount31/12/24 | 22000.00 |
| CurrentAccount31/12/24 | 30232.09 |
| 52232.09 |