Minutes of the AGM of the Holton le Clay Pre-school Board of Trustees Monday 15[th] May 2023 

## PRESENT 

Lois Taylor (Chair) Amy Martindale (Treasurer) 

Trustee Members: Donna Broughton, Sue Goodhand (Manager), Hayley Reid, Rebecca Boulger 

Pre-school Staff Members: none 

Parents: Kelly Gidlow, Chloe Galyer, Elizabeth King 

1. APOLOGIES: Michala Speight 

2. WELCOME TO PARENTS: 

The Chair welcomed the parents to the AGM.  LT explained that we are a charity and as such need the support of our parents.  LT also explained the need for an annual AGM. 

3. MANAGER’S REPORT: 

Trustees and parents were given an update by SG.  The Manager’s Report as at 15[th] May 2023 follows: 

- It has been a very busy year as we have full sessions most days.  The mix of 2, 3 and 4 year olds has worked well again and children have made friendships during the year. 

- Transition was excellent with Reception teachers telling us that they had no issues with children settling again last September. 

- Transitions into preschool have been amazing and all children have settled nearly instantly. 

- We are still continuing to be an outdoor setting which is benefitting the children immensely with all areas of their development. 

- Some highlights from the year include watching the chicks hatch from Living Eggs and also a visit from Mr Gruff and the Cheeky Christmas Elf from Once Upon a Party.  We have had visits from a dental nurse, fire brigade, ambulance service and the police – the children have loved all the visits. 

- We have employed a new member of staff this year and they have proven to be of great value to our close team. 

- The Mud kitchen area is greatly used and we currently have carrots, potatoes, peas, courgettes and strawberries growing with more to be planted.  We have invested in an outdoor classroom where the children and staff can shelter from bad weather and has been a great area for craft, mark making, socialising and any activity that the children want to do in there. 

- All staff are continuing to update their training including Safeguarding, Paediatric first aid, food hygiene and Early Years courses, one has completed 



level 3, one is part way through a level 3, one level 5 and one just finishing her level 6. 

- We have many SEN children and children who need a little extra support in areas of development and the whole staff team put so much effort and time into supporting these children and their families (working together with outside agencies) for them to develop to their full potential. 

- We celebrated ’40 years of Preschool’ last Summer and hope to continue as strongly as we have been. 

- We currently have no Safeguarding concerns to report but are monitoring and supporting a couple of families with Early Help Assessments. 

- Caroline has decided to officially retire in September/early in the Autumn term but I’m sure she will still be of great support to us wherever and whenever she can.  Also Corrina has decided to retire too in July – both ladies will be greatly missed and have contributed extensively to the success of the Preschool. 

- And finally as always we would also just like to thank all the committee for their support over the last year as without our committee we would cease to function. Also an extra big thank you for all of Donna’s efforts in fundraising for us. 

## 4. TREASURER’s REPORT: 

Net profit/loss Just over 7k for last year, fundraising last yr just under 3K, 

Main running cost wages and PAYE 

Money is half term running costs 

AM also explained to the parents about the redundancy fund which was in place for staff should the need arise and that there was also a contingency fund for half a term of running costs. 

## 5. NEW COMMITTEE ROLES: 

- Chair – Lois Taylor (agreed to continue) 

- Treasurer – Amy Martindale (agreed to continue) 

- Secretary – Rebeca Boulger (Newly appointed) 

Chair & Treasurer were voted back into their roles. 

6. AOB: Nothing raised. 

The meeting closed at 8.20pm 

Once the Meeting had closed Trustees continued with May Committee meeting 



## 

## 

|Fees|25896.66||
|---|---|---|
|EYE|86442.09||
|Bank Interest|318.58||
|Donation|122.90||
|Grants|942.00||
|Fundraising|725.00||
|Amazon|34.01||
|Easy Fundraising|27.67||
|**TOTAL INCOME**|**114508.91**||
|Wages (inc Pension)|95780.97||
|Rent|5636.66||
|Snacks|539.76||
|Insurance|907.53||
|Training|165.00||
|Stationery & Postage|28.72||
|Telephone|240.00||
|Craft Materials|234.46||
|Print/Batteries|177.96||
|Toys & Equipment|1788.73||
|Books|10.00||
|Party/Entertainment|492.59||
|Cleaning &PPE|297.74||
|Charges|63.35||
|Ofsted/DP/NPA regs|315.06||
|Grants|975.00||
|Staff Gifts/Uniform|1093.70||
|Volunteer Gifts|0.00||
|Advertising|203.76||
|Repairs and Maintenance|176.45||
|DBS|60.10||
|Other|21.60||
|Childrens Gifts|51.29||
|LivingEggs|294.00||
|IT|23.96||
|Payroll/Tapestry/Twinkle|1172.43||
|**TOTALEXPENDITURE**|**110750.82**||
|**NetProfit**/**Loss**|**3758.09**||
|**RepresentedBy:**|||
|**Deposit Account01/01/23**|**20000.00**||
|**Current Account01/01/23**|15413.25||
|**loss/Profit fortheperiodto31/12/23**|3758.09||
||**39171.34**||
|**RepresentedBy:**|||
|**Deposit Account31/12/23**|22000.00|£2000 movedfromcurrent accounttodeposit|
|**Current Account31/12/23**|17171.34|accountFeb2023forredundancy provision|
||**39171.34**||





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