Minutes of the AGM of the Holton le Clay Pre-school Board of Trustees Tuesday 17[th] May 2022
PRESENT
Lois Taylor (Chair) Michala Speight (Secretary)
Trustees Sam Akrill, Diane Boylan (Staff), Donna Broughton, Sue Goodhand (Staff), Caroline Wright (Manager)
Pre-school Staff Members: none
Parents: Emma Carey, Chloe Gayler, Katy Johnson, Amy Martindale, Hayley Reid and Kirsten Storey
- APOLOGIES:
Heidi Dows (Treasurer)
2. WELCOME TO PARENTS:
The Chair welcomed the parents to the AGM. LT explained that we are a charity and as such need the support of our parents. LT also explained the need for an annual AGM.
3. MANAGER’S REPORT:
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Trustees and parents were given an update by CW. The Manager’s Report as at 17[th] May 2022 follows:
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It has been another challenging year due to Covid, but the staff team have supported one another through the ups and downs and we are hoping that the future will be a little more normal again.
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Transition was excellent with Reception teachers telling us that they had no issues with children settling again last year despite having Covid restrictions.
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Transitions into preschool have been amazing and all children have settled nearly instantly.
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We are continuing to be an outdoor setting which is benefitting the children immensely with all areas of their development.
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Some highlights from the year include Book Bingo which was a huge success encouraging children’s love of books, watching the chicks hatch from Living Eggs and also a visit from Mr Gruff when we won the World Book Day competition from Once Upon a Party.
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We have employed two new members of staff this year and they have proven to be valued members of our close team.
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The Mud kitchen area is greatly used and we currently have carrots, potatoes, peas, courgettes and strawberries growing with more to be planted. We were donated a wonderful tepee which the children love, this is used for a variety of activities including role play, reading area and for small group activities.
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We have a new flooring to our outside playground which has improved the safety for all as the old flooring became very slippery when icy or wet.
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All staff are continuing to update their training including Safeguarding, Paediatric first aid, food hygiene and Early Years courses, a level 3, one level 4 and one just finishing her level 5.
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We have many SEN children and children who need a little extra support in areas of development and the whole staff team put so much effort and time into supporting these children and their families (working together with outside agencies) for them to develop to their full potential.
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There have been no referrals to LCSB over the last year.
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And finally as always we would also just like to thank all the Committee for all their support over the last year as without our Committee we would cease to function. Also an extra big thank you for all of Donna’s efforts in fundraising for us.
One final point is speaking on behalf of the team (and me personally) we would all like to thank Caroline for keeping us going physically and mentally over the last 2½ years. It has been a rollercoaster of a time for everyone, and Caroline has always been there for us, the setting, the children, their families and the community. She cares so much about everyone and despite it being an extremely hard time for her she has put everyone before herself and I feel we all owe her so much.
4. TREASURER:
CW provided the Meeting with a breakdown of the Pre-school’s financial position using the Return sent to the Charity Commission last year.
CW also explained to the parents about the redundancy fund which was in place for staff should the need arise and that there was also a contingency fund for half a term of running costs.
5. NEW TRUSTEE ROLES:
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Chair – Lois Taylor (agreed to continue)
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Treasurer – Heidi Dows (agreed to continue)
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Secretary – Michala Speight (agreed to continue)
All 3 Trustees were voted back into their roles.
SA gave notice that she would stand down from the Board of Trustees at the end of our next Meeting in June. CW expressed her gratitude personally and on behalf of the Trustees for the great support Sam has given during her time on the Board.
HD and MS both gave official notice that they would be standing down from the Board of Trustees once suitable replacements had been found for their roles.
New Members Amy Martindale and Emma Carey had agreed to step into these roles once their DBS/Suitability Letters have been completed.
- AOB:
Nothing raised.
The meeting closed at 8.20pm
Once the Meeting had closed Trustees discussed the date and time of our next Meeting which was set for 15[th] June at 8pm.
| Fees | 14788.50 |
|---|---|
| EYE | 93244.84 |
| . Bank Interest | 29.04 |
| ·.~onation | 1000.00 |
| Grants | 1448.64 |
| Fundraising | 366.09 |
| Amazon | 21.44 |
| ·coop | 1718.60 |
| TOTALINCOME | 112617.15 |
| Wages (inc Pension) | 85275.79 |
|---|---|
| Rent | 4321.32 |
| Snacks | 475.46 |
| Insurance | 881.36 |
| Training | 322.04 |
| Stationery&Postage | 30.93 |
| Telephone | 677.88 |
| CraftMaterials | 1057.60 |
| ;Print/Batteries | 287.03 |
| 'Toys&Equipment | 6934.40 |
| Party/Entertainment | 230.85 |
| Cleaning&PPE | 276.96 |
| Charges | 58.39 |
| Ofsted/DP/NPA regs | 294.54 |
| Grants | 1430.00 |
| Staff Gifts/Uniform | 131.45 |
| Volunteer Gifts | 300.00 |
| Advertising | 150.00 |
| Repairs and Maintenance | 549.00 |
| DBS | 285.80 |
| Bank Charges | 11.38 |
| livingEggs | 294.00 |
| Payroll/Tapestry/Twinkle | 1119.60 |
| TOTALEXPENDITURE | 105395.78 |
| NetProfit/Loss | 7221.37 |
| **RepresentedBy: ** | |
| DepositAccount01/01/22 | 20000.00 |
| CurrentAccount01/01/22 | 8191.86 |
| Loss/Profitfortheperiodto 31/12/22 | 7221.37 |
| 35413.23 | |
| **RepresentedBy: ** | |
| DepositAccount31/12/22 | 20000.00 |
| CurrentAccount31/12/22 | 15413.23 |
| 35413.23 |