## **Trustees’ Annual Report for the period** **From 01/02/2022 To 31/01/2023** ## **Charity name: Hexham Abbey Festival of the Arts** ## **Charity registration number: 1184685** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To encourage and promote amongst**
**members of the public knowledge,**
**understanding and appreciation of the**
**arts, primarily but not exclusively, music.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Three concerts of varying musical genres**
**held during the Hexham Abbey Festival,**
**September 21-24 2022.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had regard to the**
**guidance as set out in Charity**
**Commission documents PB2 and PB3**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**Volunteers made a significant**
**contribution to the Festival, both in terms**
**of Front of House (ticket/programme**
**sellers, stewards, etc.) and set-up and**
**clear-up for the concerts.**| |Other||**The management committee of the**
**Festival consists of the trustees, and**
**sundry other volunteers with specialist**
**skills, such as marketing/promotion and**
**technical ability.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Festival of three well-attended concerts**
**providing the opportunity for the general**
**public to experience a variety of musical**
**forms.**
**Following COVID, the Festival has**
**successfully returned to its main**
**objective of providing an understanding**
**and appreciation of the arts, especially**
**music.**
**In addition, the Festival welcomes**
**visitors to the town, thus benefiting local**
**businesses and contributing to the**
**town’s aims in promoting tourism.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**A successful festival was delivered.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Balance of >£9000 in Bank**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**To prepare for a successful, and possibly**
**more adventurous, Festival in future**
**years**| |Amount of reserves held|Para 1.22|**>£5000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Currently, there are no uncertainties**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Donations and ticket sales**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**Sustained poor attendance**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**By unanimous invitation from current**
**trustees. Trustees are selected in order to**
**maintain a skill set commensurate with**
**delivering the aims and objectives of the**
**charity.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Hexham Abbey Festival of the Arts| |---|---| |Other name the charity uses|None| |Registered charity number|1184685| |Charity’s principal address|Parish Centre
Beaumont Street
Hexham
Northumberland
NE46 3NB| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Charles Richard
Snow|Trustee, Chair||| ||Denis McCaldin|Trustee||| ||Martin John
Hughes|Trustee||| ||James Curtis|Trustee||| ||CraigJohn Wills|Trustee|Resigned Apr 2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** |**Charity Name**|||**No (if any)**|| |---|---|---|---|---| |**Receipts andpayments accounts**||||**CC16a**| |**For the period**
**from**|Period start date|**To**|Period end date|| ## **Section A Receipts and payments** |**A1 Receipts**
C/F from Charity245282*
**2,502**
Personal donations
**12,150**
Ticket Sales
**8,279**
Gift Aid recovered
**1,562**
**-**
**-**
**-**
**-**
**24,493**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 24,493**
**A3 Payments**
Artists’ Fees
**11,471**
Advertising and Promotion
**1,273**
Venue Hire
**1,650**
Performing Rights Society
**200**
Sundries**
**496**
**-**
**-**
**-**
**-**
**_Sub total_ 15,090**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 15,090**
**_Net of receipts/(payments)_ 9,403**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 9,403**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**2,502**
**12,150**
**8,279**
**1,562**
**-**
**-**
**-**
**-**
**24,493**
**-**
**-**
**-**
**24,493**
**11,471**
**1,273**
**1,650**
**200**
**496**
**-**
**-**
**-**
**-**
**15,090**
**-**
**-**
**-**
**15,090**
**9,403**
**-**
**-**
**9,403**|**Last year**
**to the nearest £**| |---|---|---|---|---| |||**-**|**2,502**|**-**| |||**-**|**12,150**|**-**| |||**-**|**8,279**|**-**| |||**-**|**1,562**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**24,493**|**-**| |||||| |||**-**|**-**|| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||||| |||**-**|**24,493**|**-**| |||||| |||**-**|**11,471**|**-**| |||**-**|**1,273**|**-**| |||**-**|**1,650**|**-**| |||**-**|**200**|**-**| |||**-**|**496**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**15,090**|**-**| |||||| |||**-**|**-**|| |||**-**|**-**|| |||**-**|**-**|**-**| |||||| |||**-**|**15,090**|**-**| |||||| ||**-**|**-**|**9,403**|**-**| ||**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**| ||**-**|**-**|**9,403**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Cash at Bank
**Details**
None
**Details**
None
**Details**
None
**Details**
None
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**9,403**
**-**
**-**
**9,403**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||None||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature Date of Print Name approval