**31**
## **Trustees' Annual Report for the period**
Period start date
Period end date
**2021**
**1**
**Jan**
**Dec**
**2021**
**From**
**To**
## Section A Reference and administration details
**Charity name** Lightwood Road Bowling Club
**Other names charity is known by**
**Registered charity number (if any)** 1184675
**Charity's principal address** Beaufort Road
Longton Stoke on Trent **Postcode ST3 1RH**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Paul Mason Chairman
2 Jamie Ayres
3 Norma Bowers 01/07/21
4 Stephen Clutton
5 John Ayres
6
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
Jan **2022**
**TAR**
1
TAR
Jan 2022
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution How the charity is constituted Trust – Charitable Incorporated Organisation Trustee selection methods )[By Trustees]
## **Additional governance issues (Optional information)**
- Policies and procedures All New Trustees have to read and signed: adopted for the induction - the Constitution. and training of trustees; - Trustee Declation
- Trustee Declation Copy of latest Financial accounts to be read Copy of the Annual Report to be read
- Trustees’ consideration of Risks major risks and the system The Trustees have not identified any Major Risks but have and procedures to manage considered the following risks:
- them. Potential for a negative impact on community cohesion
## Procedure to manage the above risk
The facilities will be available for all to all ages and ethnicities There is nothing in the plans that would make the area inappropriate
- for use by any religious groups
- All of the appropriate policies in place and implemented
## Risk
Governance arrangements are not adequate
## Procedure to manage the above risk
The business plan outlines the revised arrangements. In becoming a CIO, the group will have adequate governance arrangements and legal recognition to hold the lease
## Risk
Does the recipient group have the capacity to manage the asset - (level of expertise and skills)
## Procedure to manage the above risk
Proposed wider involvement considered essential which will improve capacity
The present working group have a number of year's experience in bowling club work and experience of voluntary work via different groups.
Jan **2022**
**TAR**
3
## **Section C Objectives and activities**
The promotion of community participation in healthy recreation **Summary of the objects** in all wards of Stoke-on-Trent and the surrounding area by **of the charity set out in** providing facilities for playing Crown Green Bowling (facilities **its governing document** means land, buildings, equipment and organising sporting activities). As a consequence of the Coronavirus pandemic the club in line **Summary of the main** with CGBA (Crown Green Bowling Association) was able to **activities undertaken for** resume all competition matches. **the public benefit in** The Club continued to provide access to the bowling facilitities **relation to these objects** during the year but adhered to the guidelines on Coronavirus. **(include within this** The Club continued to develop the facilities for the members and **section the statutory** public. **declaration that trustees** This was achieved as a result of securing a grant from Sport **have had regard to the** England which provided £8000 which was spent on spectator **guidance issued by the** shelters and hand sanitising equipment. **Charity Commission on** The installation comprised of 7 spectator shelters which will help **public benefit)** with social distancing of all those attending matches: - 4 extended shelters, 2 for home team and 2 for away team with a further 3 shelters at one end of the bowling green. The installation and use of hand sanitising dispensers along with other sanitising equipment gave confidence to people to use the club's facitities. The remaining grant provided by Stoke on Trent Council was received and this can now be used to purchase new mower and cassettes and to continue to improve spectator standing and pathways. The purchase of new mower along with verticutter and scarifying cassettes will greatly improve the bowling green condition.
## **Additional details of objectives and activities (Optional information)**
Jan **2022**
**TAR**
4
- Contribution made by volunteers.
As the income of the Club is low then to offset the expenditure faced then the members are asked to contribute voluntary effort in whatever capacity they can provide.
- policy on grantmaking;
- policy programme related investment;
This included:
- maintenance of the hedges, weeding of the flower beds
- Bowling green cutting
- Tidying the site and car park Painting Benches Cleaning of toilets, kitchen facilities
Jan **2022**
**TAR**
5
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
We are still in the process to take on a 10 year Lease from Stoke on Trent City Council to allow us to self manage the club.
To improve the facilities for club members by Management of the Grant received from Stoke on Trent City Council
The facilities provided by Anti-vandal portacabins alongside the bowling green continued to be improved. Improving the facilites such as kitchen, toilets, meeting room, and specatator viewing of matches.
The purchase and installation of 7 spectator shelters and guardrail using the grant secured from Sport England.
Resumption of league bowling along with social bowling. The teams achieved varying results with the Premier team winning their League.
Jan **2022**
**TAR**
6
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The aim is to be able to move our Profit and Loss from a break even situation into a positive profit.
With this aim then we can keep some of our charitable funds “to one side” (ie: in un-spent reserves) to meet the “4 C’s” of special expenditure:
- (1) Contingency; (2) Cash-flow; (3) Commitment; (4) Closure.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
The income or funds to sustain the Charity are derived from :
- the charity’s principal sources of funds (including any Membership fees fundraising); Donations Grants
- How expenditure has supported the key objectives of the charity;
- Investment policy and objectives including any ethical investment policy adopted.
The Grant from Stoke on Trent City Council has enabled us to improve the facilities for members and visitors to the club. It has made a big improvement over the existing facilities particularly toilets for ladies and gents which are more modern and better located.
- The Grant from Sport England greatly enhanced the spectator facilities by the installation of shelters and guardrails
All expenditure is used to encourage greater use and membership to ensure a healthier and social recreation.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Full Name Paul Mason Jamie Ayres Stephen John Ayres Norma Bowers
Clutton
Signature
Position Chairman N/A N/A N/A N/A
Date 15/01/22 15/01/22 15/01/22 15/01/22 15/01/22
**----- End of picture text -----**
Jan **2022**
**TAR**
7
**Charity Name N Lightwood Road Bowling Club 1**
**For the period** Period start date **To from** 01/01/21
## **Section A Receipts and payments**
## **A1 Receipts**
HMRC Gift Aid Jan 21
FROM A/C 38588501, VIA ONLINE - XFER FROM A/C 38588501, VIA ONLINE - XFER
DAVID HEBDON , CAR PARKING RENTAL, FP 25/03/21 1628 , 00157306632BBCWMBF DAVID HEBDON , CAR PARKING RENTAL, FP 27/03/21 1303 , 00157306632BBCWNKF SCOTT S & S , S SCOTT , FP 27/04/21 2033 , 34203318060151000R, SCOTT S & S , S SCOTT , VIA MOBILE - LVP SCOTT AM LTD , RENT , FP 04/05/21 1100 , 14110030572796000R, SCOTT AM LTD , RENT , VIA ONLINE - PYMT MEMBERSHIP PAUL MASON , D BEECH, FP 10/05/21 1951 , 00153425632DBJMLLG MEMBERSHIP PAUL MASON , P MASON , FP 12/05/21 1521 , 00153425632DBKSCPB MEMBERSHIP CLUTTON D S , DARREN CLUTTON , FP 12/05/21 1748 , 808332248471215001 MEMBERSHIP PAUL MASON , BILL MARSHALL, FP 12/05/21 1519 , 00153425632DBKSCBS MEMBERSHIP PAUL MASON , A BENNETT , FP 04/07/21 0921 , 00153425632DDLPVQS MEMBERSHIP PAUL MASON , P BENNETT , FP 04/07/21 0919 , 00153425632DDLPVJS MEMBERSHIP PAUL MASON , N DEGG , FP 04/07/21 0916 , 00153425632DDLPTYY MEMBERSHIP PAUL MASON , S DIX , FP 04/07/21 0922 , 00153425632DDLPVXB PAUL MASON , OAKHILL DONATION , FP 14/07/21 1035 , 00153425632DDVCWYJ PAUL MASON , F WAREHAM DONATION, FP 18/07/21 0926 , 00153425632DDXZTZX HMRC CHARITIES , ZD04042 STOKE CITY COUNCIL, S798909 PAUL MASON , SATURDAYBDONATION , FP 19/09/21 1024 , 00153425632DHJPFGP SCOTT AM LTD , RENT NO 3 , FP 24/09/21 1251 , 53125101582555000R, SCOTT AM LTD , RENT NO 3 , VIA ONLINE - PYMT FROM A/C 38588501, VIA ONLINE - XFER
PAUL MASON , FUND RAISER B TEAM, FP 30/09/21 0936 , 00153425632DHVHFSR PAUL MASON , WINTERMEMBERSHIP , FP 05/10/21 0857 , 00153425632DJBVJXK PINE WILLIAM , YARD RENTAL , FP 27/10/21 1810 , FP21300O14190203 Membership fees Steve Clutton Membership fees Martin Hallan Membership fees Matt Hill Membership fees Lee Brown Membership fees Nick Tideswell Membership fees Richard Bridgewood Membership fees R. Clay Membership fees Peter Davis Membership fees Norma Bowers Membership fees F. Wareham Membership fees Sam Homes Membership fees Steve Murray Membership fees John Barker Membership fees Jamie Ayres Membership fees John Ayres Membership fees Daniel Ayres Donation: Frank Wareham WEDNESDAY ;LEAGUE MATCH INCOME OAKHILL MATCH INCOME Premier League income
|**to the nearest £**
**to the nearest £**
**149**
**-**
150.00
**-**
150.00
**-**
1.00
**-**
249.00
250.00
500.00
30.00
10.00
30.00
10.00
10.00
10.00
10.00
10.00
48.00
40.00
149.50
11,213
64.00
250.00
150.00
25.00
90.00
1,000.00
20.00
20.00
20.00
20.00
20.00
20.00
20.00
20.00
**-**
10.00
**-**
20.00
30.00
20.00
20.00
20.00
20.00
20.00
10.00
165.00
147.00
160.00
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to the nearest**
**£**|**to the nearest £**
**to the nearest £**
**149**
**-**
150.00
**-**
150.00
**-**
1.00
**-**
249.00
250.00
500.00
30.00
10.00
30.00
10.00
10.00
10.00
10.00
10.00
48.00
40.00
149.50
11,213
64.00
250.00
150.00
25.00
90.00
1,000.00
20.00
20.00
20.00
20.00
20.00
20.00
20.00
20.00
**-**
10.00
**-**
20.00
30.00
20.00
20.00
20.00
20.00
20.00
10.00
165.00
147.00
160.00
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to the nearest**
**£**|
|---|---|
|**149**|**-**|
|150.00|**-**|
|150.00|**-**|
|1.00|**-**|
|249.00||
|250.00||
|500.00||
|30.00||
|10.00||
|30.00||
|10.00||
|10.00||
|10.00||
|10.00||
|10.00||
|48.00||
|40.00||
|149.50||
|||
|64.00||
|250.00||
|150.00||
|25.00||
|90.00||
|1,000.00||
|20.00||
|20.00||
|20.00||
|20.00||
|20.00||
|20.00||
|20.00||
|20.00|**-**|
|10.00|**-**|
|20.00||
|30.00||
|20.00||
|20.00||
|20.00||
|20.00||
|20.00||
|10.00||
|165.00||
|147.00||
|160.00||
|||
**----- Start of picture text -----**
- -
Sub total (Gross income for AR) 4,187 11,213 -
A2 Asset and investment sales, (see table).
- - -
- - -
Sub total - - -
Total receipts 4,187 11,213 -
A3 Payments
5264 16FEB21 , CHEMICALHUT , 01782432961 GB 499.78 -
5264 18FEB21 , MINCRETE LTD , 01782823322 GB 288.00 -
5264 20FEB21 C , TIMBERLAND D I Y , STOKE-ON-TREN GB 3.00 -
5264 24FEB21 C , TIMBERLAND D I Y , STOKE-ON-TREN GB 9.98 -
5264 24FEB21 C , TIMBERLAND D I Y , STOKE-ON-TREN GB 12.00 -
5264 25FEB21 C , TIMBERLAND D I Y , STOKE-ON-TREN GB 8.00 -
5264 25FEB21 C , TIMBERLAND D I Y , STOKE-ON-TREN GB 17.00
5264 25FEB21 C , TIMBERLAND D I Y , STOKE-ON-TREN GB 9.00
5264 18MAR21 C , LONGTON SERVICE S , LONGTON GB 14
JOHN GREENSMAN , 2020 , VIA ONLINE - PYMT , FP 18/03/21 10 , 03185132087752000N 245
5264 27APR21 , LIDL GB STOKE ON , TRENT , STOKE ON TREN GB 29
5264 28APR21 , PPOINT_*STOP N , SHOP 60 , STOKE-ON-TREN GB 13
5264 12MAY21 , ERIC SHOE REPAIRS/, LON , STOKE-ON-TREN GB 61
JOHN GREENSMAN , 2021 MAY 15 , VIA ONLINE - PYMT , FP 15/05/21 10 , 22161049222260000N 125
5264 22MAY21 , LONGTON SERVICE S , LONGTON GB 7
5264 14JUN21 , B & Q 1249 , STOKE ON TREN GB 41
5264 22JUN21 , B & Q 1249 , STOKE ON TREN GB 15
5264 28JUN21 , BLUE IRIS , LANDSCAPES L , STOKEONTRENT GB 25
5264 30JUN21 , POST OFFICE , COUNTER , STOKE-ON-TREN GB 10
5264 30JUN21 , PPOINT_*STOP N , SHOP 60 , STOKE-ON-TREN GB 7
JOHN GREENSMAN , 2021 07 20 , VIA ONLINE - PYMT , FP 20/07/21 10 , 40123542727227000N 95
5264 21JUL21 , LONGTON SERVICE S , LONGTON GB 7
5264 22JUL21 , LONGTON SERVICE S , LONGTON GB 5
5264 27JUL21 , LIDL GB STOKE ON , TRENT , STOKE ON TREN GB 2
5264 31JUL21 , ERIC SHOE REPAIRS/, LON , STOKE-ON-TREN GB 8
5264 11AUG21 , ALDI , MEIR GB 21
JOHN GREENSMAN , 2021 30 08 , VIA ONLINE - PYMT , FP 30/08/21 10 , 02230431666174000N 85
5264 20SEP21 , AUTOTEC , STOKE-ON-TREN GB 12
JOHN GREENSMAN , 2021 30 08 , VIA MOBILE - PYMT , FP 10/10/21 10 , 29180324324403000N 175
5264 11OCT21 , WILLIAM RILEY & , SONS L , STOKE ON TREN GB 147
STOKE-ON-TRENT & DISTRICT BOWLING LEAGUE FEES 150
STOKE-ON-TRENT & DISTRICT COUNTY BOWLING ASSSOCIATION 212
B.C.G.B.A REGISTRATION FEES 24
BOOKKEEPER FEES 50
SECRETARY AND TREASURER FEES 150
STOP & SHOP SUNDRIES 3
FUEL FOR MACHINERY 15
847 -
Sub total [ 1,755 ]
A4 Asset and investment purchases, (see table)
Shelters IAE Circonomy - 6,892 -
GuardRail IAE 296
**----- End of picture text -----**
**----- Start of picture text -----**
- - -
Sub total [ - ] 7,188 -
Total payments [ 1,755 ] 8,035 -
Net of receipts/(payments) [ 2,433 ] 3,178 -
A5 Transfers between funds - - -
A6 Cash funds last year end 1,927 8,229 -
Cash funds this year end [ 4,360 ] 11,407 -
**----- End of picture text -----**
**Section B Statement of assets and liabilities at the end of the period Categories**
## **B1 Cash funds**
## **B2 Other monetary assets**
## **Details**
**Unrestricted to nearest £** Cash in hand float **105 - -** ( g _**Total cash funds**_ p p y **105** account(s)) Agreement Error **Unrestricted Details to nearest £ - - - - - -**
## **Details**
**Fund to which asset belongs**
## **B3 Investment assets**
## **B4 Assets retained for the charity’s own use**
**Details Fund to which asset belongs** Portacabins Restricted Fund Hedge Trimmers Restricted Fund Strimmer and Attachment Restricted Fund Shelters and Guard Rail Restricted Fund
**----- Start of picture text -----**
Details
**----- End of picture text -----**
**----- Start of picture text -----**
Fund to which
**----- End of picture text -----**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
**----- Start of picture text -----**
Signature
**----- End of picture text -----**
Print N
**No (if any) 184675**
## **CC16a**
**ounts** Period end date 31/12/21
**Total funds to the nearest £**
**Last year to the nearest £**
**----- Start of picture text -----**
149 -
150 -
150 -
1 -
249
250
500
30
10
30
10
10
10
10
10
48
40
150
11,213
64
250
150
25
90
1,000
20
20
20
20
20
20
20
20 -
10 -
20
30
20
20
20
20
20
10
165
147
160
-
**----- End of picture text -----**
**----- Start of picture text -----**
- -
15,400 -
-
- -
- -
15,400 -
**----- End of picture text -----**
**----- Start of picture text -----**
500 -
288 -
3 -
10 -
12 -
8 -
17
9
14
245
29
13
61
125
7
41
15
25
10
7
95
7
5
2
8
21
85
12
175
147
150
212
24
50
150
3
15
-
-
-
2,601 -
6,892
296
-
**----- End of picture text -----**
**----- Start of picture text -----**
-
7,188 -
9,790 -
5,610 -
- -
10,156 -
15,766 -
**----- End of picture text -----**
**Restricted to nearest £**
**Endowment to nearest £**
**----- Start of picture text -----**
- -
- -
- -
- -
Agreement Error OK
**----- End of picture text -----**
**Restricted Endowment to nearest £ to nearest £**
**----- Start of picture text -----**
- -
- -
- -
- -
- -
- -
**----- End of picture text -----**
**----- Start of picture text -----**
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
**----- End of picture text -----**
**----- Start of picture text -----**
Current value
Cost (optional)
(optional)
8,340 6,750
546 450
790 585
7,188 6,469
- -
- -
- -
- -
- -
**----- End of picture text -----**
**Amount due - - - - -**
Name
## **When due**
Date of approval
P&L
## **Lightwood Road Bowli Income Statement Year for the Financial Ye**
Membership Fees Summer and Winter Bowling Match Fees: Oakhill League Match Fees: 1st Team Match Fees: 2nd Team Match Fees: Monday League Match Fees: Wednesday League
**Cost of Service (Outgoings)** Parks League Fees Oakhill League Fees Wednesday League Fees Potteries and District C.B.A Industry League Fees B.C.G.A Fees B.C.G.A Cards Season Ticket Costs
## **Gross Profit**
Fundraiser Cards Car Boot Income Prize Money Donations Gift Aid HMRC
**Less: Non service related Expenses** Refreshment Expenses Bookkeeper Fees General Expenses Secretary's & Treasurer Honorarium Club Insurance Green Maintenance New Jacks * 4 **Net Expenses Net Profit / Loss**
Page 7
P&L
Page 8
P&L
**----- Start of picture text -----**
ing Club
ear Ended 31/12/21
£ £
£3,376.50
£0.00
£0.00
£0.00
£0.00
£0.00
£3,376.50
£0.00
#REF!
£0.00
#REF!
£0.00
£0.00
£0.00
£0.00 #REF!
#REF!
£0.00
£148.79
£160.00
#REF!
£148.79
#REF!
#REF!
#REF!
#REF!
#REF!
#REF!
#REF!
#REF!
#REF!
#REF!
**----- End of picture text -----**
Page 9
P&L
**----- Start of picture text -----**
Balance Sheet at 31 December 2021
Current Assets £
Bank Balance at date £15,766.42
Cash in Hand at date £0.00
Outanding Income
Net Current Assets ###
Fixed Assets
Portacabins and Equipment £9,676.00
Shelters and guard rail £7,188.46
Accumulated depreciation -£4,578.20
Cost less Depreciation £14,254.20
Total Assets £30,020.62
Less: Current Liabilities
Outstanding Expenses
Net Current Liabilities
Net Assets ###
Capital
At start of year £10,156.03
Net Profit / Loss including Out/Std Payments #REF!
Net Profit / Loss #REF!
At End of year #REF!
**----- End of picture text -----**
Page 10
P&L
Page 11