OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-03-31-accounts

Charity registration number 1184673

YAPTON FREE CHURCH

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2023

YAPTON FREE CHURCH

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees G Sercombe
N Hodson
R Hawks (Appointed 31 July 2023)
Charity number 1184673
Independent examiner Oliver Read FCCA ACA
James Todd & Co Limited
1 & 2 The Barn Oldwick
West Stoke Road
Lavant
Chichester
West Sussex
England
PO18 9AA

YAPTON FREE CHURCH

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 15

YAPTON FREE CHURCH

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2023

The trustees present their annual report and financial statements for the year ended 31 March 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

Yapton Free Church is constituted by Trust Deed dated 27 November 1999 and its objects are to:

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Review of public benefit

The Trustees have had due regard to the Charity Commission's general guidance on public benefit when reviewing the Charity's objectives.

The trustees strongly believe that the holding of services of worship of God and the Lord Jesus Christ, preaching and expounding the Word of God, the Bible, holding classes for the instruction of adults and children in the Word of God, and providing any other activities which will promote the Word of God and lead people to faith in the Lord Jesus Christ as their Saviour is for public benefit.

These convictions lead people to an increased love and concern for the welfare of others, both in the local ccommunity and beyond,which is demonstrated by our wide range of activities and clubs, and welfare programmes.

Achievements and performance

Sunday Meetings

This year again our weekly Sunday meetings have been well attended, either in Yapton Village Hall or a marquee at the Pages in Walberton. Vibrant worship, great preaching from YFC members or regular visiting speakers contribute to a lively, friendly church atmosphere.

Each Sunday, there is kids club for the children and every second week a special meeting for the teenagers, following our joined worship time.

Holiday Club

The last week of July the big tent arrived at the Village Green in Yapton for holiday club. It was the 29[th] year. Fun, games, music, Bible stories, gunge tanks, quizzes etc. for over 120 children every day. Teenagers and adults worked together o create an unforgettable time for the children. A senior citizens tea, youth activities, family-friendly film evening and Sunday services were also part this annual event.

YAPTON FREE CHURCH

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

Alpha

At the beginning of April, we began our second Alpha-course of the calendar year, which ran until July. Each year we run three Alpha courses; one in spring, one in Summer and one in Autumn.

Conference

During the first weekend in December, we hosated our Spirit and Word Conference, with several guest speakers including Ken Gott and worship leader Steve Tebb. The conference was well attended and greatly encouraging to the church and visitors alike.

Trips

In September Hugo and Hanneke van Driel returned to Mongolia after a few years break (due to covid). Hanneke lived there for over twelve years as a missionary. It was great to see the work continue under the leadership of mainly Mongolians. We were able to reconnect with the different projects in Ulan Bator and Khenti and speak in several church meetings.

In October, ten members of the YFC leadership team travelled to Plovdiv in Bulgaria for a CTF (Catch the Fire) conference. It was beneficial for our leadership team to meet other senior leaders from CTF. Our team then attended a large Bulgarian charismatic conference in Plovdiv. All really good new connections.

In February, we returned to Nepal with a small team to visit the ongoing projects in this nation. We held two conferences for pastors, leaders and church members, one in Chitwan and one in Newalparassi. Between 400 and 500 Nepalese attended these meetings. The Church in Nepal is growing and these conferences help support and encourage these leaders in the rapidly growing ministries.

Schools and youth outreach

Since 1991 we’ve been leading lively assemblies in primary schools in the area. It began with Yapton COE primary school in 1991. We now visit 15 local schools on a monthly basis.

The YFC youth club continues to be very popular among the teenagers in the village. Every Friday evening from 7.30 till 10.00 the OCB is a hub of activity, with pool tables, craft, table tennis, baking, board games etc. During the evening the youth congregate for 15 minutes to listen to a brief talk by one of the leaders or a visiting speaker. A time to reflect.

Every Wednesday afternoon, YFC runs a football club on the Village Green. There are a regular 15-20 boys and sometimes girls, who come to enjoy a good run-around with some adult supervision.

Parents and toddlers

Every Wednesday morning the OCB is full of mums (and some dads) and their toddler for the parent and toddler group. It’s a great meeting place for new parents. There is toddler craft, there are toys, snacks and music and a happy, friendly team of helpers from YFC that create a homely environment.

Prayer meetings and home groups

We have prayer meetings on Tuesday, Wednesday and Thursday morning and a Prayer and Praise evening every second Tuesday evening. Church members are also able to join home groups where they participate in Bible study, fellowship and worship and receive pastoral care.

Financial review

Reserves policy

It is the policy of the Yapton Free Church to maintain unrestricted funds, which are free reserves of the charity, at a level which provides sufficient funds to cover three months management, administration and support costs, and which also enable the Church to provide support to those in need, including missionary societies and organisations as and when such need arises. The reduction of income, reflective of the current economic climate, has meant that the level of reserves are below what the Trusteas would prefer at present and the situation is being kept under regular review.

YAPTON FREE CHURCH

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

Investment policy

The Trustees have wide powers of investment under the Trust Deed, which authorises the Trustees to make and hold investments using the general funds of the charity.

Risk management

The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced, and issues raised at our regualr meetings, so that necessary steps can be taken on a timely basis to lessen these risks.

Structure, governance and management

The trustees who served during the year and up to the date of signature of the financial statements were:

H Van Driel (Resigned 31 July 2023) G Sercombe N Hodson R Hawks (Appointed 31 July 2023)

Recruitment and appointment of trustees

Appointment of Trustees is governed by the Trust Deed of the charity. The Board of Trustees is authorised to appoint new Trustees to fill vacancies arising during the year as a result of resignation or death of an existing trustee.

The trustees' report was approved by the Board of Trustees.

G Sercombe

Trustee

11 December 2023

YAPTON FREE CHURCH

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF YAPTON FREE CHURCH

I report to the trustees on my examination of the financial statements of Yapton Free Church (the charity) for the year ended 31 March 2023.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Oliver Read FCCA ACA

James Todd & Co Limited 1 & 2 The Barn Oldwick West Stoke Road

Lavant Chichester West Sussex PO18 9AA England

Dated: 18 December 2023

YAPTON FREE CHURCH

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

Unrestricted
Restricted
funds
funds
2023
2023
Notes
£
£
Income from:
Donations and legacies
3
111,774
18,894
Investments
4
8
1
Total income
111,782
18,895
Charitable activities
5
118,032
20,825
Net income/(expenditure)
(6,250)
(1,930)
Transfers between funds
-
-
Net movement in funds
(6,250)
(1,930)
Reconciliation of funds:
Fund balances at 1 April 2022
23,194
11,043
Fund balances at 31 March 2023
16,944
9,113		 Total
Unrestricted
Restricted
funds
funds
2023
2022
2022
£
£
£
130,668
110,187
34,295
9
4
-
130,677
110,191
34,295
138,857
97,987
35,745
(8,180)
12,204
(1,450)
-
(8,803)
8,803
(8,180)
3,401
7,353
34,237
19,793
3,690
26,057
23,194
11,043		 Total
2022
£
144,482
4
144,486
133,732
10,754
-
10,754
23,483
34,237

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

YAPTON FREE CHURCH

BALANCE SHEET

AS AT 31 MARCH 2023

Notes
Fixed assets
Tangible assets
10
Current assets
Debtors
11
Cash at bank and in hand
Creditors: amounts falling due within one year
12
Net current assets
Total assets less current liabilities
The funds of the charity
Restricted income funds
13
Unrestricted funds		 2023
£
8,833
17,541
26,374
7,443		 £
7,126
18,931
26,057
9,113
16,944
26,057		 2022
£
5,745
25,609
31,354
1,826		 £
4,709
29,528
34,237
11,043
23,194
34,237

The financial statements were approved by the trustees on 11 December 2023

G Sercombe Trustee

YAPTON FREE CHURCH

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

Charity information

Yapton Free Church is a charity registered with the Charity Commission of England and Wales, number 1184673. The Chartiy is governed by a Trust Deed dated 27 November 1999 as detailed in the Trustees' Report.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's Trust Deed, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention and the principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Donations are accounted for on an as received basis. All the voluntary income is received from the members of the church and other well-wishers and is given for the general work of the charity. The related tax credit on donations received is accounted for on an accruals basis once the donation has been received. Investment income is recognised on a receivable basis.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

YAPTON FREE CHURCH

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

(Continued)

1.5 Expenditure

Charitable expenditure comprises all expenditure directly relating to the objects of the charity, and is induded when incurred. Costs are allocated across the charitable activities according to the relevant use of financial and staff resources. Directly attributable costs are allocated directly to the charitable activity heading whereas staff costs, depreciation and support costs are allocated on a basis relating to the use of resources.

Gifts are induded when approved by the Trustees.

The charity is not registered for VAT and as such irrecoverable VAT is charged against the category of resources expended for which it was incurred.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Furniture and equipment 25% reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

It is the Charity's policy not to capitalise expenditure under £100 in value and this is instead recognised in the statement of financial activities during the year.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

YAPTON FREE CHURCH

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

(Continued)

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Taxation

The Charity is exempt from tax on its charitable activities.

1.11 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

YAPTON FREE CHURCH

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

3 Income from donations and legacies

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2023 2023 2023 2022 2022 2022
£ £ £ £ £ £
Donations and gifts 96,096 16,207 112,303 95,752 29,296 125,048
Other 15,678 2,687 18,365 14,435 4,999 19,434
111,774 18,894 130,668 110,187 34,295 144,482
Other
Includes total Gift Aid reclaimed of £18,365 (2022 - £19,434).
4 Investments
Unrestricted Restricted Total Unrestricted
funds funds funds
2023 2023 2023 2022
£ £ £ £
Interest receivable 8 1 9 4
5 Charitable activities
2023 2022
£ £
Gifts 34,268 39,053
Salaries and national insurance 28,525 18,571
Youth and childrens' work 4,881 5,467
Miscellaneous costs 530 1,167
Legal and professional - 3,570
68,204 67,828
Share of support costs (see note 6) 68,254 64,046
Share of governance costs (see note 6) 2,399 1,858
138,857 133,732
Analysis by fund
Unrestricted funds 118,032 97,987
Restricted funds 20,825 35,745
138,857 133,732

YAPTON FREE CHURCH

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

6 Support costs

Support costs
Governance
costs
£
£
Staff costs
45,397
-
Depreciation
1,328
-
Speakers' gifts
2,115
-
Hall hire
3,271
-
Telephone and office costs
1,172
-
Insurance
1,189
-
Utilities
2,599
-
Repairs and maintenance
3,179
-
Licences and subscriptions
3,205
-
Training
862
-
Travel and subsistence
2,306
-
Miscellanous costs
1,631
-
Independent examination
-
1,680
Legal and professional
-
306
Bank charges
-
413
68,254
2,399
Analysed between
Charitable activities
68,254
2,399		 2023 Support costs
Governance
costs
£
£
£
45,397
45,665
-
1,328
2,667
-
2,115
2,145
-
3,271
2,251
-
1,172
1,011
-
1,189
1,210
-
2,599
2,228
-
3,179
2,134
-
3,205
2,609
-
862
205
-
2,306
916
-
1,631
1,005
-
1,680
-
200
306
-
1,311
413
-
347
70,653
64,046
1,858
70,653
64,046
1,858		 2022
£
45,665
2,667
2,145
2,251
1,011
1,210
2,228
2,134
2,609
205
916
1,005
200
1,311
347
65,904
65,904

7 Trustees

During the year the trustee H Van Driel received a salary for his role as Pastor of £29,000 (2022 - £28,440). There was no other trustee rumneration or expenditure paid during the year or the previous year.

8 Employees

The average monthly number of employees during the year was:

The average monthly number of employees during the year was:
2023 2022
Number Number
7 6
Employment costs 2023 2022
£ £
Wages and salaries - ministry 22,450 28,440
Wages and salaries - administration 22,947 17,225
45,397 45,665

YAPTON FREE CHURCH

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

8 Employees

(Continued)

There were no employees whose annual remuneration was more than £60,000.

9 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
10 Tangible fixed assets
Furniture and
equipment
£
Cost
At 1 April 2022 14,530
Additions 3,745
Disposals (201)
At 31 March 2023 18,074
Depreciation and impairment
At 1 April 2022 9,821
Depreciation charged in the year 1,127
At 31 March 2023 10,948
Carrying amount
At 31 March 2023 7,126
At 31 March 2022 4,709
11 Debtors
2023 2022
Amounts falling due within one year: £ £
Other debtors 8,833 5,390
Prepayments and accrued income - 355
8,833 5,745

YAPTON FREE CHURCH

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

12 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
Other taxation and social security
Other creditors
Accruals and deferred income		 2023
£
2,682
3,081
1,680
7,443		 2022
£
214
603
1,009
1,826

13 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 April 2022 Incoming Resources Transfers At 31 March
resources expended 2023
£ £ £ £ £
- - - - -
Voke's fund 2,318 9,419 (9,990) - 1,747
Nepal fund 2,483 1,030 (3,505) - 8
SFH Africa fund 6,242 8,446 (7,330) - 7,358
11,043 18,895 (20,825) - 9,113
Previous year: At 1 April 2021 Incoming Resources Transfers At 31 March
resources expended 2022
£ £ £ £ £
Voke's fund 36 12,630 (12,175) 1,827 2,318
Nepal fund 1,182 1,171 - 130 2,483
SFH Africa fund 2,472 20,494 (23,570) 6,846 6,242
3,690 34,295 (35,745) 8,803 11,043

Voke's fund

Specific giving towards the work in France of S Voke and C Voke.

Nepal fund

Specific giving towards overseas Christian mission work in Nepal.

SFH Africa fund

Specific giving towards overseas Christian mission work in South Africa.

YAPTON FREE CHURCH

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023

14 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April 2022 Incoming Resources Transfers At 31 March
resources expended 2023
£ £ £ £ £
Youth club (779) 1,225 (379) - 67
General funds 23,973 110,557 (117,653) - 16,877
23,194 111,782 (118,032) - 16,944
Previous year: At 1 April 2021 Incoming Resources Transfers At 31 March
resources expended 2022
£ £ £ £ £
Kitchen fund (43,430) 2,220 (3,570) 44,780 -
Youth club 592 347 (1,718) - (779)
General funds 62,631 107,624 (92,699) (53,583) 23,973
19,793 110,191 (97,987) (8,803) 23,194

15 Analysis of net assets between funds

Unrestricted
Restricted
funds
funds
2023
2023
£
£
Fund balances at 31 March 2023 are represented by:
Tangible assets
7,126
-
Current assets/(liabilities)
9,818
9,113
16,944
9,113
Unrestricted
Restricted
funds
funds
2022
2022
£
£
Fund balances at 31 March 2022 are represented by:
Tangible assets
4,709
-
Current assets/(liabilities)
18,485
11,043
23,194
11,043		 Total
2023
£
7,126
18,931
26,057
Total
2022
£
4,709
29,528
34,237

YAPTON FREE CHURCH

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2023

16 Related party transactions

There were no disclosable related party transactions during the year (2022 - none), aside from that mentioned in note 7 concerning remuneration of Trustees.