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2020-12-31-accounts

Trustees' Annual Report for the period from 30 July 2019 to 31 Dec 2020

Section A Reference and Administration Details

Charity name HORSFORTH SHED Registered charity number 1184672

Charity's principal address: c/o St James Church Woodside, Low Lane, Horsforth, Leeds LS18 5QW

Names of the charity trustees who manage the charity (all have served the full year)

Sophie Baker Jonathan Cain (Chair) Graeme Collins John Gannon Peter Gillions Joe Minton

Independent Examiner L. Groenewald FCA, 24 Regent Terrace, Leeds, LS6 1NP

Name of senior staff members

P Gillions Project Leader David Hill Treasurer

Section B Structure, governance and management

Type of governing document Constitution How the charity is constituted Charitable Incorporated Organisation Trustee selection methods Appointed by agreement of Trustees

The Origins of the Charity

St James Parish Church in Woodside, Horsforth owns a large hall built in 1955 to be used by Scout and Guide groups. By 2011, after years of dwindling attendance the building was in disrepair and no longer in use by these organisations. In the Spring 2019 St James Parochial Church Council (P.C.C.) took the decision to repurpose the redundant hall to serve the needs of the local area as a community workshop. To facilitate the renovation, equipping and operation of the workshop an independent Charitable Incorporated Organisation (CIO) was established entitled the ‘Horsforth Shed’ (“the charity”). The St James P.C.C. fully endorse this new opportunity to serve the local community and agreed to an initial five-year License to Occupy with the charity, to be renewed by mutual consent.

Prior to registration as a charity and until we operated our own bank account in January 2020 all monies due to it and paid out on its behalf were administered by St James’ Church Woodside in a restricted fund. The St James P.C.C. has operated as an excepted charity (income generally < £100k) with accounts subject to independent examination.

Trustee Matters

The charity was registered as a CIO on 30 July 2019.

The charity trustees undertake to make available to each new charity trustee, on or before their first appointment copies of or access to:

The charity is aware of the guidance on diversity and inclusion and is actively seeking to expand the board of trustees.

Organisational Structure

The management of the charity is by the board of trustees. The renovation, refurbishment and operation of the Horsforth Shed is delegated to the volunteers under the leadership of Peter Gillions. The Horsforth Shed is a member of the U.K. Men’s Shed Association.

Context of the Charity’s Work

The charity enjoys the continued goodwill, free use of premises and support of St James Church Woodside. Both Horsforth Town and Leeds City councils have endorsed and financially supported the project.

Management of Major Risks

The major risk to the charity is the failure to obtain the necessary funding to support the work. This has been managed by actively seeking grants and never committing to any expenditure unless adequate funding is already in place. We hope to appoint a trustee with specific oversight of finance and in the future may seek to employ a part-time fundraiser (see Section E).

Section C Objectives and Activities

The Charitable Objects of Horsforth Shed are “To promote social inclusion for the public benefit by preventing people (particularly, but not exclusively, older men), within Horsforth and the surrounding area, from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society through the provision of facilities in which they can meet jointly or individually to undertake creative, physical or recreational activities; learn or pass on skills and knowledge; and support each other socially.

For the purpose of this clause 'socially excluded' means being excluded from society, or parts of society, as a result of one of more of the following factors: unemployment; financial hardship; youth or old age; ill health (physical or mental).”

To fulfil our charitable objects fully we first need to renovate, refurbish and equip the building so that it can function as a community workshop. Therefore, the focus of our activity has been securing funding and minimizing costs through the use of voluntary labour.

There are three stages to preparing the building for use as a community workshop.

In addition, there are the required policies and procedures to ensure safe working when the Shed is operational. Therefore, we have begun to draw together the required policies starting with Safeguarding and Health and Safety.

A small but committed team of volunteers have undertaken much of the practical work. However, any work beyond their scope, such as replacing the roof and rewiring the building, is contracted out to qualified professionals.

The trustees have had regard to the guidance issued by the Charity Commission on public benefit. During the renovation stage we have purposely drawn alongside us students who were not in employment or training, the unemployed, people with a crisis in mental health or issues of addiction or older socially isolated individuals. These are very people that we see the Community Workshop serving. The experience of one of our former volunteers shows that the Shed is already giving positive support to individuals as we work together.

"I was involved from the very start working as part of a team of volunteers for one day a week and over the months real progress has been made. The eight months I worked on the project really helped me grow in confidence and learn some new skills. Since leaving University I had been job hunting without any success and feeling pretty low. Going along and working with others has been really encouraging. In September I started an internship …”

Section D Achievements and performance

Planning permission was granted in July 2019 with the drawing for the application completed professionally by a volunteer.

This involved clearing all detritus and the removal of two internal walls. External drain channels were installed to stop the ingress of damp and door openings were widened as necessary. The ceilings, redundant timbers, damaged flooring and rotten joists were removed, and the extensive woodworm was treated by a local company for no charge. All electrical cables, gas and plumbing pipework and their appliances were removed together with all sinks and toilets. For environmental reasons, we are following the trend to move away from gas fired heating. The leaking asbestos roof was professionally removed.

An insulated roof with integral skylights was professionally installed. All internal walls skimmed and painted. Due to wet rot and woodworm infestation some joists and flooring needed replacement. All other woodworm was treated free of charge by a local company. Door frames were fitted and new doors installed. In the workshop space a new sink unit has been installed. We have completed a glazed partition to create an area to eat and socialise and completed installing the kitchen. New flooring has been fitted throughout the building.

The electrical work is completed including low energy electrical lighting, electrical heaters and local water heaters at both sinks. We are making the building accessible for wheelchair users and have fitted an accessible toilet. All of the heaters, sanitary ware and washbasins were donated by a national construction company. To improve pedestrian access a raised pavement has been laid. To reduce energy usage all external walls have been insulated and we are at the point of fitting the cladding.

The Workshop. The intention is to provide a first class workshop facility that meets the specifications of a school workshop. This would open up the possibility of engaging not only with adults but also with young people over the age of 14. We anticipate being able to offer wood working facilities for up to 12 people at any one session.

The Kitchen and Social Area. The provision of a kitchen and social area is to give people a comfortable place to relax and converse during breaks. This kitchen area has been fully completed but furniture is needed for the social area,.

The total budget for this final phase is estimated at £12,500.

Contribution made by volunteers

Much expense has been saved by the use of volunteer’s labour. The only paid work was to replace the roof, plastering and tarmacking. All joinery, plumbing and electrical installation has been done by

skilled individuals giving their services for free. Even the woodworm treatment was completed by a local company for no charge, saving us at least £1,000.

A modest estimation of savings achieved by voluntary labour is £37,000 with a further £2,500+ saved by donation of materials.

In common with many of the community workshops in the UK Men’s Shed Association our initial model for service delivery is through the services of volunteers. We are fortunate to have a number of former Design and Technology teachers who have the skills set required to begin service delivery.

Grant making and Investments

Horsforth Shed is not a grant making charity nor does it have any investment.

Section E Financial review

We have a reserves policy of six months’ operating costs currently estimated at £1,600, with a minimum reserve threshold of £800. If the minimum reserve threshold is breached then the trustees must urgently consider whether action is necessary to mitigate the situation. This was unanimously agreed by the Trustees in January 2021. We have no funds materially in deficit.

We use the Cooperative Bank for our account as it is the only UK high street bank that’s guided by a customer-led Ethical Policy.

We do not have any investments and there are no Related Party transactions to disclose. We operate our finances within a Financial Controls Policy. For example transactions require a second approval and an update on the accounts is given at each trustee meeting. We never undertake any purchases or commission any work unless funding is already in place. To strengthen our financial position the trustees are considering creating a part time role for a fundraiser.

During 2019when monies were administered by St James’ Church Woodside we received the administered by St James’ Church Woodside we received the
following funding towards renovating and refurbishment of the building:
Grant from St James Church £10,000
Grant Horsforth Town Council		 £ 1,500
Horsforth Farmers Market £ 500
Horsforth Community Café		 £ 500
Seed Funding £ 200
All Churches Trust		 £ 1,500
Small Grant Money City Council £ 500
Leeds N. W. City Council		 £ 5,000
Total Grants
£19,700
Donations from individuals (including eligible Gift Aid) totaled £11,233.

The principal expenditure during this period was for the re-roofing £20,435 and replacement windows £1,400. At the end of 2019 funds of £5,000 remained, held by St James’ PCC on behalf of the Horsforth Shed. These were transferred into the Horsforth Shed’s own bank account in 2020. All future financial transactions will be undertaken directly by the Horsforth Shed, with grateful thanks to the PCC for their support.

During 2020the following funding was received mainly towards renovating and refurbishment and During 2020the following funding was received mainly towards renovating and refurbishment and During 2020the following funding was received mainly towards renovating and refurbishment and During 2020the following funding was received mainly towards renovating and refurbishment and
some (marked *) were specifically restricted. (See Receipts and Payments and cc16a)
Leeds North West City Council* £ 2,500 Galliford Try £ 8,500
Horsforth Farmers Market £ 250 Sir George Martin Trust* £ 3,000
Aireborough Rotary £ 550 BUPA £ 1,000
Bramall Trust* £ 4,000 Leeds Church Extension Society* £ 5,000
Total Grants
£24,800

Further to the grants received in 2020, the remaining funds (£5,000) held by St James’ PCC on behalf of the Horsforth Shed were transferred to the charity.

Our principal expenses during 2020 were for renovating and refurbishment:

Plastering & Rendering £ 2,500 Flooring £ 3,000
Electrical £ 2,300 Plumbing £ 900
Social area and Kitchen £ 2,500 External Cladding £ 7,200
Paving and Tarmac £ 2,900
Total Expenditure £21,300

The monies remaining in the account at the end of 2020 were £8,260.

Section F Other optional information

The intention was to complete enough of the renovation to start equipping and operating the workshop by late Spring 2020. The Shed was to be staffed by suitably qualified volunteers. The corona virus outbreak meant that we had to temporarily suspend work during the spring. During the summer after receiving a donation of Personal Protective Equipment we were able to restart work and re-connect with those who have struggled with social isolation whilst ensuring we keep to the required protocols. Unfortunately, the latest wave of virus has meant once again we have had to suspend work.

When the renovation is completed the operation of the workshop will depend on the restrictions in place at the time. We will fully comply with the regulations but due to the size of the workshop it may be possible to safely open with restricted numbers.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signatures Jonathan Cain Peter Gillions Full names Jonathan Cain Peter Gillions Chair of Trustees Trustee and Project Leader

Charity Name N HORSFORTH SHED 11

Recei ts and a ments accou p p y

Period start date

For the period from

To

30-Jul-19

Section A Receipts and payments

Unrestricted funds

Restricted funds

to the nearest £ to the nearest £

Endowment funds

to the nearest £

A1 Receipts 5,000
10,300
300
-
-
-
-
-
15,600
-
-
-
15,600		 14,500
-
-
-
-
-
-
14,500
-
-
-
14,500
FUNDS TRANSFER FROM ST JAMES 5,000 -
GRANTS 10,300 -
DONATIONS 300 -
- -
- -
- -
- -
- -
Sub total(Gross income for AR) 15,600 -
A2 Asset and investment sales,
(see table).
- -
- -
Sub total - -
Total receipts
15,600 14,500 -

A3 Payments


REFURBISHMENT EXPENSES		 12,350 -
BRAMALL GRANT 3,336 -
LEEDS NORTH WEST CITY COUNCIL - 1,153 -
LEEDS CHURCH EXTENSION SOCIETY - 5,000 -
- - -
- - -
- - -
- - -
- - -
**Sub total ** 12,350 9,489 -
A4 Asset and investment
purchases, (see table)
- - -
- - -
**Sub total ** - - -
Total payments 12,350 9,489 -
Net of receipts/(payments) 3,250 5,011 -
A5 Transfers between funds - - -
CCXX R1 accounts (SS)
A6 Cash funds last year end		 1
-		 - 31/03/2021
-

Cash funds this year end 3,250 5,011 -

CCXX R2 accounts (SS)

31/03/2021

2

Section B Statement of assets and liabilities at the end of the perio

Categories
B1 Cash funds
B2 Other monetary assets		 BANK ACCOUNT
Details
Details
Total cash funds
(agree balances with receipts and payments account(s))		 Unrestricted
funds
to nearest £
3,250
-
-
3,250
OK
Unrestricted
funds
to nearest £
-
-
-
-
-
-

B3 Investment assets

Fund to which asset
Details belongs
Fund to which asset
Details belongs

B4 Assets retained for the charity’s own use

B5 Liabilities

Fund to which Details liability relates 3 31/03/2021

CCXX R3 accounts (SS)

Signed by one or two trustees on behalf of all the trustees

Jonathan Cain
Signature
Peter Gillions		 Print N
PETER GI
JONATHA

CCXX R4 accounts (SS)

31/03/2021

4

o (if any)

----- Start of picture text -----
184672
----- End of picture text -----

unts CC16a Period end date 31-Dec-20

Total funds Last year

to the nearest £ to the nearest £

5,000 -
24,800 -
300 -
- -
- -
- -
- -
- -
30,100 -
-
- -
- -
30,100 -
12,350 -
3,336 -
1,153 -
5,000 -
- -
- -
- -
- -
- -
21,839 -
-
-
- -
21,839 -
8,261 -
- -
- -
~~5~~

CCXX R5 accounts (SS)

31/03/2021

8,261 -

CCXX R6 accounts (SS)

31/03/2021

6

od

od
Restricted funds
to nearest £
5,011
-
-
5,011
OK
Restricted funds
to nearest £
-
-
-
-
-
-		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
- -
- -
- -
- -
- -
- -
Cost (optional)
-
-
-
-
-		 Current value
(optional)
- -
- -
- -
- -
- -
Cost (optional)
-
-
-
-
-
-
-
-
-		 Current value
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
7
Amount due
(optional)
-
-		 When due
(optional)
-
-

CCXX R7 accounts (SS)

31/03/2021

-
-
-
Name
LLIONS
AN CAIN
Date of approval
27/03/2021
27/03/2021

CCXX R8 accounts (SS)

31/03/2021

8

Independent examiner's report on the accounts

Independent Examiner’s Report

----- Start of picture text -----
Report to the trustees Horsforth Shed
of
31 December 2020 C 1184672
h
a
r
i
t
y
n
On accounts for the
o
period ended
(
i
f
a
n
y
)
Set out on pages 1-2
----- End of picture text -----

I report to the trustees on my examination of the accounts of the above Responsibilities and charitable incorporated organisation (“the charity”) for the period ended 31 basis of report December 2020.

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Lydia Groenewald D 27 March 2021 a Signed: t e : Name: Lydia Groenewald (FCA ICAEW)

Address: All Hallows Vicarage, 24 Regent Terrace, Leeds, LS6 1NP