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2022-05-31-accounts

Spot Project Annual Financial Statements For the year ended 31 May 2022

Charity number: 1184662

Unit A Ensign House Tavern Quay Rope Street London SE16 7EX

Spot Project

(A Charitable Incorporated Organisation)

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 May 2022

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|||| |---|---|---| |CONTENTS|Page| |1.|Information|2| |2.|Trustees' Report|3 - 8| |3.|Independent Auditor’s Report|9 - 12| |4.|Statement of Financial Activities|13| |5.|Statement of Financial Position|14| |6.|Statement of Cashflows|15| |7.|Notes to the Financial Statements|16 - 19|

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1

Information

Charity name: Spot Project Charity Registration number: 1184662 Trustees Bilal Abdul-Khaliq Chair Shahima Khanum Nurma Khanum Fatima Batrane

Bank Lloyds Bank 25 Gresham Street London EC2V 7HN

Solicitors Kuddus Solicitors 94 Whitechapel Road London E1 1JQ

Auditors Abacus Partners (Ldn) LLP Unit A, Abbotts Wharf 93 Stainsby Road London E14 6JL

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Trustees’ Re ort p

Who are we?

At SPOT Project we focus on building and supporting the people of tomorrow. From the outset, we have worked specifically in the Gambia and the United Kingdom. Our core aims revolve around meeting the educational needs of youth in society and enriching those in poverty and destitution with the skills to enable them to prosper.

Our vision

To see a world where we empower every individual to be the best they can through education & development.

Our mission

SPOT Project aims to illuminate the hearts, faces and minds of underprivilege and deprived individuals around the world.

Education - We aim to build institutions through which we can educate, develop and empower individuals with essential skills to fulfil their potential.

Development - To provide access to basic necessities to improve living conditions of every individual.

Empower - To motivate a generation a that contributes to a better world.

Our values

Our Principles

  1. Youth; Youth are the future, we are focused on them and their success.

  2. Support/Empowerment; We believe in supporting and empowering the ‘people of tomorrow’ to be the best they can, so that they can be those who change society.

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  1. Faith; We help those in need of faith direction and faith support in shaping and guiding their path.

  2. Development; We aim to make development a core element of our work in disadvantaged communities wherever we work.

  3. Transparency; We are open and we will always be transparent to all those who support us. Transparency is a faith-driven principle.

  4. Standards; We will develop high standards in both the delivery and execution of our projects. We want to constantly improve and develop to be a guiding light for others.

  5. Opportunity; We want to give opportunities to those in need of help and support, especially when they have been ignored and left behind.

  6. Legacy Building; All our projects are focused on the long term. We want to leave a legacy for both those who have supported those projects but also those who are using the services we have built.

  7. Helping/Changing society; By focusing on ‘the people of tomorrow’ we want to help society in the challenges it faces, even when there are obstacles for change.

What we do

Who the charity helps

How the charity helps

4

Where the charity operates

Reserves Policy

Reserves here are used to describe the part of the charity’s funds that are freely available for its operating purposes, not subject to commitments, planned expenditure and spending limits. They exclude restricted funds, which are subject to conditions of use, as specified by donors. We aim to maintain reserves that would provide at least 6 months operational continuity in the event of any instance in which the charity would have to temporarily halt its activities. We are currently operating well above our minimum reserves level

Going Concern

The Trustees confirm that there is a reasonable expectation that the charity can meet its obligations as they come due, and has sufficient resource to continue for another year at the time of signing these accounts; as a result, it is a going concern. The charity has had a low cost base with a number of volunteers offering significant support, but we will comfortably carry the cost of employed staff in future financial years.

Financial review

Donations were again around £1.4m this year, as we continued a strong level of engagement with our donor base. The balance Sheet has reserves of £1.6m, which leaves us in a good position to continue to deliver the projects that we are committed to. The total restricted reserves of £0.7m, contain £0.4m reserved for educational projects, which covers ongoing resource and physical support we provide in Gambia, and is likely to continue for a number of years.

Strategic review

This was our third year of operation as a charity, thankfully we were able to build on a powerful start despite the interruptions to our work from the Covid pandemic. It was an extremely challenging time through the Covid-19 pandemic period, but alhamdulillah we managed to get our team to operate from their homes efficiently. Most of our international operations were severely affected by the global pandemic, but we learnt to focus, reduce costs, and manage delivery expectations. Our beneficiaries required our help more than ever, and

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through dedication and sacrifice, we were able to deliver on our core work: Food, Education, Water and Zakat.

Our main programme for the year was to complete the building work for the multi-purpose centre in Chamaya, an isolated area in northern Gambia. The centre will feature a school, health clinic and a function hall. The village is in dire need of help, especially in health-related matters and skill development.

In the area of water, we were able to continue building boreholes throughout the Gambia, providing water to those disadvantaged who needed it most. We also maintained and checked the boreholes we built in the previous years. We have made it a regular service to check on all our previous water projects once a year to ensure everything is in order. So far, we have built over 120 boreholes in hospitals, schools and in the most desolate areas in the Gambia. We have always strongly believed in maintaining the highest of standards in the construction and maintenance of our water services, something we are extremely proud of.

In the provision of ‘Zakah’ we were able to distribute Zakat to hundreds of families in the more deprived areas of the Gambia. Covid hit the Gambia badly and the poverty levels increased through 2021. We were able to distribute Zakah through the provision and direct support for families through the Covid period.

Our Academy, schools and masjids were extremely successful in educating hundreds of children and young adults on a variety of career paths and secondary-level skills.

In the UK we carried out workshops to help promote outdoor activities for young adults and promote the idea of leisure in the building of a solid foundation to success. We worked with children and young adults of all ages in the delivery of our workshops and leisure activities. We have made plans this year to extend our work in the UK and we plan to establish a food bank programme in the coming year.

Main activities carried out to meet the above objectives for the year:

  1. Fundraised for and built the Multi-Purpose Centre in Chamaya, featuring a school, health clinic and multi-function hall.

  2. Completed the building of a Girl’s School.

  3. Fundraised for the ‘Water is Life’ borehole project. We were able to raise our total to 120 boreholes overall build in the Gambia.

  4. Fundraised and delivered Zakat following our Gambia Zakah programme.

  5. We continued in our orphan sponsorship project and built on its success in 2021.

  6. We fundraised for our feeding programmes. We delivered food throughout the Covid period in the Gambia.

6

Volunteers Contribution to the Charity

As with 2020, in 2021 and 2022 volunteers were at the forefront of our operations and delivery of services. Without them, we were unable to deliver and facilitate the work we carried out. We presently have over sixty non-fixed volunteers and 25 fixed volunteers. We additionally allowed those volunteers who worked closely with us throughout the year to fly out to Gambia to see where the money they helped raise, was spent. We aim to grow the number of volunteers in our organisation as they are the core of our work. We have decided to adopt the slogan ‘the people’s charity’ because of our strong link with our volunteers and volunteers in general.

Main Achievements of the Year

This was our most challenging year, the Covid pandemic affected both our UK and international operations. Nevertheless, the organisation adapted in difficult times and through perseverance and sacrifice by both staff and volunteers we had a better-than-expected year. We were able to not only meet our targets but once again exceed them. Like we were taught by Allah, “Verily, with hardship comes ease”.

Statement of Trustees' responsibilities

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulatory requirements applicable to registered charities in England & Wales. The Trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards) and applicable law, and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (Charities SORP (FRS102)).

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Under charity law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charity, its income and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to:

departures disclosed and explained in the financial statements;

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity’s transactions and disclose with reasonable accuracy at any time the financial position of the Charity to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

relevant audit information and to establish that the auditor is aware of that information.

Bilal Abdul-Khaliq

Spot Project Chair 29[th] March 2023

8

THE SPOT PROJECT

(A Charitable Incorporated Organisation) Independent Auditor’s Report for the year ended 31 May 2022

Opinion

We have audited the accounts of The Spot Project (the ‘charity’) for the year ended 31 May 2022 which comprise the statement of financial activities, the balance sheet, the statement of cash flows, principal accounting policies and the notes to the accounts. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ (United Kingdom Generally Accepted Accounting Practice). In our opinion, the accounts:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the auditor’s responsibilities for the audit of the accounts section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the accounts in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the accounts, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the accounts is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability

9

to continue as a going concern for a period of at least twelve months from when the accounts are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report and accounts, other than the accounts and our auditor’s report thereon. Our opinion on the accounts does not cover the other information and we do not express any form of assurance conclusion thereon.

In connection with our audit of the accounts, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the accounts or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the accounts or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities Act 2011 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement, the trustees are responsible for the preparation of the accounts and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of accounts that are free from material misstatement, whether due to fraud or error

In preparing the accounts, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

10

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the accounts as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists.

Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these accounts.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows:

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of noncompliance.

Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the trustees and other management and the inspection of regulatory and legal correspondence, if any.

11

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

A further description of our responsibilities for the audit of the accounts is located on the Financial Reporting Council’s website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the charity’s trustees, as a body, in accordance with section 144 of the Charities Act 2011 and with regulations made under section 154 of that Act. Our audit work has been undertaken so that we might state to the charity’s trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Mr Nur Ahmed Chowdhury (Senior Statutory Auditor) For and on behalf of Abacus Partners (Ldn) LLP

Unit A, Abbotts Wharf 93 Stainsby Road London E14 6JL

30[th] March 2023

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SPOT PROJECT (A Charitable Incorporated Organisation) STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 May 2022

Total
Unrestricted
Restricted
2022
INCOME AND EXPENDITURE
Notes
£
£
£
INCOMING RESOURCES
Donations and legacies
2
783,173
597,082
1,380,255
Grants
3
-
-
Total Income
783,173
597,082
1,380,255
RESOURCES EXPENDED
Fundraising costs
4
204,374
-
204,374
Charitable Activities Costs
5
9,286
662,885
672,171
Administrative Costs
6
128,467
-

128,467
Total Resources Expended
342,127
662,885
1,005,012
Net Surplus for the year
441,046
(65,803)
375,243
Funds as at 1 June 2021
536,116
723,662
1,259,778
Fund Movement
(15,111)
15,111
-
Funds as at 31 May 2022
10
962,051
672,970
1,635,021		 Total
2021
£
1,405,699
15,000
1,420,699
101,258
707,246
81,000
889,504
531,195
728,583
-
1,259,778

All of the charity’s activities derived from continuing operations during the above financial periods.

The charity has no recognised gains and losses other than those shown above.

The notes on pages 16 to 19 form part of these accounts.

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SPOT PROJECT (A Charitable Incorporated Organisation) STATEMENT OF FINANCIAL POSITION For the year ended 31 May 2022

Notes
Fixed Assets:
Tangible Assets
7
Current Assets:
Debtors and prepayments
Cash at Bank and in hand
Current Liabilities:
Amount falling due within one year
8
Net Current Assets
Total Net Assets
Funds
Unrestricted funds: General
10
Restricted fund
9
Total Funds		 £
1,636,746		 Total
Total
2022
2021
£
£
8,275
7,280
1,257,498
1,257,498
5,000
1,626,746
1,252,498
1,635,021
1,259,778
962,051
536,116
672,970
723,662
1,635,021
1,259,778
1,636,746
10,000

These financial statements were approved by the board of directors and authorised for issue on 30 March 2023, and are signed on behalf of the board by:

Bilal Abdul-Khaliq Chair

Shahima Khanum Trustee

The notes on pages 16 to 19 form part of these accounts.

14

SPOT PROJECT (A Charitable Incorporated Organisation) STATEMENT OF CASHFLOWS For the year ended 31 May 2022

Cash Outflow from Operating Activities
Operating Profit
Depreciation
(Gain)/Loss on fIxed asset disposal		 £
375,243
2,524		 2022
£		 £
531,195
1,820		 2021
£
Operating Profit Before Working Capital Chgs
(Increase)/Decrease in Debtors
Increase/(Decrease) in Creditors		 377,767
-
5,000		 533,015
-
5,000
Cash from Operations 382,767 538,015
Net Cash Generated from Operations
Cash Outflow from Investment Activities
Purchase of Tangible Fixed Assets
Fixed assets disposal		 (3,519) 382,767 (9,100) 538,015
Net Cash inflow/outflow from investment Activities
Cash Outflow from Financing Activities
Increase/(Decrease) of Loans		 - (3,519)
-		 - (9,100)
-
Net Increase/(decrease) in Cash and Cash Equivalents
Opening Cash and Cash Equivalents		 379,248
1,257,498		 528,915
728,583
Closing Cash and Cash Equivalents 1,636,746 1,257,498
Reconciliation:
Cash at bank and in hand		 1,636,746 1,257,498
1,636,746 1,257,498

No separate statement of changes in net debt has been prepared as there is no difference between the movements in cash and cash equivalents and movement in net cash (debt).

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SPOT PROJECT
(A Charitable Incorporated Organisation)
Notes to the financial statements
For the year ended 31 May 2022
1 Accounting Policies
1.1 Basis of preparation of accounts:
The financial statements have been prepared in accordance with Accounting and Reporting by Charities:
Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the
Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP 2015
(FRS 102), and the Charities Act 2011.
The charity meets the definition of a public benefit entity under FRS 102. Items are recognised at historical
cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The functional
currency for presentation is sterling, with balances rounded to the nearest pound.
1.2 Income:
Income is recognised in the period when the charity is entitled to it, the income can be be measured
reliably, and its probably that the income will be received.
Donations are recognised when the charity has confirmation of the amount and settlement date.
Income with peformance related conditions is deferred until the conditions are fully met, or the fulfilment
of those conditions is wholly within the control of the charity, and probably to be fulfilled in the period.
1.3 Expenditure categories:
Expenditure is included in the statement of financial activities when incurred, and includes attributable VAT
which cannot be recovered. It is categorised as below:
Fundraising expenditure:
These relate to the costs of resources in running events for public collection, as well as processing fees
on donation platforms.
Charitable activity costs:
These expenditures are for deliverance of objectives set out in the Trustees' report, and relate mainly
to direct charitable work conducted, in addition to direct costs incurred in facilitating those projects.
Support costs:
Support costs relate to the costs of governance, IT, finance and other activities involved in managing the
organisation.
1.4 Allocation of costs
Costs are allocated between restricted and unrestricted funds in according with the purpose that the
expenditure represents. Where expenditure is directly incurred for projected delivery where those projects
are funded by restricted income, the expenditure will also be categorised as restricted. At present the
charity does not allocate any support costs to restricted funds.
1.5 Tangible fixed assets and depreciation:
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at the annual rates in
order to write off each class of assets over its estimated useful life.
FF & Office Equipment 20% on cost
1.6 Funds:
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general
objectives of the charity.
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Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund.

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SPOT PROJECT

(A Charitable Incorporated Organisation) Notes to the financial statements For the year ended 31 May 2022

1.7 Going concern:

At the time of approving the accounts, the trustees have assessed that the charity has adequate resources to continue in operational existence for at least another 12 months, thus adopting the going concern basis of accounts presentation. The large unrestricted reserves (£1m) at year-end, built up via successful campaigns, provides sufficient security for any large unforseen costs the charity may face.

Income Summary

2
3
4
5
6		 Charitable Activities Income
Unrestricted
Restricted
2022
£
£
£
General donations
783,173
783,173
Project related donations
597,082
597,082
-
783,173
597,082
1,380,255
Grant income
East End Community Fund
-
London Community Foundation
-
-
-
-
Expenses Summary
Fundraising Cost
Unrestricted
Restricted
2022
£
£
£
Costs of generating donations and legacies
152,117
152,117
Commission charges pertaining to collections
52,257
52,257
204,374
-
204,374
Charitable Activities Cost
Unrestricted
Restricted
2022
£
£
£
Storage and transport
28,868
28,868
Direct project implementation
634,017
634,017
Travel
9,286
9,286
9,286
662,885
672,171
Administrative Cost
Unrestricted
Restricted
2022
a) Support Costs
£
£
£
Rent, rates and insurance
26,111
-
26,111
Subscriptions
3,045
3,045
Printing, postage and stationery
20%
7,944
-
7,944
Telephone & internet charges
2,995
2,995
IT software & consumables
2,415
2,415
Depreciation
2,524
2,524
Bank charges
2,041
2,041
Repairs and maintenance
38,461
38,461
85,536
-
85,536
b) Governance Costs
Legal and consultancy fees
17,631
17,631
Management expenses
20,300
20,300
Audit & Accountancy Fees
5,000
5,000
42,931
-
42,931
128,467
-
128,467
Total Expenses
342,127
662,885
1,005,012		 2021
£
415,397
990,302
-
1,405,699
5,000
10,000
15,000
2021
£
60,233
41,025
101,258
2021
£
10,008
685,902
11,336
707,246
2021
£
24,872
1,604
2,740
3,794
1,820
971
7,943
43,744
27,256
5,000
5,000
37,256
81,000
889,504

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SPOT PROJECT

(A Charitable Incorporated Organisation) Notes to the financial statements

For the year ended 31 May 2022

7 Tangible Fixed Assets:

Cost:
At 1st June 2021
Addition
Disposal
Depreciation:
At 1st June 2021
Disposal elimination
Charge for the year
Net Book Value
At 31st May 2022
At June 2021		 Office
Equipment
£
9,100
3,519
12,619
1,820
2,524
4,344
8,275
7,280
8
Creditors: Amount Falling Due
Accruals
9
Restricted funds movement:
Borehole
Education
Food
Zakaat
Total
10 Movement in Funds
As at 1 June 2021
Current year
Transfers
As at 31 May 2022		 < One Year
2022
2021
£
£
10,000
5,000
10,000
5,000
Opening
Restricted
Restricted
Closing
Balance
Income
Expenses
Adjustment
Balance
£
£
£
£
£
134,027
20,644
3,484
151,187
511,814
394,441
480,856
425,399
61,852
48,814
14,282
96,384
15,969
133,183
164,263
15,111
-
723,662
597,082
662,885
15,111
672,970
Unrestricted
Designated
Total
Restricted
Funds
Funds
Unrestricted
Funds
Total
£
£
£
£
£
528,836
7,280
536,116
723,662
1,259,778
441,046
441,046
(65,803)
375,243
(16,106)
995
(15,111)
15,111
953,776
8,275
962,051
672,970
1,635,021		 r
Opening
Restricted
Balance
Income
£
£
134,027
20,644
511,814
394,441
61,852
48,814
15,969
133,183		 2022
2021
£
£
10,000
5,000
10,000
5,000
Restricted
Closing
Expenses
Adjustment
Balance
£
£
£
3,484
151,187
480,856
425,399
14,282
96,384
164,263
15,111
-
723,662
597,082		 662,885
15,111
672,970

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SPOT PROJECT

(A Charitable Incorporated Organisation) Notes to the financial statements For the year ended 31 May 2022

11 Auditor's Remuneration:
Auditor's Remuneration for the audit of the charity's annual accounts
Fees Payable to the charity's auditor for non-audit services		 2022
2021
£
£
3,000
3,000
2,000
2,000

12 Taxation

The entity is a registered charity and does not undertake non-charitable activities, hence entitling it to tax exemptions from HMRC.

13 Post Balance Sheet Events

The charity entered into an additional lease at a new property in London E6, in March 2022. Approximately £30,000 was spent in refurbishment works, and the site became operational from September 2022. The site will function as a youth centre, as part of future charitable projects to serve the local community.

14 Transaction with Trustees

There were no transactions with the trustees or reimbursements for expenses during the year.

15 Contingent Liabilities

The charity had no contingent liabilities as at 31 May 2022 nor at 31 May 2021.

16 Related Party Transactions

There were no related party transactions during the year.

17 Financial commitments

As at 31st March 2022, the charity had the following future minimum lease payments under non-cancellable operating leases:

Land and buildings
Under one year
Between 2-5 years
More than 5 years		 2022
2021
£
£
25,000
20,000
11,000
20,000
-
-

18 Volunteers

The charity was run by volunteers, and did not have any employees, during the year or in the prior year.

19 Liability of members

The charity is constituted as a charitable incorporated organisation. In the event of the charity being wound up members have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

19