## **Trustees Annual Report** ## **For the period ending 31st August 2022** ## Structure Governance and Management Charity Name; **Great Haywood Under 5s** Charity Number; **1184655** Charity Address; **Anson Primary School, Main Road, Great Haywood, Stafford, ST18 0SU** Trustees who manage the charity; **Samantha Chell; Manager, Trustee and nominated person for OFSTED Dawn Lockett; Trustee, Deputy Manager Samantha Walker, Trustee Emma Kitching, Trustee Pamela Reeves, Trustee** Co-opted member; Name of senior members of staff; **Samantha Chell, Manager Dawn Lockett; Deputy** Governing Document; Constitution; **the charity operates under a constitution signed on** Trustee selection method; **The management of the charity is a 29[th] July 2019 responsibility of the trustees; current trustees will run for the next 6 years. AGM is held annually and our last one was 09/03/2023** **Trustees complete DBS checks in line with the guidelines set out from Ofsted and statutory guidance. Our trustees do not receive no payments for their time. Our Trustees aim to meet 6 times a year, twice each term, where possible. Several of our members hold relevant safeguarding qualifications and training and first aid.** Charity Aims; We are a small village playgroup, who run from a room at a local primary school since 2010. We are a not-for-profit organisation. We offer early years provision in and around the local surroundings, for all children aged 2-4.5 years old, of any culture and ability. Our setting is focused on learning through play and we offer children the opportunity to flourish in a secure and happy environment. We value all children as individuals and celebrate Britain’s diversity of culture. We have policies and procedures as set by statutory guidance and staff attend training through the year to improve their knowledge and keep update with legislation. We employ a manager, 1 deputy and 3 play practitioners, they plan activities within the Early Years Foundation Stage, and activities based on children’s interests. Staff are key persons to a group of children and will continue to ensure that their children are learning and are happy and secure making friendships, and learning skills ready for their next transition. Staff complete regular training and have a selection of training which is mandatory such as Paediatric Frist Aid, Safeguarding Level 1and 2 where necessary, Food hygiene, Female Genital Mutilation and regularly do CPD training with our provider Noodle Now which we pay a yearly subscription too. Each year we send out parent questionnaires, this is parents’ chance to let us know what they think and suggestions on our provision, we have found this too be very useful in planning what we need to adapt or change. We also send out reports twice each year and also hold a parents evening in the middle of the year, which were a great success. We work closely with local pReview of the Year; we cur **r** imary schools, which enables our children to be ently have 24 children registered with playgroup, who are confident either cl **a** iming think 2 ,15 or 30nd well settled as they move hours **o** n from our setting. We will cf funded hours through the l **o** ntinue to cal authority. We had some staff changes during the year after the new deputy decided to step down from the position and find alternative employment elsewhere. We also had a long-term staff member have to take extended compassionate leave, which then left 3 staff, manager, deputy and play assistant to carry on with the running of the playgroup. Fortunately, we were able to employ a new staff member who started with us in October 2021 fulltime. Fundraising – This year we hosted a couple of events and all were well attended. We ran our Christmas Elf hunt due to covid restrictions meant that we had to make differences in the way we ran these events to ensure everyone was kept safe and social distancing. Our Annual Easter egg hunt ran as usual and was a great success, the event was well attWe wer **e** also gifted a £50 cheque from the parish council from thended and raised some much-needed funds for the charity. money raised from their village calendars. We were able to purchase a new climbing with some of the funds raised. Trustees declaration; Our incomes; Our income is made up from children who we claim funded hours for from the local authority, We also have paying children who do not qualify for funded hours yet due to their age or family backgrounds. We also charge additional charges and this **The trustees declare that they have approved the trustees’ report above.** money helps towards snacks, resources and outside agencies coming in for learning Aims for the future; Weand teaching the children.were also gifted an interactive whiteboard from the school in which we are **Signed on behalf of the charity’s trustees To support our staff and our setting** Numbers this year have been good, with most sessions being taken up on a full-time **Signature(s) S.L Chell, E. Kitching, D. Lockett** basis. **To continue to fundraise for new resources and learning opportunities Full Full Name(s) Samantha Chell/ Dawn Lockett/ Emma Kitching for children who attend our setting** Due to the extra staff member, we have had to pay for and also rent being paid early **Position : Trustees/manager & deputy** we plan on increasing the fees and additional charges from September 2022. **To work with the local school and the village to promote our setting D Date;15/05/2023** Other information; We had Ofsted visit in May 2022 and we were awarded OUTSTANDING which is a fantastic achievement and a real show of the whole team’s CHARITY COMMISSION FOR ENGLAND AND WALES Grèat Haywood Undgr 5s 1184855 Receipts and payments accounts CC16a Forthe perlod from To 1st S• t Z021 31stAug 2022 Section A Receipts and payments Unrestslcted funds thè n￿r￿¥t Restrlcted funds Endowmènl funds Total fund# Last yoar tolhg fieare8t£ to tho n8a¥88t£ to tho nurétst£ ¢0 thg ￿PaI•St£ Al Recel ts Feeg Fund Rai*ng Fundin 29.636 1,291 1.V21 00.24J ross income AR) A2 Asset ond Inve8tm•nt *#l&s. (Bee table). 91.172 81,172 74,326 Sub total 81.172 81.172 74,336 A3Pa ments Wag8s & Ir8lnlng Premisies ic ￿eanIng Resource$ & Equlpmenl Post, printing & Stslror*ty In8uiar ovnl$ gn(1 g.y¢il ¢9 Olhar run￿rtg CDSts DBS Fees & EubsGripbon Bank Charge$ 71,099 13,834 71.DYg 13,834 Q.S88 286 61,931 7,61e 7,664 362 518 38 636 278 197 344 244 9G.686 197 344 13S 245 Sub total 95.186 8OA17 A4 Assot and Invp8tment urcha$e8, see tablg Sub total 95,588 95,686 BO,417 Net of recelpts/{payments) AS Transfers betweon lund6 A6 Cash funds l¥st y¢ar end Cash funds this year gnd 14,414 14,414 6,081 34,289 19,875 34,289 19.675 40,37LI 34,289 CCXX R18ccounts ISSI 11mw2023 Section B Statement of assets and liabilities at the end of the period Unrestrlcted fund8 to ne&resi£ Restilcted funds to *1è8resi E Endowmfjnl funds to nèaré&tE Catttgories Detai15 B1 Cash fund$ Lloy(1s¢urrent 19,447 Lloyds Dewsil 245 183 Total cash fund$ 19,675 14grte b8￿r￿Ces￿￿h receIp1s4r￿Plll￿mPnls acwni(èii Unrestrlcted funds to neare4t£ Restflctsd funds to neargSt£ Endowment fund6 to ngo¥88t£ D6talls Fund towhlch 0SB8t belom Oetfills ¢0stloptlonal) CW¥ontva￿0 Fund to whlc a¥*gt belon Details Costl0ptlonaO lonal 84 A868ts retalned for the harity'$ own u80 Fund to whleh ltsblll relates Amtsun¢ dug t10￿1 IAthen duo Detalls BS Llabllltles Siqned by one or Iru$tg9s on btrhalf of all the trus¢ee$ Sl9nature Print Narne Date of rov81 CCXX R2 accounts ISS 11105r2023 Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Great Haywood Under 5s On accounts for the year ended 3181 August 2022 Charity no (if any) 1184655 Respective The charty's trustees aré responsible for the preparation of the accounts. responsibilities of The charity's trusteès Consider that an audit is not required for this year trustees and examiner under section 144 of the Charilies Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145{5){b) of the Charities Act, and to state whether partiCLtlar matters have come to my attention. Basis of independent My examination was carried out in accordance with general directions given examinerfs stalement by the Charity Commission. An examination includes a review of the accounting records kept by the char¢ty and a comparison of the accounts presented with those records. It also includes consideration of any L(nusual items or disclosures in th8 accounls, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whelher the accounls present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In connection with my examination. no matter has Come to my attention examinerfs statement (other than that disclosed below ") 1. which gives me reasonable cause to believe that in, any material respect, the requirements.. to k&ep accoL¢nting records in accordance with section 130 of the Charities Act. and to prepare accounts which accord with the accounting records and ¢omply with the accounting requirements of the Charities Act have not been met., or 2. to which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reaGhed. Pleas8 d81ete th8 words in the braGkets if they do not apply. Signed". Date: 11th May 2023 Nam8: Michael Jarnes MJ Accounl8ncy Ltd Addres8: Suites 2 & 3 Bow Street Chamber 'A Bow Street Rugeley, Staffs WS15 2BT IER March 2012 Section B Disclosure Only complete if the examiner needs to highlight material problems. There no issues at this time, how8ver it should be noted that a number of cost centres are significantly higher. Wages are up due lo the employment of an extra staff member. The premises costs are up significantly but this is mainly due to the paying of the following years rent early. We expect to see this drop next year. The resources costs up due to Ihe increase in living cost as food is also included in this area which has had a notic&able effeGt. Give here brief detalls of any items that the examiner wi3hes to disclose. Overall there needs lo be a look at the revenue as the costs, even taking out the prepayment of rent, are not sufficient lo cover running Costs. This needs to be addressed. IER March 2012