Trelewis Playgroup year ended 31[st] March 2024
Trelewis Playgroup
Report & Unaudited Financial Statements
31st March 2024
Charity number 1184651
1
Trelewis Playgroup year ended 31[st] March 2024
Contents
For the year ended 31[st] March 2024
| Reference & Administrative Details | Page 3 |
|---|---|
| Report of the Trustees | page 4-5 |
| Independent Examiner’s Report | Page 6-7 |
| Statement of Financial Activities | Page 8 |
| Balance Sheet | Page 9 |
| Notes to the Financial Statements | Page 10-17 |
Charity number 1184651
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Trelewis Playgroup year ended 31[st] March 2024
Reference and Administrative Details
For the year ended 31[st] March 2024
Charity 1184651 Number
| Registered | Trelewis Community Centre | |
|---|---|---|
| Office | Mackintosh Terrace | |
| Trelewis | ||
| Treharris | ||
| CF46 6DA | ||
| Trustees | The Trustees who served during | |
| the year and up to the date of this | ||
| report were as follows: | ||
| Kay Fryzer | App. 12.08.24 | |
| Rebecca O’Connor | App. 08.04.24 | |
| Susan Jenkins | App. 27.11.24 | |
| Lynda Coombes | App. 08.04.24 | |
| Charlotte-Anne O’Connor | App. 27.11.24 | |
| Yvonne Wood | App. 27.11.24 | |
| Independent | Cymryd Rhan | |
| Examiner | Davina Hutchinson ACMA | |
| Balcony Office First Floor | ||
| Town Hall | ||
| Great Oak Street | ||
| Llanidloes | ||
| Powys SY18 6BN |
Charity number 1184651
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Trelewis Playgroup year ended 31[st] March 2024
Report of the Trustees
For the year ended 31[st] March 2024
The Trustees present their annual report together with the Financial Statements of the charity for the year ended 31[st] March 2024.
The Reference and Administrative Details above form part of this report. The Financial Statements comply with current statutory requirements, the Constitution and the Statement of Recommended Practice – Accounting and Report by Charities (effective from January 2019).
Recruitment, Appointment of Trustees
Trustees must be a member of the CIO, or a nominated representative of a family or an organisation that is a member of the CIO, at the time of their appointment. The charity trustees are appointed at the AGM of the charity to serve. The members of the charity trustees may at any time decide to appoint a new charity trustee.
Induction of Trustees
Newly appointed Trustees are provided with comprehensive induction to Trelewis Playgroup through the provision of training courses and mentoring by established trustees.
Organisational Structure
Trelewis Playgroup is governed by its Trustee Board which is responsible for setting its policies and the strategic direction of the organisation. The Trustees carry the ultimate responsibility for the conduct of Trelewis Playgroup.
Related Parties
The charity co-operates and liaises with a large number of other services, local authorities, local charities and social services
Charity number 1184651 4
Trelewis Playgroup year ended 31[st] March 2024
departments on behalf of clients. Where one of the trustees holds the position of trustee of another charity they may be involved in discussions regarding that other charity but not in the ultimate decision-making process.
Aims and Objectives
To enhance and encourage the development and education of children through play and activities and to help support and encourage parents to understand the needs of the children in a highquality childcare setting.
Achievements
High number of children attending setting . Continuing to offer a safe supportive environment for both children and parents.
After exhausting every avenue open to us, as Trustees we have had to make the difficult decision to close Bedlinog playgroup . In the years it has been open it continued to make significant losses and with continuing rises in costs and low numbers able to attend it did not meet requirements of the charities going concern. Date of closure 20th December 2024.
Approved by the Trustees on and signed on their 17/01/2025 behalf by:
Rebecca OConnor (Jan 17, 2025 20:23 GMT)
Charity number 1184651
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Trelewis Playgroup year ended 31[st] March 2024
Independent Examiner’s Report to the Trustees of Trelewis Playgroup
For the year ended 31[st] March 2024
I report to the Trustees on my examination of the accounts of Trelewis Playgroup (the CIO) for the year ended 31[st] March 2024.
Respective Responsibilities of Trustees and Examiner
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
-
The accounts do not accord with those records; or
-
The accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give “a true and fair view” which is not a matter considered as part of an independent examination.
Charity number 1184651
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Trelewis Playgroup year ended 31[st] March 2024
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 17/01/2025
Davina Hutchinson ACMA FCIE
For and on behalf of:
Cymryd Rhan
Balcony Office First Floor
Town Hall
Great Oak Street
Llanidloes
Powys SY18 6BN
Charity number 1184651
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Trelewis Playgroup year ended 31[st] March 2024
Statement of Financial Activities
For the year ended 31[st] March 2024
| 2024 | 2023 | |||
|---|---|---|---|---|
| Restricted | Unrestricted | Total | Total | |
| £ | £ | £ | £ | |
| Income from | ||||
| Fundraising | - | 781 | 781 | - |
| Donations and grants2 | - | 23,177 | 23,177 | 4,700 |
| Charitable activities3 | - | 104,214 | 104,214 | 89,899 |
| Other trading activities4 | - | 19,041 | 19,041 | 41,305 |
| __ | __ | __ | __ | |
| Total income | - | 147,213 | 147,213 | 135,904 |
| __ | __ | __ | __ | |
| Expenditure on | ||||
| Raising funds | - | - | - | - |
| Charitable activities5 | - | 167,869 | 167,869 | 149,710 |
| __ | __ | __ | __ | |
| Total expenditure | - | 167,869 | 167,869 | 149,710 |
| __ | __ | __ | __ | |
| Net income/(expenditure) | - | (20,656) | (20,656) | (13,806) |
| __ | __ | __ | __ | |
| Transfers between funds | - | - | - | - |
| __ | __ | __ | __ | |
| **Net movement in funds6 ** | - | (20,656) | (20,656) | (13,806) |
| Reconciliation of funds | ||||
| Total funds brought forward | - | 32,969 | 32,969 | 46,775 |
| __ | __ | __ | __ | |
| Total funds carried forward | - | 12,313 | 12,313 | 32,969 |
| ======== | ======== | ======== | ======== |
All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in Note to the accounts.
Charity number 1184651
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Trelewis Playgroup year ended 31[st] March 2024
Statement of Assets and Liabilities
For the year ended 31[st] March 2024
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Fixed Assets | ||
| Tangible assets9 | 15,952 | 21,269 |
| __ | __ | |
| Current Assets | ||
| Debtors | - | - |
| Cash at bank and in hand | 11,238 | 14,099 |
| __ | __ | |
| 11,238 | 14,099 | |
| Liabilities | ||
| Creditors: amounts falling due within 1 year10 | (14,877) | (2,399) |
| __ | __ | |
| Net Current Assets | (3,639) | 11,700 |
| __ | __ | |
| Net Assets11 | 12,313 | 32,969 |
| ======== | ======== | |
| Funds12 | ||
| Restricted funds | - | - |
| Unrestricted funds: | ||
| General funds | 12,313 | 32,969 |
| __ | __ | |
| Total Charity Funds | 12,313 | 32,969 |
| ======== | ======== |
Approved by the Trustees on and signed on their behalf by: 17/01/2025
Rebecca OConnor (Jan 17, 2025 20:23 GMT)
Charity number 1184651
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Trelewis Playgroup year ended 31[st] March 2024
Notes to the Financial Statements
For the year ended 31[st] March 2024
1 Accounting Policies
-
a Basis of preparation
-
The Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable in charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
-
Trelewis Playgroup meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
b Going concern basis of accounting
- The accounts have been prepared on the assumption that the charity is able to continue as a going concern, which the trustees consider having regard to the current level of unrestricted reserves. There are no material uncertainties about the charity’s ability to continue as a going concern.
c Income
-
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably.
-
Income from the government and other grants, whether “capital” grants or “revenue” grants is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
-
Income from commissions, or fees, is recognised when earned and is deferred when received in advance.
d Donated services and facilities
Charity number 1184651
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Trelewis Playgroup year ended 31[st] March 2024
Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item, is probable and the economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised.
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services and facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
e
Interest receivable
-
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank.
-
f Funds accounting
-
Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific projects being undertaken by the charity.
g
Expenditure and irrecoverable VAT
- Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
h. Tangible fixed assets
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Trelewis Playgroup year ended 31[st] March 2024
Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:
Fixtures, fittings and equipment – 25% reducing balance Motor vehicles – 25% reducing balance
2 Income from Donations and Grants
| Income from Donations and Grants | ||
|---|---|---|
| 2024 Total | 2023 Total | |
| £ | £ | |
| Donations | 150 | - |
| Grants | 4,700 | |
| Merthyr Valley Homes | 2,990 | - |
| Merthyr CBC | 15,000 | - |
| MCBC Incentive grants | 1,000 | - |
| MCBC Wellbeing grants | 225 | - |
| Ffos y Fran | 1,750 | - |
| Other grants | 2,062 | |
| __ | __ | |
| Total income from donations and grants | 23,177 | 4,700 |
| ======== | ======== |
All income from donations and grants was unrestricted in the current and prior year.
3 Income from Charitable Activities
| Income from Charitable Activities | ||
|---|---|---|
| 2024 Total | 2023 Total | |
| £ | £ | |
| Flying Start | 70,269 | 55,648 |
| 30 hour offer | 33,945 | 34,251 |
| __ | __ | |
| Total income from charitable | ||
| activities | 104,214 | 89,899 |
| ======== | ======== |
4. Income from Other Trading Activities
Charity number 1184651
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Trelewis Playgroup year ended 31[st] March 2024
| 2024 Total | 2023 Total | |
|---|---|---|
| £ | £ | |
| Fees from parents | 18,940 | 35,447 |
| Other | 101 | 5,858 |
| __ | __ | |
| Total income from other | ||
| trading activities | 19,041 | 41,305 |
| ======== | ======== |
5 Total Expenditure on Charitable Activities
| Total | Total | |
|---|---|---|
| 2024 | 2023 | |
| £ | £ | |
| Rent | 11,600 | 4,000 |
| Wages costs | 115,443 | 119,170 |
| Pension | 1,356 | 1,165 |
| Payroll fees | 120 | 240 |
| Annual leave unpaid | 6,043 | - |
| Administration | 321 | 310 |
| Licences and subscriptions | - | 276 |
| Repairs and renewals | 140 | 4,857 |
| Accountancy | 592 | 756 |
| Sundries | 3,318 | 7,798 |
| Depreciation | 5,317 | 7,090 |
| Insurance | 887 | 1,490 |
| Other interest payable | - | 167 |
| Travel | - | 1,326 |
| Light and heat | 1,915 | 1,065 |
| Motor vehicle | 1,509 | - |
| Grant expenditure | 19,143 | - |
| Internet | 164 | - |
| __ | __ | |
| 167,869 | 149,710 | |
| ======== | ======== |
6 Net Movement in Funds - this is stated after charging:
Charity number 1184651
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Trelewis Playgroup year ended 31[st] March 2024
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Depreciation | 5,317 | 7,090 |
| Accountancy fees | 592 | 756 |
| ======== | ======== | |
| 7 Staff Costs and Numbers– staff costs were as follows: | ||
| 2024 | 2023 | |
| £ | £ | |
| Salaries and wages inc. annual leave unpaid | 115,443 | 119,170 |
| Annual leave unpaid | 6,043 | - |
| Pension costs | 1,356 | 1,165 |
| __ | __ | |
| 122,842 | 120,335 | |
| ======== | ======== |
No employee earned more than £60,000 during the year.
The key management personnel of the charity comprise the Setting Managers, the RIs and the Trustees. The total employee benefits of the key management personnel were £37,204.
| ersonnel were £37,204. | ||
|---|---|---|
| 2024 | 2023 | |
| Average head count | 8 | 13 |
| ======== | ======== |
8 Taxation
The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.
9 Tangible Fixed Assets
Motor Vehicle
Total
Equipment
Charity number 1184651
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Trelewis Playgroup year ended 31[st] March 2024
| £ | £ | £ | |
|---|---|---|---|
| Cost | |||
| At 1stApril 2023 | 37,708 | 3,000 | 40,708 |
| Additions in year | - | - | - |
| Disposals in year | - | - | - |
| __ | __ | __ | |
| 37,708 | 3,000 | 40,708 | |
| __ | __ | __ | |
| Depreciation | |||
| At 1stApril 2023 | 18,595 | 844 | 19,439 |
| Charge for year | 4,778 | 539 | 5,317 |
| On disposals | - | - | - |
| __ | __ | __ | |
| 23,373 | 1,373 | 24,756 | |
| Net Book Value | |||
| At 31st March 2024 | 14,335 | 1,617 | 15,952 |
| ======== | ======== | ======== | |
| At 31stMarch 2023 | 19,113 | 2,156 | 21,269 |
| ======== | ======== | ======== | |
| 10 Creditors: amounts due within 1 year | |||
| 2024 | 2023 | ||
| £ | £ | ||
| PAYE | 1,352 | 1,108 | |
| Pension | 388 | 1 | |
| Annual leave unpaid | 6,043 | - | |
| Trade creditors | 1,894 | 618 | |
| Accruals | 400 | 672 | |
| Rent | 4,800 | - | |
| __ | __ | ||
| 14,877 | 2,399 | ||
| ======== | ======== |
11 Analysis of Net Assets Between Funds
| Restricted | General | Total | |
|---|---|---|---|
| Current Year | Funds | Funds | 2024 |
| Charity number 1184651 |
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Trelewis Playgroup year ended 31[st] March 2024
| £ | £ | £ | ||||
|---|---|---|---|---|---|---|
| Tangible fixed assets | - | 15,952 |
15,952 | |||
| Current assets | - | 11,238 |
11,238 | |||
| Current liabilities | - | (14,877) |
(14,877) | |||
| __ | __ |
__ | ||||
| Net assets 31 March 2024 | - | 12,313 |
12,313 | |||
| ======== | ======== |
======== | ||||
| Restricted | General |
Total | ||||
| Prior Year | Funds | Funds | 2023 | |||
| £ | £ | £ | ||||
| Tangible fixed assets | - | 21,269 |
21,269 | |||
| Current assets | - | 14,099 |
14,099 | |||
| Current liabilities | - | (2,399) |
(2,399) | |||
| ____ | ____ |
____ | ||||
| Net assets 31st March 2023 | - | 32,969 |
32,969 | |||
| ======== | ======== |
======== | ||||
| 12 Movement in Funds | ||||||
| Transfers | ||||||
| Current Year | At 1 April | between | At 31 March | |||
| 2023 | Income | Expenditure |
funds |
2024 | ||
| £ | £ | £ |
£ |
£ | ||
| Restricted Funds | ||||||
| - | - | - |
- | - | ||
| __ | __ | __ |
__ |
__ | ||
| Total Restricted Funds | - | - | - | - | - | |
| __ | __ | __ |
__ |
__ | ||
| Unrestricted Funds | ||||||
| General Funds | 32,969 | 147,213 | (167,869) |
- |
12,313 | |
| __ | __ | __ |
__ |
__ | ||
| Total Unrestricted Funds | 32,969 | 147,213 | (167,869) |
- |
12,313 | |
| __ | __ | __ |
__ |
__ | ||
| Total Funds | 32,969 | 147,213 | (167,869) |
- |
12,313 | |
| ======== | ======== | ======== |
======== |
======== | ||
| Prior Year | ||||||
| Restricted funds | ||||||
| Bedlinog resources | 4,208 | - | (4,208) |
- |
- | |
| Charity number 1184651 | 16 |
Trelewis Playgroup year ended 31[st] March 2024
| __ | __ | __ | __ | __ | |
|---|---|---|---|---|---|
| Total Restricted Funds | 4,208 | - | (4,208) | - | - |
| ======== | ======== | ======== | ======== | ======== | |
| Unrestricted Funds | |||||
| General Funds | 42,567 | 135,904 | (145,502) | - | 32,969 |
| __ | __ | __ | __ | __ | |
| Total Unrestricted Funds | 42,567 | 135,904 | (145,502) | - | 32,969 |
| __ | __ | __ | __ | __ | |
| Total Funds | 46,775 | 135,904 | (149,710) | - | 32,969 |
| ======== | ======== | ======== | ======== | ======== |
13 Related Party Transactions
There were no related party transactions in the current or prior period.
Charity number 1184651
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