POOLE and EAST DORSET ART SOCIETY TRUSTEES ANNUAL REPORT From 1 January 2023 to 31 December 2023 Charfty Name: PL¥)la and East Oor8et Art Socigty IPEDASI RegiBtered ¢h•rfty numb8r: 1184632 Principl8lRogistered offi¢•: Pc¥4a and East Dorset Art Society clo Upton House Upton Country Park Pwle Rtsad Poo BH177 Nam9$ of Charlty Trust•es during th¥ pgrfod: Name Office lif any) Datès appolnted or r•sl nèd in th8 aar Ja ui Gush Pam81a Marshall John Biggs Chair Tre8sur8r PresidenVG8118ry Coordinalor Secrgta Susan Huskinson Sall Holland Carol Cox David Roberts St Jonès Namo of trusts¢$ holding tltle to prop•rty ￿longIng to th* ¢harlty.' Tw$te• nam• Nonè Datss acted If not for whole year B•nk•rs'. Uoyds Bank plc PO Box 1000 BX1 1LT 1. Type of governlng document: Constitution 2. How th• eharlty Is constltut8d.' cio 3. Trustoe selection method•: Elacted by Members at AGM 4. Additional governance istsues: Truste88 me8t on alt8rnèt* mtsnths. Th& Gallery Upstairs sub-comrnittee maot on the other alternate mooths. Co-ordination is by attendance by all or a TnJsle8. 5. Objè¢ts of thè charlty: Our objective as 8 charity is lo foster. promot6 and incr88￿. amongst the gèneral pubiic in th6 local area, the knowledge, practice and appreciation of art. 6. Summary of the m•in objectiv•$: PLxJl¢ East Dorset Art Societ is a Membershi Socie PEDAS aims to mak8 both th* appreciation and production ol art. available to the communty in the vicinity of Poole. Wg run 8ctivth.es 8nd ev8ntS th8t are 3V8i18ble to all, wa have a m$mbarship of around 89 and we run a comrnunity gallery where non-commercial groups and individuals can exhibit th8ir work to the public. The art Society is opan to anyonè to join, regardless of ability or experience. The activities run by PEDAS include workshops, demonstrations. '•n activib'6s and trips to visit art and cutiural destinations and gv8nts. Al th839 are open lo members of the public and ara prornotsd as such. We run weekty and rnonthly programrn8s of *v*nts, involving 8 wid& rangè of tOPiCS 181ating to art practice and appreciation. These are advertised on our W8bsrt8 and s¢Ki81 medi8 and we encourage visitors and non-memb6rs to attend and join in. The Galle U stairs We rtjn a viabl8, huh qLJalty community art gallary which offers an opportunity for local artists or group$- including other charit18S, to g8in 8xpo8ure Iof their work throughout th8 y8ar wth oxhibrtions managed on a twtrwe&k roiating basis. The gall8ry is OP8n and fr8a of charg6 to visit by thè public and is gltualed wthin the local council run Upton Country Park IUCPI, Poolg and fomis part of their teisure and recr98tion facilitias. mmuni utReach We 81rn to partlClP8t8 in an(Vor organise Iwo 8V8nts specifically for th& general public every year. They will include partnership with tha manÈgement of Upton Ctsuntry Park as part tsf thèir public programm8 of artivilies and events in the recr8ational park. We may also work in partnership in these ventur&s wth oth•r individualsl organigations invdvad in community art. 7. Summary of thg maln achl•vèmènts and bgngfits during thè year: In p18nning our activities for the,year. we kept in mind the Charity Commission's guidanc* on pubnc banèfft at our tYu81ges' mg91ings. Art activities for rnembors and non-members W8 hold our regular w88kly art 8divty sessions each Wednesday afternoon be￿Oen Septemb8r and &arly May. Our av&ragè attend8nce in 2023 w8$ 23 and this nornally includes 3-5 non-fflernb8rs. We had 67 visits frorn 29 peopl& over 2023. We also hold a session on the first Sunday of each month. This givès an alt*rnatiV8 to P80p18 who cannot 8ttend on Wednesday aftemoons. The cost of paying external professional tutors has risan significbntly. so wg have reviewed the content of our sessions to bs more s8lf-suffici8nt. In J8nu8ry th8re was a coach trip to London to visit the Cezann& Exhibition at the Tat6 as well as tha Winslow Homar Exhibition 8t Th8 N8tion81 Gallery. Ovgr th8 summer period we operate an 'En Plein Air, weekly programme for mambors and non-mambers alike. During this 8umm8r period we schedule collegial m88t-ups with olhgT 8rt groups. In Octob8r, PEDAS m8mb8rs arranged a s81f-funding 5 day tflp to BTussels, Anlwerp and Ghent. The holiday was also open to members ol other local art soci8ti8s. Only rf we do not fill our 8llottgd numbefs do we extend the offer to r*on-members. 2023 finished wth a membership of 89. In 2022 thè m&m￿r$hiP stood at 86. Following member agmment at the AGM in 2022, in January 2023 our mgmbgrship fees rose from £30 to £35 p8r person. This is refiected in thè ac£ounts wth a higher figure lor subscriptions this year. The majority of our inwrng dorive3 from membership fees. At the March AGM the Committè& advised we would b8 applying to HMRC for Gift Aid. It Was decided to apply this with m8mbership renewals in January 2024. 2023 also saw th$ ra-dèsign ol the PEDAS logo and members were asked to enter their ideas for a new logo. These were discussed at the AGM in March. We 8v8ntually paid a professional d88ign8r £200 for a successful outcome.. A new logo was agreed by the end ol December. W• h8v• b8&n incrèasingty èmbracing dtgilisation in OUT operations and markets'ng. Not only have we found this to ￿ a more effective way ol roaching Ihe public, but tt h88 b88n 8 signfficant cost saving. PEDAS n￿slott&[S to members have bggn bimonthly att8chments to em81I8 but it was fett that the information could be out of date by the limg th9$8 were received. In August W8 launchad B now PEDAS Waekly news e-bullelin via a link to our website which has proven popular and easy lo acc6ss. We oper8t8 8 ffl8iling list that visitors can sign up to and racowo regular blogs as 'Friends of PEDAS,. W8 h8V8 8180 b88n d•v8loping th8 society's use of social and digital media for more effective publicity and prornotion. It answers our objectN8 to broaden our eommunication about PEDAS and our activitiès within th614xal community. Out. Facebook and Inslagram accounts now augment our websrtg and blogs. We monitor the number of'likg$' 8nd 'folkiwers' regularly and tx)th have continued to expand. By the end of 2023 we had ov8r 500 followers on Facebook and Instagrarn api8Ce. Wa hava implamènt8d on-lina submissions for exhibitions that include n¢)n- member artists. To rnanage this $p8Ci8Iis8d 8188, Wg h8V8 8mploy8d an IT 8P8a'ali5t. She is paid ort ad houdy rat6 for the work shè undartakas and w have a simple employment contract in place. nin mmuni Art 8118 The Gallery Upstairs achieved a full year of exhibitions, 25 separate shows in total. involving 10 art groups, 5 groups of artists, 4 individuals, 3 tèxti5e groups ènd 1 poètry group. In total wo opon6d our gallery to 256 amateur artists who were able to 8xhtbit and sell their work. Wè conts'nu8 to charg6 10% commission, but in January 2023 we increased our fees from £1 S per day to £18 per day. We hoste(I thè prèsèntation for winnèrs ol the Dorsèt Art Pr￿0, op&n to applicants nationwide and organised by Bourngmoulh & Poole Colbgg. This is airn8d at attracting young peo￿&. W6 managed tha biennial Upton Country Park Opon Exhibition again in Decemb8r 2023. This w88 8ntitl8d Atrnosphar$'. This invrtas all artists within a 15 milo radius to submit work lor selection by professional judges. This y88r artist Rog8r d81 Seddon agreed to be our selector. We had 167 entries. Selection was made based on on-line submissions which rnade the proc988 must mor9 efficienl. Visitor numb9r3 8cro$$ all the 8xhibitions totalled around 13,900, which 1$ an incraase of ovor 2,000 on last year, and still marginally down on our pre- pand8mic figura 0115,000. Evènts in tha Gallory contribut8d to a total of £2500 boing donated to oth&r charities. We show below a few of Ihg cornmenls in our Visitors book in the Gallery rèlating to various exhibitions during 2023 Lovelydiverse collectton ofslWes, nKelyhung' 'Very inspit7ng and inle￿S&.ng trying lo m8t¢h toem wrth p8infrng' 'Lovely lo S￿ 8 lot olloc81 content- very enioyabÈ' 'Lovely mix of8rt. 8fford8ble piices 8nd sfrjnning seleclin, Cornmuni tReac PEDAS ran an 'Art PTO Loco. èvant in late July in Poolg Park. W6 hiTod an old ic8 cream KK>8k which the Counal now hirès out to groups for 8v8nts and activities. Applying this forniat, members of the public and community are invrted lo draw or paint scenes In the Park and resulting artwork is hung in th& 'osk with th6 public voting for tha winning artist. At th$ 5am0 time wè ran demonslr8tion$ and workshops. particularfy aimed at children. The event was widely advertised locally, but this year iake-up was disapsx>inting due to poor wsathtri. A total of 34 èntriès wèrè submitted. Feèdback from thosè who attended was posrtive.. 'My littl• girtlovad it, Ihanks guys.. A gre81 succes5, W811 done PEDAS,. Wellbein Events in U ton Count Park PEDAS continuèd to participat8 in Wollbeing Ev$nts wth UCP, In ctsnjunct￿n with BCP Skills and Learning service. P8rtIClP8nts attend UCP gach Thursday morning for a six-W88k progiamme which involved PEDAS18ading on8 of thg practical $g$$ion$ to help engagernenl with creative adiviti'es outside in notUf•. 8. Policy on regorv•s'. We do not hold 8 sp￿￿￿C reserv8. Our unallocat8d inry)me is less than £5,000 pa and our expenditure is geared to that on an ongoing basis. We have a reliable inwmg frorn memb9rship contributions 8nd the g8llery ¢ovgrs Ils expenses which consist largely of maintenan¢e. As a charity we are able to bid for grants and achiev8d a gr8nt towhrds tha cost of new lighting for the Gallery from Low Carbon Dorset. This paid 40% of the cost towards replacing 11 neon tubes with LED. The balance was paid from Gallery funds. 9. Flnance: Summa of a¢¢ounts for 2022 Th$ op6nino balanc8 for PEDASIGUS account in 2022 was £14,627. Th8 closin9 balance on 31st D8C8mb8r 2022 was £13,818. Summa of accounts for 2023 The amalgamated a¢coLJnt5 for the past y88r 8rs prasontod to the members 8t each AGM and review8d by an independent examinef. The opening balance for PEDASIGUS account in 2023 was £13.818 The closing balanc• 31￿ D￿mber2023 was£15,648. We do not hovo'rostricted. fur￿S. Only a small amount 8round £50 is lained as a cash float. We do not own property and our as88ts conslst of tsbles and chairs lor u38 Iri the gallery, of insigniftcant value. In January 2023 M8rnbèrghip lees rose to £35 (from £30 in 20221 dug to 8 rise in inflation and hence incragsgd costs. 10. Future pl•n$- Wo will continu8 With our basic progr8mm8 of avènts, èxhibitions and running Ihg g81Iary as our'core busin8S5' activities. We have an objeclNe lo continuo to increa39 our social media presence as w6 see this as the rnost gffactive vehiclg with which to connect with the Ioc81 public and communities. As a small charity wth B limitod number of Trusteès #nd other volunteers, we are conscioLts that we need 19 limit our activity levels to within our rosource capability. We h8v8 apprtrÈchèd tsyo memb8rs who have agreed to Stand for election as Truslees at the 2024 AGM. We are planning lor Trust6e succession, wh￿h is lik81y to present a chall8ng8 8s fèwer members are now willing to stap up to lake cornmittee rdes and responsibilitl89. This y8ar has Proven to b8 8Xtr8mtrly busy with the Tru3t88s and volunte members of tha group planning activitl8s for 2024 which is our Soci8ty's Centanary Year. A lot of our 8vents will allow us to 8ngaga thè local commtjnity 8.g. an Art in the Park 8V8nt in June. An Exhibition of artwork by Irxal schoolchildren along with workshops and 'megt the artists, activities will be h8ld during Octobèr half t&rm. There will b& sevèral member evgnt8, th9 cost of which will b8 bom8 by tho individual rn8rnb8r5. Wa are planning a historical Cèntènary Exhibition in conjunction with Pwle Mu$gumlLighthouso C&ntre lor thg Arts. Doclaratlon: Tho TnJ•t¢•s d•clar• thatthey ho¥9 oppro¥•d tho Trust••'s r•port bove on ￿.￿1.9./..￿￿.. In••rt dats Slgn•d on ￿h•ll of th• C Slgnaturg•: Full nam•: a&- hfr(L Posltlon: Full name= JE GI£ PosStlon'. Dat•: PROFESSIONAL ADVISERS Athilurs.. Sieve Place. Community Action Nets¥ork