Annual report 2020-21
Houghton & Wyton Community Fund
Registered Charity number 1184624
Annual report of the Trustees for the first year of operations, ending
March 31[st] 2021
Details of the Houghton & Wyton Community Fund (“the Fund”)
The Fund is a Charitable Incorporated Organisation. It was registered as a charity in July 2019 and began operations in early 2020.
Purpose and Objectives
The Fund exists to benefit residents of, and other people closely associated with, the civil parish of Houghton and Wyton who are in need of charitable support. A significant source of finance for the Fund is envisaged to be from the surplus profits of the Houghton and Wyton Community Shop Ltd (“the Community Shop”).
Activities and Achievements
The Trustees envisage that a broad range of Community support will be offered in future, for example to assist village clubs and societies, young people with ambitions to travel, and residents with extra needs who are not well served by the public sector. However in its first year of operations the Fund has focussed on the immediate needs created by the Covid-19 pandemic, and other possible future areas of support have been precluded by the Covidrelated national restrictions.
Governance
The Fund is administered by up to five Trustees. The current Trustees are Lesley Craig, Guy Morton and Simon Summers, who can be contacted via the Fund’s email address which is: hwcommunityfund@gmail.com . A copy of the Fund’s Constitution and an application form for assistance is also available from this email address.
The Fund’s postal address is: c/o The Laurels Thicket Road Houghton HUNTINGDON PE28 2BQ.
The Fund’s regulator is the Charity Commission.
Financial Review
During the first year of operations up to March 31[st] 2021, The Fund received a donation of £1,800 from the Community Shop. In addition the Fund appealed for donations to enable it to offer financial support to local people affected by the Covid-19 pandemic. Additional donations from the Parish Council, the Parochial Church Council and a number of local residents totalled £6,610. The trustees are most grateful to all who have contributed in
support of the Fund. Out of the total income of £8,410, the Trustees have made grants during the year as follows:
| To finance foodparcels for residents in need | £4,297 |
|---|---|
| Grants for computers for home-schooling,and for financial hardship | £2,300 |
| Totalpayments | £6,597 |
The Fund began its initial period of operations with no funds and as at its first year end on March 31[st] 2021 held a cash balance of £1,813. The Fund experienced delays in opening a bank account at the height of the first period of national lockdown in Spring 2020. The Parochial Church Council of the Parish Church agreed to collect donations into its own bank account and make payments for the first food parcels prepared via the Village Shop, so as not to delay either the giving of donations or the distribution of food parcels at a time of need. The arrangement was terminated in July 2020 when Lloyds Bank opened the Fund’s bank account and the money collected by the Church, less payments made for food parcels, was transferred to the Fund’s new bank account. The Fund had no outstanding financial commitments as at March 31[st] 2021. Any future commitments to grants over more than one financial year will always be covered by funds already in the Fund’s bank account.
Conflicts of interest
The Trustees note that two trustees are also officers of the Parochial Church Council, and one is a member of the Committee of the Village Shop. These are all unremunerated posts. In the Trustees’ opinions, no conflicts of interest arise in these regards.
Public benefit statement
The purposes of the Fund are set out above. In the first year of operations the Trustees consider that a good start has been made on achieving these objectives to the public benefit. As the country returns to a form of normality, the Trustees hope that a broader range of projects benefitting the parish and those closely involved in it will be supported.
Risks and mitigants
The Trustees are in the process of completing a Risk Register, informed by their initial experiences. No risks have been identified which cannot be managed, in the opinion of the Trustees
Data Protection
The Fund has protections in place, to ensure that confidential personal data is not retained for longer than is necessary for reporting and security purposes.
The Trustees of the Houghton & Wyton Community Fund
21/06/2021
Charity Name No (if any) Houghton & Wyton Community Fund 1184624 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/04/2020 31/03/2021
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 1,800 1,000 500 5,110 - - - - 8,410 - - - 8,410 1,017 3,280 2,300 - - - - - - 6,597 - - - 6,597 1,813 - - 1,813 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 1,800 1,000 500 5,110 - - - - 8,410 - - - 8,410 1,017 3,280 2,300 - - - - - - 6,597 - - - 6,597 1,813 |
Last year to the nearest £ |
|
| Donation from Houghton and Wyton CommunityShop |
1,800 | - | ||||
| Donation from Houghton and Wyton Parish Council |
1,000 | - | ||||
| Donation from Houghton and Wyton Parochial Church Council |
500 | - | ||||
| Donations from Individuals | 5,110 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
8,410 | - | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| - | ||||||
| Financing of Food Parcels paid to Village Shop |
1,017 | - | ||||
| Financing of Food Parcels paid to Diamond Hampers |
3,280 | - | ||||
| Computer and Hardship grants | 2,300 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 6,597 | - | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| 1,813 | - | - | 1,813 |
- | ||
| - | - | - | - | - | ||
| - | - | - | - | - | ||
| 1,813 | - | - | 1,813 | - |
CCXX R1 accounts (SS)
07/07/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature none Details Details none Cash at Lloyds Bank Details Details Total cash funds (agree balances with receipts and payments account(s)) none Details none |
Unrestricted funds Restricted funds to nearest £ to nearest £ 1,813 - - - - - 1,813 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Simon Peter Summers |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Simon Peter Summers | 28th May2021 | ||
CCXX R2 accounts (SS)
07/07/2021
2