LLANBERIS MOUNTAIN RESCUE TEAM CIO I TIM ACHUB MYNYDD LLANBERIS SCE Accounts For The Year Ended 30 September 2021 Registered Charity Number . 1184620 INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF LLANBERIS MOUNTAIN RESCUE TEAM CIO I TIM ACHUB MYNYDD LLANBERIS SCE CHARITY NUMBER: 1184620 I report to the Iruslees on my examinalion of th8 accounts of the above charity {°th8 Trust.) for the year ended 30 September 2021. Responsibilities and basis of report As the charitls trustees. you are responsible for the preparation of the aGwunts in accordance with the requirements of the Charilies Act 2011 {Ihe Acr). I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5}(bl of the Act. Independent oxaminerfs statement I have completed my examinalion. I confim that no material matters have come to my attention in connection the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance viith section 130 of the Ac(. or the accounts do not accord viith the accounting records. or the a¢￿untS did not c¢)mply V￿th the applicable requirements conceming the fom and content of accounts set out in the Charities {Accounts and Reports> Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no cOn￿mS and have come across no other matters in connection wtlh th8 examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Colin Bell FCCA Williams Denton Cyf Chartered Certif￿d Accountarrts Glaslyn Ffordd Y Parc Parc Menai Bangor Gwynedd LL57 4FE LLJilliomsdenton # **TÎM ACHUB MYNYDD LLANBERIS LLANBERIS MOUNTAIN RESCUE TEAM** Registered Charity Number 1184620 ## **Trustees Report for the Year Ending 30 September 2021** The Trustees of Llanberis Mountain Rescue CIO present their report and financial statement for the year ending 30[th] September 2021. This report has been prepared in accordance with the Statement of Recommended Practice (SORP), “ _Accounting and Reporting by Charities_ ” published in 2014. ## 1. **Charity Information** Charity Name Llanberis Mountain Rescue Team CIO Tim Achub Mynydd Llanberis SCE Charity Registration Number 1184620 Address Nant Peris, Llanberis, Gwynedd, LL55 4UF Trustees J. Grisdale (Chair of Trustees) Elected 4December 2019 B. Davies (ex-officio, Chair of LLMRT) E. Jones (ex-officio Vice-chair) G. Jones (ex-officio, Secretary) B. Hughes (ex-officio, Treasurer) A. Taylor, Co-opted 2 January 2020 Bank HSBC plc Accountants Williams Denton Cyf, Chartered Certified Accountants, Glaslyn, Ffordd y Parc, Parc Menai, Bangor, Gwynedd. Independent Examiner Colin Bell FCCA ## 2. **Objects** The objects of Llanberis Mountain Rescue Team CIO are set out in the Constitution. They are for the public benefit, 1. To relieve suffering and distress amongst persons endangered by accidents or natural hazards and to provide adequate arrangements for the secure and efficient search and rescue of any person or persons so endangered in and around Snowdon in particular but not exclusively. 2. To educate the public in all aspects of mountain safety. 3. To provide grants and/or equipment to charities which support mountain rescue. ## 3. **Achievements and Performance** The year ending on 30[th] September 2021 has again been overshadowed by Covid-19. The initial part of the year was very quiet during the national lockdown but once the lockdown 3 restraints were eased we experienced our busiest months on record. The Team continued to operate under our redesigned protocols and followed the best available advice provided by both MREW as well as our own Team Doctor and Medical Workgroup. Routine training activities were curtailed in order to reduce the possibility of spreading the virus among fellow Team Members. The Team continued to use the new callout protocol which required available Team Members to notify the incident Coordinator who then called individual members who had declared their availability to attend our Base only if required. This was put in place to reduce the number of Members attending Base to a minimum. The fact that Covid-19 has not spread amongst team members following any Team activity, including attending to incidents and Team training is an indication of the success of the safety precautions and protocols adopted. Several Members became non-operational for periods due to a number of reasons including personal health issues, care for family members, employment etc. This meant that the responsibility for attending incidents continued to fall on a reduced number of Members. The period immediately after the lockdown restrictions were eased became very busy with several incidents occurring simultaneously especially on busy weekends. This placed additional strain on the Operational members and it is to their credit that due their continuous commitment and resilience the Team were able to attend all incidents. The Team dealt with a number of very demanding rescues including several fatalities during the year. We are very grateful as always to the HM Maritime & Coastguard Agency for their invaluable support and cooperation as well as Aberglaslyn MRT, OVMRO MRT and the RAF MRT who came to our aid if we were short of Team members. Work has continued to design and install a new digital mobile radio system. Members of North -East Wales Search and Rescue (NEWSAR) have continued to lead the project on behalf of the North Wales Mountain Rescue Association (NWMRA). The cooperation and sharing of experience have been excellent. The project has incurred a small amount of additional expenditure on LLMRT which has been fully approved by the Management Committee. Training session on the new digital mobile radio system has been offered to all members. The performance of the digital system is far superior to the previous analog FM system and allows members from practically all locations on Snowdon to communicate directly with our Base in Nant Peris. ## 1. **Financial Review** This is the second annual report that we have presented to the Charity Commission as a CIO and covers the period from 01/10/2020 to 30/09/2021. Our annual reports to the Charity Commission prior to 2019 were as an Unincorporated Organisation. ## **Income** LLMRT derives its income from various sources including public donations through social media platforms, our own fundraising efforts and from the occasional legacy. LLMRT does not use commercial fundraisers. Our high public profile both within the local community and on social media enables us to share safety issues and the importance of preparing adequately especially for adverse weather conditions. We refer to the AdventureSmartUK website (www.adventuresmart.uk) in order to draw attention to safety aspects. Receipts fell significantly with donations down by approximately £40k compared to the year ending 30/09/2020. The reduction was due mainly to the fact that our 4 income in the year ending 30/09/2020 also included a legacy of just over £40k. Our general donations including collection boxes fell by £12k but the donations received through Just Giving increased significantly by £12k. ## **Expenditure** Expenditure over the year decreased by £6k compared to the previous year due mainly to a reduction in the amount spent on Team Equipment and Admin. There was an increase of £3.5k in expenditure on Communications equipment. The Team Workgroups plan their major expenditure ahead and this has enabled the Management Committee to keep a firm grip on the overall expenditure. The new kit allowance for operational Team Members continues to work well and is more economical than the previous system. The Team continues to pay for welfare services through a contract with Health Assured. This cover also now includes family members. Although the Team continues to offer financial support in the form of personal loans to Members who have lost a significant part of their employment and income due to the lockdown there have been no further requests during the year. ## **Overview** Our total cash funds at the end of this financial year (30/09/2021) was £376,999 compared to £374,902 at the end of the last financial year. Therefore, despite a very difficult year and unprecedented demands we remain in a very healthy financial position and a further substantial legacy is expected in the not-toodistant future. The Team has been in discussion with a local company who wish to gift land to the Team on which to build a new Base. However, Snowdonia National Park Authority have, after much delay, stated that the proposed site is unsuitable due to the land being liable to flooding. The need for a new Base is still there as our present premises are inadequate considering the ever-increasing number of incidents that we now deal with. Having a purpose-built building with adequate garages and parking is still an aspiration for the future but we now face having to search for another more suitable site. Building a new Base would involve a significant amount of fundraising, planning and project management resource and the Team would look to take advantage of funding sources such as the National Lottery and other local grants. ## 4. **Structure, Governance and Management** Llanberis Mountain Rescue Team is a Charitable Incorporated Organisation (CIO) governed according to its Constitution dated 17[th] July 2019 and a handbook of Standard Operating Procedures. ## 4.1 **Trustees Appointment** There are 4 elected ex-officio Trustees, Chair, Vice-chair, Secretary and Treasurer. The Chair is elected for a 3year term and the other posts for a 1year term. There must be at least 2 and not more than 4 elected Trustees. Trustees will normally be elected for a 3year term. At present there is 1 elected Trustee. The Constitution allows for a maximum of 3 nominated Trustees. At present, there are 2 nominated Trustee. Trustees are elected at the AGM from nominations made and seconded by Members in advance of the AGM. The 3 year term of the present Chair will finish at the next AGM in December 2022 All Trustees give their time voluntarily and receive no remuneration from the Charity. 5 Trustees are usually familiar with the structure and operation of the CIO and receive a copy of the Constitution and Standard Operating Procedures. Trustees are invited to attend all meetings of the Management Committee. ## 4.2 **Operational Management** The Trustees delegate operational management of LLMRT to the Management Committee whose members are elected for a period of one year from nominations made in advance of the AGM. The Standard Operating Procedures includes details of the Delegation to the Management Committee. The Trustees review this delegation annually and may change it at any time if it is felt appropriate. The Management Committee must adhere to the Constitution, the Standard Operating Procedures and the Team Policies. ## **5.3 Trustees’ Responsibilities** The Charities Act 2011 requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources of the Charity for that period. In preparing these financial statements, the Trustees are required to: - Select suitable accounting policies and apply them consistently - Observe the methods and principles of the Charities SORP 2014 - Make judgements and accounting estimates that are reasonable and prudent - State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements - Prepare the financial statements on the going concern basis unless it is inappropriate to do so. The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011 as well as the charity’s governing document. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees receive detailed financial statement from the Treasurer and have an opportunity to scrutinize and raise any concerns in the monthly Executive Committee meetings. Any large purchases such as a new Team vehicle or expenditure on our Base or on a new Base would be scrutinized and authorized by the Trustees. The Trustees are confident that all relevant procedures and protocols have been followed and that no major risks to the security and future prosperity of the Charity have been identified. The Trustees are pleased that the Charity has successfully surmounted many difficulties in a very demanding year and look forward with confidence to the future. We wish to thank all our Members and their families for their continuing commitment and willingness to volunteer their time and energy for the public benefit. 6 CHARITY COMMISSION FOR ENGLAND AND WALES LLANBERIS MOVNTAIN RESCUE TUJA CIO I TIM ACHUB MYNYDD LL￿lBER1S SCE 1184620 Recei ts and ents accounts CC16a For thé p•riod from To 01110r2020 3010912021 Section A Receipts and payments Unresthctsd Re$tr fvnds funds tothEMarrit £ tr*lh•MrntÉ toth• n•*•*t£ t•lh• Tr•ar•At£ toth• M¥•st£ Endowment funds Total lunds Last yèar A1 R•co1 Donat￿n$- Genw LegaryGitb Received C￿1￿on 31,464 40.774 2,174 16,412 526 129 12 28A16 Just Gr￿r DonatWJlls- Pay Dor￿￿*}$. Vygk? B8nk Interest Oiher Loan kntere£i SwAal a¢o)unt. Dmai r¢w Income 24416 33 170 ARJ 51J12 51192 .89$ see lablo . Harrt5hip LoBn Rep4Th0 3353 .*T A3Pa ments torexppnses Tr￿Tri Team Equitffimrt CommunKalKr 1r￿UrarKe Ba$e C¢sL4 srJAthmin Sou21 AccMt 48p)br 1543 14 19,729 14 19.729 1.7$9 23.787 2.273 1.857 3.794 Sub totsl 44171 40,171 109 A4 As$91 and Invostm•nt Haidship Loan quipmenl Purcha5 11716 Iin6 12.716 12,ll6 Sub total $1957 52.109 Net of recelpts/(paymentsJ A5 Tran5f•rs bèlwéen funds A6 Cash funds last yoar tnd Cash funds this yearend 2.097 3T6.t7 376.999 374,902 Section B Statement of assets and liabilities at the end of the period UnrÈStrlet•d funds Restricted lund• Endowment lunds CategoTS•5 Details B1 C*#h funds Totsl cash lunds 376.172 Restrtct•d funds Endowmont fund8 fund Oetails Fund lowhkh Details on•1 B3 In￿stMent ass•ts 17$ Details Co•¢lopIfjDr￿￿ B4 A*ts•ts rèt41n￿ for tho tharW¥ gwn u¥• FEmdtowh*h Wh•n du¢ D*tails BS LlabllltS•s ih* 1rw51￿3 shjna￿r& Print Nan Date of roval