## **SOUTHWARK TRAVELLERS’ ACTION GROUP LTD** ## **FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 MARCH 2023** **COMPANY REGISTRATION NUMBER 09996890** **CHARITY NUMBER 1184614** **LONDON ACCOUNTANCY PRACTICE SOJOURNER TRUTH CENTRE 161 SUMNER ROAD LONDON SE15 6JL** ## **SOUTHWARK TRAVELLERS’ ACTION GROUP LTD (A PRIVATE COMPANY LIMITED BY GUARANTEE) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023** ||**Page**| |---|---| |**CONTENTS**|**2**| |**Company Information**|**3**| |**Report of Directors/Trustees**|**4-6**| |**Independent Examiners Report**|**7**| |**Statement of Financial Activities**|**8**| |**Balance Sheet**|**9-10**| |**Notes to the Accounts**|**11-12**| |**Detailed Income and Expenditure**|**13**| 2 ## **SOUTHWARK TRAVELLERS’ ACTION GROUP LTD (A PRIVATE COMPANY LIMITED BY GUARANTEE) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023** ## **ADMINISTRATIVE / LEGAL INFORMATION** REGISTRATION DETAILS: SOUTHWARK TRAVELLERS’ ACTION GROUP LTD is an incorporated organisation registered as a Private Company limited by guarantee in England and Wales Company Number: 09996890. Charity Number: 1184614 GOVERNING DOCUMENT SOUTHWARK TRAVELLERS’ ACTION GROUP is an incorporated organisation governed by the Companies Act 2006 and Memorandum and Articles of COMMITTEE MEMBERS Sally Causer…………...Director Ian Redding…………....Director Catherine Green............Treasurer REGISTERED OFFICE SOUTHWARK TRAVELLERS’ ACTION GROUP Sojourner Truth Centre 161 Sumner Road London SE15 6JL BANKERS Unity Trust Bank Nine Brindleyplace INDEPENDENT EXAMINERS London Accountancy Practice Sojourner Truth Centre 161 Sumner Road London SE15 6JL 3 ## **SOUTHWARK TRAVELLERS’ ACTION GROUP (A PRIVATE COMPANY LIMITED BY GUARANTEE) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023** The directors/trustees present their report and financial statements for the period ended 31 March 2023. ## **PRINCIPAL ACTIVITIES** The objects of the SOUTHWARK TRAVELLERS’ ACTION GROUP are specifically restricted to the following: To provide for members of the Gypsy, Roma and Traveller communities. - The prevention or relief of poverty, - The advancement of education, - The advancement of health, - The advancement of community development, - The advancement of culture, - The promotion of racial harmony and of equality and diversity, - The relief of those in need by reason of financial hardship or other disadvantage. ## **STATEMENT OF DIRECTORS AND TRUSTEES RESPONSIBILITIES** The directors, who are also the trustees of the Company, are required to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Company at the end of the year and of its financial activities during the year then ended. In preparing those financial statements, the trustees are required to: - select suitable accounting policies and apply them consistently; - make judgements and estimates that are reasonable and prudent; - state whether applicable standards and statement of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the project will continue in operation. The directors/trustees are responsible for keeping proper accounting records which disclose at any time the financial position of the Company. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 4 ## **SOUTHWARK TRAVELLERS’ ACTION GROUP REPORT OF THE DIRECTORS/TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023** ## **FINANCIAL REVIEW** The results of the year’s operation are set out in the attached financial statements. The net movement in funds for the year amounted to £9,195. The retained reserves at 31 March 2023 amounted to £69,473. The trustees have been aware of the need to comply with good practice guidelines on free reserves and SOUTHWARK TRAVELLERS’ ACTION GROUP policy is included in the notes to the accounts. ## **RISK MANAGEMENT** The trustees have examined the major risk which SOUTHWARK TRAVELLERS’ ACTION GROUP faces and believe that maintaining our free reserves at a reasonable level, combined with our annual review of the controls over key financial systems will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which we face and confirm that they have established systems to mitigate the significant risks. ## **RESERVE POLICY** As part of our financial management process, the Board of trustees has set a target of working towards accumulating and maintaining a reserve fund which represents three months annual operating costs. In the financial year 2022/23 this would amount to £36,797. These reserves would enable STAG to deal with the following contingencies:- - Reduction in or withdrawal of funding. - In the event of closure, three months running costs to wind up the organisation and pay redundancies, leasehold and other liabilities. In addition, we wish to set aside the following amounts: - £5,000.00 in the event of an increase in premises costs. - £10,000.00 for unforeseen staffing issues such as the need to provide cover due to sickness, maternity or paternity leave. - 5,000.00 fund for essential equipment such as telephone or IT. The total of unrestricted reserves we therefore feel would be prudent to aim for is £55,692. ## **TANGIBLE FIXED ASSETS** The Company keeps a register of fixed assets 5 ## **SOUTHWARK TRAVELLERS’ ACTION GROUP REPORT OF THE DIRECTORS/TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023** ## **FUNDS AVAILABLE** The present level of funding is adequate to support the continuation of the Company operations for the medium term, and the trustees consider the financial position of the Company to be satisfactory. ## **VOLUNTEERS** SOUTHWARK TRAVELLERS’ ACTION GROUP recognises the significant contributions made by volunteers. Sign. Treasurer 29.2.24 Catherine Green Sign Chair 29.2.24 6 ## **SOUTHWARK TRAVELLERS’ ACTION GROUP (A Private Company Limited By Guarantee) INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 MARCH 2023** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/ 03 / 2023. ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145of the2011Actand in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: • the accounting records were not kept in accordance with section130 of the Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the charities (Accounts and Reports) Regulations 2008 other than any requirements that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. London Accountancy Practice 161 Sumner Road London SE15 6JL Date…26.1.24…………… 7 SOUHARKTrAWÉLLERS'ACItsIGRWPLTD STAIEMENTOFFINANCIALACTMIES FOR THEYEARENDED11 MARCH 2023 Unrestricted ReitrKtsd ReitrKtsd Restricted Reslrithd Reslrithd R￿th,¢￿d Reth'ded 2Q21 2022 GeneialFund Fund Fund Fund Fund Fund Fund Fund Fund Totsl Totsl N￿'Olla1 Watrs UIISC Nmn south￿th s￿￿[k Govirnmtht Trust Fund Fund Lottery Foundab)n Colktt Cwnul CNI(il oflrelnd loiLthdon Communty mm CoYid.19 Emmigrat, Fund PU￿￿e Supp)rt GRnt grammp 1.ON 21.000 0 49,375 22,050 1yi.181 117.OL hcomiwResouice5 Totsl IncomingResource5 1,081 15,622 1,000 21,QOI 0 49,175 22,050 156,181 117.0 RESOURCESEXPENDED,, ChailiblpAdiili 1.361 30,898 Totsl Reiwrc#Exp￿d 1,161 lo,￿8 11 23,Q01 8,613 W25 26,3B8 147,185 124,105 Netln¢oming Re50ur¢e$ .1 1,613 1150 4,ll8 9,195 .7,081 FindBilaiie BiowNFotwi FundBalance Camed Fo￿ld 0 8513 9,633 4,611 ei.218 67.359 0 1181 279 69A71 ￿}78 31 14,724 ## **As at 31 March 2023** The directors who are also trustees consider that for the period ended 31 March 2023; the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors’ responsibilities: - The members have not required the company to obtain the audit of its accounts for the year in question in accordance with section 476. - The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. - These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies’ regime. The financial statements on pages 7-9 were approved by the board of directors on …7.2.24………………..and signed on its behalf by Sally Causer, Director Catherine Green, Treasurer 9 ## **SOUTHWARK TRAVELLERS’ ACTION GROUP LTD (A PRIVATE COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023** ## **1. Accounting policies** ## **(a) Basis of preparation** - (i) These accounts are the Accounts of SOUTHWARK TRAVELLERS’ ACTION GROUP - (ii) These accounts have been prepared on an accruals basis and include income and expenditure as they are earned or incurred, rather than as cash are received or paid. - (iii) The recommendations of the Statement of Recommended Practice have been followed in the preparation of these accounts ## **(b) Fund Accounting** - (i) The Company’s general fund consists of funds, which the Company may use for its purposes at its discretion. - (i) The Company’s restricted funds are those where the donor has imposed restrictions on the use of the funds, which are legally binding. ## **(c) Voluntary Income** - (i) All voluntary income is included upon receipt. - (ii) Grants receivable are credited to income immediately ## **(d)** ## **Investment Income** Credit is taken for interest when the interest falls due for payment. ## **(e) Administration Expenditure** Administration expenditure comprises costs incurred in running the Company. Where applicable, some of these costs have been treated as direct charitable expenditure. ## **(f) Government of Ireland Emigrant Support Programme:** The Government of Ireland Emigrant Support Programme approved the grant of £51,500 for the year 1[st] of July 2022 to 30[th] June 2023. As this account was prepared for the period ended 31[st] March 2023, there was therefore a deferred income of £12,875 relating to the Department of Foreign Affairs funding as detailed below 10 |**(g) Debtors**

Trust for London
KickStart Scheme
London Fire Brigade

**(h) Creditors**

Accountancy Fees
Other Creditors

Deferred Income –
Government of
Ireland Emigration
Support Programme

|









|**2023**
**£**
0
0
0
**0**
**2023**
**£**
1,350
4,419
**5,769**
12,875
**12,875**| |---|---|---| ||

|| 11 SOUTrYIARK TRA￿LLERs'AcTh0N GROUPLID DETALEDNCOME APIDÈXPEN￿luRE FORIHEYEARENDED¥1 MARCH 2D23 R*•ty¢tyd Fund 2fj23 Totsl 2fj22 Tth G￿￿11Fund Fund FL￿d Fund FL￿d Fund FLnd F￿d B•MYol•Tht & SoEMtyofSL SP•￿[￿ Nthnal SouiPhw4th SouihLuth It￿￿Tr￿ ESP Trust Coundl ferLondon Fund Fund Founthdon Fund CcrnmL￿ty Fu￿j Common COVD15 Pu￿05? Grant f4CONINGRESQURCES SothI￿a￿c¢￿￿lC￿Mn ￿[M￿Se¢Tart 23,0 23,0 22,0 49.375 23 22,050 Gr￿￿r￿￿ntl￿b*￿Enjgrantsu￿rtFI(gra￿￿ SothI￿A￿c(￿th)1SMaIB￿l￿SSGt4th 49.375 42.L SouMNYa￿C￿￿JICoWD.l90utreachF￿ Arr￿OnSmI 15. 7,0 45.622 TheN01INQIL¢Nety¢tyYmufityFw Newc(¥T￿ncE￿tt F￿￿J&110￿ T￿￿Ber￿0￿1 8ociotyof8tPalncks Maik9&5p¢ncoisNei(•oul￿F￿ Unitedslsaw￿I'SChaIity G￿￿11@s￿dF￿atton 45.e¥k 250 1.0 2,682 7W 730 kStartS￿r￿ GATE Herts 5.B 27 2.702 Dtwlign5 S￿lICha￿lI£sCoSl1￿Q Thamèswal s￿p￿h19￿yS RRRCon5uth InShYoumFou￿afft HEAR Eq￿Illy& Netwty n D0015 Edwallon&TI￿ThThJ 750 749 156,380 117.021 45.022 250 1,0fy) 2J,O 49,3TS 22,OEO Unr•5￿¢￿4 Rtttrkt•d R•￿¢t•d R•￿ct•d Fund FL￿d R•slrfct•d R•￿¢t•d R•strkt•d R•￿¢t•d R•￿¢t•d Fund FL￿d Ftsnd Fund FL￿d 2023 T( 2022 Tot Nltson Loit•ry COPY*￿￿￿ty Fund Ir*l4md Trujt Emigrant forLondon Support Fund Fund Farthdon E•MYDl•nt F￿d Cammon Covid 11 PulP¢S• Grant RESOURCES EXPENDED Sa￿￿e5 NlcQNnb￿IOTr&Ta Enwluyerfs S￿510￿1￿Bff StaffTiainiThJ StsffTiavel&kcrfftTr&knon Drinks. FÈfresM*rfs&(knr Rert&Rales CtweiCostlEwip￿￿1softw￿ SUlli¢fÈwFO¥aQWFiiMirg Payro115eMcE5 vO￿nteer EXporr￿S 1l¢Wts•*ralAd￿nIstsai￿Ewer$eS Bot*theepiry.Qui(kBoth5 T@￿ph0￿&1￿e1netE￿￿ IN73 BQ.110 4.934 23.1fy7 8244 67.026 16.439 9,875 3.595 3,3k 2851 32fj 293 6T 35 9.¥&3 2.7F3 35 4419 2312 3.021 1.073 B.1 461 497 540 345 9F3 1.645 152 1.2 1.461 ral Acfvlie5IyoutNWo￿￿n'5GrO￿5 TheBenwoknl StKietyofStPathckgram M&S 2429 9.T88 250 150 15D 40 35 LothFire8ng& 427 E.Kkiil&Web&le R￿Tr￿lIe 201 275 15 255 B#nkchèr9eS AccountayFees Inswance rÈr Pi[4essi¢fw15eM￿S ToT￿RES￿RGE$ EXPENDED 1.350 1.JlO 30M96 250 2J,001 8￿13 64,225 26,3BB 147,165 124105 NETINCOMIMGRESOURCÉS 8.72$ È60 880 338 12 SOUTHWARK TRAVELLERS. ACMON GROUP L TD CASH MOVEMENT FOR THE YEAR ENDED 31 MARCH 2023 CASH MOVEMENT FOR 2022.2023 BALANCE BIF 33 BALANCE CIF INCOME EXPENSES 49375 -54225 Government of I[eL1￿ Emigratson Support Prograrm 4783 Trusifoi LO￿On 4617 22050 -26388 279 Southwark coul￿11 COVID-19 8513 4513 Sothhwark Council Common Purpose Giant 23000 -23001 National Lottery Cornmunity Fu 45622 .30898 14724 Wales FoU￿ath.0n 7000 -2400 4600 St Palnck's Benevolent Fu 250 -2 Newcomen Collett Foundation 1000 -1 850 other Income 37515 8083 -1360 44238 60278 156380 .147185 69473 13