2022-03-31-accounts - Ossett War Memorial Community Centre CIO

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Trustees’ Annual Report for the period

From period start date: 1[st] April 2021 to period end date: 31[st] March 2022

Charity name: Ossett War Memorial Community Centre

Charity registration number: 1184598

Objectives and Activities

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SORP reference
Summary of the Para 1.17 No change
purposes of the charity
as set out in its
governing document
Summary of the main Para 1.17 and No change
1.19
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The guidance issued by the
whether the trustees charity commission as been made
have had regard to the available to all trustees.
guidance issued by the
Charity Commission on
public benefit
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Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
As reported at the recent AGM
Para 1.38 held on 3 [rd] April 2023, there has
Contribution made by literally been a handful of
volunteers volunteers and staff that have
helped to ensure the Centre has
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been able to continue and ultimately save it from closure. Volunteers from the management committee took on temporary roles of Chairperson, Vice Chair, Treasurer and Secretary.

Achievements and Performance

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SORP reference
Volunteers resumed services to
the public that included the
community luncheon. Most of the
Summary of the main users of the community centre
Para 1.20
achievements of the were elderly who rarely got the
charity, identifying the chance to leave the seclusion of
difference the charity’s their homes, the centre provided
work has made to the an opportunity for local residents
circumstances of its of all ages to be able to be
beneficiaries and any healthy in both mind and body
wider benefits to society through the activities that take
as a whole. place.
The creation of an outdoor space
before the pandemic and the
setting up of mini-plots was
invaluable in helping the public
regain their confidence coming
out of lockdown. Where some
were scared of entering the
building, they were able to join in
outdoor craft, exercise,
meditation and social sessions
outdoors.
The outdoor space also provided
a space for certain memorials for
those who had lost loved ones
during the pandemic.
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Additional information (optional)

You may choose to include further statements where relevant about:

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The main objective after
lockdown was to get business
Achievements against Para 1.41 back to usual. We managed to get
objectives set the centre back up to 70 percent
of what it was pre-covid.
From October 21 our main
fundraising efforts were mainly to
Performance of recruit new members. We
fundraising activities Para 1.41 achieved a membership of 119 in
against objectives set the financial year of 2021-2022.
We also held an open day and
launch of the garden, which was
attended by the Mayoress of
Wakefield.
Objectives were to make the
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carpark safe during dark winter
Para 1.41
Investment performance nights. A grant was obtained and
against objectives the work carried out meaning
that it was now well lit, meaning
less risks of injury.
A grant was also applied for to
replace the floor in the coach
house which was causing
concern.
The investment of a contract on a
Other printer and photocopier turned
out to be a bad investment as we
didn’t use the printer for 18
months but still had to pay the
lease on it which was a drain on
our funds.
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Financial Review

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Review of the charity’s Para 1.21 The charity has total funds of
financial position at the £4250. Of these £3,500 are
end of the period unrestricted and £728 restricted
funds.
Statement explaining Para 1.22 I am not aware of any policy for
the policy for holding holding reserves
reserves stating why
they are held
Amount of reserves held Para 1.22 The land and buildings of the
community centre are freehold
and are owned by the community
centre.
Reasons for holding zero Para 1.22 The land and property are assets
reserves retained for the charities own
use.
Details of fund materially Para 1.24 A bounce back loan of bank loan
in deficit of £25,000 was taken out to help
the centre through Covid.
£21,250 is still owing on the loan.
Tax and payroll are owing to the
amount of £1143 and accruals of
£720 making a total deficit of
£23,113
Explanation of any Para 1.23 The centre lost several of its
uncertainties about the regular groups but managed a 70
charity continuing as a percent increase to normal
going concern activities pre-pandemic. It has
taken a long time to build back
up as bookings have been slow
due to people being scared to
venture out after the pandemic
and utility bills have doubled
from the previous year.
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Additional information (optional)

You may choose to include further statements where relevant about:

The charities main source of

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funds is from room hire, the
The charity’s principal Para 1.47 second is from grants and the
sources of funds third is raising money through
(including any events. All of which were affected
fundraising) by lockdown where the
community centre was closed
from between Aug. 2019 to Sept.
2021.
We received a grant from the
local authority that enabled us to
Investment policy and provide lighting in the carpark.
objectives including any Para 1.46 We also previously had the roof
social investment policy of the main building repaired and
adopted these grants have all proved to
be a valuable investment.
The principal risks to the centre
were losing both our treasurer
A description of the Para 1.46 and chairperson through ill health
principal risks facing the and resignation. This caused lots
charity of problems including the late
submission of the centre’s
accounts.
We are lucky to have such
Other dedicated staff and volunteers
who have put in a great dela of
hard work to ensure the centre
continues to serve its community.
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Structure, Governance and Management

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Description of charity’s We have no trusts
trusts:
Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25 The charity is CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are elected at AGM
methods including meetings, proposed and
details of any seconded by members of the
constitutional provisions charity.
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name Ossett War Memorial Community Centre
Other name the charity Ossett Community Centre
uses
Registered charity 1184598
number
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	Charity’s principal address	Prospect road, Ossett, West Yorkshire, WF5 8AN

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 June Senior Chair April 2021- Feb 2022
2 Beryl Timlin Treasurer April 2021-Sept 2022
Margaret Secretary
3
Hemingway
4 Nick Farmer Councillor
Bryan Coe Committee
5
member
6 Angela Taylor Councillor
Richard Taylor Committee
7
member
Heather Waring Committee
8
member
Paul Tinker Committee Elected 21 [st] FEB 2022
9
member
Elaine Murray Committee Elected 21 [st] FEB 2022
10
member
Joan Goodridge Committee Elected 21 [st] FEB 2022
11
member
Ruth Amos Committee Elected 21 [st] FEB 2022
12
member
Julia Roebuck Committee
13
member
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted If not for whole ear

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

Position (eg Secretary, Chair, etc)

Date

Ossett War Memorial Community Centre CIO

Charity number 1184598

Annual Report and Financial Statements

for the year ended 31 March 2022

Ossett War Memorial Community Centre CIO

Annual Report and Financial Statements for the year ended 31 March 2022

Contents	Page
Trustees' report	2 to 3
Examiner's report	4
Receipts and payments account	5
Statement of assets and liabilities	6
Notes to the accounts	7 to 8

Prepared by West Yorkshire Community Accountancy Service CIO

Ossett War Memorial Community Centre CIO

Trustees' report for the year ended 31 March 2022

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Nigel Drayson Chair Appointed April 2023 Cllr Nick Farmer Bryan Coe Heather Waring Richard Taylor Angela Taylor Margaret Hemingway Elaine Murray Appointed February 2022 Joan Goodridge Appointed February 2022 Julia Roebuck Treasurer Appointed February 2022 Ruth Amos Appointed February 2022 Beryl Timlin Resigned September 2021 June Senior

Appointed February 2022 Appointed February 2022 Appointed February 2022 Appointed February 2022 Resigned September 2021 Resigned February 2022

Charity number 1184598 Registered and principal address Bankers Prospect Road Virgin Money Ossett 6-10 Northgate West Yorkshire Wakefield WF5 8AN WF1 1TA

Registered in England and Wales

Independent examiner

Alan Dodd FCCA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) association formed on 25 July 2019 and is governed by a constitution.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

Ossett War Memorial Community Centre CIO

Trustees' report (continued) for the year ended 31 March 2022

Objectives and activities

The charity's objects

The object of the CIO is to further or benefit the residents of Ossett and surrounding areas, without distinction of gender, sexual orientation, race or political, religious or other opinions, by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

The charity's main activities

We offer a wide range of facilities and host events. Whether that be Weddings, Children's birthday parties, Live music, Dances and much more. We hold regular group events on a weekly basis and we also have a well being garden for rest and relaxation and a garden club who help to maintain it on a regular basis.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of community development through the hire of rooms for health, leisure and wellbeing.

Achievements and performance

Performance was down from previous years due to the Covid pandemic and regular groups not returning to the centre either because of loss of members or group leaders or fear of the pandemic.

Despite the centre being closed for several months during lockdown, a grant was obtained to do major repairs on the main roof and a further grant funded repairs to the main hall floor.

A boost in new members was achieved with help from Rotary Club volunteers. A grant was also obtained to build a pergola in the new sensory and recreational garden. Fundraising helped provide a number of benches for the garden and an official opening was attended by the Mayoress of Wakefield in October 2021.

Financial review

The net receipts for the year were £2,033, including net receipts of £1,305 on unrestricted funds and net receipts of £728 on restricted funds after transfers.

Reserves policy

The charity's free reserves, at the year end were £3,871.

The trustees are in the process of establishing a reserves policy for the charity and intend to adopt and implement a suitable policy in due course.

Approved by the board of trustees on 10/5/2023

N. Drayson (Trustee)

Ossett War Memorial Community Centre CIO

Independent examiner's report to the trustees of Ossett War Memorial Community Centre CIO

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2022, which are set out on pages 5 to 8.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Alan Dodd FCCA

10/5/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Ossett War Memorial Community Centre CIO

Receipts and payments account for the year ended 31 March 2022

Notes 2022 Unrestricted funds £ Receipts Grants and donations (2) 33,591 Room hire and catering 55,303 Bank interest 3 Water charges refunded 2,377 Sales and fees 754 Total receipts 92,028 Payments Salaries NI and pensions 65,438 Cleaning materials 541 Rates and water 498 Heat and light 5,936 Insurance 2,040 Repairs and garden expense 9,008 Printing, postage and stationery 891 Telephone 526 Licences and subscriptions 713 Photocopier lease 930 Bank charges - Payroll fees 1,676 Independent examination - Sundry expenses 3,370 Professional fees 481 Loan repayments 3,750 Loan interest 425 Payments re OCCS Ltd 500 Total payments 96,723 Net receipts / (payments) (4,695) Transfers between funds 6,000 Net movement in funds 1,305 Fund balances brought forward 2,566 Fund balances carried forward (3) 3,871	2022 Restricted funds £ 11,368 - - - - 11,368 - - - - - 4,640 - - - - - - - - - - - - 4,640 6,728 (6,000) 728 - 728	2022 Total funds £ 44,959 55,303 3 2,377 754 103,396 65,438 541 498 5,936 2,040 13,648 891 526 713 930 - 1,676 - 3,370 481 3,750 425 500 101,363 2,033 - 2,033 2,566 4,599	2021 Total funds £ 93,243 4,830 - - 98,073 49,586 708 3,365 8,799 1,868 27,548 1,489 692 210 870 114 2,469 850 338 - - - - 98,906 (833) - (833) 3,399 2,566

Ossett War Memorial Community Centre CIO

Statement of assets and liabilities

as at 31 March 2022 2022 Unrestricted £ Cash funds Cash at bank 3,716 Cash in hand 155 Total cash funds 3,871 Debtors and prepayments Debtor - Ossett Community Centre Services Ltd	2022 Restricted £ 728 - 728	2022 Total £ 4,444 155 4,599 2022 £ 750 750	2021 Total £ 2,386 180 2,566 2021 £ 250 250

Assets retained for the charity's own use

The land and buildings of the Community Centre are freehold and owned by the Community Centre under a trust deed.

Liabilities Bank loan Accruals Taxation and social security	2022 £ 21,250 720 1,143 23,113	2021 £ 25,000 850 335 26,185

The financial statements were approved by the board of trustees on 10/5/2023

N. Drayson (Trustee)

Ossett War Memorial Community Centre CIO

Notes to the accounts

for the year ended 31 March 2022

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Ossett War Memorial Community Centre CIO

Notes to the accounts continued

for the year ended 31 March 2022

2 Grants and donations HMRC Job Retention scheme Wakefield MDC FCC Communities Foundation Arnold Clark Other donations 3 Restricted funds FCC Communities Foundation WMDC HIS Wellbeing grant Benches	Balance b/f £ - - -	2022 Unrestricted funds £ - 20,885 10,920 - 500 1,286 33,591 Incoming £ 9,600 728 1,040 11,368	2022 Restricted funds £ - 728 9,600 - 1,040 11,368 Outgoing £ 3,600 1,040 4,640	2022 Total funds £ 20,885 11,648 9,600 500 2,326 44,959 Transfers £ (6,000) - (6,000)	2021 Total funds £ 48,248 40,992 - - 4,003 93,243 Balance c/f £ - 728 - 728

Fund name

Purpose of restriction

FCC Communities Foundation to enable repairs to be made to the main hall roof and floor. Transfers relate to expenditure incurred from this grant during the previous year.

WMDC HIS Wellbeing grant Benches

to enhance the coach house and other parts of the garden and buildings,. for benches in the memorial garden, funded by donations

4 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Ossett War Memorial Community Centre CIO

Independent examiner's report to the trustees of Ossett War Memorial Community Centre CIO

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2022, which are set out on pages 5 to 8.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.

Signed: …………………………………… Name: Alan Dodd FCCA

10/5/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW