2024-03-31-accounts

Trustees’ Annual Report for the period

From 01.04.23 To 31/03/2024

Charity name: CYLCH MEITHRIN AMLWCH

Charity registration number: 1184550

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of mainly, but not exclusively, pre-school children in Amlwch through the medium of the Welsh language.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	This is done by providing and presenting safe and satisfying play and activities. The aim is learning through play, teaching social skills, Welsh language and supporting interaction between children age 2 or 3 who are beginning their journey into education.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees are aware of the guidance issued by Charity Commission , and when required take this into account when making decisions regarding Cylch Meithrin Amlwch.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

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Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Over the financial year Cylch Meithrin Amlwch has supported 24 children aged 2 or 3 to learn through play and be surrounded by the Welsh language whilst doing so. Through applications to funding opportunities the Cylch has been able to provide new resources for the children to support their development, moving to a more natural setting- offering opportunities to play and learn, rather than very set and structured activities. We have also developed our outside area with help from Menter Mon to have an all weather canopy to support us to be able to offer outdoor play in all seasons. Children have developed their Welsh language skills, grown in confidence and also gained skills. The focus this financial year has been to promote social skills, alongside learning. We have also welcomed a new approach in terms of how we support the children to develop, which has required new resources in line with Welsh government guidance. We now have children attending under the Flying Start scheme which is of benefit to local families and also financially for the Cylch

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41

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Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

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Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	At year end the Cylch was in a relatively healthy position financially, though we endeavour to have a healthier account next financial year as there were times the balance went quite low. Unfortunately there were few fundraising events to provide any income and the trustees have pressed to the committee and the parents that with raising staff costs this will need to be made a priority to ensure sustainability. We are also exploring offering a wraparound club for 3 year olds from September onwards in order to increase income and fill sessions. The majority of parents continued to opt to pay via BACS, though we had some paying large amounts at a time which required careful management by the Cylch leader. Payments are divided on the spreadsheet for reference, we anticipate as years go on less and less parents will opt to pay cash.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	No policy in place currently.
Amount of reserves held	Para 1.22	n/a
Reasons for holding zero reserves	Para 1.22	Informally we aim to hold a reserve of £2500 which along with the termly grant from YMCC would cover 2 months wages for staff.
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	The charity’s principal sources of funds (including any fundraising)
	The charity’s principal sources of funds (including any fundraising)	Para 1.47	Funding was received from Anglesey Council for the children over age 3 who access our services. Funding was received for a regular monthly invoice covering children under the Flying start scheme throughout the year.

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		Grants via local council and a couple of smaller donations helped us replace equipment as required
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	Increasing staff costs- with changes to national insurance pending and increases of minimum wage it is becoming more difficult to survive.
Other		Exploring ideas such as a wraparound club in order to increase revenue- this will be trialed for a term from Sept-Dec 2024

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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (constitution, trust deed, royal charter)	Para 1.25	Cylch Meithrin has a constitution which is signed annually
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post	Para 1.25	Voluntary position- elected within Annual General Meeting

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Cylch Meithrin Amlwch
Other name the charity uses
Registered charity number	118450

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Charity's principal address Ysgol Gynradd Amlwch TAR ISORP1021 Saesneg lon 2021

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 1 0 1 1	Trustee name	Office (if any)	Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)
	Rachel Jones
	Elaine Hughes
	Anthea Owen

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity (NOT APPLICABLE NO PROPERTY IS OWNED)

Trustee name Dates acted if not for whole year

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Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
	Mudiad Meithrin support	Nia Evans
Name of chief executive or names of senior staff members (Optional information)
	Delyth Francis (Cylch Leader)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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Declarations

The Trustees declare that they have approved the Trustees’ report above.

Signed on behalf of the Charity’s Trustees

Signature	Rachel Anne Jones
Full Name	Rachel A Jones
Position	Treasurer
Date	19/01/2025

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	April 2023	May	June	July	August	September	October	November	December	January 2024	February	March
INCOME
School Fees Cash	0	517	0	0	0	597	0	0	175	0	125	0	1414
School Fees BACs	462	564	552	511	63	560	581	364	700	939	294	189	5779
Grants	4622	0	0	0	0	0	0	0	0	0	60	3000	7682
donations	200	100	0	0	0	0	500	0	0	0	0	0	800
Fundraising	5.81	1832.1	0	0	0	0	0	0	357.7	0	474.35	0	2669.96
Ynys Mon Council			3250	2831.22	0	978.93	0	0	0	0	7790	0	14850.15
Flying start paid			390	690	0	0	1560	1785	1800	1605	0	2340	10170
	5289.81	3013.1	4192	4032.22	63	2135.93	2641	2149	3032.7	2544	8743.35	5529		TOTAL:	43365.11
OUTGOINGS:
Wages	2657.12	2627.53	2672.57	2669.87	2066.64	2639.01	2464.54	2448.23	2331.07	2241.37	2241.37	2200.41	29259.73
Mudiad Meithrin	0	0	0	0	0	125	0	0	0	0	0	0	125
Cash cheques/ Petty cash	0	200	0	0	0	0	0	0	0	0	0	0	200
External Training or Costs	0	0	47.6	0	54	66	60	0	0	0	0	40	267.6
Resources	88.22	0	1436.18	2478.89	0	73.5	261.46	29.14	40	0	0	37	4444.39
HMRC staff tax NI	174.31	0	106.4	0	95.91	219.22	191.02	168.5	261.13	144.98	122.76	248.65	1732.88
Microsoft Licence annually	0	79.99	0	0	0	0	0	0	0	0	0	0	79.99
Williams Denton accountants	0	256.8	0	278.4	0	0	267.6	0	0	255.6	0	0	1058.4
NEST Pension	77.85	75.95	81.62	81.85	81.85	127.36	117.8	112.37	104.71	97.9	96.03	91.69	1146.98
Invoices	1636.8	0	0	0	0	0	0	0	195	0	0	0	1831.8
Overpayment											608		608
	4634.3	3240.27	4344.37	5509.01	2298.4	3250.09	3362.42	3250.09	2931.91	2739.85	2460.16	2617.75	40638.62	TOTAL:40638.62

Profit: £2726.49