## **Trustees' Annual Report for the period**
Period start date Period end date Day01 Month01 Year202 Day01 Month01 1
Day01 Month01 Year2022
**From**
**To**
## Section A Reference and administration details
**Charity name** Titchfield Village Trust
**Other names charity is known by**
**Registered charity number (if any)** 1184545 **Charity's principal address** 7 Frog Lane
Titchfield Hampshire
**Postcode PO14 4DU**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Nicholas Paul Chairman Committee & Membership
1
Girdler
Mary Noella Secretary Committee & Membership
2
Burner
3 Richard Ashton Treasurer 25/09/2021 Committee & Membership
4 Susan Jackson 25/09/2021 Committee & Membership
5 Lindsey Bailey Committee & Membership
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company)
Appointed by Committee elected by membership Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
One overseeing committee.
- 3 Sub Committees
- 1) Village Hall Operations
- 2) Village Hall Fundraising
- 3) Village Hall Building
New Trustees have access to Constitution and other Policy documents through our website pages : www.TitchfeldVillageTrust.com
We have 3 General meetings per year at which not only members but anyone within the village and immediate surrounding area can attend. Only members have voting rights.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
_**The objects of the CIO are:**_
_**(1) For the public benefit in the area comprising the village of Titchfield and its immediate surroundings which area shall hereinafter be referred to as "the area of benefit":**_
_**(a) The promotion of high standards of planning and architecture in or affecting the area of benefit**_
_**(b) The education of the public in the geography, history, natural history and architecture of the area of benefit**_
**Summary of the objects of the charity set out in its governing document**
_**(c) To assist towards the preservation, protection, development and improvement of features of historical or public interest in the area of benefit.**_
_**(2) The provision and maintenance of a village hall for the use of the inhabitants of the Ecclesiastical Parish of Titchfield without distinction of political, religious or other opinions, including use for:**_
_**(a) meetings, lectures and classes, and**_
_**(b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants.**_
March **2012**
**TAR**
3
We continue to represent our membership and their concerns regarding Village infrastructure, planning decisions, interaction with the local council and projects of benefit to the community.
We both run, administer and maintain the Village Hall for which we hold a 64 year lease (Until 2084)
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
We undertook responsibility for running the Hall from the Parish Room Charity in 2020 when the two charities were merged with the agreement of the Charity Commission.
In 2020 The Parish Room Charity ceased to exist The Titchfield Village Trust, with both charities unanimous consent, took over their assets.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
During the Covid Pandemic we were forced to close the Village Hall for long periods.
After lockdown restrictions were lifted in 2021 things have returned to something like normal, and both hirings and income have returned to pre lockdown levels.
Lockdown did nor prevent us from representing the village in other aspects of our work, although General Meetings had to be put on hold.
March **2012**
**TAR**
4
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During 2020/2021 we have undertaken a major fund-raising drive to firstly repair the 125 year old roof and outside drainage problems.
Our aim was to raise £100,000 in order to complete this work. We have so far managed to raise 90% of that total and will begin work sometime during the spring 2022.
After this is complete and the hall is in a more secure and safe position, we will continue to fundraise in order to undertake further repair and restoration to keep the hall at the very centre of our community.
March **2012**
**TAR**
5
**Section E Financial review**
**Brief statement of the charity’s policy on reserves**
In order to secure the continued running of the Parish room we keep £1,500 in reserve.
As we do not employ people directly this sum would still cover hall costs for at least 12 months.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
Prior to us taking over the running of the Village Hall our income came from membership fees and grants.
We now have income from the hiring of the Hall, but at the same time we also have to keep paying running costs.
We have recently implemented new hiring charges which while they remain below market levels still provide us with an income to spend on maintenance.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** NicholasPaulGirdler MaryNoella Burner Mary Noella Burner **Full name(s)** Nicholas Paul Girdler **Position (eg Secretary,** Chairman Secretary **Chair, etc) Date**
March **2012**
**TAR**
6
## TITCHFIELD VILLAGE TRUST
(Registered Charity CIO 1184545)
## **Income and Expenditure Account**
for year 6th April 2020 ending 5th April 2021
|**INCOME**
Membership Fees
Gift Aid (from prior yr)
Interest on Savings
Titchfield Walks Leaflets
Cash Transfer to Current A/C
Project 2070 (Santander)
Parish Room Income
**EXPENDITURE**
Web - Site admin
Printing, copying, admin
Small Purchases
T'fld Comm Assoc (membership
Cash Transfer to Current A/C
Deprecation of Notice Board
Rememberance Day Wreath
TVT Christmas Tree Insurance
TVT T'fld Comm Assoc (OASIS)
TVT WW1 Memorial Plaque
TVT Clock Removal/Repair
Referendum Expenses
Parish Room Expediture
Deficit/Surplus for Year|2021
420.00
120.92
1.58
212.31
26765.05
2260|2021||29779.86
8767.10
£21,012.76|2020
614.00
154.33
8.18
2500.00
1075.00
10296.99|2020||14648.50
15192.09
(£543.59)|
|---|---|---|---|---|---|---|---|---|
||111.71
130.97
38.43
)
44.00
212.31
228.00
220.00
200.00
7581.68||||122.71
105.49
4.00
30.00
220.00
200.00
132.00
702.45
111.50
13563.94||||
||||||||||
||||||||||
|**BALANCE SHEET 5th April 2021**
**FIXED ASSETS**
Boiler and Cooker
2728.76
3031.96
B&C Depreciation
(303.20)
(303.20)
Total Fixed Assets
2425.56
**CURRENT ASSETS**
TVT Cash
10
241.09
Nat West Current A/C
2198.83
2399.93
Nat West Savings A/C
3913.82
3912.24
Parish Room Cash
22.00
Parish Room Current A/C
1383.32
1156.56
Parish Room Deposit A/C
12000.93
17268.17
Project 2070 (Santander A/C)
27840.05
1075.00
47368.95
(Incl Fixed Assets)
£49,794.51
**RESERVES**
TVT+TPR Balance Brought Fwd
28781.75
29325.34
Deficit/Surplus for Year
21012.76
(543.59)
£49,794.51|2728.76
26052.99|
|---|---|
||£28,781.75|
||£28,781.75|
|||
In my opinion the Financial statement gives a true and fair view of the charity's affairs as at the 5th April 2021 and are in accordance with the records kept.
Dated
TITcHFLD
VILASE TRUSV
Charity Number 1184545
Founded 1969 Incorporated 2019
To promote high standards of planning and architecture.
To educate the public In the geography, history. natural history and architecture of the village.
To assist towards the preservation, protection, developmenl and improvement of features of historic interest.
The provision and maintenance of a village hall for the use of the inhabitants of Titchfield
I have read and rtIfied the attached accounts for the fitchfield Village Trust
Tiffany Harper MAAT. ACMA
## TITCHFIELD VILLAGE TRUST
(Registered Charity CIO 1184545)
## **Income and Expenditure Account**
for year 6th April 2020 ending 5th April 2021
|**INCOME**
Membership Fees
Gift Aid (from prior yr)
Interest on Savings
Titchfield Walks Leaflets
Cash Transfer to Current A/C
Project 2070 (Santander)
Parish Room Income
**EXPENDITURE**
Web - Site admin
Printing, copying, admin
Small Purchases
T'fld Comm Assoc (membership
Cash Transfer to Current A/C
Deprecation of Notice Board
Rememberance Day Wreath
TVT Christmas Tree Insurance
TVT T'fld Comm Assoc (OASIS)
TVT WW1 Memorial Plaque
TVT Clock Removal/Repair
Referendum Expenses
Parish Room Expediture
Deficit/Surplus for Year|2021
420.00
120.92
1.58
212.31
26765.05
2260|2021||29779.86
8767.10
£21,012.76|2020
614.00
154.33
8.18
2500.00
1075.00
10296.99|2020||14648.50
15192.09
(£543.59)|
|---|---|---|---|---|---|---|---|---|
||111.71
130.97
38.43
)
44.00
212.31
228.00
220.00
200.00
7581.68||||122.71
105.49
4.00
30.00
220.00
200.00
132.00
702.45
111.50
13563.94||||
||||||||||
||||||||||
|**BALANCE SHEET 5th April 2021**
**FIXED ASSETS**
Boiler and Cooker
2728.76
3031.96
B&C Depreciation
(303.20)
(303.20)
Total Fixed Assets
2425.56
**CURRENT ASSETS**
TVT Cash
10
241.09
Nat West Current A/C
2198.83
2399.93
Nat West Savings A/C
3913.82
3912.24
Parish Room Cash
22.00
Parish Room Current A/C
1383.32
1156.56
Parish Room Deposit A/C
12000.93
17268.17
Project 2070 (Santander A/C)
27840.05
1075.00
47368.95
(Incl Fixed Assets)
£49,794.51
**RESERVES**
TVT+TPR Balance Brought Fwd
28781.75
29325.34
Deficit/Surplus for Year
21012.76
(543.59)
£49,794.51|2728.76
26052.99|
|---|---|
||£28,781.75|
||£28,781.75|
|||
In my opinion the Financial statement gives a true and fair view of the charity's affairs as at the 5th April 2021 and are in accordance with the records kept.
Dated
TITcHFLD
VILASE TRUSV
Charity Number 1184545
Founded 1969 Incorporated 2019
To promote high standards of planning and architecture.
To educate the public In the geography, history. natural history and architecture of the village.
To assist towards the preservation, protection, developmenl and improvement of features of historic interest.
The provision and maintenance of a village hall for the use of the inhabitants of Titchfield
I have read and rtIfied the attached accounts for the fitchfield Village Trust
Tiffany Harper MAAT. ACMA