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Maggie-Mae’s Lighthouse

Report and Financial Statements

Year Ended 1st April 2020

Charity No 1184527

Reference and Administrative Information

Trustees

Leah Morgan, Trustee David Morgan, Trustee Maison Turner, Trustee

Address

27 Reeve Road, Holyport, Maidenhead SL6 2LS

Charity Number 1184527

Report of the trustees for the year ended 1st April 2020

The trustees present their annual report and financial statements of the charity for the year ended 1st April 2020. The financial statements have been prepared to comply with Charities Act 1993 and the statement of recommended practice: Accounting and Reporting by Charities published in 2005.

Structure, governance and management

The Charitable Incorporated Trust charity number is 1184527. The CIO was established based on donations in 2019 after the tragic death of the trustees daughter/sister from leukaemia and seeks to deliver charity work through the stewardship of donations made to the CIO. Trustees are appointed in accordance to the CIO constitution attached (see appendix 1).

The donations received were from a charity ball heald in October 2019, no further fundraising events were held due to the global pandemic.

All trustees give their time freely and no trustee remuneration was paid in the year.

Risk Management

The trustees have reviewed that the CIO has not had to manage any major risks due to the period of inactivity.

Objectives and activities in the Public Benefit

The objects of the CIO are to advance such charitable purposes (according to the law of England and Wales) as the trustees see fit from time to time in particular but not limited to:

The relief of sickness and the preservation of good health of individuals and their families who have been affected by childhood leukaemia and cancer for the public benefit in particular but not exclusively by

a) access to information and services of complementary therapies in meditation and relaxation, nutrition, exercise and counselling

b) mentoring and coaching

c) grant funding organisations undertaking research to improve treatments for childhood cancer and leukaemia.

Grant Making Policy

The CIO has not made any grants due to period of inactivity during the global pandemic. See Appendix 2 for Grant Making policy.

How our grant and research programmes delivered public benefit

This work was put on hold due to a period of inactivity following the Global pandemic. The objects of the CIO are to advance such charitable purposes (according to the law of England and Wales) as the trustees see fit from time to time in particular but not limited to:

a) access to information and services of complementary therapies in meditation and relaxation, nutrition, exercise and counselling

b) mentoring and coaching

c) grant funding organisations undertaking research to improve treatments for childhood cancer and leukaemia.

Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable in accordance with section 7 of the Charities and Trustee Investment (Scotland) Act 2005 and section 2 of the Charities Act (Northern Ireland) 2008

Financial Review

The CIO’s work is entirely reliant from income from donations that amounted to £3599

Plans for the future

The CIO is committed to reaching the objectives set out above following the Global pandemic.

Trustees’ Responsibilities in relation to the financial statements

The trustees are responsible for preparing the Trustees’ report and financial statements in accordance with applicable law and United Kingdom accountancy standards. The law applicable to charities in England and Wales requires Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

Select suitable accounting policies and then apply them consistently
Make judgements and estimates that are reasonable and prudent
State whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statement; and;
Prepare the financial statement on the ongoing concern basis unless it is inappropriate to presume that the charity will continue in business

The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the CIO and enable them to ascertain to ensure that the financial statements comply with the Charities Act 1993 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the CIO and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the charity and financial information the CIO hold.

Approved by the Trustees 12.2.23

Leah Morgan

David Morgan

Maison Turner

Maggie-Mae’s Lighthouse CIO

Statement of Financial Activities for the yeat ending 1st April 2020

Incoming Donations	£3599
Cost of services delivered	£0
Cost of Grant Making	£0
CIO Assets	£0
Total Funds carried forward	£3599

Financial Activities approved by the trustees 12th February 2023

Leah Morgan

David Morgan

Maison Turner

Maggie-Mae’s Lighthouse

Report and Financial Statements

Year Ended 1st April 2021

Charity No 1184527

Reference and Administrative Information

Trustees

Leah Morgan, Trustee David Morgan, Trustee Maison Turner, Trustee

Address

27 Reeve Road, Holyport, Maidenhead SL6 2LS

Charity Number 1184527

Report of the trustees for the year ended 1st April 2021

The trustees present their annual report and financial statements of the charity for the year ended 1st April 2021. The financial statements have been prepared to comply with Charities Act 1993 and the statement of recommended practice: Accounting and Reporting by Charities published in 2005.

Structure, governance and management

There have been no activities from the charity this year due to the the global pandemic.

All trustees give their time freely and no trustee remuneration was paid in the year.

Risk Management

The trustees have reviewed that the CIO has not had to manage any major risks due to the period of inactivity.

Objectives and activities in the Public Benefit

The objects of the CIO are to advance such charitable purposes (according to the law of England and Wales) as the trustees see fit from time to time in particular but not limited to:

a) access to information and services of complementary therapies in meditation and relaxation, nutrition, exercise and counselling

b) mentoring and coaching

c) grant funding organisations undertaking research to improve treatments for childhood cancer and leukaemia.

Grant Making Policy

The CIO has not made any grants due to period of inactivity during the global pandemic. See Appendix 2 for Grant Making policy.

How our grant and research programmes delivered public benefit

a) access to information and services of complementary therapies in meditation and relaxation, nutrition, exercise and counselling

b) mentoring and coaching

c) grant funding organisations undertaking research to improve treatments for childhood cancer and leukaemia.

Financial Review

There have been no charitable activities or donations this year due to the global pandemic

Plans for the future

The CIO is committed to reaching the objectives set out above following the Global pandemic.

Trustees’ Responsibilities in relation to the financial statements

Select suitable accounting policies and then apply them consistently
Make judgements and estimates that are reasonable and prudent
State whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statement; and;
Prepare the financial statement on the ongoing concern basis unless it is inappropriate to presume that the charity will continue in business

Approved by the Trustees 12.2.23

Leah Morgan

David Morgan

Maison Turner

Maggie-Mae’s Lighthouse CIO

Statement of Financial Activities for the yeat ending 1st April 2020

Total funds Carried Forward from 2020	£3599
Incoming Donations	£0
Cost of services delivered	£0
Cost of Grant Making	£0
CIO Assets	£0
Total Funds	£3599

Financial Activities approved by the trustees 12th February 2023

Leah Morgan

David Morgan

Maison Turner

Maggie-Mae’s Lighthouse

Report and Financial Statements Year Ended 1st April 2022

Charity No 1184527

Reference and Administrative Information

Trustees

Leah Morgan, Trustee David Morgan, Trustee Maison Turner, Trustee

Address

27 Reeve Road, Holyport, Maidenhead SL6 2LS

Charity Number 1184527

Report of the trustees for the year ended 1st April 2022

The trustees present their annual report and financial statements of the charity for the year ended 1st April 2022. The financial statements have been prepared to comply with Charities Act 1993 and the statement of recommended practice: Accounting and Reporting by Charities published in 2005.

Structure, governance and management

There have been no activities from the charity this year.

All trustees give their time freely and no trustee remuneration was paid in the year.

Risk Management

The trustees have reviewed that the CIO has not had to manage any major risks due to the period of inactivity.

Objectives and activities in the Public Benefit

The objects of the CIO are to advance such charitable purposes (according to the law of England and Wales) as the trustees see fit from time to time in particular but not limited to:

a) access to information and services of complementary therapies in meditation and relaxation, nutrition, exercise and counselling

b) mentoring and coaching

c) grant funding organisations undertaking research to improve treatments for childhood cancer and leukaemia.

Grant Making Policy

The CIO has not made any grants due to period of inactivity during the global pandemic. See Appendix 2 for Grant Making policy.

How our grant and research programmes delivered public benefit

a) access to information and services of complementary therapies in meditation and relaxation, nutrition, exercise and counselling

b) mentoring and coaching

c) grant funding organisations undertaking research to improve treatments for childhood cancer and leukaemia.

Financial Review

There have been no charitable activities or donations this year.

Plans for the future

The CIO is committed to reaching the objectives set out above following the Global pandemic.

Trustees’ Responsibilities in relation to the financial statements

Select suitable accounting policies and then apply them consistently
Make judgements and estimates that are reasonable and prudent
State whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statement; and;
Prepare the financial statement on the ongoing concern basis unless it is inappropriate to presume that the charity will continue in business

Approved by the Trustees 12.2.23

Leah Morgan

David Morgan

Maison Turner

Maggie-Mae’s Lighthouse CIO

Statement of Financial Activities for the yeat ending 1st April 2020

Total funds Carried Forward from 2021	£3599
Incoming Donations	£0

Cost of services delivered	£0
Cost of Grant Making	£0
CIO Assets	£0
Total Funds	£3599

Financial Activities approved by the trustees 12th February 2023

Leah Morgan

David Morgan

Maison Turner

Appendix 1

Constitution of a Charitable Incorporated Organisation whose only voting members are its charity trustees

‘Foundation’ Model Constitution Date of Constitution 21st July 2019

1. Name

The name of the Charitable Incorporated Organisation (CIO) is Maggie-Mae’s Lighthouse 2. National location of principal office

The National location of principal office of the CIO is in England.

3. Objects

The objects of the CIO are to advance such charitable purposes (according to the law of England and Wales) as the trustees see fit from time to time in particular but not limited to:

a) accesstoinformationandservicesofcomplementarytherapiesinmeditation and relaxation, nutrition, exercise and counselling
b) mentoring and coaching
c) grant funding organisations undertaking research to improve treatments for childhood cancer and leukaemia.

4. Powers

The CIO has power to do anything which is calculated to further its object[s] or is conducive or incidental to doing so. In particular, the CIO has power to:

(1) borrow money and to charge the whole or any part of its property as security for the repayment of the money borrowed. The CIO must comply as appropriate with sections 124 and 125 of the Charities Act 2011, if it wishes to mortgage land;

(2) buy, take on lease or in exchange, hire or otherwise acquire any property and to maintain and equip it for use;

(3) sell, lease or otherwise dispose of all or any part of the property belonging to the CIO. In exercising this power, the CIO must comply as appropriate with sections 117 and 119-123 of the Charities Act 2011;

(4) employ and remunerate such staff as are necessary for carrying out the work of the CIO. The CIO may employ or remunerate

a charity trustee only to the extent that it is permitted to do

so by clause 6 (Benefits and payments to charity trustees and connected persons) and provided it complies with the conditions of that clause;

(5) deposit or invest funds, employ a professional fund-manager, and arrange for the investments or other property of the CIO to be held in the name of a nominee, in the same manner and subject to the same conditions as the trustees of a trust are permitted to do by the Trustee Act 2000.

5. Application of income and property

(1) The income and property of the CIO must be applied solely towards the promotion of the objects.

(a) A charity trustee is entitled to be reimbursed from the property of the CIO or may pay out of such property reasonable expenses properly incurred by him or her when acting on behalf of the CIO.

(b) A charity trustee may benefit from trustee indemnity insurance cover purchased at the CIO’s expense in accordance with, and subject to the conditions in, section 189 of the Charities Act 2011.

(2) None of the income or property of the CIO may be paid or transferred directly or indirectly by way of dividend, bonus or otherwise by way of profit to any member of the CIO.

(3) Nothing in this clause shall prevent a charity trustee or connected person receiving any benefit or payment which is authorised by Clause 6.

6. Benefitsandpaymentstocharitytrusteesandconnectedpersons

(1) General provisions

No charity trustee or connected person may:

(a) buy or receive any goods or services from the CIO on terms preferential to those applicable to members of the public;

(b) sell goods, services, or any interest in land to the CIO;

unless the payment or benefit is permitted by sub-clause (2) of this clause or authorised by the court or the prior written consent of the Charity Commission (“the Commission”) has been obtained. In this clause, a “financial benefit” means a benefit, direct or indirect, which is either money or has a monetary value.

(2) Scope and powers permitting trustees’ or connected persons’ benefits

(a) A charity trustee or connected person may receive a benefit from the CIO as a beneficiary of the CIO provided that a majority of the trustees do not benefit in this way.

(b) A charity trustee or connected person may enter into a contract for the supply of services, or of goods that are supplied in connection with the provision of services, to the CIO where that is permitted in accordance with, and subject to the conditions in, sections 185 to 188 of the Charities Act 2011.

(c) Subject to sub-clause (3) of this clause a charity trustee or connected person may provide the CIO with goods that are not supplied in connection with services provided to the CIO by the charity trustee or connected person.

(d) A charity trustee or connected person may receive interest on money

lent to the CIO at a reasonable and proper rate which must be not more than the Bank of England bank rate (also known as the base rate).

(e) A charity trustee or connected person may receive rent for premises let by the trustee or connected person to the CIO. The amount of the rent and the other terms of the lease must be reasonable and proper. The charity trustee concerned must withdraw from any meeting at which such a proposal or the rent or other terms of the lease are under discussion.

(f) A charity trustee or connected person may take part in the normal trading and fundraising activities of the CIO on the same terms as members of the public.

(3) Payment for supply of goods only – controls

The CIO and its charity trustees may only rely upon the authority provided by sub-clause (2)(c) of this clause if each of the following conditions is satisfied:

(a) The amount or maximum amount of the payment for the goods is set out in a written agreement between the CIO and the charity trustee or connected person supplying the goods (“the supplier”).

(b) The amount or maximum amount of the payment for the goods does not exceed what is reasonable in the circumstances for the supply of the goods in question.

(c) The other charity trustees are satisfied that it is in the best interests of the CIO to contract with the supplier rather than with someone who is not a charity trustee or connected person. In reaching that decision the charity trustees must balance the advantage of contracting with a charity trustee or connected person against the disadvantages of doing so.

(d) The supplier is absent from the part of any meeting at which there is discussion of the proposal to enter into a contract or arrangement with him or her or it with regard to the supply of goods to the CIO.

(e) The supplier does not vote on any such matter and is not to be counted when calculating whether a quorum of charity trustees is present at the meeting.

(f) The reason for their decision is recorded by the charity trustees in the minute book.

(g) A majority of the charity trustees then in office are not in receipt of remuneration or payments authorised by clause 6.

(4) In sub-clauses (2) and (3) of this clause:

(a) “the CIO” includes any company in which the CIO:

(i) holds more than 50% of the shares; or

(ii) controls more than 50% of the voting rights attached to the shares;

(iii) has the right to appoint one or more directors to the board of the

company;

(b) “connected person” includes any person within the definition set out in clause [30] (Interpretation);

7. Conflicts of interest and conflicts of loyalty

A charity trustee must:

(1) declare the nature and extent of any interest, direct or indirect, which he or she has in a proposed transaction or arrangement with the CIO or in any transaction or arrangement entered into by the CIO which has not previously been declared; and

(2) absent himself or herself from any discussions of the charity trustees in which it is possible that a conflict of interest will arise between his or her duty to act solely in the interests of the CIO and any personal interest (including but not limited to any financial interest).

Any charity trustee absenting himself or herself from any discussions in accordance with this clause must not vote or be counted as part of the quorum in any decision of the charity trustees on the matter.

8. Liability of members to contribute to the assets of the CIO if it is wound up If the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

9. Charity trustees

(1) Functions and duties of charity trustees

The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity trustee:

(a) to exercise his or her powers and to perform his or her functions in his or her capacity as a trustee of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO; and

(b) to exercise, in the performance of those functions, such care and skill as is reasonable in the circumstances having regard in particular to:

(i) any special knowledge or experience that he or she has or holds himself or herself out as having; and,

(ii) if he or she acts as a charity trustee of the CIO in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession.

(2) Eligibility for trusteeship

(a) Every charity trustee must be a natural person.

(b) No individual may be appointed as a charity trustee of the CIO:

if he or she is under the age of 16 years; or
if he or she would automatically cease to hold office under the provisions of clause [12(1)(e)].
(c) No one is entitled to act as a charity trustee whether on appointment or on any re-appointment until he or she has expressly acknowledged, in whatever way the charity trustees decide, his or her acceptance of the office of charity trustee.
(d) At least one of the trustees of the CIO must be 18 years of age or over. If there is no trustee aged at least 18 years, the remaining trustees may only act to call a meeting of the charity trustees, or appoint a new charity trustee.

(3) Number of charity trustees

(a) There must be at least three charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee.

(b) The maximum number of charity trustees is 11. The charity trustees may not appoint any charity trustee if as a result the number of charity trustees would exceed the maximum.

(4) First charity trustees

The first charity trustees are as follows and are appointed for the following terms - LeahMorgan for 4 years DavidMorgan for 3 years Masion Bowers-Turner for 2 years

10. Appointment of charity trustees

(1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.

(2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

11. Informationfornewcharitytrustees

The charity trustees will make available to each new charity trustee, on or before his or her first appointment:

(a) a copy of the current version of this constitution; and

(b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.

12. Retirement and removal of charity trustees

(1) A charity trustee ceases to hold office if he or she:

(a) retires by notifying the CIO in writing (but only if enough charity trustees will remain in office when the notice of resignation takes effect to form a quorum for meetings);

(b) is absent without the permission of the charity trustees from all their meetings held within a period of six months and the trustees resolve that his or her office be vacated;

(d) in the written opinion, given to the company, of a registered medical practitioner treating that person, has become physically or mentally incapable of acting as a director and may remain so for more than three months;

(e) is disqualified from acting as a charity trustee by virtue of sections 178-180 of the Charities Act 2011 (or any statutory re-enactment or modification of that provision).

(2) Any person retiring as a charity trustee is eligible for reappointment.

13. Taking of decisions by charity trustees

Any decision may be taken either:

• at a meeting of the charity trustees; or

• by resolution in writing [or electronic form] agreed by a majority of all of the charity trustees, which may comprise either a single document or several documents containing the text of the resolution in like form to which the majority of all of the charity trustees has signified their agreement. Such a resolution shall be effective provided that

• a copy of the proposed resolution has been sent, at or as near as reasonably practicable to the same time, to all of the charity trustees; and

• the majority of all of the charity trustees has signified agreement to the resolution in a document or documents which has or have been authenticated by their signature, by a statement of their identity accompanying the document or documents, or in such other manner as the charity trustees have previously resolved, and delivered to the CIO at its principal office or such other place as the trustees may resolve [within 28 days of the circulation date].

14. Delegation by charity trustees

(1) The charity trustees may delegate any of their powers or functions to a committee or committees, and, if they do,

they shall determine the terms and conditions on which the delegation is made. The charity trustees may at any time alter those terms and conditions, or revoke the delegation.

(2) This power is in addition to the power of delegation in

the General Regulations and any other power of delegation available to the charity trustees, but is subject to the following requirements:

(a) a committee may consist of two or more persons, but at least one member of each committee must be a charity trustee;

(b) the acts and proceedings of any committee must be brought to the attention of the charity trustees as a whole as soon as is reasonably practicable; and

(c) the charity trustees shall from time to time review the arrangements which they have made for the delegation of their powers.

15. Meetings of charity trustees (1) Calling meetings

(a) Any charity trustee may call a meeting of the charity trustees.

(b) Subject to that, the charity trustees shall decide how their meetings are

to be called, and what notice is required.

(2) Chairing of meetings

The charity trustees may appoint one of their number to chair their meetings and may at any time revoke such appointment. If no-one has been so appointed, or if the person appointed is unwilling to preside or is not present within 10 minutes after

the time of the meeting, the charity trustees present may appoint one of their number to chair that meeting.

(3) Procedure at meetings

(a) No decision shall be taken at a meeting unless a quorum is present at the time when the decision is taken. The quorum is two charity trustees, or the number nearest to one third of the total number of charity trustees, whichever is greater, or such larger number as the charity trustees may decide from time to time. A charity trustee shall not be counted in the

quorum present when any decision is made about a matter upon which he or she is not entitled to vote.

(b) Questions arising at a meeting shall be decided by a majority of those eligible to vote.

(4) Participation in meetings by electronic means

(a) A meeting may be held by suitable electronic means agreed by the charity trustees in which each participant may communicate with all the other participants.

(b) Any charity trustee participating at a meeting by suitable electronic means agreed by the charity trustees in which a participant or participants may communicate with all the other participants shall qualify as being present at the meeting.

16. Membership of the CIO

(1) The members of the CIO shall be its charity trustees for the time being. The only persons eligible to be members of the CIO are its charity trustees. Membership of the CIO cannot be transferred to anyone else.

(2) Any member and charity trustee who ceases to be a charity trustee automatically ceases to be a member of the CIO.

17. Informal or associate (non-voting) membership

(1) The charity trustees may create associate or other classes

of non-voting membership, and may determine the rights and obligations of any such members (including payment of membership fees), and the conditions for admission to, and termination of membership of any such class of members.

(2) Other references in this constitution to “members” and “membership” do not apply to non-voting members, and non-voting members do not qualify as members for any purpose under the Charities Acts, General Regulations or Dissolution Regulations.

18. Decisions which must be made by the members of the CIO

(1) Any decision to:

(a) amend the constitution of the CIO;

(b) amalgamate the CIO with, or transfer its undertaking to, one or more other CIOs, in accordance with the Charities Act 2011; or

must be made by a resolution of the members of the CIO (rather than a resolution of the charity trustees).

(2) Decisions of the members may be made either:

(a) by resolution at a general meeting; or

(b) by resolution in writing, in accordance with sub-clause (4) of this clause.

(3) Any decision specified in sub-clause (1) of this clause must

be made in accordance with the provisions of clause [28] (amendment of constitution), clause [29] (Voluntary winding up or dissolution), or the provisions of the Charities Act 2011, the General Regulations or the Dissolution Regulations as applicable. Those provisions require the resolution to be agreed by a 75% majority of those members voting at a general meeting, or agreed by all members in writing.

(4) Except where a resolution in writing must be agreed by all

the members, such a resolution may be agreed by a simple majority of all the members who are entitled to vote on it. Such a resolution shall be effective provided that:

(a) a copy of the proposed resolution has been sent to all the members eligible to vote; and

(b) the required majority of members has signified its agreement to the resolution in a document or documents which are received at the principal office within the period of 28 days beginning with the circulation date. The document signifying a member’s agreement must be authenticated by their signature, by a statement of their identity accompanying the document, or in such other manner as the CIO has specified.

The resolution in writing may comprise several copies to which one or more members has signified their agreement. Eligibility to vote on the resolution is limited to members who are members of the CIO on the date when the proposal is first circulated.

19. General meetings of members

(1) Calling of general meetings of members

The charity trustees may designate any of their meetings as a general meeting of the members of the CIO. The purpose of such a meeting is to discharge any business which must by law be discharged by a resolution of the members of the CIO as specified in clause [18] (Decisions which must be made by the members of the CIO).

(2) Notice of general meetings of members

(a) The minimum period of notice required to hold a general meeting of the members of the CIO is 14 days.

(b) Except where a specified period of notice is strictly required by another clause in this constitution, by the Charities Act 2011 or by the General Regulations, a general meeting may be called by shorter notice if it is so agreed by a majority of the members of the CIO.

(c) Proof that an envelope containing a notice was properly addressed, prepaid and posted; or that an electronic form of notice was properly addressed and sent, shall

be conclusive evidence that the notice was given. Notice shall be deemed to be given 48 hours after it was posted or sent.

(3) Procedure at general meetings of members

The provisions in clause 15 (2)-(4) governing the chairing of meetings, procedure at meetings and participation in meetings by electronic means apply to any general meeting of the members, with all references to trustees to be taken as references to members.

(4) Proxy voting

(a) Any member of the CIO may appoint another person as

a proxy to exercise all or any of that member’s rights to attend, speak and vote at a general meeting of the CIO. Proxies must be appointed by a notice in writing (a “proxy notice”) which:

(i) states the name and address of the member appointing the proxy;

(ii) identifies the person appointed to be that member’s proxy and the general meeting in relation to which that person is appointed;

(iii) is signed by or on behalf of the member appointing the proxy, or is authenticated in such manner as the CIO may determine; and

(iv) is delivered to the CIO in accordance with the constitution and any instructions contained in the notice of the general meeting to which they relate.

(b) The CIO may require proxy notices to be delivered in a particular form, and may specify different forms for different purposes.

(c) Proxy notices may (but do not have to) specify how the proxy appointed under them is to vote (or that the proxy is to abstain from voting) on one or more resolutions.

(d) Unless a proxy notice indicates otherwise, it must be treated as:

(i) allowing the person appointed under it as a proxy discretion as to how to vote on any ancillary or procedural resolutions put to the meeting; and

(ii) appointing that person as a proxy in relation to any adjournment of the general meeting to which it relates as well as the meeting itself.

(e) A member who is entitled to attend, speak or vote (either on a show of hands or on a poll) at a general meeting remains so entitled in respect of that meeting or any adjournment of it, even though a valid proxy notice has been delivered to the CIO by or on behalf of that member.

(f) An appointment under a proxy notice may be revoked by delivering to the CIO a notice in writing given by or on behalf of the member by whom or on whose behalf the proxy notice was given.

(g) A notice revoking a proxy appointment only takes effect if it is delivered before the start of the meeting or adjourned meeting to which it relates.

(h) If a proxy notice is not signed or authenticated by the member appointing the proxy, it must be accompanied by written evidence that the person who signed or authenticated it on that member’s behalf had authority to do so.

(5) Postal Voting

(a) The CIO may, if the charity trustees so decide, allow the members to vote by post or electronic mail (“email”) to elect charity trustees or to make a decision on any matter that is being decided at a general meeting of the members.

(b) The charity trustees must appoint at least two persons independent of the CIO to serve as scrutineers to supervise the conduct of the postal/email ballot and the counting of votes.

(c) If postal and/or email voting is to be allowed on a matter, the CIO must send to members of the CIO not less than 21 days before the deadline for receipt of votes cast in this way:

(i) a notice by email, if the member has agreed to receive notices in this way under clause [21] (Use of electronic communication, including an explanation of the purpose of the vote and the voting procedure to be followed by the member, and a voting form capable of being returned by email or post to the CIO, containing details of the

resolution being put to a vote, or of the candidates for election, as applicable;

(ii) a notice by post to all other members, including a written explanation of the purpose of the postal vote and the voting procedure to be followed by the member; and a postal voting form containing details of the resolution being put to a vote, or of the candidates for the election, as applicable.

(d) The voting procedure must require all forms returned by post to be in an envelope with the member’s name and signature, and nothing else, on the outside, inside another envelope addressed to ‘The Scrutineers for Maggie- Mae’s Lighthouse’ at the CIO’s principal office or such other postal address as is specified in the voting procedure.

(e) The voting procedure for votes cast by email must require the member’s name to be at the top of the email, and the email must be authenticated in the manner specified in the voting procedure.

(f) Email votes must be returned to an email address used only for this purpose and must be accessed only by a scrutineer.

(g) The voting procedure must specify the closing date and time for receipt of votes, and must state that any votes received after the closing date or not complying with the voting procedure will be invalid and not be counted.

(h) The scrutineers must make a list of names of members casting valid votes, and a separate list of members casting votes which were invalid. These lists must be provided to a charity trustee or other person overseeing admission to, and voting at, the general meeting. A member who has cast a valid postal or email vote must not vote at the meeting, and must not be counted in the quorum for any part of the meeting on which he, she or it has already cast a valid vote. A member who has cast an invalid vote by post or email is allowed to vote at the meeting and counts towards the quorum.

(i) For postal votes, the scrutineers must retain the internal envelopes (with the member’s name and signature). For email votes, the scrutineers must cut off and retain any part of the email that includes the member’s name. In each case, a scrutineer must record on this evidence of the

member’s name that the vote has been counted, or if the vote has been declared invalid, the reason for such declaration.

(j) Votes cast by post or email must be counted by all the scrutineers before the meeting at which the vote is to be taken. The scrutineers must provide to the person chairing the meeting written confirmation of the number of valid votes received by post and email and the number of votes received which were invalid.

(k) The scrutineers must not disclose the result of the postal/email ballot until after votes taken by hand or by poll at the meeting, or by poll after the meeting, have been counted. Only at this point shall the scrutineers declare the result of the valid votes received, and these votes shall be included in the

declaration of the result of the vote.

(l) Following the final declaration of the result of the vote, the scrutineers must provide to a charity trustee or other authorised person bundles containing the evidence of members submitting valid postal votes; evidence of members submitting valid email votes; evidence of invalid votes; the valid votes; and the invalid votes.

(m) Any dispute about the conduct of a postal or email

ballot must be referred initially to a panel set up by

the charity trustees, to consist of two trustees and two persons independent of the CIO. If the dispute cannot be satisfactorily resolved by the panel, it must be referred to the Electoral Reform Services.

20. Saving provisions

(1) Subject to sub-clause (2) of this clause, all decisions of the charity trustees, or of a committee of charity trustees, shall be valid notwithstanding the participation in any vote of a charity trustee:

• who was disqualified from holding office;

• who had previously retired or who had been obliged by the constitution to

vacate office;

• who was not entitled to vote on the matter, whether by reason of a conflict

of interest or otherwise;

if, without the vote of that charity trustee and that charity trustee being counted in the quorum, the decision has been made by a majority of the charity trustees at a quorate meeting.

(2) Sub-clause (1) of this clause does not permit a charity trustee

to keep any benefit that may be conferred upon him or her by a resolution of the charity trustees or of a committee of charity trustees if, but for sub-clause (1), the resolution would have been void, or if the charity trustee has not complied with clause 7 (Conflicts of interest).

21. Execution of documents

(1) The CIO shall execute documents either by signature or by affixing its seal (if it has one)

(2) A document is validly executed by signature if it is signed by at least two of the charity trustees.

(3) If the CIO has a seal:

(a) it must comply with the provisions of the General Regulations; and

(b) the seal must only be used by the authority of the

charity trustees or of a committee of charity trustees duly authorised by the charity trustees. The charity trustees may determine who shall sign any document to which the seal is affixed and unless otherwise so determined it shall be signed by two charity trustees.

22. Use of electronic communications (1) General

The CIO will comply with the requirements of the Communications Provisions in the General Regulations and in particular:

(a) the requirement to provide within 21 days to any member on request a hard copy of any document or information sent to the member otherwise than in hard copy form;

(b) any requirements to provide information to the Commission in a particular form or manner.

(2) To the CIO

Any member or charity trustee of the CIO may communicate electronically with the CIO to an address specified by the CIO for the purpose, so long as the communication is authenticated in a manner which is satisfactory to the CIO.

(3) By the CIO

(a) Any member or charity trustee of the CIO, by providing the CIO with his or her email address or similar, is taken to have agreed to receive communications from the CIO in electronic form at

that address, unless the member has indicated to the CIO his or her unwillingness to receive such communications in that form.

(b) The charity trustees may, subject to compliance with any legal requirements, by means of publication on its website:

(i) provide the members with the notice referred to in clause 19(2) (Notice of general meetings);

(ii) give charity trustees notice of their meetings in accordance with clause 15(1) (Calling meetings); [and

(iii) submit any proposal to the members or charity trustees for decision by written resolution or postal vote in accordance with the CIO’s powers under clause 18 (Members’ decisions), 18(4) (Decisions taken by resolution in writing), or the provisions for postal voting (5)

(i) take reasonable steps to ensure that members and charity trustees are promptly notified of the publication of any such notice or proposal; and

(ii) send any such notice or proposal in hard copy form to any member or charity trustee who has not consented to receive communications in electronic form.

23. Keeping of Registers

The CIO must comply with its obligations under the General Regulations in relation to the keeping of, and provision of access to, a (combined) register of its members and charity trustees. T

24. Minutes

The charity trustees must keep minutes of all:

(1) appointments of officers made by the charity trustees;
(2) proceedings at general meetings of the CIO;

(3) meetings of the charity trustees and committees of charity trustees including:

the names of the trustees present at the meeting;
the decisions made at the meetings; and
where appropriate the reasons for the decisions;
(4) decisions made by the charity trustees otherwise than in meetings.

25. Accounting records, accounts, annual reports and returns, register maintenance

(1) The charity trustees must comply with the requirements of the Charities Act 2011 with regard to the keeping of accounting records, to the preparation and scrutiny of statements of account, and to the preparation of annual reports and returns. The statements of account, reports and returns must be sent to the Charity Commission, regardless of the income of the CIO, within 10 months of the financial year end.

(2) The charity trustees must comply with their obligation to inform the Commission within 28 days of any change in the particulars of the CIO entered on the Central

The charity trustees may from time to time make such reasonable and proper rules or byelaws as they may deem necessary or expedient for the proper conduct and management of the CIO, but such rules or bye laws must not be inconsistent with any provision of this constitution. Copies of any such rules or bye laws currently in force must be made available to any member of the CIO on request.

27. Disputes

If a dispute arises between members of the CIO about the validity or propriety of anything done by the members under this constitution, and the dispute cannot be resolved by agreement, the parties to the dispute must first try in good faith to settle the dispute by mediation before resorting to litigation.

28. Amendment of constitution

As provided by sections 224-227 of the Charities Act 2011: (1) This constitution can only be amended:

(a) by resolution agreed in writing by all members of the CIO; or

(b) by a resolution passed by a 75% majority of those voting at a general meeting of the members of the

CIO called in accordance with clause 19 (General meetings of members).

(2) Any alteration of clause 3 (Objects), clause [29] (Voluntary winding up or dissolution), this clause, or of any provision where the alteration would provide authorisation for any benefit to be obtained by charity trustees or members of the CIO or persons connected with them, requires the prior written consent of the Charity Commission.

(3) No amendment that is inconsistent with the provisions of the Charities Act 2011 or the General Regulations shall be valid.

(4) A copy of every resolution amending the constitution, together with a copy of the CIO’s constitution as amended must be

sent to the Commission by the end of the period of 15 days beginning with the date of passing of the resolution, and the amendment does not take effect until it has been recorded in the Register of Charities.

29. Voluntary winding up or dissolution

(1) As provided by the Dissolution Regulations, the CIO may be dissolved by resolution of its members. Any decision by the members to wind up or dissolve the CIO can only be made:

(a) at a general meeting of the members of the CIO called in accordance with clause 19 (General meetings of members), of which not less than 14 days’ notice has been given to those eligible to attend and vote:

(i) by a resolution passed by a 75% majority of those voting, or

(ii) by a resolution passed by decision taken without a vote and without any expression of dissent

in response to the question put to the general meeting; or

(b) by a resolution agreed in writing by all members of the CIO. (2) Subject to the payment of all the CIO’s debts:

(a) Any resolution for the winding up of the CIO, or for the dissolution of the CIO without winding up, may contain a provision directing how any remaining assets of the CIO shall be applied.

(b) If the resolution does not contain such a provision, the charity trustees must decide how any remaining assets of the CIO shall be applied.

for charitable purposes the same as or similar to those of the CIO.

(3) The CIO must observe the requirements of the Dissolution Regulations in applying to the Commission for the CIO to be removed from the Register of Charities, and in particular:

(a) the charity trustees must send with their application to the Commission: (i) a copy of the resolution passed by the members of the CIO;

(ii) a declaration by the charity trustees that any debts and other liabilities of the CIO have been settled or otherwise provided for in full; and

(iii) a statement by the charity trustees setting out the way in which any property of the CIO has been or is to be applied prior to its dissolution in accordance with this constitution;

(b) the charity trustees must ensure that a copy of the application is sent within seven days to every member and employee of the CIO, and to any charity trustee of the CIO who was not privy to the application.

(4) If the CIO is to be wound up or dissolved in any other circumstances, the provisions of the Dissolution Regulations must be followed.

30. Interpretation

In this constitution: “ connected person ” means:

(a) a child, parent, grandchild, grandparent, brother or sister of the charity trustee;

(b) the spouse or civil partner of the charity trustee or of any person falling within sub-clause (a) above;

(c) a person carrying on business in partnership with the charity trustee or with any person falling within sub- clause (a) or (b) above;

(d) an institution which is controlled –

(i) by the charity trustee or any connected person falling within sub- clause (a), (b), or (c) above; or

(ii) by two or more persons falling within sub-clause (d)(i), when taken together

(e) a body corporate in which –

(i) the charity trustee or any connected person falling within sub-

clauses (a) to (c) has a substantial interest; or

(ii) two or more persons falling within sub-clause (e)(i) who, when

taken together, have a substantial interest.

Section 118 of the Charities Act 2011 apply for the purposes of interpreting the terms used

in this constitution.

G eneral Regulations” means the Charitable Incorporated Organisations (General) Regulations 2012.

“Dissolution Regulations” means the Charitable Incorporated Organisations (Insolvency and Dissolution) Regulations 2012.

The “Communications Provisions” means the Communications Provisions in [Part 10, Chapter 4] of the General Regulations.

“charity trustee” means a charity trustee of the CIO.

A “poll” means a counted vote or ballot, usually (but not necessarily) in writing

Appendix 2 Grant Making Policy

1. Purpose

1.1. This purpose of this policy is to set out the principles, criteria and processes that govern how Maggie-Mae’s Lighthouse makes grants. It complements the Gift Acceptance Policy, which defines the basis on which the CIO accepts donations into funds.
1.2. A grant is defined as a financial award the CIO makes from its funds to support public serving UK organisations and charities that carryout research and improvements into treatment of childhood leukaemia and cancers. Trustees will at times consider supporting other bodies or individuals.

2. Introduction

2.1. Maggie-Mae’s Lighthouse is a registered Charitable Incorporated Organisation (number [to be added on registration]) benefiting those affected directly and indirectly by childhood leukaemia and cancer. This CIO is governed by a board of trustees.
2.2. The trustees ensure proper governance of the CIO’s grant-making in three

ways:

2.2.1. Grant-making Principles

Through grant-making principles which ensure that, even where there is donor or funding partner involvement, decisions are ultimately made by the CIO’s trustees. These principles, together with the Gift Acceptance Policy, clarify that funds given are the CIO’s asset, albeit with degrees of restriction on their use, and that, where they are involved, donors are recommending grants, not awarding them.

2. 2.2.2. Grant-making Criteria

Through published grant-making criteria which set out the activities the trustees wish to support in furtherance of the CIO’s charitable objectives. The criteria also include activities which the trustees do not wish to support because they do not consider them to be in line with the CIO’s purpose. The trustees accept that they will on some occasions make grants outside published criteria but that in all such cases the activity supported will be charitable in law.

3. 2.2.3. Grant-making Processes

Through grant-making processes which set out how decisions are reached for awarding grants from different types of funds at the CIO.

3. Grant-making Principles

3.1. The principles which underpin the trustees’ governance of the CIO’s grant-making take into account the scale and range of its grants and strike a balance between proper oversight of decision-making and responsive customer service for both applicants and donors.
3.2. The principles are as follows:
3.2.1.The Board of trustees has ultimate collective responsibility for all grant-making decisions in line with the CIO’s charitable purposes and any restrictions agreed with donors and funding partners.
3.2.2.Trustees may assign certain decision-making responsibilities to its sub-committees. Such delegated decisions are subject to scrutiny and review from time to time.
3.2.3.Trustees reserve the right to apply conditions to any grant.
3.2.4.Trustees also reserve the right not to approve any recommendation or nomination if they (or those acting with their delegated authority) determine that the resulting grant would not be charitable, or would conflict with the CIO’s stated policies or damage its reputation.

4. Grant-making Criteria

4.1. The CIO’s published guidance on criteria for applications from individuals and groups is set out in Appendix 1 of this policy. The goal is to make grants to a range of UK based organisations and charities that carryout research and improvements into treatment of childhood leukaemia and cancer.
4.2. As a registered charity, the CIO can only make grants to support activity which is charitable in law. Organisations do not have to be registered charities to apply, but the Foundation will only make general running cost or unrestricted grants to charities. Grants to other types of organisation will always be restricted for a specific charitable purpose.
4.3. Trustees are mindful of the regulation and focus of Community Interest Companies (CICs) and other non-charity social enterprises. The CIO’s approach is to consider helping such organisations, where there is a sound business plan, with the charitable costs of start-up or expansion. The CIO does not normally support CICs and other non-charity social enterprises with the costs of continuing services, which should be financed by the sale of goods and services in line with the governance model they have chosen.
4.4. Trustees expect that grants will normally support one or more of the following outcomes:
4.4.1.Services and activities that work – helping to provide high quality and effective services with proven results, or evidenced based hypothesise, in research and improvements into childhood leukaemia and cancer.
4.4.2.Change in practice and treatment – where the focus is not on services but on influencing improvements in relevant practice and treatment.
4.5. External applications for support must be made using the Community Foundation’s postal application process
4.6. Grant requests which the trustees will not normally support are:
4.6.1.Contributions to general appeals or circulars;
1. 4.6.2. Religious activity which is not for wider public benefit;
2. 4.6.3.Public bodies to carry out their statutory obligations;
3. 4.6.4.Activities not directly or indirectly linked to childhood leukaemia and cancer
4. 4.6.5.Activities which have already taken place;
4.6.6.Grant-making by other organisations.
4.6.7.Privately owned and profit-distributing companies or limited partnerships.
4.7. To ensure the CIO’s resources are used solely to further its charitable objectives, and it can report on the impact of grants, trustees normally expect that all grants will have one to three measurable objectives agreed at the beginning of the funding period as part of the grant offer.
4.8. The minimum grant in response to an external request is £500. The minimum for a donor-nominated grant is £250. There is no upper limit, but applicants should be mindful of the CIO’s average grant size and limitations of available funds.
4.9. A limited number of funds support individuals, and the trustees only accept applications from individuals to these funds as advertised or, exceptionally, from other funds on the basis of donor nominations.

5. Grant-making processes

5.1. Trustees aim for the CIO’s grant-making processes to be transparent and to address the interests of applicants and the wishes of donors and funding partners. To this end, all eligible external grant requests go through a four-stage process as follows:
5.1.1. Allocation to available funds according to their availability and criteria. Requests that cannot be allocated to live funds are rejected.
5.1.2. Assessment to determine whether the request should be shortlisted for support. Requests not shortlisted are rejected, unless a trustee wishes to review them.
5.1.3. Review of the assessment and recommendation by Trustees, or by a person acting with the delegated authority of the Trustees. Grants not recommended are rejected.
5.1.4. Ratification of the recommendation by the Trustees or a person/committee acting with its delegated authority.
5.2. The process for donor-nominated grants is:
5.2.1. A fund advisor nominates a grant to a UK-registered charity, or a similarly regulated organisation for charitable purposes, or to an individual in need.
5.2.2. For organisations, due diligence on governance and finance is conducted by staff to confirm the nomination can be supported.
1. 5.2.3. The nomination is ratified by the Board or the person/committee acting with its delegated authority.
5.3. In addition to responding to external grant requests and donor nominations, the trustees may at their discretion invite or commission proposals, or provide funding in collaboration with others or by combining fund contributions, where doing so would meet the CIO’s strategy and priorities for its unrestricted and discretionary funds.
5.4. Trustees delegate responsibility for approval of grants from different funds as follows.
5.4.1. Ratification of recommendations from donor- and panel-advised funds and for donor nominated grants is carried out by the Trustees. A list of ratified grants (and rejections) is formally reported .
1. 5.4.2. External requests or invited proposals for up to £2,000 from unrestricted and discretionary funds may be approved by any one member of the Trustees.
2. 5.4.3. External requests or invited proposal for amounts at £2,000 and above from unrestricted and discretionary funds are considered by the Board of Trustees or a grants panel it establishes to act on its behalf. In such cases, the funds are treated as panel advised.
5.5. Recommendations to approve high-risk and unusual grants of any type are not delegated and must be referred to the Board. Examples include where:
5.5.1. there is a question as to whether the grant would be for a charitable purpose;
5.5.2. there are risks around an organisation’s long-term liquidity or solvency;
5.5.3. the grant is for unusually large sum, or for a type of organisation, activity or area benefit not usually supported;

5.5.4. one or more trustees have a conflict of interest;

5.5.5.there is a risk of damage to the CIO’s reputation; or
5.5.6. there is a potential conflict with the CIO’s policies.
Variations to this policy
6.1. The Board of Trustees may vary the terms of this policy from time to time.

Version 1.0 approved by Board April 2019

APPENDIX 1: GRANT- MAKING CRITERIA

Grants for Groups

How do I apply?

All applications must be made using the CIO’s postal application process. To request your application pack, please email MaggieMaeEnquiries@hotmail.com.

Who can apply?

We make grants to a range of organisations that carryout research and improvements into treatment of childhood leukaemia and cancer, or those who seek to improve the lived experience of those directly or indirectly impacted by childhood leukaemia and cancer. We do not normally make grants to large UK-wide charities, but we might do so where there are strong relationships in our area and the proposal has potential to achieve a substantial impact.

You do not have to be a registered charity to apply, but the work you ask us to support must be legally charitable. However, please note that we can only make grants for general running costs or unrestricted purposes to charities. Grants to any other organisations will always be restricted for a specific charitable purpose.

You must have a governing document (constitution, rules, memorandum and articles of association etc.), a governing body of at least three unrelated individuals, and a bank account in your group’s name with at least two unrelated signatories.

For general CIO grants, you can apply whatever your income level. Some funds and programmes may have more specific requirements about the size and type of organisation eligible. When this is the case, there will always be a call for applications which will state the criteria you must meet.

Please note if you have previously had a grant from us we will not consider any new application unless you have sent us all the required grant reports.

Which area do I need to be in to apply?

Our general CIO grants are for activities in the UK. If your work is UK based, you can apply on our general form and we will try to match your request to a fund.

What sort of support is available?

Through our grants to groups, we are interested in supporting:

Services and activities that work– helping to provide high quality and effective services with proven results, or evidenced based hypothesise, in research and improvements into childhood leukaemia and cancer.
Change in practice and treatment – where the focus is not on services but on influencing improvements in relevant practice and treatment.

General CIO grants are usually for amounts under £2,000. They can be towards running costs (including salaries), projects, equipment or capital developments of charities. The work can be new, continuing or a one-off initiative.

Some funds and programmes offer larger grants. When this is the case, there will always be a call for applications stating the amounts available. You must have a strong case for support. That means being able to explain what you will do with the grant, who will benefit and how you know the work will make a difference to the intended beneficiaries or cause.

We will not fund requests to support:

Contributions to general appeals or circulars;
Religious activity which is not for wider public benefit;
Public bodies to carry out their statutory obligations;
Activities not directly or indirectly linked to childhood leukaemia and cancer
Activities which have already taken place;
Grant-making by other organisations.
Privately owned and profit-distributing companies or limited partnerships.

When will I get a decision?

We take up to twelve weeks to make a decision. We will let you know if you have been awarded a grant or not. If we think your application might be suitable for a particular fund but this will take more than twelve weeks we will contact you.

Grants for Individuals

Who can apply?

We hold some specific funds which provide help to those directly and indirectly effected by childhood leukaemia and cancer. These grants are based on accessing a specific, measurable outcome. Current opportunities for individuals are always advertised. If your request does not fit with any of the funds listed with a live call for applications, it will not be considered. Individual applications are available to UK based applicants only.

2021-04-01-accounts

Maggie-Mae’s Lighthouse