Annual Report & Financial Statements The Kelsall Patient Participation Group ## **– Report of the Trustees for the year ended date December 2023** ## **Trustees** Humphrey Claxon (Chairperson) Caroline Stein Alan Bottomley Lorraine Hammond Louise Parsons John Edwards Jen Paul ## **Charity Registration Number –** 1184517 **Charity Address –** Kelsall Wellbeing Hub, 7, Green Hill Road, Kelsall, CW6 0SN **Auditors –** The accounts were audited by Alan Sensicle, CIPFA **Bankers –** Barclays Bank, Liverpool HSBC Bank, Chester Virgin Money ## **Structure, Governance and Management** The charity is a Charitable Incorporated Organisation (CIO) whose, only voting members are its charity trustees (‘Foundation’ model constitution). The overriding purpose of the charity is to improve the health and wellbeing of the people living in Kelsall and the surrounding rural community and to build community systems, processes, cohesion and resilience. The charity does this by tackling loneliness and the other issues that we have recognised, using people drawn from the community alongside community services and charity professionals. The main focus for the first phase was to raise funding to build and equip a Wellbeing Hub and adjacent sensory garden. This phase was completed in February 2023. The Wellbeing Hub was opened in March 2023 and immediately provided a drop in café every week day morning run by volunteers and activities/talks were organised for the afternoon sessions. There are seven Trustees who have staggered re-election to ensure the efficient running of the charity. Trustees can be drawn from the PPG membership and the wider community. In selecting individuals for appointment as charity Trustees, the existing Trustees will have regard to the skills, knowledge and experience needed for the effective administration of the CIO. The charity Trustees manage the affairs of the CIO and for that purpose exercise all the powers of the CIO. The powers, full duties and responsibilities of the Trustees are set out in the CIO Constitution. The Trustees can delegate their powers or functions to a committee or committees, and, if they do, determine the terms and conditions on which the delegation is made. The charity Trustees may at any time alter those terms and conditions or revoke the delegation. Currently there are two sub- committee one for Fundraising and one for Operational matters. The Fundraising committee is open to all members of the community . At least one Trustee attends each Fundraising Committee and the Chair of the Committee reports back on its progress to the Board of Trustees every two months. The Operational Management committee comprises the Hub Manager and three Trustees. It meets every month and reports back to the Board of Trustees every two months. We have 50 volunteers from the community helping with fundraising, running the drop in café, acting as community connectors, tending the garden and supporting activities held in the Hub. ## **Risk Management** The Trustees have considered the major risks to which the charity is exposed and review those risks regularly and have established systems and procedures to manage them. The major risk is that the funds we have are not capable of delivering a sustainable Hub operation. We manage this risk by careful consideration of the proposed Hub capital and running costs. We are undertaking close analysis of management models and options. This process involves drawing on best practice, professional advice and the experience within the Trustees professional capacity. This process includes discussion with the Kelsall Medical Centre (as the main NHS health care provider) and other relevant parties including other charity organisations and NHS providers delivering comparable services. ## **Objectives of the charity for public benefit** The main objective of the charity is to raise money for the operation of a Wellbeing Hub that will provide services that complement the clinical services delivered by the general practitioners. Those activities are about social prescribing, combating loneliness, addressing youth mental health and providing a Community Café to ensure local people of all ages have access to services close to home in a welcoming and safe environment. The NHS will not cover the costs of building, equipping or operating such a Hub. Therefore, the charity’s fundraising is principally for the following: - Maintenance and running costs of the Hub - Provision of activities to support our objectives - Staff, whether permanent, temporary or ad hoc, and associated operating - costs. ## **Activity and Financial Review** We finally opened the Hub in spring 2023. Activity within the Hub started immediately because our manager had recruited all the necessary volunteers, created all the policies, organised training for Trustees and volunteers, liaised with other charity groups and service providers so we were fully prepared for opening. Fundraising has continued to been successful and the Fundraising Committee has raised £11,000 principally through three main events –two Big Quiz Nights, a Christmas Fair with Father Christmas and a cake stall at the folk festival. We have also continued to raise money from grants which have allowed us to purchase specialist equipment for the Hub and support subsidised activities for the participants. The National Lottery Community grant continues to help us provide a part time Manager. We have provided 25 different activities since we opened the Hub ranging from brain yoga quiz, memory art class to singing for fun and Tai Chi. We have also collaborated with 12 different third party organisations from Suicide prevention group, Cheshire and West carers group to Healthbox and the Alzheimer's Society. ## **Reserves Policy** This will be calculated using our annual running costs to ensure that at any time we are able to cover our overheads for a minimum period of one year. These costs are not yet known and as have not been operational for a year yet. The reserves policy will be designed to ensure the charity is able to meet these costs for a minimum of one year once we have all the figures. ## **Communications** Engagement with the community and raising awareness of what is going on in the Wellbeing Hub is an essential part of the work of the charity. This is achieved through a dedicated Facebook and Instagram page, our website posters and through reporting regular updates in key local publications, e.g., KADRAS. (Kelsall and District Rural Amenities Society.) We have shared our experience about the project with other Patient Participation Groups, the Parish Council and with other local groups. We have attended events in other local villages to again raise awareness. A mix of social media and traditional communication has been valuable to ensure all members of the community are kept up to date. ## **Plans for the Future** In the coming year, the focus will be on continuing to provide activities within the Hub to combat social isolation in the elderly and wellbeing events to benefit all the community. We plan to employ a Youth coordinator early in 2024 to help to address youth mental health issues. ## **Trustee responsibilities in relation to the financial statement** The Trustees are responsible for preparing the Trustee Report and the financial statements in accordance with applicable law and United Kingdom Trading Standards. The law applicable in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity for that period. In preparing these financial statements Trustees are required to: - Select suitable accounting policies and then apply them consistently - Observe the methods and principals of the charity SORP - Make judgements and estimates that are reasonable and prudent - State whether applicable accounting standards have been followed, subject to any departures disclose and explained in the financial statement - Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and enable them to ascertain to ensure that the financial statements comply with the Charity Act 1993, the Charity (Accounts and Reports) Regulations 2008, and the provision of the Trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrity of the charity. Approved by the Trustees and signed on their behalf by: Lorraine Hammond Lorraine Hammond Chair of the Trustees 13[th] August 2024 Balance Sheet Kelsall Wellbeing Hub As at 31 December 2023 ItrA¢Asyts BulldlT P*ntandMathinEry 4367AI Tq1¥lFi￿As￿ts CuwrwrtA55ets 67JAS-41 KdsallPPGH Kd5aIlPPG￿Wn￿L T¥l¥lCthalbJnk•rAknhThi *36 73,W.1S PÉTTYCASH HOL￿￿5￿[ 75.797m Creditor5'. arnwDtsf•ilin duewithin one 3J3L97 PAIEPay Pen5ion5P3yabl 1.4]*07 N*tcurr•tht￿(LI3bII￿I*5l TotalA5sets le55C￿￿ent￿Ibll1¢Ie5 172JUAI UNSPENTRE5TICTI¥EGIIANTS 1.44750 oi ¥￿th Mtnt¥l y￿thw0￿r l23W. VtsiaUN5PENTHEsfKTTh£GPMfS JT.951.74 MetA55ets 144.955.* talaTrd ReseThes 5$5JS (3 Profit and Loss Kelsall Wellbeing Hub For the year ended 31 December 2023 T￿rnDY￿r le54le5 Gr055Pryfft 4.14315 Administraty¥eC05ts 241.7y nkFEEs CardCh¥Ke LknrnosbcW•3ttCrlle IL&É FVNQWgN6WESES 12U 69120 C*wilEwn5H G￿l￿Garden￿l tr5DIt*A¢ta￿[￿maLloS 143.L3 iis. IFQ )￿5(05t￿ 59154 PQ#•Ee.Ft•8ht&¢wJ￿¢r PriniinE&S¢iiirffj¢ry 17.84752 1*.9$ ￿￿T￿l￿￿¥ tbTIL4TE5 Wlatér 54.16 Opw**niProfit 4SJ1&761 Othtrlncome C&lprtioneo¥e5 li P*iofi rmft 415.25 4013. 15.13152 PPOIHubF4wts AoomHifÉ ?]?$0 Ii.QYJ.77 &￿.52 75.SL prtyfft¢￿ OTdlhlryArt￿lt1tS wtsrtT&Xa￿0Tr ProfitafterTaxatioTr 17.95K45 Auditors Declaratloft l. I possess qualifications and experience relevant to the evaluation of the accounts of the Kelsall Patient Partlcipation Group. 2. 1 have not knowln8ly Included false, mlsleadin& or Incomplete Information in my certificatlon of the financial accounts and the opinlons I have expressed are honestly and ￿asonab1V held. 3. 1 have not knowingly failed to reveal any relevant Informatlon or documents to the charity. 4. The certification of the financial records addresse5 all relevant st vlew of the state of the charity as at 31 December 2023, and of Its Incomlng resources and the applicatlon of these ￿OurceS for st the year ended 31 December 2023. 5. The financial accounts have been properly prepared In accordance United ￿ngdoM Accountin8 Practlce. Reg OfAce'. 7fj￿n Hill Road, Kelsall. CW6 OSN Registered Charity No. 1184517 Alan Sensiele CIPFA Dated