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2022-03-31-accounts

Community Managed Libraries National Peer Network Report and Financial Statements for the Year Ended 31 March 2022

Community Managed Libraries National Peer Network Report and Financial Statements for the year ended 31 March 2022

Charity name: Community Managed Libraries National Peer Network Charity Registration Number: 1184488

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Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

Objectives and Activities

The purposes of the Charity as set out in its governing document

The promotion of the efficiency and effectivness and the effective use of charitable resources of community managed libraries for the benefit of the public in particular but not exclusively by:

The main activities in relation to those purposes for the public benefit

The Community Managed Libraries Peer Network (CMLNPN) was formed in 2017 by Upper Norwood Library Trust (UNLT), in collaboration with the Arts Council, Locality and Libraries Connected with funding from Power to Change. CMLNPN received additional funding from Power to Change in October 2018, to formalise, develop and grow the Network. In 2019 the Network formalized its legal status as a Charitable Incorporated Organisation (CIO).

We continue to participate in the Government’s cross working group, ensuring the voice and needs of Community Managed Libraries (CMLs) informed national policy. We want to sustain this engagement in the longer term, as the pandemic has highlighted the major role played by CMLs as community catalysts and local hubs which support the most excluded, marginalised, isolated, poor and needy in their communities through a wide range of local services.

In February 2022, after a successful application to the National Lottery’s Growing Great Ideas transformational programme, the CMLNPN heard that, subject to final approval, it had been awarded £315,400 over the three years 2022/23-2025/26 to employ a full time Network Manager and two part time Regional Co-ordinators to implement a business plan that will create a network of community hubs based around community libraries developed organically with local leadership, to fit local needs and that can deliver transformational and long term change to civic life with local communities as the bedrock. The first instalment of this grant is being received, staff appointed and implementation commencing in April 2022.

At the end of March 2022, the Network had 520 (2020/21: 502) subscribers including peers from the full spectrum of Community Managed Libraries (CMLs) including both the independently funded and those who receive varying levels of local authority support. These are usually trustees or people who work in community managed libraries but can also include those wishing to form a trust or community groups exploring the possibilities of CMLs.

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Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

Our Vision

The Network wants libraries in community management to thrive - each at the heart of their community, run by their community, providing a wide range of benefits for their community. It does this by giving community managed libraries access to the advice and support they need to run their organisation effectively.

Our Governance

The Network is run by a volunteer trustee board supported by other dedicated volunteers from the CML sector. Together they are working to create a sustainable network. Trustees are fully committed to building an organisation which helps CMLs to be successful and do this by:

The Network continues to work hard to build relationships and communication with CMLs nationally and with a wide range of sector agencies and organisations including Libraries Connected, The Arts Council, DCMS and many others to achieve its charitable objectives.

Statement confirming that the trustees have had regard to the guidance issued by the Charity Commission on public benefit

The Trustees of Community Managed Libraries National Peer Network hereby confirm that they have taken full regard of the guidance on public benefit issued by the Charity Commission when exercising any powers or duties to which the guidance is relevant. In particular, the Trustees believe that the list of activities detailed above show complete accordance and compliance with such guidance and are all examples of furthering the charity’s purpose (as defined in the objects described above) for the public benefit.

Contribution made by volunteers

The Network is run by 8 Trustees, all volunteers contributing signficant hours each month to support the Network’s activities. Other volunteers from the Network sometimes lead discussions at events.

Policy on grant- making

The Charity has no policy on grant making as this does not form part of its current or planned future activity.

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Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

Measuring success

The trustees continue to measure the impact of the Charity’s work through regular trustee reports detailing key achievements for all projects against objectives set and how the communities the recipient libraries serve have benefited, ensuring all are on track or to plan. Following the successful bid for lottery funding Trustees have recently recruited a Network Manager. As the strategy is further developed and a detailed implementation plan approved we will develop metrics and criteria to help us effectively monitor and assess the differences we make.

The pandemic disrupted plans for our national conference – to organise this will be one of the key tasks for the Network Manager and regional team once appointed. We continued to participate in the Government’s Covid-19 working group where we champion the voice of CMLs at national level; we sustained communication and relationships with a range of national and local agencies including the Reading Agency and Libraries Connected and we kept CMLs abreast with policies including changes taking place in the library and cultural sectors.

As CMLs resumed activities locally following lockdown measures, we were not able to run as many network meetings. Network meetings will resume fully once the Network Manager and regional teams are appointed, running them locally, designed to cater for local needs and wants.

We successfully completed the Public Space Management course run by Archibald Corbett Community Library, funded by National Lottery and supported by Roehampton Business. Over 60 people including volunteers, local residents and people from the CML community in the South of London area benefited from the course. Following our success with the Lottery funding, we will be redesigning and developing the course to run across England and Wales, benefiting CMLs, volunteers and people aspiring to work in the CML and community business sector.

Achievements and Performance in 2022

The Network has succeeded in achieving a number of the objectives set out in its governing document and creating a platform for the future development and expansion of those objectives:

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Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

Future plans

We continue to work hard to develop a good level of engagement with CMLs across England, as well as creating networking and shared learning opportunities for CMLs. We are now looking ahead to the future, and to how we can grow and develop the Network, make a strong impact locally and nationally by supporting existing and emerging CMLs to thrive in their communities.

Our future plans include:

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Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

Financial Review

At the beginning of the 2021/22 financial year, the Charity had reserves of £11,076 of which £10,253 was restricted and £823 was unrestricted.

During 2021-22 financial year, the Charity received donations of £150 (£2,000 in 2020/21) and spent £Nil (£2,545 in 2020/21) to meet its charitable objectives. These were met by the work of volunteers.

At the end of the 2021/22 financial year, the Charity had reserves of £11,226 of which £10,253 was restricted and £973 was unrestricted.

The trustees are satisfied with the year-end position of the Charity and do not believe there are any uncertainties currently of the Charity continuing as a going concern. No commitments have been made that cannot be met out of current reserves. Future activities requiring significant funding will only be undertaken when that funding has been secured. Many valuable activities can be provided effectively at low cost from volunteer resources.

Reserves policy

Any surpluses at the end of each year end are held in reserve to be used in the following year to support the Charity’s charitable objectives and its development. Now that the Charity has committed to regular outgoings the trustees will develop a formal reserves policy in 2022/23.

Investment policy and objectives including social investment policy

The Charity does not currently have any financial investments and therefore the trustees have not yet adopted an investment policy. It has adopted a social investment policy whereby all its activities and services are delivered on a voluntary basis to those involved in organizations whose beneficiaries are their local communities. The average age of volunteers is £65+, this approach supports social inclusion.

Principal risks and uncertainties

The Trustees have given consideration to major risks faced by the Charity and how these can be managed.

Dependence on volunteers:

The Network is still entirely volunteer run. To ensure we reach as many CMLs who need our suupport, we have secured lottery funding to recruit a Network Manager and two regional co-ordinators. They will work to ensure CMLs are fully engaged and involved, to help the Network deliver on its business and financial strategy and to implement its new membership scheme. Though the volunteers make a huge contribution to the organisation, the majority are vulnerable.

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Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

Income risk:

The Charity is reliant on grant funding and from 2022/23 has regular expenditure commitments. We will work very hard to build our membership income and implement some business development ideas to help us earn our own income.

Trustees mitigate any income risk by not making commitments unless funding has already been secured. They review regularly reports of funding and financial performance against plan so they can act on variances and adjust plans accordingly.

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Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

Reference and administration details

----- Start of picture text -----
Type of governing document Constitution
How the Charity is constituted Charitable Incorporated Organisation
Charity Name Community Managed Libraries National
Peer Network
Other name the Charity uses None
Registered Charity Number 1184488
Charity’s Principal Address Community Managed Libraries National Peer
Network, 39 Westow Hill, London SE19 1TQ
Description of the assets held in this N/A
capacity
Name and objects of the Charity on N/A
whose behalf the assets are held and
how this falls within the custodian
Charity’s objects
Details of arrangements for safe N/A
custody and segregation of such
assets from the charity’s own
assets
----- End of picture text -----

Trustees

----- Start of picture text -----
Trustee name Office (if any) Appointed Resigned
1 David Smith Chair 18 July 2019
2 Jeremy Clynes Treasurer 17 March 2020
3 Christopher Clarke Trustee 18 July 2019
4 Susan Wills Trustee 17 March 2020
5 Richard Fowler Trustee 17 March 2020
6 Margaret Adjaye Trustee 18 July 2019 27 June 2022
7 Sarah Long Trustee 18 July 2019
9 Kamal Shah Trustee 17 March 2021
----- End of picture text -----

The Network focuses on the skills mix of the Trustees to ensure that the Board has all the necessary skills to contribute fully to the Charity’s development. Trustees are inducted through meetings with existing trustees and references to the Charity Commission websitre to ensure they fully understand their responsibilities. No person (or body) is entitled to appoint any trustees. Trustees may be appointed in accordance with the Constitution by the members or the trustee board. All new trustees retire at the next annual general meeting and may then be reappointed by the members at that meeting. Trustees are not eligible for reappointment if they have served three consecutive terms unless there has been an interval of at least three years since they last served.

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Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

All decisions must be made by a quorum of trustees

Trustees met as a body four times and additionally considered specific items via email and telephone conference calls. No trustee received any remuneration from the Charity during the year.

The AGM for the Charity was held on 27 June 2022.

Day to day management is delegated to the Chair, Peter Ranken (Secretary) and the Network Manager from 6 July 2022. Before then Margaret Adjaye, until she resigned, and Peter Ranken led on day to day activities. All strategic and other major decisions are considered and taken by the Trustees.

No trustees hold any title to property belonging to the charity.

Relationships with related parties

Upper Norwood Library Trust (UNLT)

The Charity grew out of the work coordinated by UNLT which was funded by a grant from Power To Change to build and support a national peer network for CMLs. The success of the resulting activities and the expanding demand for a continuation and more permanent service led to representatives of the most active and advanced CMLs, including UNLT, determining that a separate charity should be formed.

Margaret Adjaye, a then trustee of the Charity, employed by UNLT until November 2021 as one of the joint Hub Directors for Upper Norwood Library Hub, was responsible for directing the work UNLT undertook for the Charity. Margaret Adjaye received no personal benefit for doing so, and did not take part in those sections of meetings or otherwise in making decisions relating to the Charity’s relationship with UNLT. Until December 2021, UNLT held funds for the Network in its bank account. This changed in December 2021 after the Network had opened its own bank account and the funds of £11,075.98 held by UNLT were transferred into that account.

Donation to the Charity by Trustee or Third Party

The total amount of donations received from a Trustee or a related party was £150 (2020/21: £nil).

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Cofflmunity Managed Libraries National Peer Network portar0lrf￿￿￿rth*yE¥Er￿d31M￿thiOi2 Declarntlons The trusiees declare that they have Èwroved th2 trustee5' repoFi abov8. Sign•d on behalf ofthe ch8rlty'y trustees Ss9nature$ Full Nama ILTry PAIN￿-.ThI Poshion Date: Ir) Z<iLS io/eiliL"L

Communltv Maiia8ed Ubrarles Natlonal Peer Network AepDrtaftl P&omlorlheYtarEnded 31 M•Tth2021 Independent Examlner's Report I report to the trustees on ry examlnakn ofthe accounts of Communty Managed Librartes National Peer Network for the year ended 31 March 2022. Respecllve responslbllltles of trustees and examlner As the charity trustees of the Charfty you are responslble for the preparalion of the accounts in accordance wilh the requirements of Ihe Charrtles Act 2011 ('the Act,). The charfty's truitees conslder that an audlt is noi required for th15 year under section 144(2} of Ihe Charilies Act 2011 (the 2011 Acl) and thal although an Sndependenl examlnation is also not required under seclion 145 of the 2011 Act they would appreciate the feedback arising from such external suutlny, I report In respect of my examination of the Charity's accounts 88 cafTied out under soction 145 of the Charilies Acl 2011 ('the 2011 Acl'l. In carrylng out my examinats'on I have followed all Ihe applicable Dlrect¢ons g￿en by Ihe Charity Cornmlssion under se￿lOn 145(5)Ib) of the Act, Independent examiner's statement I have compleled my examination. I confirm that no material matlers have come to my attenlion in connection with the &xaminalion giving me reasonable cause to believe that In any matedal respect: 1. accounting records were not kept in respeci of the Charity as requlred by section, 130 of Ihe Act.. or 2. the accounts do nol accord wilh those records., or 3. the accounts do noi comply with the applicable requirernents conceming the fomi and content of accounts set out in the Act or tho St81ement of Recomrnended Pra¢lice for accounting 8nd ￿pOrting by charilles (applicable to charities praparing Iheir accounts in; ac¢ordancE with the Finanoal Reporting Standard appllcable In the UK and Republic of Ireland (FRS 102)). I have no concems and have come across no other matters In connection wllh the examination to whlch attentlon should be drawn in thls reporl In order lo enable a proper underslandlng of the accounts to be reached: Sl9ned: Name: Jane Gregory Re￿vant professlonal quallficatlonlmembershlp of professlonal bodles: ACA DChA (ICAEW 7057507) Address: 22 Fox Hlll London SE19 2XE 11

Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

COMMUNITY MANAGED LIBRARIES NATIONAL PEER NETWORK Charity Number: 1184488

Statement of financial activities (including income and expenditure account) for the year ended 31 March 2022

----- Start of picture text -----
Notes Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds Funds Funds Funds Funds
2022 2022 2022 2021 2021 2021
Donations and Legacies £150 - £150 - £2,000 £2,000
Charitable Activities 3 - - - £500 - £500
Other Trading Activities - - - - - -
Total Income £150 - £150 £500 £2,000 £2,500
Raising Funds - - - - - -
Charitable Activities 4 - - - £(2,518) £(2,518)
Other Support Costs - - - £(27) £(27)
-
Total Expenditure 5 - - - £(27) £(2,518) £(2,545)
Net Income Before and After Tax £150 - £150 £473 £(518) £(45)
Transfers between Funds - - - - - -
Net Movements in Funds £150 - £150 £473 £(518) £(45)
Total Funds Brought Forward 6 £823 £10,253 £11,076 £350 £10,771 £11,121
(restated for prior year)
Total Funds Carried Forward £973 £10,253 £11,226 £823 £10,253 £11,076
(restated for prior year)
----- End of picture text -----

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derives from continuing activities.

The notes on pages 14 to 18 form part of these accounts.

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Community Maaaged b*)raries National Peer Networt¢ Balance Shoet For the Year ended 31 March 2022 Notes Unrestrl¢tèd Re5trict•d Funds Funds Ti)tal Funds Tolal FU￿d$ 2D21 reslated 2022 2022 2022 Current assets Debtors Bank and c8sh £14.076 £973 £10,253 £11.228 Totsi Gurreiit 386etS £14.076 £9n £10.253 £11.226 LIabIl￿e8 Cr8dilor5 falllng due withln one year 1£3.0001 Net ¢LEryerrt asyets £973 £11,076 £10.253 Tot41 ass¥ts less current £11,078 Total nèt assets £973 £10,253 £11,226 £11,076 rhe lunds ofthe Charfty Unrestricled furKJs RgStnct8d 973 £973 £10.253 £823 £10.253 £10,253 Total ch4rit funds £10,253 £11,226 £11.07e The notes on page8 13 to 24 form part of th0$8 accounts prov8d b5, the Trustee% fjoth January 2023 . Signed on th8ir behaifby". David Smith Trustee Ichairl Charity no. 1184488 14

Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

Notes to the financial statements

1 Principal Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation or uncertainty in the preparation of the financial statements are as follows:

a) Basis of preparation

The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2019 - Charities SORP (FRS 102).

The Charity meets the definition of a public benefit entity under FRS 102 and of the Charity Commission. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

b) Preparation of the accounts on a going concern basis

The Charity reported a cash inflow of £150 for the year. The trustees are of the view that the charity is a going concern and consider that there are no material uncertainties about the Charity’s ability to continue as a going concern. A grant from the National Lottery has commenced after the balance sheet date and further grants will be applied for. In future years the key risks to the Charity are a fall in income from grants receivable and donations but the trustees have arrangements in place to mitigate those risks (see their annual report for more information).

c) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. Income received in advance of provision of a specified service is deferred until the criteria for income recognised are met.

d) Donated services and facilities

In accordance with the Charities SORP (FRS 102), the services provided by volunteers is not recognised in the finanical statements. The trustees’ annual report

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Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

includes more information about their contribution.

e) Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the Charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the Charity’s work or for specific projects being undertaken by the Charity.

f) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required, and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings: raising funds and charitable activities.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

g) Allocation of support costs

Support costs which include governance costs are those costs that assist the work of the charity but do not directly undertake fund raising or charitable activities.

h) Tangible fixed assets and fixed asset investments

The charity has no tangible fixed assets or investments.

i) Stocks

The charity has no stocks.

j) Debtors

Debtors are amounts due to the Charity. They are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

k) Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Amounts which are payable in more than

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Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

a year are shown as long-term creditors.

l) Financial instruments

The charity has no financial assets and financial liabilities except for those stated above. Cash at bank and in hand is held in a bank current account with NatWest and is used to meet the charitable expenditure and day to day running costs as they fall due.

m) Restricted funds

Restricted funds comprise monies raised for, or their use restricted to, a specific purpose, or contributions subject to donor imposed conditions.

n) Unrestricted funds

Unrestricted funds represent those monies which are freely available for application towards achieving any charitable purpose that falls within the Charity’s charitable objects.

2) Legal status of the Trust

The organisation is a Charitable Incorporated Organisation and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity.

3) Restatement of prior years

Prior to the balance of the original Power to Change grant being transferred by UNLT to the Charity in December 2021 it was identified that a few expense transactions in 2019/20 had been misallocated against this grant. A prior year adjustment of £299 was made and is reflected in these financial statements.

4) Donations

Donations totalling £150 were received from a Trustee (2021: £nil).

The Charity benefits greatly from the involvement and enthusiastic support of its many volunteers, details of which are given in the annual report. In accordance with FRS 102 and the Charities SORP (FRS 102), the economic contribution of general volunteers is not recognised in the accounts.

5) Expenses and support costs

Expenses allocated to charitable activities was £nil (2021: £2,518. Support costs of £nil (2021: £27) were paid from unrestricted funds of the Charity. All activity was undertaken by volunteers at no cost to the Charity.

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Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

6) Staff costs and trustees remuneration

The Charity did not employ any staff directly until after the balance sheet date. In 2021/22 work carried out on behalf of the Charity was performed by staff of UNLT and volunteers. No charge was incurred in 2021/22 due to lack of activity possible during the Covid pandemic. No trustee has received any remuneration during the period and no travel expenses were incurred.

7) Taxation

The Charity is a registered charity and therefore not liable to taxes on income derived from its charitable activities as it falls within the various expemtions available to registered charities.

8)Debtors

The Charity’s funds were held until December 2021 by the Upper Norwood Library Trust who applied for and successfully secured the original Power to Change funding to develop and grow the Network. At the end of the 2021/22 financial year UNLT held £Nil (2020/21: £14,075.98) on behalf of CMLNPN.

9) Creditors

The Charity did not have any creditors at the end of March 2022 (2021: £3,000 was owed to Upper Norwood Library Trust). This was netted off against the 2021 debtor and the net funds transferred to the Charity by UNLT in December 2021.

10) Movements in funds

----- Start of picture text -----
At 1 April At 31
2021 Income Expenditure March
(restated) 2022
Restricted funds
Power to Change grant £10,253 £- £(-) £10,253
Unrestricted funds
General funds £823 £150 £(-) £973
Total funds £11,076 £150 £(-) £11,226
----- End of picture text -----

10) Post balance sheet events

Following final approval by National Lottery the first instalment of the 3 year grant of £315,400 was received in April 2022, enabling the Charity to appoint a paid Network Manager to develop and oversee day to day activities furthering the implementation of the Trustees’ strategy.

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Community Managed Libraries National Peer Network Report and Accounts for the Year Ended 31 March 2022

There have been no other events between the balance sheet date and the signing of these accounts which relate to conditions that arose after the end of the reporting period that would impact on the understanding of these accounts.

Community Managed Libraries National Peer Network Charity Reg. no: 1184488 39 Westow Hill, London SE19 1TQ

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