ROCKIN ROADRUNNER
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MAY 2023
CHARITY REGISTERED NUMBER: 1184479
ROCKIN ROADRUNNER
LEGAL AND ADMINISTRATIVE INFORMATION
Registered Charity No. 1184479 Trustees Christine Whiley Nichola Clarke Lesley Watson Nicholas Heygate Correspondence Address Rookery Nook Bunkers Hill Badby Daventry NN11 3AW Constitution CIO - foundation - registered 18th July 2019 Objectives To provide or assist in the provision of facilities for music, arts, recreation or other leisure time occupation in the interests of social welfare with the objective of improving the conditions of life, of persons for whom such facitilites are primarily intended but not by way of limitation through the provision of a nightclub enabling the disabled users to have the same experience of a music venue as their non-disabled peers in a safe and secure environment and through the provision of an inclusive music festival available to the wider community to promote community cohesion. Statement of Financial The attached financial statements with accompanying notes Activities set out a true and fair view of the finances of the charity for the period.
ROCKIN ROADRUNNER REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MAY 2023
The board of Trustees present their report with the financial statements of the charity for the year ended 31st May 2023.
Structure, governance, and management
Rockin Roadrunner is a Charitable Incorporated Organisation (CIO)
Rockin Roadrunner is governed by the Trustees board made up of:
Nichola Clarke - Trustee and Chair Lesley Watson - Trustee and Treasurer Christine Whiley - Trustee and Ambassador Nick Heygate - Trustee
Objectives
To provide or assist in the provision of facilities for music, arts, recreation, or other leisure time occupation in the interests of social welfare with the objective of improving the conditions of life of persons for whom such facilities are primarily intended but not by way of limitation through the provision of a nightclub enabling the disabled users to have the same experience of a music venue as their non-disabled peers in a safe and secure environment and through the provision of an inclusive music festival available to the wider community to promote community cohesion.
Summary of the main activities
In 2022 we were able to run our nightclubs again of which there are 4 per calendar year. We had to postpone one due to excessive heat and rearranged another as the venue became unavailable to us.
In September 2022 we held our open-air Festival, but this was after long discussions with our Trustees, Committee, and the local council. This was following the death of Her Majesty Queen Elizabeth and our event being on the Sunday before her State funeral. It was agreed that as our festival was a charity event it could go ahead, we held a minute’s silence and had a tribute table and condolences book available for people to sign at the event.
Additional details of objectives and activities
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To enable easy access to community live music and performance events focused around
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people with disabilities.
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To celebrate and promote the positive impact that music and creative projects bring to disabled
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and vulnerable people.
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Opportunities to gain experience through working at events, be on the committee or to take part
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in creative projects and learning new skills.
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To provide an opportunity for users to be involved in and showcase learnt skills.
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To build and support a safe and secure local network of users and service providers.
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To promote an inclusive and positive attitude towards the needs of the disabled community.
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To work in partnership with other organisations to build community and networks which support
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the people of Northampton.
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To increase well-being through the delivery of arts activities.
ROCKIN ROADRUNNER
REPORT OF THE TRUSTEES (CONTINUED)
FOR THE YEAR ENDED 31ST MAY 2023
Achievements and Performance
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Our website continues to work well, and we are still averaging 3/4 contacts a week through the link on this from a mixture of individuals and organisations wanting information about our charity and its activities.
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We are in discussion with the Chamber of Commerce Re joining and Re costings of this to the Charity.
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We have been able to reinstate our Creative Workshops which are delivered at local day care facilities and received a grant from the council to assist with funding this. The work produced at these will help to decorate the festival site.
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The local council have also given us a grant towards the festival this year and have verbally promised to support us in future years.
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We are looking at delivering other workshops, but this is in the early stages of development with local DJs.
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We continue to pay our Event Coordinator to coordinate our Festival paying her 7 payments of £500.
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This year we have a small festival committee which meets monthly to make decisions about the event and improve communication and clarity.
Plans for the future.
- To continue to review all policies and procedures on an annual basis or as situations change.
• Following the free nightclub in April 2022 we have continued to offer the event free to clubbers and carers. To support this, we have been looking for sponsorship and had our first offer early in 2023.
- We are actively looking at other fundraising ideas going forward to support this aim and the festival's long-term future.
• To ensure that as a charity we can continue to provide events for our service users we will ensure we have enough funds in our accounts to support us for 6 months during which we would assume to put on 2 nightclubs.
- To this end we will be reviewing our financial controls with advice from our accountants.
ROCKIN ROADRUNNER REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31ST MAY 2023
Trustees' Responsibilities
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (UK Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of the charity's situation, incoming resources and application of resources for that period.
In preparing the financial statements, the trustees are required to:-
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles in the appicable Charities SORP;
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Make judgements and estimates which are reasonable and prudent;
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State whether applicable accounting standards have been followed, subject to any material departures which must be disclosed and explained in the financial statements;
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Prepare financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in existence.
The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time, the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011 and the applicable charities regulations.
They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the Trustees
N Clarke
Date 18th July 2023
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ROCKIN ROADRUNNER FOR THE YEAR ENDED 31ST MAY 2023
My report on the financial statements on the following pages for the period ended 31 May 2022 which have been prepared in accordance with the Charities Act 2011 (the Act) and Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) issued on 16th July 2014.
Respective responsibilities of Trustees and Independent Examiner
The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed. I am qualified to undertake the examination by being AAT qualified.
It is my responsibility to:
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examine the accounts (under section 145 of the Act),
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follow the procedures laid down in the General Directions given by the Charities Commission (under section 145(5)(b) of the Act), and
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state whether particular matters have come to my attention.
Basis of Examiner's Statement and scope of work undertaken
My examination was carried out in accordance with the General Directions given by the Charities Commission An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
Which gives us reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with Section 130 of the Act
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have been met, or
- to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Donna Rowan Gold
………………………………………….
Dated 18th July 2023
Donna Rowan Gold For and on behalf of:
Tove Accountancy Ltd
Office 6, Town Hall, 86 Watling Street East, Towcester, Northants, NN12 6BS
Rockin Road Runner Statement of Financial Activities and Income and Expenditure Account For the year ended 31st May 2023
| UnrestrictedRestrictedEndowment | UnrestrictedRestrictedEndowment | UnrestrictedRestrictedEndowment | Total | 2022 | |
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| Incoming Resources | |||||
| Fund raising | 6,517 | 0 | 0 | 6,517 | 0 |
| Donations | 5,287 | 0 | 0 | 5,287 | 1,564 |
| Ticket sales | 560 | 0 | 0 | 560 | 0 |
| Merchandise sales | 224 | 0 | 0 | 224 | 70 |
| Festival income | 150 | 0 | 0 | 150 | 0 |
| Grants | 31,500 | 0 | 0 | 31,500 | 0 |
| Misc income | 0 | 0 | 0 | 0 | 50 |
| Total incoming resources | 44,239 | 0 | 0 | 44,239 | 1,684 |
| Resources Expended | |||||
| Merchandise | 0 | 0 | 0 | 0 | 96 |
| Security | 0 | 0 | 0 | 0 | 0 |
| Room hire | 0 | 0 | 0 | 0 | 0 |
| Entertainment | 4,254 | 0 | 0 | 4,254 | 1,050 |
| Printing | 1,216 | 0 | 0 | 1,216 | 170 |
| Training | 0 | 0 | 0 | 0 | 0 |
| Events | 12,709 | 0 | 0 | 12,709 | 4,072 |
| Transport | 0 | 0 | 0 | 0 | 0 |
| Crew | 11,416 | 0 | 0 | 11,416 | 2,014 |
| Insurance | 890 | 0 | 0 | 890 | 486 |
| Bank charges | 199 | 0 | 0 | 199 | 40 |
| Website | 700 | 0 | 0 | 700 | 700 |
| Accountancy | 420 | 0 | 0 | 420 | 420 |
| Total resources expended | 31,803 | 0 | 0 | 31,803 | 9,048 |
| Net Movement in Resources | 12,435 | 0 | 0 | 12,435 | (7,364 ) |
| Fund balances brought forward | 21,117 | 0 | 0 | 21,117 | 28,481 |
| Funds carried forward | 33,552 | 0 | 0 | 33,552 | 21,117 |
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Movements of all reserves and all recognised gains and losses are shown above.
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All of the charity's operations are classed as ongoing.
Rockin Road Runner Balance Sheet As at 31st May 2023
| Notes Fixed Assets Tangible assets Current Assets Debtors Cash at bank and in-hand 2 Creditors: amounts falling due within one year 3 NET CURRENT ASSETS TOTAL ASSETSless current liabilities Creditors: amounts falling due after one year NET ASSETS CAPITAL AND RESERVES General Funds 6 Endowment funds Restricted funds |
£ £ 34,801 34,801 1,249 33,552 33,552 0 33,552 33,552 0 0 33,552 2023 |
£ £ 0 0 21,537 21,537 420 21,117 21,117 0 21,117 21,117 0 0 21,117 2022 |
£ £ 0 0 21,537 21,537 420 21,117 21,117 0 21,117 21,117 0 0 21,117 2022 |
|---|---|---|---|
| 21,117 | |||
| 21,117 0 0 |
|||
| 21,117 |
The notes form part of these financial statements
Approved by the trustees
N Clarke 18th July 2023
ROCKIN ROADRUNNER NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MAY 2023
1. BASIS OF ACCOUNTING
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdon and Republic of Ireland (FRS 102) and the Charities Act 2011.
Voluntary income is received by way of donations and gifts. It is shown in full in the Statement of Financial Activities, when received.
Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are received.
Restricted funds are to be used for specified purposes as required by the donor. Expenditure which meets these criteria is allocated to the relevant fund. Income derived from these funds is retained within the funds concerned.
| 2. CURRENT ASSETS Debtors Prepayments Cash/Bank 3. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Creditors Accruals & Deferred Income Total |
2023 £ 0 0 34,801 34,801 2023 £ 829 420 1,249 |
2022 £ 0 0 21,537 |
|---|---|---|
| 21,537 | ||
| 2022 £ 0 420 |
||
| 420 |
ROCKIN ROADRUNNER NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31ST MAY 2023
4. PAYMENTS TO TRUSTEES
No trustees have been paid remuneration or have received other benefits from employment with the charity.
The following expenses were paid to trustees for reimbursement of expenses N Clarke £969.52
There were no related party transactions.
5. RESTRICTED FUNDS
There are no restricted funds currently held by the charity.
| 6. UNRESTRICTED FUNDS Opening balance Net funds for the year Closing balance |
2023 £ 21,116 12,435 33,551 |
2022 £ 28,481 (7,365) |
|---|---|---|
| 21,116 |