ROCKIN ROADRUNNER
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MAY 2022
CHARITY REGISTERED NUMBER: 1184479
ROCKIN ROADRUNNER
LEGAL AND ADMINISTRATIVE INFORMATION
| Registered Charity No. | 1184479 |
|---|---|
| Trustees | Christine Whiley |
| Nichola Clarke | |
| Lesley Watson | |
| Nicholas Heygate | |
| Correspondence Address | The Paddocks |
| Back Lane | |
| Great Brington | |
| Northampton | |
| NN7 4HY | |
| Constitution | CIO - foundation - registered 18th July 2019 |
| Objectives | To provide or assist in the provision of facilities for music, arts, |
| recreation or other leisure time occupation in the interests of social | |
| welfare with the objective of improving the conditions of life, of | |
| persons for whom such facitilites are primarily intended but not | |
| by way of limitation through the provision of a nightclub enabling | |
| the disabled users to have the same experience of a music venue | |
| as their non-disabled peers in a safe and secure environment and | |
| through the provision of an inclusive music festival available to the | |
| wider community to promote community cohesion. | |
| Statement of Financial | The attached financial statements with accompanying notes |
| Activities | set out a true and fair view of the finances of the charity for the period. |
ROCKIN ROADRUNNER REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MAY 2022
The board of Trustees present their report with the financial statements of the charity for the year ended 31st May 2022.
Structure, governance and management
Rockin Roadrunner is a Charitable Incorporated Organisation (CIO)
Rockin Roadrunner is governed by the trustees board made up of:
Nichola Clarke - trustee and chair Nicholas Heygate - trustee and vice chair Christine Whiley - trustee and ambassador Lesley Watson - trustee and treasurer
Objectives
To provide or assist in the provision of facilities for music, arts, recreation or other leisure time occupation in the interests of social welfare with the objective of improving the conditions of life of persons for whom such facilities are primarily intended but not by way of limitation through the provision of a nightclub enabling the disabled users to have the same experience of a music venue as their non-disabled peers in a safe and secure environment and through the provision of an inclusive music festival available to the wider community to promote community cohesion.
Summary of the main activities
As stated in last year's report, we cancelled our live festival for September 2021. We did have a presence at the Northampton Music Festival, with a local band and our resident DJs performing on the Market Square in Northampton on September 6 2021. All our links with local organisations have been mainly through online communication with face-to-face meetings with people as restrictions allowed.
Additional details of objectives and activities
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To enable easy access to community live music and performance events focused around people with disabilities.
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To celebrate and promote the positive impact that music and creative projects bring to disabled and vulnerable people.
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Opportunities to gain experience through working at events, be on the committee or to take part in creative projects and learning new skills.
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To provide an opportunity for users to be involved in and showcase learnt skills.
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To build and support a safe and secure local network of users and service providers.
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To promote an inclusive and positive attitude towards the needs of the disabled community.
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To work in partnership with other organisations to build community and networks which support the people of Northampton.
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To increase well-being through the delivery of arts activities.
ROCKIN ROADRUNNER REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31ST MAY 2022
Achievements and performance
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Our website is up and running and working well. We have had an average of 3/4 contacts a week through the link on this from a mixture of individuals and some organisations wanting further information about our charity and its activities. In September 2020, our event manager co-ordinated an online event from the Roadmender with local bands and DJs for our clubbers and the wider community to access through our website.
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We had a presence at the Northampton Music Festival in September with a live band and our resident DJ Mark Dean on stage on the Market Square.
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Our live nightclub event in December 21 had to be cancelled due to concerns over covid. form of a box containing art materials and a plain bag for people to decorate to their taste. We did get feedback on these and pictures to show the results.
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We were able to hold a nightclub in April 2022 which was a free entry event for clubbers and carers with good attendance.
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We have a signed contract with our event co-ordinator which states that we will have monthly updates and meetings with her prior to and following the festival to ensure good working practices and channels of communication are maintained.
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We started paying our event co-ordinator in April 2022 and will pay her monthly until October to co-ordinate our 2022 open air festival to be held in September.
Plans for the future
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We continue to monitor the position with covid and will run our events with all local and national guidelines in mind.
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As a group we have not applied for any DBS checks for any of our Trustees or volunteers but will look at the necessity going forward.
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To review all policies and procedures on an annual basis or as situations change.
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We are in the process of writing a letter to local businesses to ask for sponsorship for our nightclub event to try and allow us to deliver this free or at a lower rate to allow more of the community we wish to support to attend.
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We are actively looking at other fundraising ideas going forward to also support this and the festival's long term future.
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To ensure that as a charity we can continue to provide events for our service users we will ensure we have enough funds in our accounts to support us for 6 months during which we would assume to put on 2 nightclubs. To this end we will be reviewing our financial controls with advice from our accountants.
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We still intend to join organisations such as the Northampton Chamber of Commerce to widen our network and try to source other forms of financial and physical support for our events.
ROCKIN ROADRUNNER REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31ST MAY 2022
Trustees' Responsibilities
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (UK Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period.
In preparing the financial statements, the trustees are required to:-
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles in the appicable Charities SORP;
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Make judgements and estimates which are reasonable and prudent;
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State whether applicable accounting standards have been followed, subject to any material departures which must be disclosed and explained in the financial statements;
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Prepare financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in existence.
The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time, the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011 and the applicable charities regulations. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the Trustees
N Clarke
Date 10/08/2022
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ROCKIN ROADRUNNER FOR THE YEAR ENDED 31ST MAY 2022
My report on the financial statements on the following pages for the period ended 31 May 2022 which have been prepared in accordance with the Charities Act 2011 (the Act) and Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) issued on 16th July 2014.
Respective responsibilities of Trustees and Independent Examiner
The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed. I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Management Accountants.
It is my responsibility to:
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examine the accounts (under section 145 of the Act),
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follow the procedures laid down in the General Directions given by the Charities Commission (under section 145(5)(b) of the Act), and
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state whether particular matters have come to my attention.
Basis of Examiner's Statement and scope of work undertaken
My examination was carried out in accordance with the General Directions given by the Charities Commission An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
Which gives us reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with Section 130 of the Act
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Nadine Pickworth
…………………………………………. For and on behalf of: Tove Accountancy Ltd
Dated 11/08/2022
Office 6, Town Hall, 86 Watling Street East, Towcester, Northants, NN12 6BS
Rockin Road Runner Statement of Financial Activities and
Income and Expenditure Account For the year ended 31st May 2022
| Incoming Resources Fund raising Donations Ticket sales Merchandise sales Festival income Grants Misc income Total incoming resources Resources Expended Merchandise Security Room hire Entertainment Printing Training Events Transport Crew Insurance Bank charges Website Accountancy Total resources expended Net Movement in Resources Fund balances brought forward Funds carried forward |
Unrestricted Restricted Endowment Total 2021 £ £ £ £ £ 0 0 0 0 45 1,564 0 0 1,564 478 0 0 0 0 0 70 0 0 70 0 0 0 0 0 0 0 0 0 0 3,000 50 0 0 50 0 |
|---|---|
| 1,684 0 0 1,684 3,523 |
|
| 96 0 0 96 0 0 0 0 0 0 0 0 0 0 1,100 1,050 0 0 1,050 0 170 0 0 170 59 0 0 0 0 0 4,072 0 0 4,072 3,949 0 0 0 0 0 2,014 0 0 2,014 1,470 486 0 0 486 0 40 0 0 40 0 700 0 0 700 136 420 0 0 420 420 |
|
| 9,048 0 0 9,048 7,134 |
|
| (7,364 ) 0 0 (7,364 ) (3,611 ) 28,481 0 0 28,481 32,092 |
|
| 21,117 0 0 21,117 28,481 |
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Movements of all reserves and all recognised gains and losses are shown above.
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All of the charity's operations are classed as ongoing.
| Notes £ £ Fixed Assets Tangible assets Current Assets Debtors Cash at bank and in-hand 2 21,537 21,537 Creditors: amounts falling due within one year 3 420 NET CURRENT ASSETS 21,117 TOTAL ASSETSless current liabilities 21,117 Creditors: amounts falling due after one year 0 NET ASSETS 21,117 CAPITAL AND RESERVES General Funds 6 21,117 Endowment funds 0 Restricted funds 0 21,117 Rockin Road Runner Balance Sheet As at 31st May 2022 2022 |
£ £ 0 0 28,901 28,901 420 28,481 28,481 0 28,481 28,481 0 0 28,481 2021 |
£ £ 0 0 28,901 28,901 420 28,481 28,481 0 28,481 28,481 0 0 28,481 2021 |
|---|---|---|
| 28,481 | ||
| 28,481 0 0 |
||
| 28,481 |
The notes form part of these financial statements
Approved by the trustees
N Clarke 10/08/2022
ROCKIN ROADRUNNER NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MAY 2022
1. BASIS OF ACCOUNTING
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdon and Republic of Ireland (FRS 102) and the Charities Act 2011.
Voluntary income is received by way of donations and gifts. It is shown in full in the Statement of Financial Activities, when received.
Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are received.
Restricted funds are to be used for specified purposes as required by the donor. Expenditure which meets these criteria is allocated to the relevant fund. Income derived from these funds is retained within the funds concerned.
| 2. CURRENT ASSETS Debtors Prepayments Cash/Bank 3. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Creditors Accruals & Deferred Income Total |
2022 £ 0 0 21,537 21,537 2022 £ 0 420 420 |
2021 £ 0 0 28,901 |
|---|---|---|
| 28,901 | ||
| 2021 £ 0 420 |
||
| 420 |
ROCKIN ROADRUNNER NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31ST MAY 2022
4. PAYMENTS TO TRUSTEES
No trustees have been paid remuneration or have received other benefits from employment with the charity.
The following expenses were paid to trustees for reimbursement of expenses N Clarke £105.24
There were no related party transactions.
5. RESTRICTED FUNDS
There are no restricted funds currently held by the charity.
| 6. UNRESTRICTED FUNDS Opening balance Net funds for the year Closing balance |
2022 2021 £ £ 28,481 32,092 (7,364) (3,611) 21,117 28,481 |
|---|---|