## **ROCKIN ROADRUNNER**
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31ST MAY 2021**
**CHARITY REGISTERED NUMBER: 1184479**
## **ROCKIN ROADRUNNER**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Registered Charity No.**|1184479|
|---|---|
|**Trustees**|Christine Whiley|
||Nichola Clarke|
||Lesley Watson|
||Nicholas Heygate|
|**Correspondence Address**|The Paddocks|
||Back Lane|
||Great Brington|
||Northampton|
||NN7 4HY|
|**Constitution**|CIO - foundation - registered 18th July 2019|
|**Objectives**|To provide or assist in the provision of facilities for music, arts,|
||recreation or other leisure time occupation in the interests of social|
||welfare with the objective of improving the conditions of life, of|
||persons for whom such facitilites are primarily intended but not|
||by way of limitation through the provision of a nightclub enabling|
||the disabled users to have the same experience of a music venue|
||as their non-disabled peers in a safe and secure environment and|
||through the provision of an inclusive music festival available to the|
||wider community to promote community cohesion.|
|**Statement of Financial**|The attached financial statements with accompanying notes|
|**Activities**|set out a true and fair view of the finances of the charity for the period.|
## **ROCKIN ROADRUNNER REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MAY 2021**
The board of Trustees present their report with the financial statements of the charity for the year ended 31st May 2021.
## **Structure, governance and management**
Rockin Roadrunner is a Charitable Incorporated Organisation (CIO)
Rockin Roadrunner is governed by the trustees board made up of:
Nichola Clarke - trustee and chair
Nicholas Heygate - trustee and vice chair Christine Whiley - trustee and ambassador Lesley Watson - trustee and treasurer
## **Objectives**
To provide or assist in the provision of facilities for music, arts, recreation or other leisure time occupation in the interests of social welfare with the objective of improving the conditions of life of persons for whom such facilities are primarily intended but not by way of limitation through the provision of a nightclub enabling the disabled users to have the same experience of a music venue as their non-disabled peers in a safe and secure environment and through the provision of an inclusive music festival available to the wider community to promote community cohesion.
## **Summary of the main activities**
Due to the current situation, all live events since March 2020 have been cancelled.
We made the decisiion to cancel our 2021 live festival but will have a presence at the Northampton Music festival with a local band and our resident DJs performing on the Market Square in Northampton on September 6th 2021.
All our links with local organisations have had to be through online communication.
## **Additional details of objectives and activities**
- To enable easy access to community live music and performance events focused around people with disabilities.
- To celebrate and promote the positive impact that music and creative projects bring to disabled and vulnerable people.
- Opportunities to gain experience through working at events, be on the committee or to take part in creative projects and learning new skills.
- To provide an opportunity for users to be involved in and showcase learnt skills.
- To build and support a safe and secure local network of users and service providers.
- To promote an inclusive and positive attitude towards the needs of the disabled community.
- To work in partnership with other organisations to build community and networks which support the people of Northampton.
- To increase well-being through the delivery of arts activities.
## **Achievements and performance**
- We have engaged a web designer to help with the relaunch of our website using some of our development grant from the National Lottery and this should go live August 2021.
- In September 2020, our event manager co-ordinated an online event from the Roadmender with local bands and DJs for our clubbers and the wider community to access through our website.
- At Christmas 2020, our event manager presented an online message with input from local bands, entertainers and DJs.
## **ROCKIN ROADRUNNER REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31ST MAY 2021**
- We are planning a live nightclub event in December 2021 which we hope will be a free event for our clubbers to welcome everyone back depending on restrictions at the time. We have the venue and entertainment booked and will start publicising this at the music festival in September.
## **Plans for the future**
- Under the current health crisis, our physical activities are on hold. But we are continuing to advance our online presence until the current situation improves when we hope to recommence live events. Because the group of individuals we deliver our services to are at higher risk, we will progress with caution, following medical advice.
- Moving forward, we have identified who, within the charity, requires DBS checks and will be applying, paying for and renewing these as necessary.
- To review all policies and procedures on an annual basis or as situations change.
- To ensure that as a charity under normal circumstances we can continue to provide events for our service users we will ensure we have enough funds in our accounts to support us for 6 months during which we would assume to put on 2 nightclubs. To this end we will be reviewing our financial controls with advice from our accountants.
- Continue our discussions with our event manager to ensure that we have a good working relationship under a mutually agreeable contract.
- We still intend to join organisations such as the Northampton Chamber of Commerce to widen our network and try to source other forms of financial and physical support for our events.
## **Trustees' Responsibilities**
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (UK Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, of the charity for that period.
In preparing the financial statements, the trustees are required to:-
- Select suitable accounting policies and then apply them consistently;
- Observe the methods and principles in the appicable Charities SORP;
- Make judgements and estimates which are reasonable and prudent;
- State whether applicable accounting standards have been followed, subject to any material departures which must be disclosed and explained in the financial statements;
- Prepare financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in existence.
The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time, the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011 and the applicable charities regulations. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the Trustees
11/08/2021
N Clarke
Date
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ROCKIN ROADRUNNER FOR THE YEAR ENDED 31ST MAY 2021**
My report on the financial statements on the following pages for the period ended 31 May 2021 which have been prepared in accordance with the Charities Act 2011 (the Act) and Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) issued on 16th July 2014.
## **Respective responsibilities of Trustees and Independent Examiner**
The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed. I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Management Accountants.
## It is my responsibility to:
- examine the accounts (under section 145 of the Act),
- follow the procedures laid down in the General Directions given by the Charities Commission (under section 145(5)(b) of the Act), and
- state whether particular matters have come to my attention.
## **Basis of Examiner's Statement and scope of work undertaken**
My examination was carried out in accordance with the General Directions given by the Charities Commission An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
Which gives us reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with Section 130 of the Act
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
- to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Nadine Pickworth 11/08/2021
………………………………………….
Dated
For and on behalf of:
Tove Accountancy Ltd
Office 6, Town Hall, 86 Watling Street East, Towcester, Northants, NN12 6BS
## **Rockin Road Runner Statement of Financial Activities and**
## **Income and Expenditure Account For the year ended 31st May 2021**
|**Incoming Resources**
Fund raising
Donations
Ticket sales
Merchandise sales
Festival income
Grants
Misc income
**Total incoming resources**
**Resources Expended**
Merchandise
Security
Room hire
Entertainment
Printing
Training
Events
Transport
Crew
Insurance
Accountancy
**Total resources expended**
Net Movement in Resources
Fund balances brought forward
**Funds carried forward**|**Unrestricted**
**Restricted**
**Endowment**
**Total**
**2020**
**£**
**£**
**£**
**£**
**£**
45
0
0
45
3,950
478
0
0
478
2,956
0
0
0
0
2,390
0
0
0
0
412
0
0
0
0
2,758
3,000
0
0
3,000
28,000
0
0
0
0
762|
|---|---|
||**3,523**
**0**
**0**
**3,523**
**41,228**|
||0
0
0
0
412
0
0
0
0
0
1,100
0
0
1,100
0
0
0
0
0
3,480
59
0
0
59
1,224
0
0
0
0
0
3,949
0
0
3,949
19,262
0
0
0
0
0
1,470
0
0
1,470
3,200
0
0
0
0
526
0
0
0
0
0
136
0
0
136
20
420
0
0
420
420|
||**7,134**
**0**
**0**
**7,134**
**28,544**|
||(3,611 )
0
0
(3,611 )
12,684
32,092
0
0
32,092
19,408|
||**28,481**
**0**
**0**
**28,481**
**32,092**|
1. Movements of all reserves and all recognised gains and losses are shown above.
2. All of the charity's operations are classed as ongoing.
## **Rockin Road Runner Balance Sheet As at 31st May 2021**
|**Notes**
**Fixed Assets**
Tangible assets
**Current Assets**
Debtors
Cash at bank and in-hand
2
**Creditors**: amounts falling due within one year
3
**NET CURRENT ASSETS**
**TOTAL ASSETS**less current liabilities
**Creditors**: amounts falling due after one year
**NET ASSETS**
**CAPITAL AND RESERVES**
General Funds
6
Endowment funds
Restricted funds
The notes form part of these financial statements|**£**
**£**
28,901
28,901
420
28,481
28,481
0
**28,481**
28,481
0
0
**28,481**
**2021**|**£**
**£**
0
0
32,512
32,512
420
32,092
32,092
0
**32,092**
32,092
0
0
**32,092**
**2020**|**£**
**£**
0
0
32,512
32,512
420
32,092
32,092
0
**32,092**
32,092
0
0
**32,092**
**2020**|
|---|---|---|---|
||||**32,092**|
||||32,092
0
0|
||||**32,092**|
|||||
Approved by the trustees N Clarke 11/08/2021
## **ROCKIN ROADRUNNER NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MAY 2021**
## **1. BASIS OF ACCOUNTING**
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Voluntary income is received by way of donations and gifts. It is shown in full in the Statement of Financial Activities, when received.
Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are received.
Restricted funds are to be used for specified purposes as required by the donor. Expenditure which meets these criteria is allocated to the relevant fund. Income derived from these funds is retained within the funds concerned.
|**2. CURRENT ASSETS**
Debtors
Prepayments
Cash/Bank
**3. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Creditors
Accruals & Deferred Income
**Total**|**2021**
**£**
0
0
28,901
**28,901**
**2021**
**£**
0
420
**420**|**2020**
**£**
32,513|
|---|---|---|
|||**32,513**|
|||**2020**
**£**
0
420|
|||**420**|
## **ROCKIN ROADRUNNER NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31ST MAY 2021**
## **4. PAYMENTS TO TRUSTEES**
No trustees have been paid remuneration or have received other benefits from employment with the charity.
There were no payments to trustees for reimbursement of expenses
There were no related party transactions.
## **5. RESTRICTED FUNDS**
There are no restricted funds currently held by the charity.
|**6. UNRESTRICTED FUNDS**
Opening balance
Net funds for the year
Closing balance|**2021**
**2020**
**£**
**£**
32,092
19,408
(3,611)
12,684
**28,481**
**32,092**|
|---|---|