DocuSign Envelope ID: F06136C3-AD59-4F0B-A729-9CA6BD5A95CD Trustees’ Annual Report for the period From 1[st] January 2021 To 31[st] December 2021 Charity name: Bedfordshire Bee Keepers Association Charity registration number: 1184466 ## **Objectives and Activities** **----- Start of picture text -----**
SORP
reference
Summary of the Para 1.17 The objective of Beds BKA is to preserve the
purposes of the charity honeybee by furthering the craft of beekeeping
as set out in its and educating the public of the benefit of bees in
governing document the environment.
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|SORP
reference|SORP
reference|SORP
reference| |---|---|---| |Summary of the
purposes of the charity
as set out in its
governing document
Para 1.17
The objective of Beds BKA is to preserve the
honeybee by furthering the craft of beekeeping
and educating the public of the benefit of bees in
the environment.||| |||| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|Para 1.17
and 1.19|The association provides public benefit by
training beekeepers and providing information to
the public about beekeeping, honey bees, other
pollinators and their importance to the
environment via talks, leaflets and displays. This
is achieved through the following activities:
 Providing training courses on beekeeping for
members and non-members to learn or
improve their knowledge of the craft.
 Participating in local craft events and shows;
trustees and other members attend to explain
the importance of honeybees (and other
pollinators) for human and wild life.
 Holding an annual Honey Festival where the
public can meet beekeepers, be shown hive
products and beekeeping equipment and
attend talks on bees and their benefits to the
environment.
 Giving talks to local groups.
 Organising talks by expert speakers
 Contact with the local media
 Involving children through visits to schools
The association provides a free public service for:
 dealing with honey bee swarms
 giving advice about swarms

giving advice about solitary and bumble
bee nests| 1 DocuSign Envelope ID: F06136C3-AD59-4F0B-A729-9CA6BD5A95CD |Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The trustees have had regard to the Charity
Commission’s guidance on public benefit.| |---|---|---| ## Additional information (optional) You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Policy on grant making Para 1.38
Policy on social investment including program Para 1.38
related investment
Contribution made by volunteers Para 1.38
Other
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## **Achievements and Performance** **----- Start of picture text -----**
SORP
reference
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|SORP
reference|SORP
reference|SORP
reference| |---|---|---| |Summary of the
main
achievements of
the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of
its beneficiaries
and any wider
benefits to society
as a whole.|Para 1.20|The Association had a successful and active year in 2021
despite the impact of the Covid-19 pandemic:
**1)** **Membership**in 2021 increased to 567 (2020: 548).
**2)** **Support for beekeeping research.**Continued support
was provided for honey bee research via the project known
as 'Eastern Region Research Studentship' (EARS). This is
directly sponsoring a PhD Student at Newcastle University to
carry out research into why chronic bee paralysis virus is
becoming more of an issue. We intend to increase financial
support for a Phd student in the Eastern Associations
Research Studentship (EARS) from £1500 to £2000 pa,
starting in autumn 2022.
**3)** **Successful beginners course**. An online training
experience will not suit everyone but it was considered very
important to meet the needs of potential new beekeepers as
widely as possible, including those who had lost out the
previous year when the pandemic ended their training
courses halfway through. In the event, an innovative online
version of the Beginners Course attracted over 50
participants.
Presentations on key topics were enhanced by photographs,
on-location videos, and artwork, all produced in-house.
Sessions were recorded so that students could re-visit them
in their own time or join the course late. 83% rated the
course as “Excellent” with many stating that it “Exceeded
Expectations”. Students were assigned to mentors wherever
possible for some practical introduction to beekeeping in the
apiaries of experienced members who kindly volunteered
their services.| 2 DocuSign Envelope ID: F06136C3-AD59-4F0B-A729-9CA6BD5A95CD **4) Training for Improvers and more established beekeepers** . Regrettably, the ongoing pandemic curtailed this area which is best suited to practical and in-person training. **5) Outside events.** These play an important part of our outreach to the public. In 2021, the pandemic situation resulted in no organisations able to host public events in the first half of the year and only a few in the second half. We did manage a stand at Taste Bedford in September and Bromham Mill Christmas Fayre in December. These attracted considerable public interest and enabled dissemination of information on bees to a wide cross-section of adults and children. **6) Public Talks and School Visits** Two schools in Luton received “visits”, with the beekeeper on Zoom and using a pre-recorded talk that included footage of another beekeeper opening a hive. A short presentation was given to farmers at an online Bedfordshire NFU meeting. Other members gave an outdoor talk about bees to allotment holders on-site, to Haversham Village School and via Zoom to a school in Liverpool. **7) Autumn and winter talks** on bees and beekeeping were held online via zoom. These free talks were publicised via EventBrite and were open to members and public alike. **8) Swarm Services to the Public.** Members provided a swarm capture and swarrn placement service for the public. **10) Preserving the Honey Bee** . Our District Advisors continued to support members with any beekeeping issues or problems helping to ensure appropriate management and health of members bees. Our bulk purchase scheme provides members with the opportunity to obtain beekeeping supplies locally at a reasonable price thereby helping members to care for the bees in their charge. Our annual Honey Show, judged by independent judges, helps to maintain and improve beekeeping standards by competition. Run as a virtual event due to the pandemic, this year the Show included 2 new categories specifically aimed at children in order to increase children’s awareness of the importance of bees. The Show results are publicly viewable on the Association website as a further interest to the public. The weather had a particularly big impact on our bees this year, with some hives in possible danger of starvation in the Spring, and just two periods when the nectar really came in (three if the ivy is counted). Queen rearing was especially difficult with periods of poor weather resulting in failed or imperfect mating. Sudden queenlessness remained a concern, with a whole host of issues that included delayed or poor mating, queens going drone-laying or suddenly disappearing. We had the first report for many years of foulbrood disease within Bedfordshire, European Foulbrood (EFB) in the countryside north of Luton. Our seasonal Bee Inspector Peter Folge will be checking the situation carefully for us in 2022. A sample from a “sentinel apiary” just to the south of Luton, sent to the National Bee Unit (NBU), tested negative for Small Hive Beetle. 3 DocuSign Envelope ID: F06136C3-AD59-4F0B-A729-9CA6BD5A95CD ## Additional information (optional) You may choose to include further statements where relevant about: |Achievements against objectives set|Para 1.41|| |---|---|---| |Performance of fundraising activities against
objectives set|Para 1.41|| |Investment performance against objectives|Para 1.41|| |Other||| ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 See attached accounts for 2021
financial position at the
end of the period
Statement explaining Para 1.22 The association policy is to hold target reserves
the policy for holding equivalent to one year’s running costs plus an
reserves stating why appropriate amount to finance the potential
they are held establishment of a beekeeping centre (subject to
a 10% tolerance either way). The amounts
agreed were GBP 11,300 and GBP 18,000
respectively making a total of GBP 29,300.
Amount of reserves Para 1.22 GBP 30,575. This is at the reserves target
held
Reasons for holding Para 1.22 N/A
zero reserves
Details of fund Para 1.24 None
materially in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## Additional information (optional) You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal sources of
funds (including any fundraising)
Para 1.47
Investment policy and objectives Para 1.46
including any social investment
policy adopted
A description of the principal risks Para 1.46
facing the charity
Other
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4 DocuSign Envelope ID: F06136C3-AD59-4F0B-A729-9CA6BD5A95CD ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation (CIO)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected by members at the
AGM; one third of elected trustees must
retire at each AGM. At other times, the
members or the charity trustees may
appoint a new charity trustee as an addition
or to fill a vacancy; this trustee must retire
at the next AGM.| ## Additional information (optional) You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures Para 1.51
adopted for the induction
and training of trustees
The charity’s organisational Para 1.51
structure and any wider
network with which the
charity works
Relationship with any related Para 1.51
parties
Other
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## **Reference and Administrative details** |Charity name|Bedfordshire Bee Keepers Association| |---|---| |Other name the charity uses|Beds BKA| |Registered charity number|1184466| |Charity’s principal address|30 High Street, Haversham, Milton Keynes, MK19 7DX| 5 DocuSign Envelope ID: F06136C3-AD59-4F0B-A729-9CA6BD5A95CD ## **Names of the charity trustees who managed the charity in 2021** **----- Start of picture text -----**
Dates acted if Name of person (or body)
Trustee name Office (if any) not for whole entitled to appoint trustee (if
year any)
1 Matt Alabaster Bedford Apiarist
2 David Chapman NE Beds District Advisor
3 Fiona Cook Honey Show Secretary
4 Anne Cross Dunstable District Advisor
Biggleswade District
5 Richard Dowsett
Advisor
6 Jeremy Freedman
Facebook Chatpage 1/1/21 – 1/12/21
7 Steve Gale
Manager
8 Karen Glasse Kempston District Advisor
9 David Goodridge
10 Colin Hall Chair
11 Chris Higham Treasurer
Christopher Assets Manager
12
Jenkins
13 Caroline Jordan Ampthill District Advisor
14 Rosemary Long Membership Secretary
15 Caroline Luxford Health & Safety Officer
Publicity and Outdoor
16 John Macdougall
Events
17 Richard Medcalf 1/1/21 – 7/7/21
18 Mike Niemann Stockwood Apiarist
19 Chris Saunders
20 Ray Smith NW Beds District Advisor
21 Wally Thrale Sandy District Advisor
22 Jennie Tysom Safeguarding Officer
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Corporate trustees – names of the directors at the date the report was approved Director name Name of trustees holding title to property belonging to the charity |Trustee name|Dates acted if not for whole
year|| |---|---|---| |||| 6 DocuSign Envelope ID: F06136C3-AD59-4F0B-A729-9CA6BD5A95CD Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Other optional information ## **Declarations** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) John Rankin Macdougall Neil Blakemore Position Assistant Secretary Treasurer (eg Secretary, Chair, etc) Date 27[th] October 2022 7 BEDFORDSHIRE BEEKEEPERS ASSOCIATION PROFITILOSS 2021 Actual Budg&t Actual to 31st De￿mbar 21 2021 GBP Full Year 2021 GBP Full Year 2020 GBP REVENUE Subscriptions Bulk purchase scheme Training Events Apiary Sales Don8lions Interest eamed Magazines Other revenue Total revenue 5,572 22,390 4,530 50 2,929 97 5,334 22,732 1,950 250 1,533 123 21 673 5,542 25,752 530 1,287 138 21 673 761 36,332 32,616 33.943 COSTS Bulk purchase schemo margin % 21,172 5.4% 20,903 8,0% 24.504 4.8% EXPENSES Subscriptions Print & Post Committee Events Training Apiary Insurance Donations Bank charges Depreciation Magazines Total expenses 422 2,021 519 178 125 1,183 3,974 1,500 293 925 608 11,748 290 1.895 632 1.555 1.937 231 1.806 1,500 145 850 673 11.514 565 1,895 639 170 937 575 1.806 1.500 161 868 541 9,657 surplusl{deliclll 3,412 199 1218} BALANCE SHEET 2021 GBP 3.003 30,470 2.922 1.418 11,313} 36,500 2020 GBP 3,708 27,723 1,957 2,882 13,1821 33,088 ASSETS Fbxad Assets Cash Stock Debtors Creditors Total REPRESENTED BY Surplu8 blf Profitl(lossl for p8riod 33,088 3,412 33,306 -218 Total 36,500 33,088 Independent examiner's report on the accounts Report to the trustees1 members of Bedford5hire Beekeepers Association on accounts for the twelve months to December 2021 as set out on page 2 of this report. Respective responslbilities of trustees and examiner The chariws trustees consider than an audit is not required for this year lunder section 43121 of the Charities Act 1993 Ithe Artll and that an independent examination is needed. It 15 my responsibility to Examine the accounts (under sections 43 of the Act). To follow the procedures laid down in the General Directions given by the Charity Commission lunder section 4317llbl of the Act), and To state whether particular matters have come to my attention. Basis of independent examiner'5 report My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a revlew of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from us as trustees concernlng any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report Is limited to those matters set out in the statement below. Independent examiner's statement In the course of my examination, no matter has come to my attention which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records In accordance with settion 41 of the Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed,. A/f Date.. DS-OZ -Zoa Name: Professional qualification or body: Address: Disclosures: None to report