Trustees’ Annual Report for the period from 1 January 2023 to 31 December 2023
Charity name: The Emmanuel Ministry Fund (“Charity”)
Charity registration number: 1184453
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the Charity as set out in its governing document |
Para 1.17 | The Object of the Charity is, for the public benefit, the advancement of the Christian faith in the United Kingdom and overseas by equipping and enabling the people and congregations of the parish of Christ Church, Surbiton Hill with Emmanuel Church, Tolworth (“The Parish”), and the operation and ministry of Emmanuel Church, Tolworth. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Charity’s main activity in 2023 was the employment of a children’s and youth minister, who carried out much of his duties in support of Emmanuel Church Tolworth. From time to time, the Charity may also provide funds to support members of the church family at Emmanuel Church Tolworth in activities which help advance the Christian gospel, such as Christian training and short-term mission trips, but it did not do so in 2023. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had due regard to the public benefit guidance issued by the Charity Commission, in particular the guidance on charities for the advancement of religion, when exercising any powers or duties to which the guidance is relevant. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference The Charity has a policy on grant-making. Para 1.38 Policy on grant making The Charity has not adopted a policy on Para 1.38 social investment because its current activities are limited in nature, and it does
| Policy on social investment including program related investment |
not currently anticipate making a social investment beyond the scope of its current limited activities. |
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|---|---|---|
| Contribution made by volunteers |
Para 1.38 | The trustees are very grateful for the work which was carried out by the two volunteers: the treasurer and the Gift Aid secretary. |
| Other | None. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charity’s sole employee in 2023 was the Children’s and Youth Minister, who carried out his duties supporting the ministry at Emmanuel Church Tolworth. His primary responsibilities were providing leadership and organisation of the Christian ministry for children and young people at the church, which is open to everyone. This included • leading the all-age slots in the Sunday morning services; • overseeing and regularly leading the Sunday morning groups for children from age 3 to school year 6 (Jesus and Me, or “JAM”) and young people in school years 7-9 (“Pathfinders”); • running Cross Train, a weekly youth outreach programme for children and young people in the last year of primary school and early years of secondary school. In September 2023, a new group was added for youth in school year 10 and above, which ran alongside the existing group for school years 6-9; • overseeing Kangaroo Club for children under 5 and their parents / carers; • working alongside Insight, a Christian schools work trust, and Christ Church Surbiton Hill, to organise and deliver the Easter Experience (at Christ Church) and the Christmas Journey (at Emmanuel Church), both aimed at school children in the borough of Kingston. |
- being a leader at one of the summer residential Christian youth conferences organised by Contagious Bible Ministries, which some youth from Emmanuel Church attended.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | During the period, the Charity continued to achieve its aim of helping to advance the Christian faith through the employment of the Children’s and Youth Minister, who carried out his duties in support of the ministry at Emmanuel Church Tolworth. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The Charity’s primary objective for fundraising was to try to maintain income on a par with expenditure, other than for exceptional items. It did not succeed this year because rent on the property in which the Charity’s employee resided required advance pre-payment of the full annual rent. |
| Investment performance against objectives |
Para 1.41 | The Charity did not set specific objectives in regard to investment performance owing to the relatively low levels of financial reserves. |
| Other | None. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The accounts show that the Charity received income in the period of £59,005, versus payments of £79,095, resulting in a net decrease of cash funds in the period of £20,090. The main outgoings of the Charity were the salary of the employee, and the cost of accommodation for the employee which the Charity provides for the better performance of his duties. At the end of the period, the Charity held cash funds of £50,383, composed of the following amounts: • £25,727 cash in bank accounts; • £22,557 rent deposit and prepayment; • £2,099 tax recovery The Charity also holds a long-term lease on a property at Flat 1, 444 Ewell Road, Surbiton, KT6 7EL which is represented on the balance sheet at its cost of £191,618. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Charity’s reserves policy directs trustees to deploy its financial resources to further the Charity’s objects and not to hoard cash, whilst also seeking to set aside funds when possible to safeguard the Charity’s ability to further its objects in harder financial times. |
| Amount of reserves held | Para 1.22 | At the end of the period, the charity had £50,383 of cash funds, of which £25,727 was held in bank accounts. All the available reserves were held in cash owing to the relatively small absolute amount. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | The Charity had a deficit of £20,090 over the period. This was primarily due to the prepayment of the full annual rent on a property which the Charity rented and in which the Charity’s employee resided, and a reduction in one-off giving compared to the prior year. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The amount of cash in the bank at the end of the period was £25,727 – considerably lower than previous years, primarily owing to the prepayment of the full annual rent of a property in which the Charity’s employee resided. In 2024, additional one-off cash giving to the Charity helped restore the |
cash reserves to a similarly level as before the prepayment, so there is not a concern about the Charity continuing as a going concern in the short term. Nevertheless, this does highlight that the Charity’s financial reserves are relatively small and dependent on a continued level of giving if it is to maintain its current activities. Furthermore, there is considerable uncertainty as to the amount of giving to the Charity going forward. The trustees monitor the Charity’s financial situation closely, with a view to taking appropriate actions with respect to contractual cost commitments well in advance of reserves being exhausted.
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Three-quarters of the Charity’s funding in 2023 came from charitable giving and tax refunds from Gift Aid giving. Although the amount of one-off giving was considerably less that the previous year, it is encouraging to see the amount of regular giving increased by 41% year-on-year. Most of the other income was rental income from the property on which the Charity has a long-term lease. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The charity has a reserves policy but not an investment policy because the amount of investable assets (i.e. cash) has been considered by the trustees to be too small to consider investing beyond an instant- access savings account. The Charity holds a long-term lease on the property at Flat 1, 444 Ewell Road in Surbiton. This was originally purchased to provide accommodation to employees of the Charity for the better performance of their duties. The property is too small to accommodate the Charity’s current employee and his family, so the property is let to tenants to provide a rental income to the Charity. The trustees intend to continue to hold this property to benefit from the rental income, and to be in a position to provide accommodation to potential future employees. |
| A description of the principal risks facing the charity |
Para 1.46 | The Charity’s principal risk in 2023 was liquidity risk given its limited cash reserves, and uncertainty around the level of financial income going forward. |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution, dated 10 June 2019, as amended on 1 April 2024. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable incorporated organisation (CIO). |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by existing trustees in accordance with the Charity’s constitution and its Statement of Faith. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | The Emmanuel Ministry Fund CIO |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1184453 |
| Charity’s principal address | c/o 11 Pine Gardens, Surbiton, KT5 8LJ |
|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Claire Beevers | Appointed Trustee on 15 July 2024 |
Trustees | ||
| Bart Erlebach | Resigned as Trustee on 16 July 2024 |
Trustees | ||
| Marc Evans | Chair | Reappointed as Trustee on 23 July 2023. |
Trustees | |
| Amanda Kresinska | Resigned as Trustee on 9 July 2024. |
Trustees | ||
| Jane Newell | Appointed as Trustee on 10 May2023. |
Trustees | ||
| Richard Pretlove | Appointed as Trustee on 15 July2024. |
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| Robin Walpole | Resigned as Trustee on 21 July2024. |
Trustees | ||
– Corporate trustees names of the directors at the date the report was approved
Director name Not applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear | |
|---|---|---|
| Not applicable | ||
Funds held as custodian trustees on behalf of others
| Description of the assets | Not applicable. |
|---|---|
| held in this capacity | |
| Name and objects of the | |
| charity on whose behalf the | |
| assets are held and how this | |
| falls within the custodian | |
| charity’s objects | |
| Details of arrangements for | |
| safe custody and | |
| segregation of such assets | |
| from the charity’s own | |
| assets |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Not applicable
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Not applicable
Other optional information
Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name{s) Position (eg Secretary, Chair, etc) Date Marc Evans Chair l-US'"TC È 11.101
CHARITY COMMISSION FOR ENGiAND AND WAiES ThE EIrtMANUEL AINISTrY FUI 1184453 Recei tsand ments accounts CC16a For thè p2riod 01101r2023 To 311121223 Section A Receipts and payments Unresiricted funds Restricted funds Endowment funds Totsl funds Last yoar iothe neaRst £ to the nrEst£ to thè nAar•sl£ tothe M8Y8st £ iothè rarp5t£ A1 Recei Gift ad stsrthr orde Chanbes FourKlaticrfSlwrtshp Ontroff Gifts T* retJnds Rental IArn2 Interest Irw 31.415 1.672 31.445 1.672 21,930 1.515 19,717 8,B84 12.300 52 8.282 14.41x1 242 164 14,li¥J Z42 164 Iota ss Inc AR) 64,567 seta nvestm8nt saF•s. tota 59.005 A3Pa Saianes Pension conknbub( 4525 745 37,161 1.935 $25 745 37,161 1.935 2298 1.%BB 701 25.317 675 Ernoyee expenses Lettiw eypEnst5 In5ur&r 1.1B 1,490 396 180 Z43 1.665 193 193 Equipmpnt Sub total 79.055 79.¢195 60,367 A4 Asset and Investmènt Sub total 79,095 79.095 60,367 Net of receiptsl(paymentsJ A5 Transfer¥ belen funds A6 Cash fund5 last year end Cash funds this year•nd 4,200 70.473 50.383 70.473 CCXX R1 acCJnts ISSI 0510612024
Section B Statement of assets and liabilities at the end of the perlod ttgorl Unrestricted funds to neast£ Restrtcted funds to rbMre5t £ Endowmenl funds to nurtrsl£ B1 Cash funds 4S57 Total cash funds 50.383 UnTrstrlcted lunds to rami£ Restrtcted funds Endowment funds to nparost£ to nearest£ B2 Other monetary assets Fund towhlch Mt b•lo Curyent v•ly¥ 83 Investmont assets Fvnd towhic $s•t bylon Deiails Co¥1 lopyvnajl urr•nt V81uo B4 Assèts retainod for tho harlty's own use 191,618 Fund lo %vhkh rolates Amount du• When due BS Liabilitias Si9tTed by one orb¥o trustees on behalf of all the truslees Si9nalurÈ Print Name Dale of roval Marc Evans 22.10.2024 LlIlOIL CCXX R2 accounts Issi OY06r2024
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent ExaTniner's Report Report to the trusteesl members of EMMANUEL MINISTrY FUND On accounts for the year ended 31 DECEMBER 2023 Charity no {if any) 1184453 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above charity {Ihe Trust") for the year ended 31 December 2021. Responsibilities and As the charity trustees of the Trust, you are reswnsible for the pparatIOn basis of report of the accounts in accordance WFth the requirements of the Charrties Act 2011 ('the Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions grven by the Charity Commission under section 14515)(b) of the Act. I have completed my examination. I confimi that no material matters have ome to rny attention (other than that disclosed below") In connection wrth the examination which gives me cause to believe that in, any material respect. accounts'ng records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection wtth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: Date: Name: 14 Relevant professional quaiifi¢ation(s} or body (if any): Ac I Address: IG OviWtfrJ i % AHII *ilo IER October 2018