## **Trustees’ Annual Report for the period from 1 January 2020 to 31 December 2020** ## **Charity name: The Emmanuel Ministry Fund** ## **Charity registration number: 1184453** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To help advance the Christian faith through
the operation and ministry of Emmanuel
Church, Tolworth.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The charity’s main activity in 2020 was the
employment of a children’s and youth
minister at Emmanuel Church, Tolworth.
From time to time the charity also provides
funds to support members of the
Emmanuel Church family in activities which
help advance the Christian gospel, such as
Christian training and short-term mission
trips.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had due regard to the
public benefit guidance issued by the
Charity Commission, in particular the
guidance on charities for the advancement
of religion, when exercising any powers or
duties to which the guidance is relevant.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The charity has a grant making policy.| |Policy on social investment
including program related
investment|Para 1.38|The charity has not adopted a policy on
social investment because its current
activities do not extend to making such
investments.| |Contribution made by
volunteers|Para 1.38|The trustees are very grateful for the work
which was carried out by the two
volunteers: the treasurer and the Gift Aid
secretary.| |||| |---|---|---| |Other||During the course of 2020, the assets,
liabilities and activities of The Emmanuel
Church Tolworth Ministry Fund, charity no.
1103843, (“the Trust”) were transferred to
this charity. Amongst other things, this
included:
- transferring to this charity the employment
of the children’s and youth minister at
Emmanuel Church;
- arranging for the transfer of the lease of
Flat 1, 444 Ewell Road, Surbiton KT6 7EL
to the charity;
- the charity entering into an assured
shorthold tenancy agreement in its own
name with tenants at Flat 1, 444 Ewell
Road;
- the charity entering into a letting
agreement for the property at 26 Meldone
Close, Surbiton KT5 9HQ at which the
children’s & youth minister and his family
reside.
The Trust engaged Anthony Collins
Solicitors to provide professional advice
and assist with the legal formalities of the
transfer.
The aims, purposes and trustees of both
charities are the same as each other; the
trustees’ intention is to continue the
operation of the charity going forward as a
CIO rather than in the form of an
unincorporated charitable trust.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity’s sole employee in 2020 was
the children’s and youth minister at
Emmanuel Church, Tolworth. His primary
responsibilities were providing leadership
and organisation of the Christian ministry at
the church for children and young people.
This included running the following groups,
which are open to all people in these age
groups:
- “Jesus and Me” (JAM) for children aged
3-11, and Pathfinders for ages 11-14, both
held on Sunday mornings during the main
church service.
- The Vision youth group for young people
in school years 10-13 on Sunday evenings.
- Two monthly youth groups held on
Saturday evenings: P4 (school years 6-9)
and QRS (school years 10-13).| The social restrictions resulting from COVID-19 meant that the monthly P4 and QRS groups were suspended when the first lockdown was imposed by the UK government, while the weekly groups switched from being in-person to online. This allowed children and young people to continue to participate in the groups from home despite the social restrictions. Additionally, the children’s and youth minister was instrumental in making operational the online ministry for Emmanuel Church’s main Sunday morning service and prayer meetings when COVID restrictions prevented church services from taking place in person, and the church has continued to make these available online since then because the online medium facilitates attendance and participation by people who are unable to attend in person, or who would prefer not to do, for example because of health reasons. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|During the period, the charity continued to
achieve its aim of helping to advance the
Christian faith through the continued
employment of the children’s and youth
minister at Emmanuel Church.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The charity did not set specific objectives in
regard to fundraising.| |Investment performance
against objectives|Para 1.41|The charity did not set specific objectives in
regard to investment performance.| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The accounts show that at the end of the
period, the charity held unrestricted cash
funds of £73,295, composed of the
following amounts:
- £54,205 in bank accounts;
- £8,590 in tax recovery;
- £10,500 in rent deposit and prepayment.
Given the charity’s usual income and
outgoings excluding one-off items (with this
view being taken across this charity
combined with the Trust), this indicates that
the charity has between two and three
more full years of operation. Although this
is not a very secure financial position, it is a
stronger situation than the trustees
expected to be in when the children’s and
youth minister was first employed in 2018,
and the trustees are thankful for that.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity’s reserves policy directs
trustees to deploy its financial resources to
further the charity’s objects and not to
hoard cash, whilst also seeking to set aside
funds when possible to safeguard the
charity’s ability to further its objects in
harder financial times.| |Amount of reserves held|Para 1.22|£54,205 in unrestricted cash on 31
December 2020.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A – looking across this charity and the
Trust combined, 2020 saw a modest
surplus of funds of just under £2,000 for the
year.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Owing to the amount of cash held in bank
accounts and the forecast income and
expenditure, the trustees do not deem
there to be uncertainty about the charity
continuing as a going concern for at least
the following 12 month period.
The trustees monitor the charity’s financial
situation closely, and will take appropriate
actions with respect to contractual cost
commitments well in advance of reserves
being exhausted.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The charity’s principal source of funds in
2020 was the transfer of funds and assets
from the Trust. Going forward, regular
donors to the Trust have been asked to
change their payments to this charity, and| |---|---|---| |||the rental income from Flat 1, 444 Ewell
Road, Surbiton KT6 7EL is also now paid
directly to this charity.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The charity’s main balance sheet items in
the period were its long-term lease on Flat
1, 444 Ewell Road, Surbiton KT6 7EL, and
its cash reserves.
The trustees maintained the charity’s
investment in the flat because it was let to
tenants and provided a regular income.
The financial reserves continued to be held
as cash because the amount of funds was
not large, and because the low interest rate
environment and low risk appetite of the
trustees meant that any investments in
suitable funds would have generated very
little real return.| |A description of the principal
risks facing the charity|Para 1.46|The charity’s principal risk in 2020 was
liquidity risk given its limited cash reserves.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution, dated 10 June 2019.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable incorporated organisation (CIO).| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by existing trustees in
accordance with the charity’s constitution.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|As the charity’s employee supports the
ministry of Emmanuel Church Tolworth,
there is close cooperation between the
charity and the church and the associated
charity The Parochial Church Council of the
Ecclesiastical Parish of Christ Church
Surbiton Hill with Emmanuel, Tolworth
(charity no. 1143331).
There is also strong association with the
above-mentioned Trust, with all assets,
liabilities and activities having been
transferred from the Trust to this charity,
and the trustees of both charities being the
same.| |Other||| ## **Reference and Administrative details** |Charity name|The Emmanuel Ministry Fund| |---|---| |Other name the charity uses|| |Registered charity number|1184453| |Charity’s principal address|c/o Emmanuel Church
1 Grand Avenue
Surbiton KT5 9HU| |---|---| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Claire Beevers|||| ||Bart Erlebach|||| ||Marc Evans|Chairman of trustees||| ||Amanda Kresinska|||| ||Robin Walpole|||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Not applicable Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |Not applicable||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|Not applicable.| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |Solicitor|Anthony Collins
Solicitors LLP|134 Edmund Street, Birmingham, B3 2ES| |Accountant for
examined
accounts|Gardiner & Co|16 Durrants Drive, Faygate, RH12 4AB| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** ## Reason for non-disclosure of key personnel details Not applicable. ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Marc Amlyn Evans|| ||
Trustee|| ||31 October 2021|| ||31 October 2021|| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of THE EMMANUEL MINSSTRY FUND On accounts for the year ended 31 DECEMBER 2020 Charity no (If any 1184453 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above charity {'the Trusf} for the year ended 31 December 2020. Responsibllltle$ and basis of report As the charIt￿S trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charify Commission under section 145{5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act- or the accounts did not accord with the accounting records", or the accounts did not comply with the applicable requirements concerning the fonn and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fair. vi8w which is not a matter considered as part of an independont examination. I have no concems and have come across no other matters in ¢onnection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Sign￿. Name: Relevant professional qualiflcation(s) or body (rfany): Aa { Address: ) Q w. ￿￿&s£￿- IER Oct 2018 CHARITY COMMISSION FOR ENGLANO ANO WAIES THE EMPAANUEL MINISTRY FUND Receipts and payments accounts For tho porfod 0110112020 To 1184453 CC16a 31112r2020 Section A Receipts and payments Unrostdcted lund• Restricted fund¥ Endowment funds Total fund$ Last year to lh8 Iwar••t£ to th• rwFgSte toth• noar0￿£ to I￿￿r•￿t£ A1 R*¢el RenU Incorne 400 14 14 Sub totai(Gmss income for ARJ 4414 V14 A2 A¥set and In¥•stmtrnt 8abg9. 1s8e tsblel. Sub total Total r•e•lpts U14 4t4 A3Pa ments 58181￿3 8.667 8.667 Property ￿k￿￿tenance Letbng expense5 lllÈurar Legal prdgssional 1888 e￿￿e￿e8 887 497 Sub total 17,796 17,796 A4 AsBet and Inveslmmt purchas•s. Isoe tablol Tra￿f0r0f proputy 191.618 191,618 Sub total 191.618 191ffi10 209,414 209.414 Net ofrn¢elpts/(paymentsJ A5 Transfors ￿t￿•¢A lunds A6 Cash funds last year end Cash fvnds thls y•ar•nd 20S,DOO 278.295 205,000 278.295 73.29 73295 CCXX R1 accounts ISSI 3110S12021 Section B Statement of assets and liabilities at the end of the period Unre8trict8d fund8 tofl•rt£ Restiicted lund lo n￿[•11£ Endowment tund$ DotRIIs B1 Cash funds 54,205 1C*,500 Totsl cash funds 73.2B5 JM(*)I UnreBtrfcted funds Restricted funds to neawest£ Endowment funds Swdtowhkh Co81{o*ionnl) ¢uffethvaiu• Fundto *hi¢h 3588t belon Co&t (Wotwll CunTntvalu• B4 Assfrts retalned for t charlty'8 Own 118• 191MI8 Fwd towhl¢h ntstr'Jil Amounldue nal BS Llabilltlgs S¥Jned ty one orkn Iwust888 on behaifof all the tru5*88S SKJnalure Prlnl Name Date of CCXX R2 4t￿￿￿￿ ISSI 3110512021