Sidbury Village Hall CIO (Registered Charity No.: 1184446)
Trustees’ Annual Report and Accounts
31 March 2026
Sidbury Village Hall Trustees’ Annual Report and Accounts Year ended 31 March 2026
| Contents | Page |
|---|---|
| Trustees’ Annual Report | 2 - 3 |
| Statement of Financial Activities | 4 |
| Balance sheet | 5 |
| Notes | 6 - 10 |
Reference and administration details
Sidbury Village Hall Fore Street Sidbury Sidmouth Devon EX10 0SD
Management Committee (Trustees):
The members of the Management Committee who served during the financial year are as follows:
Trustees
Simon Belither Adam Chinery Chelsea Cross – resigned 21 May 2025 Roger Davey – Chairman Sue Gooding – Secretary Hazel Hallett – deceased 7 February 2025 Monica Hennessy – deceased 13 February 2026
Bradley Jenkins – Vice Chairman John Rush Graham Shepherd Nicholas Webb Malcolm Williams Bill Wilkinson – Treasurer
Friends of the Village Hall
Mary Dowell Rosemary Sowden Lynden Webb
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Sidbury Village Hall Trustees’ Annual Report and Accounts Year ended 31 March 2026
Trustees’ Annual Report
Objectives and activities
Sidbury Village Hall CIO (the “Hall”) is a charity, registered with the Charity Commission, the purpose of which is to improve the conditions of life of the inhabitants of Sidbury through the maintenance and administration of the Hall. The Hall, which is leased from The Sidbury Manor Estate until 2029, is vested in the name of the Official Custodian of Charities.
The Hall provides facilities to be used by a diverse range of individuals, organisations, clubs and societies for a variety of recreational, sporting and cultural activities.
Structure, governance, management and public benefit
The affairs of the Hall are managed on a voluntary basis by the Management Committee (the “Committee”), the members of which are also, under Charities Regulations, the Trustees of the Charity (“Trustees”). The Committee is assisted by a number of individuals, known as the Friends of the Village Hall who are co-opted or appointed by clubs and other organisations in the Village of Sidbury.
Details of the members of the Committee who served during the year to 31 March 2025 are given on page 1. Regular management is provided by the Chairman, Secretary, Bookings Secretary and Treasurer. Sadly, during the year, we lost Hazel and Monica as two stalwart and long standing members of the committee along with David Sowden who helped with the maintenance and upkeep of the Hall.
As providers of a Community Building used by members of the public, the Committee faces increasing regulation and associated compliance costs. The Committee keeps itself up to date on such matters through information provided by the Community Council for Devon and the Charity Commission. The Hall is a member of the Community Council for Devon.
The Committee continually ensures that the facilities provided in the Hall are of an appropriate standard and quality and that the fabric and building is maintained in good repair. The Committee confirm that they have paid due regard to the guidance published by the Charity Commission on public benefit in deciding which activities the Hall should undertake.
Regular users of the Hall include the drama club, indoor bowls, badminton, table tennis, the Women’s Institute and art group.
To minimise financial risk the Hall’s insurance cover includes public liability, buildings and contents, loss of revenue and trustee indemnity. Reserves are maintained to cover anticipated and future costs in the event of a reduction in income, to fund expenditure of a capital nature, to maintain the fabric and building of the Hall and to meet the cost of future projects that will improve or extend the available facilities. The level of reserves is based on a multiple of average annual expenditure and an allowance for capital expenditure. The Committee have taken into account guidance published by the Charity Commission on Charities and Reserves and have approved a formal policy on reserves which is proportionate to the needs of the Hall.
Financial review
All the Hall’s finances relate to its charitable activity which is the maintenance and administration of the Hall. The total net surplus for the year, after depreciation, was £11,462 ( 2025: deficit - £ 876). A detailed analysis of income is provided in note 3 of the accounts on pages 7 and a detailed analysis of expenditure is provided in note 4 on page 8.
At 31 March the Hall’s General Fund was £83,509 ( 2025: £72,047) . Bank and cash balances were £78,837 ( 2025: £70,462 ).
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Sidbury Village Hall Trustees’ Annual Report and Accounts Year ended 31 March 2026
Trustees’ Annual Report (continued)
Financial review continued
The highlights to note are:
-
Income from the bar was significantly greater than the previous years;
-
Unfortunately, following a reduction in members, the Bowls Club decided, in August 2025, to close as an entity and transferred its remaining funds to the Hall. Both the table tennis and badminton clubs increased their donations to cover their use of the Hall;
-
Hire income was lower and private hires were disappointingly less than in 2025 (8 compared to 16);
-
Up until February 2026 we continued to experience significant problems dealing with Scottish Power our provider of gas and electricity. The financial implications of this are explained in note 4 to the accounts. Resolving the issue has benefitted this year by £3,846. Apart from this, the expenditure on other costs has generally been at the same level as the previous year.
Since the end of the financial year the Hall paid £500 to the Sidbury Manor Estate to fund the purchase of the public toilets from East Devon District Council. An update on this will be provided at the Annual General Meeting.
The Committee’s responsibilities for accounting, reporting and filing are set out below. Whilst the financial systems and processes do not fully meet all those suggested by the Charity Commission, they are considered appropriate considering the nature, scope and sources of the Hall’s financial transactions.
Statement of Committee members’ responsibilities
As a charity it is important that the Committee can demonstrate that money received is used properly in meeting its charitable objectives. All Committee members have a responsibility to protect the Hall’s funds and property.
Under charity law the Committee is responsible for ensuring that the Hall meets its accounting, reporting and filing requirements. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and with the Charities Act 2011.
The Committee declare that they have approved this Annual Report.
Signed on behalf of the Trustees
William Wilkinson Treasurer 26 May 2026
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Sidbury Village Hall Trustees’ Annual Report and Accounts Year ended 31 March 2026
Statement of Financial Activities For the year ended 31 March 2026
| Year ended | Year ended | ||
|---|---|---|---|
| 31 March | 31 March | ||
| Notes | 2025 | 2026 | |
| £ | £ | ||
| Incoming resources | 3 | ||
| Charitable activities | 7,710 | 9,079 | |
| Other trading activities | 3,636 | 5,265 | |
| Bank interest | - |
659 |
|
| 11,346 |
15,003 |
||
| Resources expended | 4 | ||
| Charitable activities | 11,581 | 2,900 | |
| Other trading activities | 641 |
641 |
|
| 12,222 |
3,541 |
||
| Net income | (876) | 11,462 | |
| Reconciliation of funds | 9 | ||
| Funds brought forward | 72,923 |
72,047 |
|
| Funds carried forward | 72,047 | 83,509 |
The notes on pages 6 to 10 form part of these accounts.
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Sidbury Village Hall Trustees’ Annual Report and Accounts Year ended 31 March 2026
| Balance sheet At 31 March 2026 Notes Fixed assets 5 Current assets Cash at bank and in hand 6 Debtors and prepayments 7 Stock Creditors:amounts falling due within one year 8 Net current assets Total assets less current liabilities Represented by: General Fund (unrestricted) 9 |
2025 £ £ 4,714 70,462 540 240 71,242 3,909 67,333 __ 72,047 ====== 72,047 ____ 74,047 ====== |
2026 £ £ 3,697 78,837 856 220 79,913 101 79,812 ______ 83,509 ====== 83,509 ______ 83,509 ====== |
|---|---|---|
These accounts were approved by the Trustees on 26 May 2026 and were signed on their behalf by R Davey and W Wilkinson.
The notes on pages 6 to 10 form part of these accounts.
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Sidbury Village Hall Trustees’ Annual Report and Accounts Year ended 31 March 2026
Notes
(Forming part of the accounts)
1 Basis of preparation
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
These accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011.
The Hall constitutes a public benefit entity as defined by FRS 102.
2. Accounting policies
Hire income, donations and income from affiliated clubs is generally included in the statement of financial activities when the Hall is legally entitled to it and the amount can be measured with reasonable certainty.
Income from fund raising events and the provision of bar facilities is recognised when received and is stated net after the deduction of expenses.
Interest arising on bank deposits and income from the electrical feed in tariff scheme is included in the statement of financial activities when receipt is probable and the amount receivable can be measured with reasonable certainty.
Expenditure is included on an accruals basis.
Assets which cost more than £2,000 are capitalised and the cost written off over their estimated useful economic life. Expenditure which is less than this is written off in the year in which it is incurred.
PV solar panels 20 years Equipment 5 years Curtains 10 years
Financial instruments, cash and bank balances, receivables, and payables, are recognised in the balance sheet when the Hall becomes a party to a financial contract. They are recorded at cost and subsequently carried at amortised cost using the effective interest method. Due allowance is made for impaired receivables (doubtful debts).
Stocks are stated at the lower of their cost or net realisable value after making due allowance for obsolete and slow-moving items.
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the Hall to pay out resources and the amount of the obligation can be measured with reasonable certainty.
The Hall has charitable status and is exempt from taxation. The Hall is not registered for value added tax (VAT) and accordingly expenditure includes VAT which cannot be recovered and is reported as part of the expenditure to which it relates.
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Sidbury Village Hall Trustees’ Annual Report and Accounts Year ended 31 March 2026
Notes (Forming part of the accounts)
| 3 Analysis of income Charitable activities – hire income Private hires Art classes Pilatis Sidbury WI Fireworks Martial Arts Band practice Pickleball Dog Training Hire of equipment Charitable activities – affiliated clubs Short Mat Bowls Sidbury into Drama Table Tennis Badminton Total |
2025 £ 990 1,167 - 515 180 158 50 120 - 160 _____ 3,340 950 2,000 980 440 4,370 7,710 |
2026 £ 670 1,300 440 405 180 - 30 100 80 - _____ 3,205 1,829 2,000 1,225 820 5,874 9,079 |
|---|---|---|
Clubs affiliated to the Hall are responsible for their own financial affairs.
| Other trading activities Sidbury Fair: refreshments Bar at Hall functions Feed in tariff: PV Solar Cells |
£ 377 799 2,460 3,636 |
£ 532 1,759 2,974 5,265 |
|---|---|---|
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Sidbury Village Hall Trustees’ Annual Report and Accounts Year ended 31 March 2026
| Notes (Forming part of the accounts) 4 Analysis of expenses 2025 £ Charitable activities Repairs and renewals Side gate - Heating control - Toilet tiling 320 Guttering 246 Gas certificate and boiler service/catering safety 240 Kitchen equipment 158 Defibrillator support 105 WiFi installation 98 Electrical and lights 57 Fire equipment service 55 First aid supplies - Toilet repairs - 1,280 Other Water 272 Heat and light (see note below) 3,922 Caretaking and cleaning 1,620 Insurance 1,553 Licence fees 327 Community Council for Devon 50 Bank charges and credit card fees 111 Administration expenses 70 Donations - Depreciation - equipment (note 5) 376 8,301 Heat and light – see note below 2,000 10,301 11,581 Other trading activities Depreciation – PV solar cells (note 5) 641 |
2026 £ 291 263 - - 240 70 180 - 268 94 25 22 1,453 227 570 1,785 1,593 282 50 89 21 300 376 5,293 (3,846) 1,447 2,900 641 |
|---|---|
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Sidbury Village Hall Trustees’ Annual Report and Accounts Year ended 31 March 2026
Notes
(Forming part of the accounts)
4 Analysis of expenses continued
We have experienced significant issues with the smart meters installed for our gas and electricity supply. These issues meant that meter readings were not being provided to our suppler, initially EDF and, subsequently, Scottish Power. This meant that we were not being correctly invoiced as most of our bills were based on estimates. To allow for this, the annual accounts for 2024 and 2025 included provisions for additional costs of £1,846 and £2,000 respectively (see note 8). Eventually, new meters were installed at the end of February 2026. Payments made during this period have now been reconciled to actual readings at the end of March which has meant that the provisions are no longer required and have been written back (see note 8).
5 Fixed assets
| PV Solar Cells £ Cost At 1 April 2024 and 31 March 2025 12,830 Depreciation At 1 April 2025 8,492 Charge for the year 641 At 31 March 2026 9,133 Net book value At 31 March 2025 4,338 At 31 March 2026 3,697 6 Cash at bank and in hand Cash Current Savings |
Chairs Curtains £ £ 2,664 3,760 2.664 3,384 - 376 2,664 3,760 - 376 - - 2025 £ 150 70,312 - 70,462 |
Chairs Curtains £ £ 2,664 3,760 2.664 3,384 - 376 2,664 3,760 - 376 - - 2025 £ 150 70,312 - 70,462 |
Total £ 19,254 14,540 1,017 15,557 4,714 3,697 2026 £ 150 1,000 77,687 78,837 |
Total £ 19,254 |
|---|---|---|---|---|
| 3,384 376 |
14,540 1,017 |
|||
| 3,760 |
15,557 |
|||
| 376 | 4,714 | |||
| - | 3,697 | |||
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Sidbury Village Hall Trustees’ Annual Report and Accounts Year ended 31 March 2026
Notes
(Forming part of the accounts)
| 7 Debtors and prepayments Debtors Amounts receivable – Affiliated Club Prepayments Defibrillator Support Electricity 8 Creditors: amounts falling due within one year Accruals Scottish Power/EDF – gas and electricity Administration expenses Repairs 9 Funds At 1 April 2025 Net deficit At 31 March 2025 Net surplus for the year At 31 March 2026 |
2025 £ - 540 - ______ 540 2025 £ 3,846 63 - 3,909 |
2026 £ 125 360 371 __ _ 856 2026 £ 64 15 22 101 Total £ 72,923 (876) 72,047 11,462 83,509 |
2026 £ 125 360 371 __ _ 856 2026 £ 64 15 22 |
|---|---|---|---|
| 101 |
10 Related party transactions
Expenses incurred by members of the Management Committee on behalf of the Hall are reimbursed.
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