**Sidbury Village Hall CIO (Registered Charity No.: 1184446)**
## **Trustees’ Annual Report and Accounts**
**31 March 2022**
## **Sidbury Village Hall CIO**
Contents Page Trustees’ Annual Report 2 - 4 Statement of Financial Activities Balance sheet Notes 7 - 12 Independent Examiner’s Report 13
## **Reference and administration details**
Sidbury Village Hall Fore Street Sidbury Sidmouth Devon EX10 0SD
## _**Management Committee (Trustees):**_
The members of the Management Committee who served during the financial year are as follows:
_Trustees_ Simon Belither Bradley Jenkins – Vice Chairman Adam Chinery John Rush Chelsea Cross Graham Shepherd Roger Davey – Chairman Rosemary Sowden Sue Gooding – Secretary Malcolm Williams Hazel Hallett Bill Wilkinson – Treasurer Monica Hennessy – Bookings Secretary
_Friends of the Village Hall_
Mary Dowell Justin Lascelles David Sowden Mary Summers Lynden Webb
1
_AC001 -22BW Sidbury Village Hall_
## **Sidbury Village Hall CIO**
## **Trustees’ Annual Report**
## **Objectives and activities**
Sidbury Village Hall CIO (the “Hall”) is a charity, registered with the Charity Commission, the purpose of which is to improve the conditions of life of the inhabitants of Sidbury through the maintenance and administration of the Hall. The Hall, which is leased from The Sidbury Manor Estate until 2029, is vested in the name of the Official Custodian of Charities.
The Hall provides facilities to be used by a diverse range of individuals, organisations, clubs and societies for a variety of recreational, sporting and cultural activities.
## **Structure, governance, management and public benefit**
The affairs of the Hall are managed on a voluntary basis by the Management Committee (the “Committee”), the members of which are also, under Charities Regulations, the Trustees of the Charity (“Trustees”). The Committee, meets quarterly, and is assisted by a number of individuals, known as the Friends of the Village Hall who are co-opted or appointed by clubs and other organisations in the Village of Sidbury.
Details of the members of the Committee who served during the year to 31 March 2022 are given on page 1.
Regular management is provided by the Chairman, Secretary, Bookings Secretary and Treasurer.
As providers of a Community Building which is used by members of the public, the Committee faces increasing regulation and associated compliance costs. The Committee keeps itself up to date on such matters through information provided by the Community Council for Devon and the Charity Commission. The Hall is a member of the Community Council for Devon.
The Committee continually ensures that the facilities provided in the Hall are of an appropriate standard and quality and that the fabric and building is maintained in good repair. The Committee confirm that they have paid due regard to the guidance published by the Charity Commission on public benefit in deciding which activities the Hall should undertake.
Regular users of the Hall include indoor bowls, badminton, table tennis, pilates, the Women’s Institute and drama club.
To minimise financial risk the Hall’s insurance cover includes public liability, buildings and contents, loss of revenue and trustee indemnity. Reserves are maintained to cover anticipated and future costs in the event of a reduction in income, to fund expenditure of a capital nature, to maintain the fabric and building of the Hall and to meet the cost of future projects that will improve or extend the available facilities. The level of reserves is based on a multiple of average annual expenditure and an allowance for capital expenditure. The Committee have taken into account guidance published by the Charity Commission on Charities and Reserves and have approved a formal policy on reserves which is proportionate to the needs of the Hall.
2
_AC001 -22BW Sidbury Village Hall_
## **Sidbury Village Hall CIO**
## **Trustees’ Annual Report (continued)**
## **Financial review**
All the Hall’s finances relate to its charitable activity which is the maintenance and administration of the Hall.
Following government guidance and regulation in relation to coronavirus the Hall was effectively closed from March 2020 to May 2021. During that period, various government grants, administered by East Devon District Council (EDDC), were offered to all organisations, including the Hall. During the year ended 31 March 2022 the Hall applied for and received grants of £10,667 (2021: £20,638).
As a result of the Hall’s policy on reserves, the government grants received, and the return on the investment in the PV cells the Hall has maintained a healthy financial position.
The total net income (surplus) for the year, after depreciation, was £10,283 ( _2021: - £_ 17,453). This is split between regular activities £10,409 ( _2021: £17,475_ ) and those relating to the restricted fund arising from the provision of the defibrillator £126 (deficit) ( _2021: deficit - £22_ ).
The principal changes in regular activities were:
- virtually a complete loss of all income from hires and affiliated clubs due to the closure of the Hall. This was supported by the receipt of Government grants as noted above;
- a reduction in some variable costs. In order to maintain the fabric of the Hall a number of costs were maintained such as cleaning, water, heat and light and insurance.
A detailed analysis of income is provided in note 3 of the accounts on pages 8 and 9 and a detailed analysis of expenditure is provided in note 4 on page 10.
At 31 March the Hall’s unrestricted reserve was £66,134 ( _2021: £55,725)_ . Bank and cash balances were £58,776 ( _2021: £46,334_ ).
The Committee’s responsibilities for accounting, reporting and filing are set out below. Whilst the financial systems and processes do not fully meet all those suggested by the Charity Commission, they are considered appropriate taking into account the nature, scope and sources of the Hall’s financial transactions.
## **Independent examination**
Charity law and regulations require that an independent examination of charity accounts is required if the gross income of the charity is greater than £25,000. Despite the fact that for the year ended 31 March 2022 the gross income of the Hall was less than this the Committee agreed that an independent examination should be undertaken. A copy of the Independent Examiner’s report is set out on page 13. The Committee are, once again, extremely grateful to Mr Prichard for his continued support.
3 _AC001 -22BW Sidbury Village Hall_
## **Sidbury Village Hall CIO**
## **Trustees’ Annual Report (continued)**
## **Statement of Committee members’ responsibilities**
As a charity it is important that the Committee can demonstrate that money received is used properly in meeting its charitable objectives. All Committee members have a responsibility to protect the Hall’s funds and property.
Under charity law the Committee is responsible for ensuring that the Hall meets its accounting, reporting and filing requirements. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2019 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011.
The Committee declare that they have approved this Annual Report.
Signed on behalf of the Trustees
William Wilkinson _Treasurer_ 25 May 2022
4
_AC001 -22BW Sidbury Village Hall_
## **Sidbury Village Hall CIO**
## **Statement of Financial Activities** _**For the year ended 31 March 2022**_
|**_or the year ended 31 March 2022_**||||||
|---|---|---|---|---|---|
||**Notes**|**Restricted**|**Unrestricted**|**Total**|2021|
|||**funds**|**funds**|||
|||**£**|**£**|**£**|£|
|**Incoming resources**|3|||||
|Charitable activities||**-**|**5,230**|**5,230**|465|
|Other trading activities||**-**|**3,513**|**3,513**|1,961|
|Investments||**-**|**-**|**-**|4|
|COVID support grants||**-**|**10,667**|**10,667**|20,638|
|Donation||**-**|**50**|**50**|-|
|Legacy||**-**|**-**|**-**|1,000|
|||**-**|**19,460**|**19,460**|24,068|
|**Resources expended**|4|||||
|Charitable activities||**126**|**8,100**|**8,226**|5,974|
|Other trading activities||**-**|**641**|**641**|641|
|Donations||**-**|**310**|**310**|-
|
|||**126**|**9,051**|**9,177**|6,615|
|**Net income/(expenditure)**||**(126)**|**10,409**|**10,283**|17,453|
|**Reconciliation of funds**||||||
|Funds brought forward||**178**|**55,725**|**55,903**|38,450|
|**Funds carried forward**||**52**|**66,134**|**66,186**|55,903|
The notes on pages 7 to 12 form part of these accounts.
5
_AC001 -22BW Sidbury Village Hall_
## **Sidbury Village Hall CIO**
## **Balance sheet**
## _**At 31 March 2022**_
|**Notes**
**Fixed assets**
5
**Current assets**
Cash at bank and in hand
6
Debtors and prepayments
7
Stock
**Creditors:**amounts falling due within one year
8
**Net current assets**
**Total assets less current liabilities**
**Represented by:**
General Fund (unrestricted)
9
Restricted Fund
9|£
46,334
787
340
47,461
340
||2021
£
8,782
47,121
______
55,903
55,725
178
55,903
|**£**
**58,776**
**356**
**420**
**59,552**
**1,131**||**2021**
**£**
**7,765**
**58,421**
**66,186**
**66,134**
**52**
**66,186**
|
|---|---|---|---|---|---|---|
||||||||
||||||||
These accounts were approved by the Trustees on 25 May 2022 and were signed on their behalf by R Davey and W Wilkinson.
The notes on pages 7 to 12 form part of these accounts.
6
_AC001 -22BW Sidbury Village Hall_
## **Sidbury Village Hall CIO**
## **Notes**
_**(Forming part of the accounts)**_
## **1 Basis of preparation**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
These accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011.
The Hall constitutes a public benefit entity as defined by FRS 102.
Government recommendations around coronavirus and its Guidance for Community Facilities meant that the Hall was closed for use from March 2020. Following Government Guidance, the Hall was able to open from June 2021. In recognising the adverse financial effect that COVID restrictions had on Community Buildings during closure a number of government grants were available. During the year to 31 March 2022 the Hall applied for and received grants of £10,667 (2021: £20,638) from East Devon District Council (EDDC). These grants meant the Trustees were able to conclude that the Hall had sufficient funds to enable it to meet its ongoing costs.
## **2. Accounting policies**
Hire income, donations and income from affiliated clubs is generally included in the statement of financial activities when the Hall is legally entitled to it and the amount can be measured with reasonable certainty.
Income from fund raising events and the provision of bar facilities is recognised when received and is stated net after the deduction of expenses.
Interest arising on bank deposits, income from the electrical feed in tariff scheme and COVID grant income is included in the statement of financial activities when receipt is probable and the amount receivable can be measured with reasonable certainty.
Expenditure is included on an accruals basis.
Assets which cost more than £2,000 are capitalised and the cost written off over their estimated useful economic life. Expenditure which is less than this is written off in the year in which it is incurred.
PV solar panels 20 years Equipment 5 years Curtains 10 years
Financial instruments, cash and bank balances, receivables, and payables, are recognised in the balance sheet when the Hall becomes a party to a financial contract. They are recorded at cost and subsequently carried at amortised cost using the effective interest method. Due allowance is made for impaired receivables (doubtful debts).
7
_AC001 -22BW Sidbury Village Hall_
## **Sidbury Village Hall CIO**
## **Notes**
_**(Forming part of the accounts)**_
## **2 Accounting policies** _**continued**_
Stocks are stated at the lower of their cost or net realisable value after making due allowance for obsolete and slow-moving items.
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the Hall to pay out resources and the amount of the obligation can be measured with reasonable certainty.
The Hall has charitable status and is exempt from taxation. The Hall is not registered for value added tax (VAT) and accordingly expenditure includes VAT which cannot be recovered and is reported as part of the expenditure to which it relates.
## **3 Analysis of income**
|**nalysis of income**|||
|---|---|---|
|_Charitable activities – hire income_
Private hires
Sidbury WI
_Charitable activities – affiliated clubs_
Short Mat Bowls
Sidbury into Drama (SID)
Table Tennis
Badminton
Total|2021
£
365
-
_____
365
-
-
100
-
100
465|**2022**
**£**
**2,295**
**240**
**_____**
**2,535**
**750**
**1,000**
**500**
**445**
**2,695**|
|||**5,230**|
Clubs affiliated to the Hall are responsible for their own financial affairs.
8
_AC001 -22BW Sidbury Village Hall_
## **Sidbury Village Hall CIO**
## **Notes**
_**(Forming part of the accounts)**_
**3 Analysis of income** _continued_
|**nalysis of income**_continued_|||
|---|---|---|
||2021|**2021**|
||£|**£**|
|_Other trading activities_|||
|Sidbury Fair: refreshments|-|**627**|
|Sidbury Fair: bric-a-bac|-|**208**|
|Bar|-|**722**|
|Feed in tariff|1.961|**1,956**|
||1,961|**3,513**|
|_Investments_|||
|Bank interest|4|**-**|
|_Other income_|||
|Legacy – Mrs Elizabeth Colborne|1,000|**-**|
|COVID Grant Funding from EDDC:|||
|Retail, Hospitality and Leisure Grant|10,000|**2,667**|
|Omicron leisure grant|-|**8,000**|
|Closed Business Lockdown Payment Scheme|10,638|**-**|
||20,638|**10,667**|
|Donation – Taekwondo club|-|**50**|
9 _AC001 -22BW Sidbury Village Hall_
## **Sidbury Village Hall CIO**
## **Notes**
_**(Forming part of the accounts)**_
## **4 Analysis of expenses**
|**Analysis of expenses**|||
|---|---|---|
|**_Charitable activities_**
_Repairs and renewals_
Repainted badminton court lines
Gas certificate and boiler service
Catering safety check
Syphons – ladies’ toilets
Wasp nest removal
Fire equipment service
PV cell cleaning
Blackout curtain
Planter and basket flowers
Defibrillator support – restricted fund
_Other_
Water
Heat and light
Caretaking and cleaning
Insurance
Licence fees
Community Council for Devon
Bank charges and credit card fees
Administration expenses
Depreciation - equipment (note 5)
**_Other trading activities_**
Depreciation – PV solar cells (note 5)
**_Donations_**
Ukraine relief supplies|2021
£
-
168
-
-
-
47
-
-
-
215
22
---------
237
129
2,057
1,825
1,003
345
-
-
2
376
5,737
5,974
641
**-**|**2022**
**£**
**552**
**158**
**78**
**72**
**66**
**-**
**40**
**29**
**25**|
|||**1,020**
**126**
---------
**1,146**|
|||**209**
**3,511**
**1,622**
**1,227**
**35**
**50**
**39**
**11**
**376**|
|||**7,080**|
|||**8,226**|
|||**641**|
|||**310**|
10
_AC001 -22BW Sidbury Village Hall_
## **Sidbury Village Hall CIO**
## **Notes**
_**(Forming part of the accounts)**_
|**5**
**Fixed assets**
**PV Solar**
**Cells**
**£**
**_Cost_**
At 1 April 2020 and 31 March 2021
12,830
**_Depreciation_**
At 1 April 2021
5,928
Charge for the year
641
At 31 March 2022
6,569
**_Net book value_**
At 31 March 2021
6,902
**At 31 March 2022**
**6,261**
**6**
**Cash at bank and in hand**
Cash
Current|**Chairs**
**Curtains**
**Total**
**£**
**£**
**£**
2,664
3,760
19,254
2,664
1,880
10,472
-
376
1,017
2,664
2,256
11,489
-
1,880
8,782
**-**
**1,504**
**7,765**
2021
**2022**
£
**£**
125
**165**
46,209
**58,611**
46,334
**58,776**
|**Total**
**£**
19,254
|
|---|---|---|
|||10,472
1,017
|
|||11,489
|
|||8,782|
|||**7,765**|
11
_AC001 -22BW Sidbury Village Hall_
## **Sidbury Village Hall CIO**
## **Notes**
_**(Forming part of the accounts)**_
|**7**
**Debtors and prepayments**
2021
£
_Prepayments_
Heat & light - Electricity
200
Water
105
Defibrillator Support
482
787
**8**
**Creditors: amounts falling due within one year**
2021
£
_Creditors_
Trade creditors
340
Hire income in advance
-
340
**9**
**Funds**
Restricted Unrestricted
£
£
At 1 April 2020
200
38,250
Net income/(expenditure)
(22)
17,475
At 31 March 2021
178
55,725
Net income/(expenditure)
(126)
10,409
At 31 March 2022
**52**
**66,134**|**2022**
**£**
**-**
**-**
**356**
**356**
**2022**
**£**
**1,035**
**96**
**1,131**
Total
£
38,450
17,453
55,903
10,283
**66,186**|**2022**
**£**
**-**
**-**
**356**
|
|---|---|---|
|||**356**|
|||**2022**
**£**
**1,035**
**96**
|
|||**1,131**|
The restricted fund is used to cover the annual support cost of maintaining the defibrillator.
## **10 Related party transactions**
Expenses incurred by members of the Management Committee on behalf of the Hall are reimbursed.
12
_AC001 -22BW Sidbury Village Hall_
## **Sidbury Village Hall CIO**
## **Independent Examiner’s report to the Charity Trustees of Sidbury Village Hall CIO**
I report to the Charity Trustees on my examination of the accounts of Sidbury Village Hall CIO (Village Hall) for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the Charity Trustees of the Village Hall you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). You consider that an audit or independent examination is not required under sections 144 and 145 of the Charities Act 2011. However, you have requested that I carry out an independent examination.
I report in respect of my examination of the Village Hall’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Matthew Prichard Chartered Accountant Member of the Institute of Chartered Accountants Australia and New Zealand 13A Summit Drive Mt Albert Auckland New Zealand
27 May 2022
13
_AC001 -22BW Sidbury Village Hall_