THE BRIDGE Youth Project THE BRIDGE YOUTH PROJECT 2020 ANNUAL REPORT & ACCOUNTS 31ST DEC
THE BRIDGE YOUTH PROJECT
REGISTERED CHARITY NUMBER 1184436
ACCOUNTS AND TRUSTEES' REPORT FOR THE PERIOD FROM 16th JULY 2019 TO 31st DECEMBER 2020
| Index | Page |
|---|---|
| Constitution, structure, governance and management | 1 |
| Transfer of activities and net assets from | |
| existing unincorporated charity | 2 |
| Trustees' report | 3 to 5 |
| Statement of financial activities | 6 |
| Balance sheet and trustees' approval | 7 |
| Statement of cash flows | 8 |
| Notes to the accounts | 9 to 13 |
| Independent examiner's report | 14 |
THE BRIDGE YOUTH PROJECT CONSTITUTION, STRUCTURE, GOVERNANCE AND MANAGEMENT
The Bridge Youth Project was registered with the Charity Commission as a Charitable Incorporated Organisation (CIO) on 16th July 2019 under number 1184436 and is administered and managed in accordance with its constitution, which was adopted as part of the registration process.
Its principal object is to advance the Christian faith for the public benefit in the Salisbury area by working with young people in schools. The constitution includes as a schedule a 'statement of faith' with which all trustees and supporters are expected to be in overall sympathy.
The only voting members of the CIO are its trustees. There shall be at least four but no more than ten trustees: seven trustees were appointed by the constitution, as set out below. Additional trustees may be appointed by the existing trustees for 4 year terms but no trustee shall serve more than three consecutive terms.
The CIO is administered by the trustees, who meet regularly to set policy and review reports on its work and finance. They are also responsible for the regular review and mitigation of risk. Day to day management is led by the paid director and his senior team.
There is also a Council of Reference of between four and eight members, which advises on matters relating to spiritual direction. Members are appointed by the trustees for 4 year terms up to a maximum of 12 years.
The CIO welcomes 'supporters' as informal members and holds an annual meeting to report to them.
As a CIO the charity is required to file its periodic accounts and related trustees' report with the Charity Commission. The accounts are prepared in accordance with the requirements of the Charities Act 2011 and the Charities SORP (FRS 102) as updated to 2018, using the accounting policies set out in note 1.
The CIO's policy on reserves is to ensure that sufficient funds are maintained to meet its anticipated outlays, both for direct charitable expenditure and for management and administration. There is no intention to accumulate large reserves but the aim is to hold three months of anticipated expenditure in reserves.
The following were appointed as initial trustees by the constitution:
| Mr W H Graham | (Chairman) for 4 years | Mrs B A C Annis | for 2 years |
|---|---|---|---|
| Mr D J R Morgan | (Secretary) for 3 years | Mr A Blake | for 4 years |
| Mr D M Wraight | for 3 years | Mrs E J Kelly | for 3 years |
| Mrs B J Morse | (Treasurer) for 3 years |
Mrs C M Starmer was appointed as an additional trustee in September 2020 and is now Treasurer. Mrs B J Morse resigned in October 2020.
PUBLIC BENEFIT: as required by section 4 of The Charities Act 2011, the trustees have considered the guidance published by the Charity Commission in respect of public benefit. They believe that the CIO's principal object, as set out above, falls within the definition of charitable purposes in section 2 of the Act and that the activities set out in the trustees' report on pages 3 to 5 contribute to achieving that purpose.
H M Revenue & Customs charities reference number XD06858.
Registered at: C/O Sarum Academy, Westwood Road, Salisbury, Wiltshire SP2 9HS
Page 1
THE BRIDGE YOUTH PROJECT TRANSFER OF ACTIVITIES AND NET ASSETS FROM EXISTING UNINCORPORATED CHARITY
The 'Bridge Youth Project Trust' has operated as an unincorporated charity since it was established in 1994. At its AGM in 2014, approval was given for the trustees to investigate and, if it was thought prudent, to effect a change in the charity's structure from being an unincorporated Charitable Trust to becoming a Charitable Incorporated Organisation (CIO). This is a more modern form of charitable structure and, among other things, offers limited liability to the trustees of a charity, thus making it easier to recruit new trustees. Final approval of this process was given by unanimous vote at the May 2019 AGM.
The trustees would like to thank our treasurer Barbara Morse and David Kirby at DK Legal for their help and guidance in working through the many processes needed to effect the changeover. The new CIO was registered with the Charity Commission on 16th July 2019, with the name 'The Bridge Youth Project', number 1184436.
Under the terms of an order of the Charity Commission dated 9th January 2020, the activities and net assets of the existing unincorporated charity were transferred to the new CIO with effect from that date. The net assets transferred were as follows:
| Tangible fixed assets Bank balances Petty cash Debtors and prepayments Total assets Less: Creditors and accrued expenses Net assets Representing: Restricted funds Unrestricted general fund |
£ 625 34,896 100 7,477 |
|---|---|
| 43,098 (6,787) |
|
| 36,311 | |
| 6,055 30,256 |
|
| 36,311 |
Page 2
ANNUAL REPORT & ACCOUNTS 31st DECEMBER 2020
None of us could ever have planned for what 2020 was to bring. It’s been a year of challenge, uncertainty and closures but equally a year of opportunity, growth and recalibration. It’s a year we will always look back on as bringing great highs but also great lows. At the very core of it all, however, we’re proud to say that we’ve continued to evolve and change, putting children and young people at the heart of our work and bringing real change to their lives. We’re thankful to God that we’ve had the privilege to make a difference during these difficult times.
We started the year working across the full complement of 22 primary and secondary schools and gearing up for a busy year ahead. In fact, January was quite a significant month for the Bridge Youth Project as we finally and officially became a CIO (Charitable Incorporated Organisation) after a long period of transition. We were thrilled to launch a Lay Chaplain into Trafalgar School in Downton for the first time, one-day-a-week, with a real focus on the pastoral support of students. Through our ongoing partnership with other local youth workers and the Youth Hub we were also able to take part in a collaborative youth event at St Francis Church, which was a real success. Leonie and Rebecca, our German interns, were able to join us for that, as well as continue with the full programme of work in primary schools.
In February, the secondary team ran a prayer space week at Sarum Academy where we welcomed Jozzy back again, as our resident MC/DJ from Cornwall. It was an amazing week of faith exploration, DJ workshops, reflective spaces and silent discos as the whole school enjoyed engaging with the space. The end of the week capped it all off with an incredible 600 young people coming to our event at the Chapel, representing 8 secondary schools from the area. However, rumours were stirring around a mystery virus that was beginning
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to spread and on 20th March we gathered the team together and in an instant we were out of the schools and everything just stopped.
What followed was a frustrating period of waiting and understanding the words ‘furlough’ and ‘Zoom’. For some of the team, it was a period of welcome planning and the odd lesson/ collective worship online but, for most, it was a most unwelcome season. Months went by and, before we knew it, the summer ‘holidays’ were upon us and it was clear that schools were becoming desperate for us to return in September.
“The Bridge provide excellent opportunities for reflection and discussion. They are an invaluable resource for children of all ages”. - Local Deputy Headteacher
With a strong resolve and keen anticipation, the teams returned to around half our schools in September and it didn’t take long to realise the impact of the pandemic on the lives of children, young people and staff. That much was clear. The team were focused on doing their very best to be safely proactive in supporting schools but, in reality, this period of time felt a little like ‘sitting in the trenches’ with the schools, doing all that we could to assist and encourage. The primary team ran face-to-face emotional literacy support groups to ‘bubbles’ of children across some of the primary schools; the secondary team doubled their numbers of 1:1’s at a time when most schools weren’t even allowing social workers or other outside agencies to come in. Whilst it was a hard time, the team felt it a real privilege to serve in whatever ways they could during this difficult time and we were delighted to give children and young people the space and opportunity to begin to process the months gone by. A special mention goes to Pauline, our Primary Schools Administrator volunteer, who continued to support the team with replenishing boxes and readying materials. The primary team even had to drop off resources to the schools 48 hours before the sessions were delivered, as part of our COVID risk assessment, which made things interesting logistically!
As far as special mentions go, it is hard to overestimate or over-thank the incredible commitment and impact of the amazing Barbara Morse, our long-serving trustee, treasurer and fundraiser who has gone well above and beyond in her many years of service to the Bridge. Barbara stepped down officially in September and we were glad to welcome
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Christine Starmer as our new treasurer. Barbara, thank you for everything. Words cannot properly convey just what a difference you have made to the charity and we send you off with our prayers and best wishes for your new adventures to come.
As we neared the autumn months, more and more schools opened their doors. Pastoral support sessions were launched as a new initiative aimed at giving vulnerable children in primary schools more unstructured time to navigate the impact of COVID on their family lives, friendships and school. The secondary team began delivering some support groups too and the ALICE course restarted, supporting year 7-9 girls through this time. The Mentoring Scheme continued to be responsive, with Kate (our Mentoring Coordinator) writing a bespoke and comprehensive 10-week course aimed at supporting young people with their mental health. The plan was to bring the entire mentoring scheme online and continue to match local mentors with those students in most need of support.
There was a real sense of excitement building as more and more schools welcomed us back in and the calendar got busier and busier in the lead up to Christmas and in many ways it felt like a return to ‘normal’. Some sad news hit us, though, as we were told by the senior management at Avon Valley College that we would have to find alternative office space after more than 14 years as our home due to circumstances beyond their control. We would like to take this opportunity to publicly
thank the school for their hospitality, partnership and friendship over so many years. We will miss the amazing staff and students that we have had the privilege to get to know and we do wish you the very best for the future.
Fuelled by some fresh vision and new opportunities, stemmed in some way from the hiatus of lockdowns, the team approached the end of the year with renewed vigour and excitement for what was to come. 2020 will be a year that none of us will ever forget but we are thankful to God that we have been able to be a ripple of good news and blessing to the many children, young people and staff that we have encountered. We are also indebted to the many individuals, trusts, churches and schools who have supported us throughout this year, thank you for making this all possible! With the exciting news that Sarum Academy will be giving us even more office space for the new year, we say bring on 2021 and may it be a year where we continue to bring Christian faith, hope and love to children and young people right across this area.
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The Bridge Youth Project is a registered charity: 1184436
THE BRIDGE YOUTH PROJECT STATEMENT OF FINANCIAL ACTIVITIES For the period ended 31st December 2020
| INCOME FROM Churches Individuals (including under gift aid and from CAF) Schools and education bodies Trusts and other organisations Local Giving (including gift aid) Government grants (CJRS scheme) Donated services Donations and grants School services Income tax recoverable Bank and other interest TOTAL INCOME EXPENDITURE ON Salaries and national insurance Pension contributions Trainee support Travel Vehicle expenses Other costs and expenses Events Depreciation of equipment Loss on disposal of equipment Direct charitable expenditure Telephone and internet Insurance Rent Printing, postage and stationery Staff recruitment and training Publicity and website Sundries Professional fees Payroll charges Bank charges Depreciation of equipment Management and administration TOTAL EXPENDITURE NET INCOME TRANSFERRED FROM UNINCORPORATED CHARITY TOTAL FUNDS CARRIED FORWARD |
UNRESTRICTED RESTRICTED GENERAL TOTAL FUNDS FUND FUNDS £ £ £ - 27,862 27,862 1,930 52,471 54,401 10,000 - 10,000 22,390 6,260 28,650 22,470 - 22,470 - 55,107 55,107 - 10,110 10,110 |
|---|---|
| 56,790 151,810 208,600 - 6,020 6,020 250 9,397 9,647 - 8 8 |
|
| 57,040 167,235 224,275 |
|
| 25,218 110,547 135,765 - 9,970 9,970 1,100 - 1,100 - 1,336 1,336 - 521 521 1,080 1,148 2,228 - 241 241 175 - 175 - 274 274 |
|
| 27,573 124,037 151,610 |
|
| - 1,633 1,633 - 1,498 1,498 - 9,600 9,600 - 2,229 2,229 - 750 750 - 581 581 - 1,190 1,190 - 180 180 - 396 396 - 32 32 - 106 106 |
|
| - 18,195 18,195 |
|
| 27,573 142,232 169,805 |
|
| 29,467 25,003 54,470 6,055 30,256 36,311 |
|
| 35,522 55,259 90,781 |
Details of movements on individual restricted funds are set out in note 12 on page 13.
Details of the net assets and funds transferred from the unincorporated charity on 9th January 2020 are set out on page 2.
Page 6
BRID6EYLxmi PROJE BALANCESHE At31rtDecemher2020 UNREsfRICIED GENERPL FUND REsfRICTED FUNDS TQTAI FUNDS TAthIGIBLEFIXEOASSErs Equlpm•)t 176 319 495 CURRENT AS5r D¢btors Cash at bankand in h4nd 9,557 52.563 9.557 87.909 35.346 35.346 62,120 97A66 LIIBILITIES Creditors 7.180 7.180 NCURRENT ASSETS 35.346 54,940 90.286 TOTAL NET ASSET5 35,522 55,259 90.781 THEFUNOSOFTHECHMIITY Ilestrl¢t4dfvnds Unrèstrirttd 8Èner hjnd 12 35.522 35.522 55,259 55,259 55 59 Tho•ccountsand Tte51nd thetru5¢ee5'reportfortheperiodended 31st D&ember20201 Olrt onpyl tD 13 wwediscus50J and 41Pfov•Y bythe8oard oftrusleeson ...- -IL uc4.OL.........., 2021 S18n on bd)•Ifoft1r51 Name k). l .GO¢lk) kr Name 518n•ture )¥tur Datè l Oa- 14 De i.10,?I
THE BRIDGE YOUTH PROJECT STATEMENT OF CASH FLOWS
For the period from 9th January to 31st December 2020
| £ | £ | |
|---|---|---|
| CASH FLOWS FROM OPERATING ACTIVITIES | ||
| Net cash provided | ||
| by operating activities | 53,330 | |
| CASH FLOWS FROM INVESTING ACTIVITIES | ||
| Interest | 8 | |
| Purchase of equipment | (425) | |
| (417) | ||
| CHANGE IN CASH AND CASH EQUIVALENTS | 52,913 | |
| CASH AND CASH EQUIVALENTS at 9th January 2020 | 34,996 | |
| CASH AND CASH EQUIVALENTS at 31st December 2020 | 87,909 | |
| Cash and cash equivalents at 31st December 2020 are 'cash | ||
| at bank and in hand' as shown in note 6. | ||
| RECONCILIATION OF NET INCOME TO NET CASH FLOW | ||
| FROM OPERATING ACTIVITIES | ||
| Total net income per statement | ||
| of financial activities on page 6 | 54,470 | |
| Adjustments for: | ||
| Depreciation charges | 281 | |
| Loss on disposal of equipment | 274 | |
| Interest | (8) | |
| Increase in debtors | (2,080) | |
| Increase in creditors | 393 | |
| (1,140) | ||
| Net cash provided | ||
| by operating activities | 53,330 | |
| This statement reflects the cash flows since the transfer of net assets from | ||
| the unincorporated charity on 9th January 2020 (see page 2). |
Page 8
THE BRIDGE YOUTH PROJECT NOTES TO THE ACCOUNTS
1 ACCOUNTING BASIS AND POLICIES
For the period ended 31st December 2020
The accounts are prepared in accordance with the requirements of the Charities Act 2011 and with the Charities SORP (FRS 102) issued in 2014 and revised in 2016 and 2018 and Financial Reporting Standard 102 as revised in 2017. The accounts are prepared on the historical cost basis.
The accounts are prepared using the following principal accounting policies:
Tangible fixed assets: are included at historic cost less provision for depreciation and impairment. Depreciation is calculated at 25% of original cost per annum. For office equipment the depreciation is shown as part of management and administration but for restricted funds equipment and the motor vehicle it is shown as part of direct charitable expenditure. The depreciation on restricted funds equipment is charged to the relevant restricted fund and the remainder to general fund.
Income and expenditure: is recognised on the accruals basis as and when it becomes due or payable.
2 FUNDS AND RESERVES
The CIO has a number of restricted funds where donations and grants have been received to be used for specific projects.
There is a restricted fund for the purchase of equipment. The fund balance represents the carrying value of the relevant equipment and annual depreciation charges on it are charged to the fund.
There are further restricted funds in support of specific projects or areas of work, including school chaplaincy work, mentoring, pastoral and social skills projects, trainee support and the provision of an additional primary worker.
In addition, a match funding appeal through Local Giving in October and November 2020 raised £22,470, £11,007 of which was a specific grant from DCMS, which will be used primarily to focus on mental health and wellbeing provision.
Details of the movements on all restricted funds, including unspent balances to be carried forward to future periods, are given in note 12.
The remainder of the Trust's funds are unrestricted and are shown as 'general fund'.
As noted on page 1, it is the trustees' policy to aim to hold three months of anticipated expenditure in reserves. This covers both restricted and general funds and includes expenditure on direct charitable expenditure and management and administration.
Page 9
3 TRUSTS AND OTHER ORGANISATIONS
THE BRIDGE YOUTH PROJECT NOTES TO THE ACCOUNTS For the period ended 31st December 2020 (continued)
The CIO is grateful to the following organisations that made grants during 2020:
All Churches SMB Charitable Trust BarnabusTrust Smith Bradbeer Charitable Trust The Fulmer Charitable Trust Tindall Trust Greenhills Trust Wiltshire Community Foundation Magna Learning Partnership Wiltshire Council Sarum St Michael Educational Charity
4 TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | ||
|---|---|---|
| COST Transferred from unincorporated charity Additions Disposals At 31st December 2020 DEPRECIATION Transferred from unincorporated charity Charge for period Eliminated on disposals At 31st December 2020 NET BOOK VALUE At 31st December 2020 Transferred from unincorporated charity |
OFFICE MOTOR TOTAL RESTRICTED EQUIPMENT VEHICLE UNRESTRICTED FUNDS FUNDS EQUIPMENT £ £ £ £ - 365 365 701 425 - 425 - - (365) (365) - 425 - 425 701 - 91 91 350 106 - 106 175 - (91) (91) - 106 - 106 525 319 - 319 176 - 274 274 351 |
TOTAL £ 1,066 425 (365) |
| 1,126 | ||
| 441 281 (91) |
||
| 631 | ||
| 495 | ||
| 625 |
5
| DEBTORS Accrued income Income tax recoverable under 'gift aid' Expense prepayments |
£ 550 7,739 1,268 |
|---|---|
| 9,557 |
Page 10
THE BRIDGE YOUTH PROJECT NOTES TO THE ACCOUNTS For the period ended 31st December 2020 (continued)
| 6 CASH AT BANK AND IN HAND HSBC new current account HSBC old current account HSBC deposit account Petty cash 7 CREDITORS PAYE and national insurance Expense accruals Income received in advance 8 STAFF COSTS AND NUMBERS Remuneration Employer social security costs Employer contributions to defined contribution pension scheme Average headcount during the period |
£ 86,658 1,146 85 20 |
|---|---|
| 87,909 | |
| £ 2,550 2,590 2,040 |
|
| 7,180 | |
| £ 132,051 3,714 9,970 |
|
| 145,735 | |
| Number 10 |
No employee received remuneration of more than £60,000.
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THE BRIDGE YOUTH PROJECT NOTES TO THE ACCOUNTS
For the period ended 31st December 2020 (continued)
9 TRUSTEE REMUNERATION, EXPENSES AND DONATIONS AND RELATED PARTY TRANSACTIONS
None of the trustees received any remuneration or expense payments in the period.
The trustees together made freewill donations to the Trust during the period of £13,014.
There were no related party transactions requiring disclosure in the period.
INDEPENDENT EXAMINER'S FEES
No remuneration was paid to the independent examiner in the period.
11 CONTRIBUTIONS FROM DONATED SERVICES AND UNPAID VOLUNTEERS
The CIO is grateful to Avon Valley College and Sarum Academy for making office space and related support services available to the charity without charge. As required by the Charities SORP (FRS 102), the estimated monetary value of these items has been included in these accounts and shown as income under 'donated services' , the total being £10,110.
In common with many charities, the CIO benefits significantly from the unpaid work of volunteers, both in the provision of its direct charitable activities and in its management and administration. In accordance with the Charities SORP (FRS 102), no monetary value is put on these contributions.
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Page 12
12
THE BRIDGE YOUTH PROJECT NOTES TO THE ACCOUNTS For the period ended 31st December 2020 (continued)
RESTRICTED FUNDS
The following is a summary of the movements on restricted funds in the period ended 31st December 2020 and the make up of the closing balances:
| EQUIPMENT | CHAPLAINCY | MENTORING | PASTORAL | SOCIAL | PRIMARY | TRAINEE | LOCAL | TOTAL | |
|---|---|---|---|---|---|---|---|---|---|
| (ALICE) | SKILLS | WORKER | SUPPORT | GIVING | |||||
| £ | £ | £ | £ | £ | £ | £ | £ | £ | |
| Transferred from unincorporated | |||||||||
| charity on 9th January 2020 | 351 | - | 3,704 | - | 2,000 | - | - | - | 6,055 |
| Received from individuals (including gift aid) | - | - | - | - | - | - | 2,180 | - | 2,180 |
| Received from schools | - | 10,000 | - | - | - | - | - | - | 10,000 |
| Received from trusts and other organisations | - | 9,800 | 4,590 | 5,000 | - | 3,000 | - | - | 22,390 |
| Received from Local Givivg (including gift aid) | - | - | - | - | - | - | - | 22,470 | 22,470 |
| Spent as part of salaries and national insurance | - | (10,400) | (5,475) | (4,283) | (1,500) | - | (3,560) | (25,218) | |
| Spent as part of other direct charitable expenditure | - | - | - | - | - | - | (2,180) | - | (2,180) |
| Depreciation of tangible fixed assets | (175) | - | - | - | - | - | - | - | (175) |
| Carried forward 31st December 2020 | 176 | 9,400 | 2,819 | 717 | 500 | 3,000 | - | 18,910 | 35,522 |
| Balance at 31st December 2020 comprised: | |||||||||
| Equipment at net book value | 176 | - | - | - | - | - | - | - | 176 |
| Cash at bank | - | 9,400 | 2,819 | 717 | 500 | 3,000 | - | 18,910 | 35,346 |
| 176 | 9,400 | 2,819 | 717 | 500 | 3,000 | - | 18,910 | 35,522 |
Page 13
THE BRIDGEYOUTh PROJECT IWIEPENDENTEXAMIPER'S REPORT Forthe perlod ended 31st DeCemr2D20 I report on theaccounts of The Brldgeyouth Prolecl for the period from incorporation on 16thJuly2019 to 31st December2020setout on page5 1 and 2 and 6 tol3. RESPECTIVE RESPONSIBILITIES OF TRUSTEESAND EXAMINER Thetrusteesare responslblefor the preparation of theaccount5 and th considerthat the audit requirement of sectlon 144 of the Charities kt 2011 ItheActl does not apply. It is my responslblllty, wlthout performlngan audlt, to carry out an examination of theaccounts and to reportto thetrustees. BASISOF INDEPENDENTEXAMINER'SREPORT My report is In resP&t of an examinètlon carrled oul under section 145 of theAct and in accordancewlth the dirertlons given bythe Charity Commissioners under subsection 5lbl of that section. •kn examination includes a review of theaccountin8 recordskept by the Trust'streasurer and a comparison of the accounts presented with those rOrdS. It also includesconsideration of any unusual itemsor disclosures In the accounts and klng explanatlons concemlngany such matter& The procedures undertaken do not provlde all theevldencethat would be required for an audit and consequently I do not expressan audit opinion on theview given bytheaccount& My report is limited to thosematters set out bdow. INDEPENDENT EXAMINER'5 STATEMENT No matter has cometo my attention from my examination which gives me reasonable cause to believe thal in any material respect accountin8 records have not been kept in accordance with section 130 of theP£t. or that the CoUnt$ presented do not accord with those records or comply with theaccounting reqU1MentS of theAct. No other matter has cometo myattthtlon In connectlon wlth my&xaminlon towhlch, In myopinion. attentlon should bedrawn In orderto wable a proper under5tandingofthexcounts to be rearheil. SIGNED l D Mitchell FCA 16 Littlewoodfalls Drive Woodfalls Salisbury Wlltshlre SP5 2NN DATE p44 14