## **Trustees’ annual report for the period** **From: Period start date 1April 2023 To: Period end date 31 March 2024 Charity name: Martlesham Heath Aviation Society (MHAS)** **Charity registration number: 1184409** ## **Company number: N/A** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the preservation for the public
benefit of the historical features of the
Martlesham Heath airfield including theWW2
Control Tower.
The advancement for the public benefit by the
provision of a museum providing a learning
environment and associated activities.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|To maintain and open to the public a
museum in a 2ndWorld War airfield Control
Tower, plus information boards explaining
associated nearly historic structures.
To offer educational local WW2 history
activities to local schools and youth groups
at the museum.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The MHAS Constitution conforms with
Charity Commission guidance and is
followed by the MHAS Trustees – all
volunteers.| ## **Additional information (optional)** SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other ## **Achievements and performance** ||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Control Tower museum is almost the
last remaining feature of a large pre and post
2ndWorld War airfield located in what is now
a residential estate and area of retail shops,
a school, light industry and businesses. It
continues to stand as a reminder of the
history of the local area.
Our presence is appreciated both by the
local population and the wider aviation
interest groups that come to visit.
The local schools and youth groups take
advantage of the impact of WW2 on the local
area educational facilities that we offer.| |---|---|---|---| **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At a similar level as the previous year,
MHAS continues to be solvent funded by
voluntary donations, member subscriptions
andvariousfund-raising activities.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Working capital is held in a bank current
account and the balance of funds are held in
a bank deposit account, earning interest at
standard bank rates.| |Amount of reserves held|Para 1.22|£21,200| |Reasonsfor holdingzero|Para 1.22|N/A| |reserves||| |---|---|---| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and Para 1.46 objectives including any social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other ## **Structure, governance and management** |Description of charity’s
trusts:||Charitable Incorporated Organisation (CIO)| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|CIO Constitution| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|It is a CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New potential trustees are nominated by
existing trustees and can be appointed by
trustees in accordance with the CIO
Constitution process.| |||| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and administrative details** |Charity name|Martlesham Heath Aviation Society| |---|---| |Other name the charity uses|MHAS| |Registered charity number|1184409| |Charity’s principal address|Control Tower, Parkers Place, Ipswich IP5 3UZ, Suffolk| ## **Names of the charity trustees who manage the charity** |1
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12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Martyn Cook|Chairman||| ||Pat Lisseman|Treasurer||| ||John Howarth|Secretary||| ||Ian Lisseman|||| ||Brian Gray|||| ||Robert Alexander|||| ||Allan Stimson|||| ||Colin Whitmore|||| ||VickyGunnell|||| ||Howard King|||| ||Paul Carver|||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** **N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **| |---|---| |**N/A **|| ||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| safe custody and segregation of such assets from the Chari 's own assets Addltional Information loptionall Name5 and addresses of advisers {optional information) Typo of Namo Addr•ss adviser Name of chief executive or name5 of senior staff members (optional information} Exemptions from disclosure Reason for non4iscl(Ysure of ke onnel details NIA Other o tional information Declarations The trutstees de¢lare that they have approved the truste8s' report (includlng dlractors. r•port} abovo. Signed on b8half of the charlty's trusts•sldir•¢tors Signature{sl Full name{sl Posltlon (for oxampla Secretsry. Chair. etcl O c.4£y￿￿ 14a*rfAr Date [3" Qol ## **MHAS CIO TREASURER REPORT TO MEMBERS 31ST MARCH 2024** ||**INCOME 2023/4**|**INCOME 2022/3**|**See Note**| |---|---|---|---| ||||1| |Subscriptions|984.00|1064.00|| |MeetingReceipts|1548.90|2901.00|2| |Donations|2724.02|2115.53|3| |ShopSales|1165.19|952.88|| |Second Hand Book Sales|259.50|294.03|| |E BaySales|160.00||4| |Ticket Sales and Outings|1048.99|1093.50|| |MHAS Open Day|1414.53|1659.96|| |Tax Rebate Gift Aid|428.28|198.53|| |East Suffolk Grants|2245.00|1000.00|See 8| |RunwayAdvert - D Chapman|80.00||| |Sale of surplus flyingsuits||875.00|| |Misc|1.67||| |Refund for Remembrance Wreaths||157.50|| |Interest Nat West Accounts|338.17|64.50|5| |**Total Income for Year**|**12398.25**|**12376.43**|| ||||| ||**EXPENDITURE 2023/4**|**EXPENDITURE 2022/3**|| |Trips and Outings|1061.37|1105.00|| |ExpMonthlyMeetings|1404.94|1838.67|| |MHAS Open Day|616.78|1132.43|| |Refreshments Tower|285.98|184.09|6| |UtilityBills|1085.79|971.56|| |ShopStock|879.10|798.72|| |Museum Displays|1882.88|1673.95|7| |Museum Fabric & Maintenance|1180.20|1707.22|8| |Publicity|197.62|493.74|| |Printing& Postage Newsletters|441.79|363.56|| |Insurance|96.00|184.02|| |Printing|93.38|88.26|| |Stationary& Postage|118.09|74.71|| |Broadband/web site|475.84|71.86|9| |Remembrance Service|204.00|277.50|| |Misc|307.06|822.87|| |**Total Expenditure for Year**|**10330.82**|**11788.16**|| ||||| |**Net Income**|**2067.43**|**588.27**|| ||||| |**Opening Balance 1.4.23**
**21385.10**
**Closing Balance 31.3.24**
**23452.53**
**Bank Balance - Current Account**
**1792.24**
**35 Day Liquidity Account**
**7579.24**
**90 Day Liquidity Account**
**13980.17**
**Cash held by Treasurer**
**100.63**
**Reconciliiation 31.3.24**|||| **23452.28** I confirm that this is a true record and statement of accounts Pat Lisseman - Treasurer Dated 1st April 2024 ## **TREASURER NOTES** 1. We are extremely grateful to all our members who have continued to support us by paying their annual subscriptions especially to those who have signed gift aid forms. 2. Whilst Speaker costs and hall fees have risen door receipts are lower - we did have to cancel one meeting due to prevailing weather conditions. Costs and receipts are being closely montored. 3. Donations include: Receipts from Trustee's talk to external groups - £40; Opening of museum for private visits (including schools and youth groups) - £658.50; Donation from Redwoods the owners of the Martlesham Business Park £500; Donations in memory of Wally Mutimer £368.50; Donation from American member 100 $ - £70.82 4. We have a new volunteer who is helping us raise money by selling unwanted artefacts on ebay - to date he has raised £160. - 5.We have transferred money fro the Nat West Reserve Accounts into Nat West Liquidity 35 and 95 day notice accounts to improve return. 6. The museum is open every Wednesday morning when a working group maintain the Control Tower and grounds.and refreshments are provided. 7. Work has been carried out to improve the "bunker" experience and refit the Anderson Shelter. Having received the donation of Bill Crump's flying jacket a new display cabinet was built for the American Room. New banners and information boards have been purchased - Spitfire outline painted with plans for a Mustang. Two memorial books were printed and bound - copy in Control Tower and one in the church. 8. Contract has been placed for the repainting of the Control Tower in May 2024 - £2245 Grant received from East Suffolk Council towards the cost. External lighting has been improved. 9. Money has been spent setting up a new Web Site with technical support and advice from Suffolk Cloud.