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2022-12-31-accounts

APCM 2023

St Luke’s Church

Annual Parochial Church Meeting 2023

April 2023

Table of Contents

GENERAL INFORMATION

GENERAL INFORMATION
MINUTES OF THE MEETING OF THE PARISHIONERS page 1
MINUTES OF THE ANNUAL PAROCHIAL CHURCH MEETING page 2
PCC LEGAL AND ADMINSTRATIVE INFORMATION page 5
VICAR’S REPORT PATRICK WHEATON page 6
ST LUKE’S CHURCHWARDENS’ REPORT TERRY H & BEN H page 8
PASTORAL CARE MARION B page 9
ELECTORAL ROLL CATHERINE M page 9
SAFEGUARDING CATHERINE M page 10
ST LUKE’S CHURCH HALL SIMON B page 10
REVIEW OF FINANCIAL ACTIVITIES & AFFAIRS GILES W. page 11
DEANERY SYNOD PETER B page 12
ANNUAL PCC REPORT PETER B page 13
ST LUKE’S CHURCH ACCOUNTS
ST LUKE’S CHURCH HALL ACCOUNTS

St Luke’s Church, Cheltenham APCM Report 2023

GENERAL INFORMATION ANNUAL MEETINGS

Minutes of the MEETING OF THE PARISHIONERS held at St. Luke’s Church on Sunday 8[th] May 2022 at 11am

Chaired by Revd. Patrick Wheaton (PW) who opened the meeting in prayer.

Apologies for absence

Sheila L, Simon B, Heather B, Christine L, Chris K, Sue B, Giles W, Meg R and Vibeke N.

Approval of the Minutes of the meeting held on 18[th] April 202

Upon a proposal by Robert B (seconded by Catherin M), the minutes were approved on a show of hands without opposition.

Matters arising

None

Election of Officers

Terry H had served last year as sole warden – an onerous duty, which he had discharged faithfully. He had agreed to continue for another year. In addition to his nomination (proposed by Peter B and seconded by Carla T) Ben H was also nominated (by Terry H, seconded by Robert B). There being no other nominations and no objections, Terry and Ben were unanimously and enthusiastically elected as churchwardens upon a show of hands.

Report of Trustees – St Luke and St John Ecclesiastical Charity (St Luke’s Church Hall)

A written report dated 20/03/22 had been submitted by Simon B on behalf of the Trustees with its customary care and thoroughness upon which PW invited questions. There being none, the report was approved without objection upon a proposal by Brian F (seconded by Guy W) by a show of hands. Simon was thanked in his absence by PW.

Any Other Business

None

Page 1

St Luke’s Church, Cheltenham APCM Report 2023

ANNUAL MEETINGS

Minutes of the ANNUAL PAROCHIAL CHURCH MEETING held at St. Luke’s Church on Sunday 8[th] May 2022 (following the Meeting of the Parishioners)

Chaired by Revd. Patrick Wheaton (PW) who opened the meeting in prayer.

Apologies for absence

Sheila L, Simon B, Heather B, Christine L, Chris K, Sue B, Giles W, Meg R and Vibeke N.

Approval of the Minutes of the meeting held on 18[th] April 2021

Upon a proposal by Victoria B (seconded by Hazel B), the minutes were approved on a show of hands without opposition.

Matters arising

None

Elections

Deanery Synod

These representatives are elected for a 3 year term. Juliette M and Peter B were elected in 2020 and had one more year to serve. Juliette wished to stand down and therefore there was a vacancy for the remainder of the term (1 year). Upon a proposal by Howard M (seconded by Sarah H), Robert B was elected as replacement for Juliette for the remainder of the term.

PCC

Stephen S was stepping down from PCC and was thanked by PW for his faithful and thoughtful service, as was Jenny S (who was not present at meeting). Jenny was also PCC secretary. The meeting happily thanked her for all her work. Peter R’s 3 year term had now ended.

There were 3 vacancies and 2 nominations, namely Felicity C (proposed by Sarah H, seconded by Guy W) and Giles W (proposed by Peter B, seconded by Simon B). With no other nominations, both were elected unanimously.

Stewards and Children’s workers

List to be approved after post Covid update has been completed (see Young People below).

Independent Examiner

Sally Colbourne is to continue as the independent examiner, to the approval of the meeting.

Reports

The printed reports were approved on bloc upon a proposal by Peter R (seconded by Victoria B) by a show of hands.

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St Luke’s Church, Cheltenham APCM Report 2023

Jonathan C then presented the church accounts and spoke about the church finances. He referred to a song (All our Hope on God is founded) and Psalm 52 from the earlier service to make the point that sound finances and pride are not the source of hope. Conversely, he thought that God’s power at work might sometimes be seen for instance in patterns of giving. Regular giving had increased and for which there was real gratitude because it enabled further work to be done.

He illustrated the accounts by use of some simple slides to show our financial state and show a bigger picture. Expenditure had also increased, especially our contribution to the parish share for the benefice. This had grown significantly over recent years (now £65,000). Mission giving was shown at £0 and, in response to a question about this, Jonathan said that 2021’s mission giving had actually been paid in 2022 (so next year’s figures would also be distorted somewhat - ed). This was around £12,000 and the delay was in part due to giving having been higher than expected, necessitating an adjustment to giving over the budgeted figure. So, a “surplus” this year of £27,000 was a bit misleading.

Restricted funds are for specific projects. The balance sheet is much unchanged. In effect, we are “holding our own” and Jonathan explained where the assets were distributed in the accounts.

Financial assets should serve as nutrients to any sense of “flourishing” within the church, working as a sign of God’s greatest gift – His Son, Jesus – for who we give God praise. They should work to help fulfil our mission in practical ways.

Upon a proposal by Jonathan C (and seconded by Guy W), the finances were approved by the meeting on a show of hands without objection.

PW thanked Jonathan (who had continued as Treasurer long after he had hope to hand over this responsibility) and spoke for the whole church in expressing our thanks for his work. Jonathan responded by thanking those who had supported him, especially Linda R and Jenny S and added that he had been humbled by our giving.

PW then thanked Terry H (and Sarah, of course) for his work as Churchwarden and particularly for his lead to show hospitality and welcome to newcomers and visitors.

PW thanked Peter and Linda R especially for Peter’s practical service and expertise in helping to look after the building.

Thanks were also given to Howard M as sacristan and all that was comprised as part of this and Ernie H for his wisdom and support in leading services (especially the 8am service) and in serving those in care homes.

Marion B was thanked for her role as Pastoral Coordinator and Peter B in his role as Reader.

In his wider report, PW explained the thinking behind the new logo as a framework to understand the next stage in our mission. Looking back, he had previously referred to being rooted and built up in Christ (Col 2 vv6-7) in previous reports.

In 2020, the theme of “Hope” after lockdown had emerged as public worship continued, whenever possible. There was reason for hope as some had wished to explore the Christian Faith – some for the first time. We tried to try to engage with our community, to worship outdoors on occasion and visit our neighbours as part of the Footsteps initiative – the latter for the first time in recent memory. Although we had some anxiety, these had been a source of hope, such that c160 had been at the outdoor easter service that year. We had been clear about what we were doing and why. Others have been happy to join in and this too is a source of hope.

In 2021, the theme of “Love” emerged as we tried to rebuild relationships – internally and with the community. We have shared our stories and prayed together in short courses. This had been powerful and encouraging. We give and receive love and as a practical example, PW looked forward to Marion B’s work as Pastoral Coordinator.

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St Luke’s Church, Cheltenham APCM Report 2023

Now, looking forward to “flourishing” (per Psalm 52 v8, from today’s reading), the words “trust” and “faith” stand out, in response to God’s love. As we emerge from a national emergency, we praise God for how He has led us but what now? As we continue to build disciples and to grow the Kingdom, we should avoid the temptation to look backwards. Our values are unchanged but we hope to see St. Luke’s as a place where there is “flourishing” in mission and community engagement – a theme picked up pictorially in the new logo (PW explained various elements in it such as a flourishing tree/plant, a (blue) door open ajar and the flourishing extending outside). The hope is that when people come into contact with God at St. Luke’s through its members, they will experience flourishing and a growth of the gift of Faith.

At the PCC day in February, three themes came to the fore:

We will need faith to develop these areas. Small groups and prayer will, as ever, be key.

Terry H then reflected on the last year and, speaking for the whole church, thanked PW for his leadership in a time of great change. The central identity remained unchanged but new expressions of it were apparent. Faithfulness and proclamation will be important as will PW’s leadership with the support of his family, for which the church remained grateful.

Any Other Business

None.

The meeting closed at 12.15pm.

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St Luke’s Church, Cheltenham APCM Report 2023

st luke&st johnparishcheltenham Parochial Church Council Annual Report 2023

Legal and Administrative Information

Name: Parochial Church Council of St. Luke and St. John, Cheltenham Location: St. Luke’s Road, Cheltenham (Address for correspondence)

St. Luke’s Church St. Luke’s Road Cheltenham GL53 7HX

Members: Members who served during the year were as follows:

Revd. Patrick Wheaton (ex officio) Mr. Terry H (Churchwarden, ex officio) Mr. Ben H (Churchwarden, ex officio) Mrs. Victoria B (elected, April 2021 for 3 years) Mr. Peter B (Reader and Deanery Synod rep, ex officio) Mr. Robert B (Deanery Synod rep, ex officio, from November 2021) Mr. Jonathan C (co-opted in 2021) Mrs. Felicity C (elected, April 2022 for 3 years) Ms. Christine L (elected, April 2021 for 3 years) Mrs. Emma PW (elected, April 2020 for 3 years) Mr. Peter R (co-opted in 2022) Mr. Kit S (elected, April, 2020 for 3 years, 2[nd] term) Ms. Carla T (Deanery Synod rep co-opted 2021, ex officio) Mr. Giles W (elected, April 2022 for 3 years – elected Treasurer)

Secretary: Mr. Peter B

Related Charity:

St. Luke and St. John Ecclesiastical Charity (St. Luke’s Church Hall)

The trustees are made up from the Chair of the PCC (clergy), Churchwardens and two representatives elected by the PCC.

Independent examiner:

Sally Colbourne Chartered Accountant 125, Meadow Road Malvern

Bankers:

National Westminster Bank plc, 31, Promenade, Cheltenham, GL50 1LH

Peter Burke

For and on behalf of PCC Secretary (April 2023)

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St Luke’s Church, Cheltenham APCM Report 2023

VICAR’S REPORT

PATRICK WHEATON

‘rooted and built up in him (Jesus), strengthened in the faith as you were taught, and overflowing with thankfulness.’ ‘Devote yourselves to prayer, being watchful and thankful.’ (Colossians 2.7 & 4.2)

Looking back should always contain thanksgiving. First, thankfulness to God for all that he has been doing amongst his people at St Luke’s. Second, thanking all those who serve God by serving our vision and one another at St Luke’s. Let me use the priorities set by the PCC in February 2022 as a framework for looking back with thanksgiving. As outlined in the summary of last year’s meeting, the PCC sought to prioritise community, fellowship and young people in 2022. I believe God has enabled notable strides forward in each of these areas.

Raising our profile in the community , and developing relationships is a core aspect of offering a flourishing vision of the Christian life. It is also an outworking of our value to be local in mission. Unknown in February 2022 was that by December, St Luke’s would indirectly operate the FireTruck coffee van on the church site. Purchase of the business by the Church Hall charity gives us a wonderful opportunity to draw more people into contact with our church site, and to create opportunities for engagement and mission. It is very early days, but there are shoots of this beginning to emerge. Angele’s hard work, sunny disposition and excellent food are a beautiful asset. We are bold to also pray that God would show us his generosity that the business will provide profit to be passed back into the Hall funds. All in all, this is an exciting venture where we pray God shows us how to use it well.

Building developments and improvements to our physical site are also about sending a positive and welcoming message to our community. Thanks must be heaped upon Peter Ralphs and his team of assistants in this regard. Notable visible developments have been the painting of external doors and revamped noticeboards. The hours of graft and love that have gone in to these projects should not be underestimated. Such things communicate that St Luke’s is a place of life and welcome. They are just one aspect of the work that Peter has overseen this year. The building of St Luke’s would probably be in the hands of English Heritage were it not for his time and effort. That might be a slight exaggeration, however the point should be clear. With the work of Hazel, and others who help to oversee the grounds and mow the lawns, St Luke’s is an increasingly vibrant and positive feeling location. Therefore, when Sarah Howard and the Footsteps team speak to locals with an invitation to services and events or to deliver a Welcome Box to new residents, it is returned with appreciation and recognition.

The above are just 2 ways that make it increasingly possible for us to develop links with our local community. There are ongoing plans, projects and possibilities in respect of gaining a positive foundation to make Jesus known to the local area. For now, let us look back and give thanks for what has been done in 2022.

Central to the priority of developing fellowship amongst our church community were midweek discipleship groups. Growth Groups were launched in September 2022. This is a development that really supports our desire to be rooted as disciples of Jesus. Growth Groups were an addition to the recently re-established Women’s Bible Study and longstanding Thursday Group Bible study. There are now multiple opportunities for people to gather informally, read and examine the Bible together, deepen relationships and pray for one another. Thank you to Terry and Sarah Howard, Louise Wheaton and Ernie Hall for the work put in to organising and preparing studies for these groups. Fellowship is not limited to Bible study, it is also about sharing life together. I love hearing stories of members of St Luke’s enjoying meals together, attending football matches, or events at one of the festivals. Sometimes a little bit more organisation is needed – groups such as the Pilgrims walking group and Craft & Natter achieve this. Our Church Quiz in November was another great example of all ages enjoying one another’s company. Christian fellowship is rooted in God giving us one another as brothers and sister. Church is a ready-made family where we can love and be loved, laugh, cry and live. Here I must offer notable thanks, praise and appreciation to Marion Burke. It is impossible to formalise pastoral care. It must be lived out. Yet Marion has brought a beautiful level of coordination, surpassed only by sacrificial giving of time and energy to her role as Pastoral Assistant. Her importance to ongoing relationships across our fellowship should not be underestimated.

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St Luke’s Church, Cheltenham APCM Report 2023

The third priority of young people can also be seen to have been developing. The PCC engaged in a partnership with YFC Gloucestershire to provide St Luke’s with a youth worker to lead in various areas of work with children, young people and schools. This was a change to where we have previously sought to support young people’s work through volunteers and Ministry Trainees or interns. There is a solid core of teenagers who attend St Luke’s regularly on a Sunday morning. That is something many churches long to see. There are also a few pre-schoolers who connect with us Sunday by Sunday. Outside of Sunday worship, and although straying into 2023, have also now seen the lunchtime club at Saint John’s restart, as well as Toddlers. Engaging younger generations, and we extend that understanding to almost the whole under 30s generation, is more akin to mission work. Both parents as well as their children are likely to have grown out with a Christian frame of reference. So, it will take a number of years to build and grow this area of St Luke’s. It is a delight to see some embers begin to flame after covid put a halt to so many things.

I am always so encouraged to look back and see how God has been at work at St Luke’s. Roots are set and there seems to be ready ground around us for building up from foundations centred on the cornerstone of Jesus Christ. Moving from roots and foundations to building up and flourishing is a spiritual exercise. It will come only by God’s plan and God’s power. So, let us pray that he will continue to both provide and also to bless.

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St Luke’s Church, Cheltenham APCM Report 2023

ST LUKE’S CHURCHWARDENS’ REPORT

TERRY H & BEN H

CHURCHWARDENS

We wrote last year that in 2021/2 we had much to be grateful for at St Luke’s and it is wonderful to report that we have continued to see God’s mercy and grace given to us, in abundance, this past year.

Regular attendance at all 3 weekly services remains strong and once again it has been so encouraging to see many new people making St Luke’s their home.

The outdoor services are evolving – We held a community event for the late Queen’s Platinum Jubilee - and our Christmas Carol Service was very well attended, despite the cold weather.

We also had a Bucks Fizz celebration following the Easter Sunday outdoor community service. Almost 170 attended – including many visitors – it is great to be able to witness publicly, in this way. Thanks to the Footsteps team and all those who delivered invitations around the parish.

It has been most encouraging to see the return of the Coffee Truck, now managed by Angele. Please do pray for this venture in the year ahead, that it would be a blessing to our neighbours and its customers and that it would provide an opportunity to engage more deeply with those around us.

The newly decorated doors and notice boards look terrific – thanks to Peter R and the team for the work done here.

It’s been so nice to see new faces at Prayer Connect - we have continued to offer a range of breakfast, brunch, morning and evening events, so that everybody can make at least some of the meetings.

The Growth Groups – established in September now have around 30 members – this in addition to those who attend Ladies Bible Focus and the Midweek Group. We intend to start a third Growth Group this year, to provide the opportunity for more people to join.

Please continue to pray for Patrick and his family, as they support Patrick in sharing the Good News of Jesus Christ with those around us, in the year ahead. Please also pray that we would continue to grow in fellowship and outreach over the year ahead.

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St Luke’s Church, Cheltenham APCM Report 2023

PASTORAL CARE MARION B.

PASTORAL CARE COORDINATOR

I have continued to coordinate various aspects of pastoral care during this last year, with some developing in line with changing pastoral needs.

Activities have included:

My particular thanks to those who pray, maintain contact and visit regularly and those who support myself and others in pastoral care. My hope is that everyone who comes to St Luke’s finds it to be a place of warm welcome, generous hospitality, and deep care, where people are listened to and drawn in by the love of Jesus expressed throughout all our fellowship.

“Dear friends, since God so loved us, we also ought to love one another. No-one has ever seen God; but if we love one another, God lives in us and his love is made complete in us.” 1 John 4 v 11-12

ELECTORAL ROLL

CATHERINE M

The annual review of the Electoral Roll has been conducted and the current roll, which has been approved by the PCC, reflects the church membership as closely as possible. The revised list is on display in the church. A total of 9 names were removed for reasons of death or notice of leaving St Luke’s, but applications for membership have been received from an additional 14 regular attenders, so there is a net increase of 5 on the roll. The number on the roll is therefore now 119 compared with 114 in 2022.

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St Luke’s Church, Cheltenham APCM Report 2023

SAFEGUARDING

CATHERINE M

PARISH SAFEGUARDING OFFICER

In response to the Independent Inquiry into Child Sexual Abuse report which was published in October 2022 and sadly cited the Church of England as one of the institutions which have failed children, Justin Welby, the Archbishop of Canterbury has emphasized that Safeguarding has to be one of the Church of England’s highest priorities. While the emphasis of the report was on the safeguarding of children, we have an equal duty to safeguard vulnerable adults in our community too.

At St Luke’s we use the Church of England’s Safeguarding Handbook to underpin our Safeguarding Policy, which the PCC approves annually. It is accessible on the noticeboard at the back of church and via a link on the home page of St Luke’s website. A list of names and contact details of those to contact in case of any concerns over safeguarding in the church is also posted on the noticeboard at the back of the church.

In putting this policy into action, all those who are in roles with a responsibility for children and vulnerable adults require a DBS (Disclosure and Barring Service) certificate, and to undertake CofE Safeguarding training, most of which can done online. There have been several renewals and new DBS certificates, and Safeguarding training has been undertaken by a number of those who are required to do this, although some remain outstanding.

In the course of the year we have adopted a Parish Safeguarding Dashboard for St Luke’s, as proposed by the Diocese Safeguarding team. This is an online system that shows where we are complying with statutory requirements and Church of England policies, and what actions we may still need to take. It generates an action plan for PCC to approve at each meeting.

Catherine M, as Parish Safeguarding Officer (PSO) for St Luke’s, also undertook the PSO Induction course which the Diocese Safeguarding team have introduced this year.

ST LUKE’S CHURCH HALL SIMON B

HALL TREASURER

The Church Hall is managed separately from the church (as the St Luke & St John Ecclesiastical Charity, registered charity no. 1078441) and its report and accounts are formally presented to the Meeting of Parishioners that is held before the APCM. Please refer to these for more detail.

The trustees were:

The trustees are very grateful to our dedicated part-time staff, Sylvia L the Bookings Manager and Lesley T the Facilities Manager.

.

Income was £71,409 - up from £57,843 in 2021. This was mainly from room lettings (£55K) and parking charges (£14K). Other income came from the export of electricity from our solar panels and from a grant towards insulation of the loft.

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St Luke’s Church, Cheltenham APCM Report 2023

Total expenditure was £58,172 - up from £46,105 in 2021.

The Church Hall is well maintained and is a major asset to the community and to furthering the work of the church in the parish.

The trustees invested £30K of the charity’s assets in the FireTruck Espresso company to be run as a Trading Subsidiary. £10K of this is held as a liability for FY 2023.

REVIEW OF FINANCIAL ACTIVITIES & AFFAIRS

GILES W

The PCC Treasurer is responsible for the management and reporting of PCC finances through the year, drafting the year-end accounts, and arranging for their independent examination. This review summarises the income and expenditure during 2022, noting any significant items and trends.

Income

Expenditure

Summary

In the budget for 2022 we anticipated a deficit of -£7000 for the year. In the end, largely due to an unexpected legacy and some sundry donations, we made a small operating surplus of £2700. We very much recognise God’s gracious provision to us in helping us to balance the books this year given all the pressures that are being faced by

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St Luke’s Church, Cheltenham APCM Report 2023

the congregation and by the cost of living crisis. Praise God! After paying our extra commitment to the Ukraine appeal, our total funds held in the Church accounts decreased by £1200. We still have a healthy reserve in hand.

We are now contributing a full and fair amount to the diocese for the costs associated with a full-time minister and we can be absolutely confident that we are paying our way. Few other churches in the diocese will have increased their % contributions in the way that we have over the last few years. We have committed to an increase of 3.5% in 2023.

Next year looks challenging once again and we are budgeting a slightly higher deficit of -£11,000. However, given our experience this year, I am confident that God will provide for us as we seek to serve Him faithfully. We will need to steward our resources carefully and wrap up warm (!)

In my first year in the role of a treasurer, I can safely say that I would have been completely overwhelmed had it not been for the patient support and teaching I received from Jonathan. Together with administration support from Linda and Mary, moral support from Peter, the Wardens and Patrick, I formally offer them all my profound thanks!

DEANERY SYNOD PETER B

There were 3 meetings of the deanery Synod in 2023. The last of the 3 meetings took place in our Parish (13/10/22) In addition to regular updates from Diocesan (and General) Synod and continuing discussions about Parish Share (the Deanery is expected to pay over £1.42 million each year), there were presentations about a number of different subjects. These included items from:

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St Luke’s Church, Cheltenham APCM Report 2023

st luke&st johnparishcheltenham

Parochial Church Council

Annual Report 2022

Legal and Administrative

Legal and administrative information, including details of the Parochial Church Council (PCC) members who served during the year is shown on a separate page.

Aims and Organisation

The main purpose of the PCC is defined in the Parochial Church Councils (Powers) Measure 1956 as “to cooperate with the minister in promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical”.

The PCC met five times during the year, plus a strategy/planning morning in February, 2022. There were no extraordinary meetings (EGM). The standing committee met informally, and its decisions notified to the full PCC and ratified. The PCC operated as part of the united benefice with St. Mary/The Minster with St. Matthew.

Review of Progress, Decisions and Achievements

In this year, PCC business was affected by the restrictions imposed by HM Government upon meetings in person, due to the Covid 19 pandemic but these were considerably eased since last year.

The business of the PCC and relevant significant decisions are regularly communicated in writing to church members on the weekly news bulletin.

In addition to the usual financial, ministerial, safeguarding (updates to our policies were agreed as part of our regular attention to this obligation) and development issues, there were a number of major items for discussion which included (in no particular order):

Other topics for discussion are covered in more detail in other reports.

In closing, I am grateful to my predecessor, Jenny S, especially with filing the necessary Charity Commissioners’ documentation and to Emma P-W who stood in for me for the September meeting.

I have received excellent support from Terry, Ben (churchwardens) and Patrick (minister) where my own records and recollections have been inadequate.

Peter Burke

For and on behalf of the PCC Secretary (March 2023)

Page 13

Parochial Church Council of St. Luke & St. John, Cheltenham

Registered Charity Number: 1184357

STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 December 2022

Note
INCOMING RESOURCES
Donations and other similar incoming resources
2a, 2b
Incoming resources from operating activities
Income from events and activities
2c
Investment income
2d
Transfer from General to Restricted Fund
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Charitable expenditure
Church activities
3a, 3b
Church expenses
3c
Major capital expenditure
TOTAL RESOURCES EXPENDED
NET INCOMING/OUTGOING RESOURCES
Total funds brought forward
Total funds carried forward		 Un-
Total
Total
Restricted
Restricted
Funds
Funds
Funds
Funds
2022
2021
£
£
£
£
116,325
4,160
120,485
120,927
1,975
-
1,975
2,835
3,939
-
3,939
4,111
-
-
122,239
4,160
126,399
127,873
87,478
3,049
90,527
66,742
24,608
-
24,608
18,943
4,549
240
4,789
42,157
116,635
3,289
119,925
127,842
5,604
871
6,474
31
100,846
27,791
128,637
128,606
106,450
28,662
135,112
128,637

Parochial Church Council of St. Luke & St. John, Cheltenham


BALANCE SHEET AT 31 DECEMBER 2022
Note
Current Assets
Debtors
4
Cash in hand and at NatWest Bank
Short-term deposits (Central Board of Finance)
Creditors
5
Amounts falling due within one year
Net Current Assets
Total assets less current liabilities
FUNDS
Unrestricted (General Fund)
6
Restricted Funds
7
Registered Charity Number: 1184357
2022
2021
£
£
£
800
1,414
85,202
78,067
49,508
49,508
135,510
128,988
398
351
135,112
128,637
135,112
128,637
106,450
100,846
28,662
27,791
135,112
128,637
Registered Charity Number: 1184357
2022
2021
£
£
£
800
1,414
85,202
78,067
49,508
49,508
135,510
128,988
398
351
135,112
128,637
135,112
128,637
106,450
100,846
28,662
27,791
135,112
128,637
135,510
398
135,112
128,637
106,450
100,846
28,662
27,791
135,112
128,637

Approved by the PCC at its meeting on and signed on its behalf by

Revd Patrick Wheaton (Chairman) Mr Giles Wadsworth (Member)

The notes on pages 3 to 7 form part of these accounts

Parochial Church Council of St. Luke & St. John, Cheltenham

Registered Charity Number: 1184357

NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31 December 2022

1 ACCOUNTING POLICIES

These financial statements have been prepared under the historical cost convention, as modified by the revaluation on investments and in accordance with applicable accounting standards in the United Kingdom and with the Statement of Recommended Practice (issued October 2000) relating to accounting by charities together with the Charities Act 2011 and the Church Accounting Regulations. A summary of the more important policies, which have been consistently applied is set out below.

Incoming Resources

Collections are recognised when made.

Amounts receivable under covenant are recognised only when honoured by the covenantor. Income tax recoverable on covenanted or gift aid donations is recognised when claimable. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its entitlement and the likely amount due.

Funds raised by fund raising and other similar events are accounted for gross. Sale of books and magazines from the church bookstall are accounted for gross. Dividends and interest are accounted for when due.

Outgoing resources

Outgoing resources are recognised in the period in which they are incurred. Outgoing resources are allocated to the type of activity to which they relate.

Investments

No investments are held by the PCC as at 31 December.

Fixed Assets

Consecrated and beneficed property is excluded from the accounts on the basis that property is inalienable and historic, and that reliable cost information is not available.

Funds

Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.

Designated funds are unrestricted funds earmarked by the church council for particular purposes.

Restricted funds are used for specific purposes as laid down by the donor. Expenditure which meets this criteria is charged to the fund.

Registered Charity Number: 1184357

Parochial Church Council of St. Luke & St. John, Cheltenham

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022

2
INCOMING RESOURCES
2a, 2b Voluntary receipts
Planned Giving
Collections at Services
Donations
Special Appeals
Gift Aid
Legacies
Grants
Total voluntary receipts
2c
Activities for Generating Funds
Fundraising
2d
Investment income
Dividends & Interest
Rent from Land & Buildings
Total investment income
2c
Church Activities
Fees retained by PCC
Trading
Total investment income
SUB-TOTAL of all receipts above:
Other Receipts not already listed
TOTAL INCOMING RESOURCES		 £
£
Unrestricted
Restricted
68,027
9,619
5,222
9,831
18,626
5,000
4,160
116,325
4,160
495
3,444
3,939
-
1,431
544
1,975
-
122,239
4,160
-
-
122,239
4,160
2022		 £
£
Unrestricted
Restricted
71,181
3,524
8,216
2,500
3,830
16,935
4,000
10,740
2021
107,687
13,240
86
4,026
4,111
-
2,429
406
2,835
-
114,633
13,240
-
-
114,633
13,240

Parochial Church Council of St. Luke & St. John, Cheltenham

Registered Charity Number: 1184357

NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31 December 2022

3
COSTS IN FURTHERANCE OF CHARITABLE
Unrestricted
Restricted
Costs of generating funds
Costs of fundraising activities
-
Church activities
Mission giving and donations
17,404
Diocesan parish share contribution
69,600
Salaries, wages and honararia
-
3,049
Clergy and staff expenses
474
Total church activities
87,478
3,049
Church expenses
Mission and evangelism costs
715
Church running expenses
13,701
Church utility bills
9,734
Costs of trading
457
Total church expenses
24,608
-
Major capital expenditure
Major repairs to the church building
4,549
240
Major repairs/redecoration (other property
-
New building work
-
-
Total church expenses
4,549
240
SUB-TOTAL of all expenditure payments items
116,635
3,289
Other payments not already listed
-
-
TOTAL RESOURCES EXPENDED
116,635
3,289
2022
£		 Unrestricted
Restricted
-
22
65,000
300
1,420
2021
£
66,742
-
1,302
7,206
10,436
-
18,943
-
2,315
-
39,841
2,315
39,841
88,001
39,841
-
-
88,001
39,841

Parochial Church Council of St. Luke & St. John, Cheltenham


NOTES TO THE FINANCIAL STATEMENTS (Continued)
For the year ended 31 December 2022
4
Income tax recoverable
Prepayments and accrued income
5
Creditors: Amounts falling due within one year
Accruals
6
Unrestricted Funds
General Fund
Designated Funds
See analysis for further information about designated funds.
Thank you
Mission giving
Balance at 31 December
7
Restricted Funds
Balance at 1 January
Incoming
Outgoing
Balance at 31 December
Youth and children's work
Special projects
Toddlers
Debtors
See analysis for further information about the restricted fund.
Registered Charity Number: 1184357
2022
2021
£
£
800
1,200
-
214
800
1,414
398
351
48,662
45,924
57,788
54,922
106,450
100,846
42,922
46,822
14,866
8,100
57,788
54,922
27,791
54,393
4,160
13,240
-3,289
-39,841
28,662
27,791
1,111
-
25,037
25,277
2,514
2,514
28,662
27,791
Registered Charity Number: 1184357
2022
2021
£
£
800
1,200
-
214
800
1,414
398
351
48,662
45,924
57,788
54,922
106,450
100,846
42,922
46,822
14,866
8,100
57,788
54,922
27,791
54,393
4,160
13,240
-3,289
-39,841
28,662
27,791
1,111
-
25,037
25,277
2,514
2,514
28,662
27,791
1,414
351
45,924
54,922
100,846
46,822
8,100
54,922
54,393
13,240
-39,841
27,791
-
25,277
2,514
27,791

8 Thank You Designated Fund

The PCC has approved the incorporation of the Thank You fund into the General Fund in 2023.

9 Toddlers

St Luke's Toddlers funds have been included in the church accounts since 2018. The Toddlers fund is restricted, its use being limited to childrens work, or other purposes with the approval of the Toddlers team. Toddlers was suspended throughout 2021 due to COVID. The PCC has proposed the winding up of the Toddlers fund and its transfer to the Youth and Childrens Work fund, and awaits a response from the Toddlers team.

St Luke & St John Ecclesiastical Charity

(St Luke’s Church Hall)

Annual Report by the Trustees for 2022

Legal and Administrative Information

This report is produced in accordance with the Charity Commission guidelines on the Charities Act 2011.

Name of Charity: The St Luke & St John Ecclesiastical Charity Registered No: 1078441 Registration Date: 2 December 1999 Governing Document: Charity Commission Scheme CD(T1)101,673 sealed 29 March 1994 – Amended on 10 Dec 2021 HMRC ref (Gift Aid): ZD10194 charitable company HMRC ref (UTR): 88777 27575

Charitable Trading Subsidiary: PLC 12897513, registered address: St Luke's Church Hall St. Lukes Place Cheltenham GL53 7HP, was purchased in December 2022

Charitable Objects: The Managing Trustees shall apply the income of the Charity to further the religious and other charitable work of the Church of England in the Ecclesiastical Parish, including the provision and maintenance of a Parish Hall.

Classification of Charity on the Register of Charities:

Property: The property of the Charity is vested in the Gloucester Diocesan Trust Ltd, being the Custodian Trustee of the Charity.

Managing Trustees: Ex-officio The Revd Patrick Wheaton Ex-officio Terry Howard and (from May 2022) Ben Harris Churchwardens Nominated Margaret Bristol (2019), Simon Barton (2021) and Lisa Campbell (2022) - appointed by the St Luke & St John Parochial Church Council (PCC) for a 4 year term. Secretary: Mary Chatterley Hall Coordinators: Sylvia Lauder, Bookings Manager, 07792 567189 Lesley Thomas, Facilities Manager, 07942 965981 e-mail: info@stlukes-hall.org.uk Website: www.stlukes-hall.org.uk

1

St Luke & St John Ecclesiastical Charity Registered Charity No 1078441

St Luke & St John Ecclesiastical Charity

Trustees’ Report

The Managing Trustees main policies to achieve the charity’s aims are:

To maintain St Luke’s Church Hall and take action to improve its facilities

To let the Hall for other secular and social purposes

To let parking spaces in the car park during the working day to produce additional income

Trustee Business: The Trustees met four times in the year, with a special meeting in November.

Lisa Campbell was appointed trustee and took over from Margaret Bristol as Chairman following the May meeting. Robert Bolton, a former trustee, was invited to attend and advise at meetings.

Grants were made to support ministers in training in the parish and to St Luke’s Church to fund an arrangement with Youth for Christ Gloucestershire for a Youth Worker to develop ministry amongst children, youth and families. Grants were made to Saint John’s School to fund a new library and to support music in the school.

The trustees continued to explore options for reducing the carbon footprint of the hall building. A grant was received from Target 2030 towards the cost of insulating the roof above the small hall. In their first year of operation, the solar panels donated by Margaret and the late John Bristol generated over 9,000 kWhs of electricity. Only about a third of this was consumed on site and the trustees are seeking to increase this ratio. To this end an electric heater was installed in the Committee Rom,

The trustees decided to purchase, as a “Charitable Trading Subsidiary”, the company that had formerly operated the FireTruck Espresso at the church. Reverend Patrick Wheaton, Mr Simon Costa and Mrs Linda Pitchford were appointed directors.

There were extended difficulties with the drains. An initial repair in August proved unsuccessful and the replacement of a stretch of drain was required. This was not completed until 2023.

A revised scheme for hire charges was introduced in September. This reflected 5.3% inflation over the period 2018-2021. Parking charges were held at the old rate.

HMRC requested a Corporation Tax Return for 2021. This was submitted, but no response received.

Financial Report and Notes to the Accounts

A formal statement of accounts prepared by Mr Simon Sheldon FCA of Harper Sheldon Limited is attached.

Income from lettings includes: Morea Performing Arts: £21,327; Momentum Pole and Aerial: £6,437; AA Groups: £2,909; Royal Scottish Country Dance Society: £1,826; SCWC: £1,720; Oficina da Capoeira, England: £1,575; Performance Workshop: £1,355; AT Soccercamps: £1,336; Parkinson’s Table Tennis: £1,272. Momentum aquired their own premises and terminated their letting arrangement at the end of the year. Cheltenham Senior Citizens Welfare Committee reduced their arrangement to one day a week. They also sold their bus which had been parked regularly at the Hall.

Reserves Policy: Unrestricted funds are needed: (a) to provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice and (b) to cover the maintenance and running costs of the Church Hall, and other administration and support costs without which the charity could not function. The Trustees have reviewed the charity's needs for reserves in line with the guidance issued by the Charity Commission and consider it prudent that unrestricted reserves should be sufficient to cover 6 months maintenance and running costs and administration and support costs. Unrestricted reserves at end 2022 were £16,939 . This approximates to 6 months running costs. The level of reserves is monitored and reviewed by the trustees annually.

2

St Luke & St John Ecclesiastical Charity Registered Charity No 1078441

St Luke & St John Ecclesiastical Charity St Accounts for the Year Ended 31 December 2022 RegiLStered Charity Number 1078441

St Luke & St John Ecclesia$ticAI Charity Statement of fiinancial Activities For the Year Endcd 31$1 December 2022 Geneizl Fund Pi'operty Fund Eiidowment Fund Total 2022 Totsl 2021 Ineome and Expenditure In¢oining Resources Regular Lettings Cèsual Lettings Parking Rents Garage IEnts CBF Interest & Dividend Miscellaneous Donations Tutal Incoming Ke50urces 55,380 55,380 37,627 14,096 14,096 11,674 894 894 422 1,039 71,409 1,039 71.409 8,120 57,843 Resources Expended Charitable grants Water, Heating & Lighting Telephone & Internet Insurance Cleaner PIDjects & linprovements Fumiture & Equipment Maintenance Coordinator Pay Administration Provision for f)oubtful Debt Total Resources ExpeDded 11,360 5.806 447 1,643 8,429 10,937 11,360 5,806 447 1,643 8,429 10,937 7,000 2,850 407 1,478 5,767 11,652 934 2,741 11,686 1,550 40 46,105 5,193 12.686 1,671 5,193 12,686 1,671 58,172 58,172 Net Ineoming Resources 13,237 13,237 11,738 Gains on InvEs¢p￿e￿i A55els Realised Unrealised Net Movement in Funds 2,032 13,770 13,237 11,326 Fund Balances Brought Forward at the Start of the Year 88,652 155,050 16,232 259,934 246,164 Fund Balances Carried Forward at the Ei nd of the Year 101,889 155,050 14,321 271,260 259,934 The notes on page 3 fgrin pait of these accounts.

St Luke & St John Ei cclesiastical Chxrity Balance Sheet as at 31st December 2022 Gener81 Property Fund Bndowinent Fund Total 2022 Total 2021 Fixed Assets Freehold Prop¢rty (note 2) 54.950 155,050 210,000 210,000 Current Assets CBF Dep051t fund CBF Inyestsnent Fund Cash at Bank Cash & Stamps in Hand Debtors and Prepayments Investment in Trading Subsidiary 21,397 21,397 14,321 4,363 94 1,458 30,000 29,003 16,232 5,697 93 198 14,321 4,363 94 1,458 30,000 57,312 14,321 71,633 51.223 Liabilities D￿e Within One Year Creditors & Accruals Security Deposits Inis59ry Note re Trading Subsidiary 373 373 1,139 150 -I11]I"I 10,373 10,373 1,289 Net Current A$5ets Total A55ets Less Current Liabilitie5 46,939 14,321 61,260 49,934 101,889 155,050 14,321 271,260 259,934 Net Assets 101,889 155,050 14,321 271,260 259,934 unds General bund Pi'operty Fund (note 2) Endowinent Fund 101,889 101,889 155,050 14,321 271.260 88.652 155,050 16,232 259,934 155,050 14,321 14,321 101,889 155,050 The notes on page 3 fom) part of these ateounls. Approved by the Board of Trustees and Signed on its behalf by: . Trustee- Trustee: Date- Is,￿ &,-.l 2021 Date.. 23 20ZJ

St Luke & St John Ecclesiastical Charity Notes to the Accounts. l. Accounting Poltcies These accounts have been prepared undei. the historical cost convention as modified by the inclusion of the freehold propeity at valuation and in accordance with applicable accounting standards and the Statement of Recominended Pi'actice on Accountsng by Charities. The Trustees consider all expenses constitute direct charitsble expenditure. 2. Freehold Properly The property, St Luke's Church HRII, was substantially refurbished during 2000 at a Cost of £54,950. As the propety is owned by the charity, the trustees decided to introduce it into the accounts at a valuation to reflect the refurbishinent. It has been included in the accounts at a 51te value of £210,000 as provided by Kirkhain Pryer, Chartered Surveyors, Estate Agents & Valuer5 on I ith January 2001. The valuation has been used for an impaimient review under th¢ transitional provisions of FRSI I 'Impainnent of Fixed Assets and Goodwill" and a Propety Fund established to reflect the difference between the valuation and the refurbishment costs of £155,iJ50. As the site value is essentially the value of the land no depirciation will be provided.

St Luke & St John Eeelesiastieal Charity Indepeiident Examiner's Repoi't to thc Trustees of Sl Luke & St John Ei cclt5111Stieal Charity I repoit on the accounts of St Luke & St John Ecclesiastical Charity foi. the year ended 31, Decembei. 2021, which Coinprise the Statement of Fiiiancial Activities, the Balance Sheet, and the related notes as set out on pages I to 3, tEspectively. Respective Resp(bnsibilities of the Trustees and Independent Ei xarniner The charity's trustees aiE responsible for the preparation of the accounts. The charity's triistees consider that an audit is not irqiiiied for this year under section 144 of the Charities Act 2011 (the Chai'ities Act) and that an independent examination is needed. It is my responsibility to- examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the General Directions given by the Charity Coinmission under Section 145(5Xb) of the CliaTlti¢s Act, and to state whether particular matters have come to my attention. Basis of Independent Exarnintr's Report My examination was caiTied out in accordance with General Direetions given by the Charity Coinmission. An examination in¢liides a review of the accounting record5 k¢pt by the charity and a comparison of the accounts presented with those records. Tt also includes consideration of any unusual items or disclosures in the accounts gnd seeking explanations from the tru8te¢s concerning any such matters. The procedures undertaken do not provEde all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair vicw" and the report is limited to those mattei3 set out in the statement below. Independent Examiner'5 Statement In connection with my exaTnination, no matter has come to my attention.. which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting record in accordartce with section 130 of the Charities Act., and to prepare accounts which accord with the accounting records and comply with the accounting requiren)ents of the Charities Act. have not been met. or to which, in Iny opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Si Dircetor of Harper Sljeldon Litnited Chartered A¢count8llt5 Midway House Staverton Technology Park HerrKek Way Cheltenham GLSO IUA Date:

APCM 2023

St Luke’s Church

Annual Parochial Church Meeting 2023

April 2023

Table of Contents

GENERAL INFORMATION

GENERAL INFORMATION
MINUTES OF THE MEETING OF THE PARISHIONERS page 1
MINUTES OF THE ANNUAL PAROCHIAL CHURCH MEETING page 2
PCC LEGAL AND ADMINSTRATIVE INFORMATION page 5
VICAR’S REPORT PATRICK WHEATON page 6
ST LUKE’S CHURCHWARDENS’ REPORT TERRY H & BEN H page 8
PASTORAL CARE MARION B page 9
ELECTORAL ROLL CATHERINE M page 9
SAFEGUARDING CATHERINE M page 10
ST LUKE’S CHURCH HALL SIMON B page 10
REVIEW OF FINANCIAL ACTIVITIES & AFFAIRS GILES W. page 11
DEANERY SYNOD PETER B page 12
ANNUAL PCC REPORT PETER B page 13
ST LUKE’S CHURCH ACCOUNTS
ST LUKE’S CHURCH HALL ACCOUNTS

St Luke’s Church, Cheltenham APCM Report 2023

GENERAL INFORMATION ANNUAL MEETINGS

Minutes of the MEETING OF THE PARISHIONERS held at St. Luke’s Church on Sunday 8[th] May 2022 at 11am

Chaired by Revd. Patrick Wheaton (PW) who opened the meeting in prayer.

Apologies for absence

Sheila L, Simon B, Heather B, Christine L, Chris K, Sue B, Giles W, Meg R and Vibeke N.

Approval of the Minutes of the meeting held on 18[th] April 202

Upon a proposal by Robert B (seconded by Catherin M), the minutes were approved on a show of hands without opposition.

Matters arising

None

Election of Officers

Terry H had served last year as sole warden – an onerous duty, which he had discharged faithfully. He had agreed to continue for another year. In addition to his nomination (proposed by Peter B and seconded by Carla T) Ben H was also nominated (by Terry H, seconded by Robert B). There being no other nominations and no objections, Terry and Ben were unanimously and enthusiastically elected as churchwardens upon a show of hands.

Report of Trustees – St Luke and St John Ecclesiastical Charity (St Luke’s Church Hall)

A written report dated 20/03/22 had been submitted by Simon B on behalf of the Trustees with its customary care and thoroughness upon which PW invited questions. There being none, the report was approved without objection upon a proposal by Brian F (seconded by Guy W) by a show of hands. Simon was thanked in his absence by PW.

Any Other Business

None

Page 1

St Luke’s Church, Cheltenham APCM Report 2023

ANNUAL MEETINGS

Minutes of the ANNUAL PAROCHIAL CHURCH MEETING held at St. Luke’s Church on Sunday 8[th] May 2022 (following the Meeting of the Parishioners)

Chaired by Revd. Patrick Wheaton (PW) who opened the meeting in prayer.

Apologies for absence

Sheila L, Simon B, Heather B, Christine L, Chris K, Sue B, Giles W, Meg R and Vibeke N.

Approval of the Minutes of the meeting held on 18[th] April 2021

Upon a proposal by Victoria B (seconded by Hazel B), the minutes were approved on a show of hands without opposition.

Matters arising

None

Elections

Deanery Synod

These representatives are elected for a 3 year term. Juliette M and Peter B were elected in 2020 and had one more year to serve. Juliette wished to stand down and therefore there was a vacancy for the remainder of the term (1 year). Upon a proposal by Howard M (seconded by Sarah H), Robert B was elected as replacement for Juliette for the remainder of the term.

PCC

Stephen S was stepping down from PCC and was thanked by PW for his faithful and thoughtful service, as was Jenny S (who was not present at meeting). Jenny was also PCC secretary. The meeting happily thanked her for all her work. Peter R’s 3 year term had now ended.

There were 3 vacancies and 2 nominations, namely Felicity C (proposed by Sarah H, seconded by Guy W) and Giles W (proposed by Peter B, seconded by Simon B). With no other nominations, both were elected unanimously.

Stewards and Children’s workers

List to be approved after post Covid update has been completed (see Young People below).

Independent Examiner

Sally Colbourne is to continue as the independent examiner, to the approval of the meeting.

Reports

The printed reports were approved on bloc upon a proposal by Peter R (seconded by Victoria B) by a show of hands.

Page 2

St Luke’s Church, Cheltenham APCM Report 2023

Jonathan C then presented the church accounts and spoke about the church finances. He referred to a song (All our Hope on God is founded) and Psalm 52 from the earlier service to make the point that sound finances and pride are not the source of hope. Conversely, he thought that God’s power at work might sometimes be seen for instance in patterns of giving. Regular giving had increased and for which there was real gratitude because it enabled further work to be done.

He illustrated the accounts by use of some simple slides to show our financial state and show a bigger picture. Expenditure had also increased, especially our contribution to the parish share for the benefice. This had grown significantly over recent years (now £65,000). Mission giving was shown at £0 and, in response to a question about this, Jonathan said that 2021’s mission giving had actually been paid in 2022 (so next year’s figures would also be distorted somewhat - ed). This was around £12,000 and the delay was in part due to giving having been higher than expected, necessitating an adjustment to giving over the budgeted figure. So, a “surplus” this year of £27,000 was a bit misleading.

Restricted funds are for specific projects. The balance sheet is much unchanged. In effect, we are “holding our own” and Jonathan explained where the assets were distributed in the accounts.

Financial assets should serve as nutrients to any sense of “flourishing” within the church, working as a sign of God’s greatest gift – His Son, Jesus – for who we give God praise. They should work to help fulfil our mission in practical ways.

Upon a proposal by Jonathan C (and seconded by Guy W), the finances were approved by the meeting on a show of hands without objection.

PW thanked Jonathan (who had continued as Treasurer long after he had hope to hand over this responsibility) and spoke for the whole church in expressing our thanks for his work. Jonathan responded by thanking those who had supported him, especially Linda R and Jenny S and added that he had been humbled by our giving.

PW then thanked Terry H (and Sarah, of course) for his work as Churchwarden and particularly for his lead to show hospitality and welcome to newcomers and visitors.

PW thanked Peter and Linda R especially for Peter’s practical service and expertise in helping to look after the building.

Thanks were also given to Howard M as sacristan and all that was comprised as part of this and Ernie H for his wisdom and support in leading services (especially the 8am service) and in serving those in care homes.

Marion B was thanked for her role as Pastoral Coordinator and Peter B in his role as Reader.

In his wider report, PW explained the thinking behind the new logo as a framework to understand the next stage in our mission. Looking back, he had previously referred to being rooted and built up in Christ (Col 2 vv6-7) in previous reports.

In 2020, the theme of “Hope” after lockdown had emerged as public worship continued, whenever possible. There was reason for hope as some had wished to explore the Christian Faith – some for the first time. We tried to try to engage with our community, to worship outdoors on occasion and visit our neighbours as part of the Footsteps initiative – the latter for the first time in recent memory. Although we had some anxiety, these had been a source of hope, such that c160 had been at the outdoor easter service that year. We had been clear about what we were doing and why. Others have been happy to join in and this too is a source of hope.

In 2021, the theme of “Love” emerged as we tried to rebuild relationships – internally and with the community. We have shared our stories and prayed together in short courses. This had been powerful and encouraging. We give and receive love and as a practical example, PW looked forward to Marion B’s work as Pastoral Coordinator.

Page 3

St Luke’s Church, Cheltenham APCM Report 2023

Now, looking forward to “flourishing” (per Psalm 52 v8, from today’s reading), the words “trust” and “faith” stand out, in response to God’s love. As we emerge from a national emergency, we praise God for how He has led us but what now? As we continue to build disciples and to grow the Kingdom, we should avoid the temptation to look backwards. Our values are unchanged but we hope to see St. Luke’s as a place where there is “flourishing” in mission and community engagement – a theme picked up pictorially in the new logo (PW explained various elements in it such as a flourishing tree/plant, a (blue) door open ajar and the flourishing extending outside). The hope is that when people come into contact with God at St. Luke’s through its members, they will experience flourishing and a growth of the gift of Faith.

At the PCC day in February, three themes came to the fore:

We will need faith to develop these areas. Small groups and prayer will, as ever, be key.

Terry H then reflected on the last year and, speaking for the whole church, thanked PW for his leadership in a time of great change. The central identity remained unchanged but new expressions of it were apparent. Faithfulness and proclamation will be important as will PW’s leadership with the support of his family, for which the church remained grateful.

Any Other Business

None.

The meeting closed at 12.15pm.

Page 4

St Luke’s Church, Cheltenham APCM Report 2023

st luke&st johnparishcheltenham Parochial Church Council Annual Report 2023

Legal and Administrative Information

Name: Parochial Church Council of St. Luke and St. John, Cheltenham Location: St. Luke’s Road, Cheltenham (Address for correspondence)

St. Luke’s Church St. Luke’s Road Cheltenham GL53 7HX

Members: Members who served during the year were as follows:

Revd. Patrick Wheaton (ex officio) Mr. Terry H (Churchwarden, ex officio) Mr. Ben H (Churchwarden, ex officio) Mrs. Victoria B (elected, April 2021 for 3 years) Mr. Peter B (Reader and Deanery Synod rep, ex officio) Mr. Robert B (Deanery Synod rep, ex officio, from November 2021) Mr. Jonathan C (co-opted in 2021) Mrs. Felicity C (elected, April 2022 for 3 years) Ms. Christine L (elected, April 2021 for 3 years) Mrs. Emma PW (elected, April 2020 for 3 years) Mr. Peter R (co-opted in 2022) Mr. Kit S (elected, April, 2020 for 3 years, 2[nd] term) Ms. Carla T (Deanery Synod rep co-opted 2021, ex officio) Mr. Giles W (elected, April 2022 for 3 years – elected Treasurer)

Secretary: Mr. Peter B

Related Charity:

St. Luke and St. John Ecclesiastical Charity (St. Luke’s Church Hall)

The trustees are made up from the Chair of the PCC (clergy), Churchwardens and two representatives elected by the PCC.

Independent examiner:

Sally Colbourne Chartered Accountant 125, Meadow Road Malvern

Bankers:

National Westminster Bank plc, 31, Promenade, Cheltenham, GL50 1LH

Peter Burke

For and on behalf of PCC Secretary (April 2023)

Page 5

St Luke’s Church, Cheltenham APCM Report 2023

VICAR’S REPORT

PATRICK WHEATON

‘rooted and built up in him (Jesus), strengthened in the faith as you were taught, and overflowing with thankfulness.’ ‘Devote yourselves to prayer, being watchful and thankful.’ (Colossians 2.7 & 4.2)

Looking back should always contain thanksgiving. First, thankfulness to God for all that he has been doing amongst his people at St Luke’s. Second, thanking all those who serve God by serving our vision and one another at St Luke’s. Let me use the priorities set by the PCC in February 2022 as a framework for looking back with thanksgiving. As outlined in the summary of last year’s meeting, the PCC sought to prioritise community, fellowship and young people in 2022. I believe God has enabled notable strides forward in each of these areas.

Raising our profile in the community , and developing relationships is a core aspect of offering a flourishing vision of the Christian life. It is also an outworking of our value to be local in mission. Unknown in February 2022 was that by December, St Luke’s would indirectly operate the FireTruck coffee van on the church site. Purchase of the business by the Church Hall charity gives us a wonderful opportunity to draw more people into contact with our church site, and to create opportunities for engagement and mission. It is very early days, but there are shoots of this beginning to emerge. Angele’s hard work, sunny disposition and excellent food are a beautiful asset. We are bold to also pray that God would show us his generosity that the business will provide profit to be passed back into the Hall funds. All in all, this is an exciting venture where we pray God shows us how to use it well.

Building developments and improvements to our physical site are also about sending a positive and welcoming message to our community. Thanks must be heaped upon Peter Ralphs and his team of assistants in this regard. Notable visible developments have been the painting of external doors and revamped noticeboards. The hours of graft and love that have gone in to these projects should not be underestimated. Such things communicate that St Luke’s is a place of life and welcome. They are just one aspect of the work that Peter has overseen this year. The building of St Luke’s would probably be in the hands of English Heritage were it not for his time and effort. That might be a slight exaggeration, however the point should be clear. With the work of Hazel, and others who help to oversee the grounds and mow the lawns, St Luke’s is an increasingly vibrant and positive feeling location. Therefore, when Sarah Howard and the Footsteps team speak to locals with an invitation to services and events or to deliver a Welcome Box to new residents, it is returned with appreciation and recognition.

The above are just 2 ways that make it increasingly possible for us to develop links with our local community. There are ongoing plans, projects and possibilities in respect of gaining a positive foundation to make Jesus known to the local area. For now, let us look back and give thanks for what has been done in 2022.

Central to the priority of developing fellowship amongst our church community were midweek discipleship groups. Growth Groups were launched in September 2022. This is a development that really supports our desire to be rooted as disciples of Jesus. Growth Groups were an addition to the recently re-established Women’s Bible Study and longstanding Thursday Group Bible study. There are now multiple opportunities for people to gather informally, read and examine the Bible together, deepen relationships and pray for one another. Thank you to Terry and Sarah Howard, Louise Wheaton and Ernie Hall for the work put in to organising and preparing studies for these groups. Fellowship is not limited to Bible study, it is also about sharing life together. I love hearing stories of members of St Luke’s enjoying meals together, attending football matches, or events at one of the festivals. Sometimes a little bit more organisation is needed – groups such as the Pilgrims walking group and Craft & Natter achieve this. Our Church Quiz in November was another great example of all ages enjoying one another’s company. Christian fellowship is rooted in God giving us one another as brothers and sister. Church is a ready-made family where we can love and be loved, laugh, cry and live. Here I must offer notable thanks, praise and appreciation to Marion Burke. It is impossible to formalise pastoral care. It must be lived out. Yet Marion has brought a beautiful level of coordination, surpassed only by sacrificial giving of time and energy to her role as Pastoral Assistant. Her importance to ongoing relationships across our fellowship should not be underestimated.

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St Luke’s Church, Cheltenham APCM Report 2023

The third priority of young people can also be seen to have been developing. The PCC engaged in a partnership with YFC Gloucestershire to provide St Luke’s with a youth worker to lead in various areas of work with children, young people and schools. This was a change to where we have previously sought to support young people’s work through volunteers and Ministry Trainees or interns. There is a solid core of teenagers who attend St Luke’s regularly on a Sunday morning. That is something many churches long to see. There are also a few pre-schoolers who connect with us Sunday by Sunday. Outside of Sunday worship, and although straying into 2023, have also now seen the lunchtime club at Saint John’s restart, as well as Toddlers. Engaging younger generations, and we extend that understanding to almost the whole under 30s generation, is more akin to mission work. Both parents as well as their children are likely to have grown out with a Christian frame of reference. So, it will take a number of years to build and grow this area of St Luke’s. It is a delight to see some embers begin to flame after covid put a halt to so many things.

I am always so encouraged to look back and see how God has been at work at St Luke’s. Roots are set and there seems to be ready ground around us for building up from foundations centred on the cornerstone of Jesus Christ. Moving from roots and foundations to building up and flourishing is a spiritual exercise. It will come only by God’s plan and God’s power. So, let us pray that he will continue to both provide and also to bless.

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St Luke’s Church, Cheltenham APCM Report 2023

ST LUKE’S CHURCHWARDENS’ REPORT

TERRY H & BEN H

CHURCHWARDENS

We wrote last year that in 2021/2 we had much to be grateful for at St Luke’s and it is wonderful to report that we have continued to see God’s mercy and grace given to us, in abundance, this past year.

Regular attendance at all 3 weekly services remains strong and once again it has been so encouraging to see many new people making St Luke’s their home.

The outdoor services are evolving – We held a community event for the late Queen’s Platinum Jubilee - and our Christmas Carol Service was very well attended, despite the cold weather.

We also had a Bucks Fizz celebration following the Easter Sunday outdoor community service. Almost 170 attended – including many visitors – it is great to be able to witness publicly, in this way. Thanks to the Footsteps team and all those who delivered invitations around the parish.

It has been most encouraging to see the return of the Coffee Truck, now managed by Angele. Please do pray for this venture in the year ahead, that it would be a blessing to our neighbours and its customers and that it would provide an opportunity to engage more deeply with those around us.

The newly decorated doors and notice boards look terrific – thanks to Peter R and the team for the work done here.

It’s been so nice to see new faces at Prayer Connect - we have continued to offer a range of breakfast, brunch, morning and evening events, so that everybody can make at least some of the meetings.

The Growth Groups – established in September now have around 30 members – this in addition to those who attend Ladies Bible Focus and the Midweek Group. We intend to start a third Growth Group this year, to provide the opportunity for more people to join.

Please continue to pray for Patrick and his family, as they support Patrick in sharing the Good News of Jesus Christ with those around us, in the year ahead. Please also pray that we would continue to grow in fellowship and outreach over the year ahead.

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St Luke’s Church, Cheltenham APCM Report 2023

PASTORAL CARE MARION B.

PASTORAL CARE COORDINATOR

I have continued to coordinate various aspects of pastoral care during this last year, with some developing in line with changing pastoral needs.

Activities have included:

My particular thanks to those who pray, maintain contact and visit regularly and those who support myself and others in pastoral care. My hope is that everyone who comes to St Luke’s finds it to be a place of warm welcome, generous hospitality, and deep care, where people are listened to and drawn in by the love of Jesus expressed throughout all our fellowship.

“Dear friends, since God so loved us, we also ought to love one another. No-one has ever seen God; but if we love one another, God lives in us and his love is made complete in us.” 1 John 4 v 11-12

ELECTORAL ROLL

CATHERINE M

The annual review of the Electoral Roll has been conducted and the current roll, which has been approved by the PCC, reflects the church membership as closely as possible. The revised list is on display in the church. A total of 9 names were removed for reasons of death or notice of leaving St Luke’s, but applications for membership have been received from an additional 14 regular attenders, so there is a net increase of 5 on the roll. The number on the roll is therefore now 119 compared with 114 in 2022.

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St Luke’s Church, Cheltenham APCM Report 2023

SAFEGUARDING

CATHERINE M

PARISH SAFEGUARDING OFFICER

In response to the Independent Inquiry into Child Sexual Abuse report which was published in October 2022 and sadly cited the Church of England as one of the institutions which have failed children, Justin Welby, the Archbishop of Canterbury has emphasized that Safeguarding has to be one of the Church of England’s highest priorities. While the emphasis of the report was on the safeguarding of children, we have an equal duty to safeguard vulnerable adults in our community too.

At St Luke’s we use the Church of England’s Safeguarding Handbook to underpin our Safeguarding Policy, which the PCC approves annually. It is accessible on the noticeboard at the back of church and via a link on the home page of St Luke’s website. A list of names and contact details of those to contact in case of any concerns over safeguarding in the church is also posted on the noticeboard at the back of the church.

In putting this policy into action, all those who are in roles with a responsibility for children and vulnerable adults require a DBS (Disclosure and Barring Service) certificate, and to undertake CofE Safeguarding training, most of which can done online. There have been several renewals and new DBS certificates, and Safeguarding training has been undertaken by a number of those who are required to do this, although some remain outstanding.

In the course of the year we have adopted a Parish Safeguarding Dashboard for St Luke’s, as proposed by the Diocese Safeguarding team. This is an online system that shows where we are complying with statutory requirements and Church of England policies, and what actions we may still need to take. It generates an action plan for PCC to approve at each meeting.

Catherine M, as Parish Safeguarding Officer (PSO) for St Luke’s, also undertook the PSO Induction course which the Diocese Safeguarding team have introduced this year.

ST LUKE’S CHURCH HALL SIMON B

HALL TREASURER

The Church Hall is managed separately from the church (as the St Luke & St John Ecclesiastical Charity, registered charity no. 1078441) and its report and accounts are formally presented to the Meeting of Parishioners that is held before the APCM. Please refer to these for more detail.

The trustees were:

The trustees are very grateful to our dedicated part-time staff, Sylvia L the Bookings Manager and Lesley T the Facilities Manager.

.

Income was £71,409 - up from £57,843 in 2021. This was mainly from room lettings (£55K) and parking charges (£14K). Other income came from the export of electricity from our solar panels and from a grant towards insulation of the loft.

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St Luke’s Church, Cheltenham APCM Report 2023

Total expenditure was £58,172 - up from £46,105 in 2021.

The Church Hall is well maintained and is a major asset to the community and to furthering the work of the church in the parish.

The trustees invested £30K of the charity’s assets in the FireTruck Espresso company to be run as a Trading Subsidiary. £10K of this is held as a liability for FY 2023.

REVIEW OF FINANCIAL ACTIVITIES & AFFAIRS

GILES W

The PCC Treasurer is responsible for the management and reporting of PCC finances through the year, drafting the year-end accounts, and arranging for their independent examination. This review summarises the income and expenditure during 2022, noting any significant items and trends.

Income

Expenditure

Summary

In the budget for 2022 we anticipated a deficit of -£7000 for the year. In the end, largely due to an unexpected legacy and some sundry donations, we made a small operating surplus of £2700. We very much recognise God’s gracious provision to us in helping us to balance the books this year given all the pressures that are being faced by

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St Luke’s Church, Cheltenham APCM Report 2023

the congregation and by the cost of living crisis. Praise God! After paying our extra commitment to the Ukraine appeal, our total funds held in the Church accounts decreased by £1200. We still have a healthy reserve in hand.

We are now contributing a full and fair amount to the diocese for the costs associated with a full-time minister and we can be absolutely confident that we are paying our way. Few other churches in the diocese will have increased their % contributions in the way that we have over the last few years. We have committed to an increase of 3.5% in 2023.

Next year looks challenging once again and we are budgeting a slightly higher deficit of -£11,000. However, given our experience this year, I am confident that God will provide for us as we seek to serve Him faithfully. We will need to steward our resources carefully and wrap up warm (!)

In my first year in the role of a treasurer, I can safely say that I would have been completely overwhelmed had it not been for the patient support and teaching I received from Jonathan. Together with administration support from Linda and Mary, moral support from Peter, the Wardens and Patrick, I formally offer them all my profound thanks!

DEANERY SYNOD PETER B

There were 3 meetings of the deanery Synod in 2023. The last of the 3 meetings took place in our Parish (13/10/22) In addition to regular updates from Diocesan (and General) Synod and continuing discussions about Parish Share (the Deanery is expected to pay over £1.42 million each year), there were presentations about a number of different subjects. These included items from:

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St Luke’s Church, Cheltenham APCM Report 2023

st luke&st johnparishcheltenham

Parochial Church Council

Annual Report 2022

Legal and Administrative

Legal and administrative information, including details of the Parochial Church Council (PCC) members who served during the year is shown on a separate page.

Aims and Organisation

The main purpose of the PCC is defined in the Parochial Church Councils (Powers) Measure 1956 as “to cooperate with the minister in promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical”.

The PCC met five times during the year, plus a strategy/planning morning in February, 2022. There were no extraordinary meetings (EGM). The standing committee met informally, and its decisions notified to the full PCC and ratified. The PCC operated as part of the united benefice with St. Mary/The Minster with St. Matthew.

Review of Progress, Decisions and Achievements

In this year, PCC business was affected by the restrictions imposed by HM Government upon meetings in person, due to the Covid 19 pandemic but these were considerably eased since last year.

The business of the PCC and relevant significant decisions are regularly communicated in writing to church members on the weekly news bulletin.

In addition to the usual financial, ministerial, safeguarding (updates to our policies were agreed as part of our regular attention to this obligation) and development issues, there were a number of major items for discussion which included (in no particular order):

Other topics for discussion are covered in more detail in other reports.

In closing, I am grateful to my predecessor, Jenny S, especially with filing the necessary Charity Commissioners’ documentation and to Emma P-W who stood in for me for the September meeting.

I have received excellent support from Terry, Ben (churchwardens) and Patrick (minister) where my own records and recollections have been inadequate.

Peter Burke

For and on behalf of the PCC Secretary (March 2023)

Page 13

Parochial Church Council of St. Luke & St. John, Cheltenham

Registered Charity Number: 1184357

STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 December 2022

Note
INCOMING RESOURCES
Donations and other similar incoming resources
2a, 2b
Incoming resources from operating activities
Income from events and activities
2c
Investment income
2d
Transfer from General to Restricted Fund
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Charitable expenditure
Church activities
3a, 3b
Church expenses
3c
Major capital expenditure
TOTAL RESOURCES EXPENDED
NET INCOMING/OUTGOING RESOURCES
Total funds brought forward
Total funds carried forward		 Un-
Total
Total
Restricted
Restricted
Funds
Funds
Funds
Funds
2022
2021
£
£
£
£
116,325
4,160
120,485
120,927
1,975
-
1,975
2,835
3,939
-
3,939
4,111
-
-
122,239
4,160
126,399
127,873
87,478
3,049
90,527
66,742
24,608
-
24,608
18,943
4,549
240
4,789
42,157
116,635
3,289
119,925
127,842
5,604
871
6,474
31
100,846
27,791
128,637
128,606
106,450
28,662
135,112
128,637

Parochial Church Council of St. Luke & St. John, Cheltenham


BALANCE SHEET AT 31 DECEMBER 2022
Note
Current Assets
Debtors
4
Cash in hand and at NatWest Bank
Short-term deposits (Central Board of Finance)
Creditors
5
Amounts falling due within one year
Net Current Assets
Total assets less current liabilities
FUNDS
Unrestricted (General Fund)
6
Restricted Funds
7
Registered Charity Number: 1184357
2022
2021
£
£
£
800
1,414
85,202
78,067
49,508
49,508
135,510
128,988
398
351
135,112
128,637
135,112
128,637
106,450
100,846
28,662
27,791
135,112
128,637
Registered Charity Number: 1184357
2022
2021
£
£
£
800
1,414
85,202
78,067
49,508
49,508
135,510
128,988
398
351
135,112
128,637
135,112
128,637
106,450
100,846
28,662
27,791
135,112
128,637
135,510
398
135,112
128,637
106,450
100,846
28,662
27,791
135,112
128,637

Approved by the PCC at its meeting on and signed on its behalf by

Revd Patrick Wheaton (Chairman) Mr Giles Wadsworth (Member)

The notes on pages 3 to 7 form part of these accounts

Parochial Church Council of St. Luke & St. John, Cheltenham

Registered Charity Number: 1184357

NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31 December 2022

1 ACCOUNTING POLICIES

These financial statements have been prepared under the historical cost convention, as modified by the revaluation on investments and in accordance with applicable accounting standards in the United Kingdom and with the Statement of Recommended Practice (issued October 2000) relating to accounting by charities together with the Charities Act 2011 and the Church Accounting Regulations. A summary of the more important policies, which have been consistently applied is set out below.

Incoming Resources

Collections are recognised when made.

Amounts receivable under covenant are recognised only when honoured by the covenantor. Income tax recoverable on covenanted or gift aid donations is recognised when claimable. Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its entitlement and the likely amount due.

Funds raised by fund raising and other similar events are accounted for gross. Sale of books and magazines from the church bookstall are accounted for gross. Dividends and interest are accounted for when due.

Outgoing resources

Outgoing resources are recognised in the period in which they are incurred. Outgoing resources are allocated to the type of activity to which they relate.

Investments

No investments are held by the PCC as at 31 December.

Fixed Assets

Consecrated and beneficed property is excluded from the accounts on the basis that property is inalienable and historic, and that reliable cost information is not available.

Funds

Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.

Designated funds are unrestricted funds earmarked by the church council for particular purposes.

Restricted funds are used for specific purposes as laid down by the donor. Expenditure which meets this criteria is charged to the fund.

Registered Charity Number: 1184357

Parochial Church Council of St. Luke & St. John, Cheltenham

NOTES TO THE FINANCIAL STATEMENTS For the year ended 31 December 2022

2
INCOMING RESOURCES
2a, 2b Voluntary receipts
Planned Giving
Collections at Services
Donations
Special Appeals
Gift Aid
Legacies
Grants
Total voluntary receipts
2c
Activities for Generating Funds
Fundraising
2d
Investment income
Dividends & Interest
Rent from Land & Buildings
Total investment income
2c
Church Activities
Fees retained by PCC
Trading
Total investment income
SUB-TOTAL of all receipts above:
Other Receipts not already listed
TOTAL INCOMING RESOURCES		 £
£
Unrestricted
Restricted
68,027
9,619
5,222
9,831
18,626
5,000
4,160
116,325
4,160
495
3,444
3,939
-
1,431
544
1,975
-
122,239
4,160
-
-
122,239
4,160
2022		 £
£
Unrestricted
Restricted
71,181
3,524
8,216
2,500
3,830
16,935
4,000
10,740
2021
107,687
13,240
86
4,026
4,111
-
2,429
406
2,835
-
114,633
13,240
-
-
114,633
13,240

Parochial Church Council of St. Luke & St. John, Cheltenham

Registered Charity Number: 1184357

NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31 December 2022

3
COSTS IN FURTHERANCE OF CHARITABLE
Unrestricted
Restricted
Costs of generating funds
Costs of fundraising activities
-
Church activities
Mission giving and donations
17,404
Diocesan parish share contribution
69,600
Salaries, wages and honararia
-
3,049
Clergy and staff expenses
474
Total church activities
87,478
3,049
Church expenses
Mission and evangelism costs
715
Church running expenses
13,701
Church utility bills
9,734
Costs of trading
457
Total church expenses
24,608
-
Major capital expenditure
Major repairs to the church building
4,549
240
Major repairs/redecoration (other property
-
New building work
-
-
Total church expenses
4,549
240
SUB-TOTAL of all expenditure payments items
116,635
3,289
Other payments not already listed
-
-
TOTAL RESOURCES EXPENDED
116,635
3,289
2022
£		 Unrestricted
Restricted
-
22
65,000
300
1,420
2021
£
66,742
-
1,302
7,206
10,436
-
18,943
-
2,315
-
39,841
2,315
39,841
88,001
39,841
-
-
88,001
39,841

Parochial Church Council of St. Luke & St. John, Cheltenham


NOTES TO THE FINANCIAL STATEMENTS (Continued)
For the year ended 31 December 2022
4
Income tax recoverable
Prepayments and accrued income
5
Creditors: Amounts falling due within one year
Accruals
6
Unrestricted Funds
General Fund
Designated Funds
See analysis for further information about designated funds.
Thank you
Mission giving
Balance at 31 December
7
Restricted Funds
Balance at 1 January
Incoming
Outgoing
Balance at 31 December
Youth and children's work
Special projects
Toddlers
Debtors
See analysis for further information about the restricted fund.
Registered Charity Number: 1184357
2022
2021
£
£
800
1,200
-
214
800
1,414
398
351
48,662
45,924
57,788
54,922
106,450
100,846
42,922
46,822
14,866
8,100
57,788
54,922
27,791
54,393
4,160
13,240
-3,289
-39,841
28,662
27,791
1,111
-
25,037
25,277
2,514
2,514
28,662
27,791
Registered Charity Number: 1184357
2022
2021
£
£
800
1,200
-
214
800
1,414
398
351
48,662
45,924
57,788
54,922
106,450
100,846
42,922
46,822
14,866
8,100
57,788
54,922
27,791
54,393
4,160
13,240
-3,289
-39,841
28,662
27,791
1,111
-
25,037
25,277
2,514
2,514
28,662
27,791
1,414
351
45,924
54,922
100,846
46,822
8,100
54,922
54,393
13,240
-39,841
27,791
-
25,277
2,514
27,791

8 Thank You Designated Fund

The PCC has approved the incorporation of the Thank You fund into the General Fund in 2023.

9 Toddlers

St Luke's Toddlers funds have been included in the church accounts since 2018. The Toddlers fund is restricted, its use being limited to childrens work, or other purposes with the approval of the Toddlers team. Toddlers was suspended throughout 2021 due to COVID. The PCC has proposed the winding up of the Toddlers fund and its transfer to the Youth and Childrens Work fund, and awaits a response from the Toddlers team.

St Luke & St John Ecclesiastical Charity

(St Luke’s Church Hall)

Annual Report by the Trustees for 2022

Legal and Administrative Information

This report is produced in accordance with the Charity Commission guidelines on the Charities Act 2011.

Name of Charity: The St Luke & St John Ecclesiastical Charity Registered No: 1078441 Registration Date: 2 December 1999 Governing Document: Charity Commission Scheme CD(T1)101,673 sealed 29 March 1994 – Amended on 10 Dec 2021 HMRC ref (Gift Aid): ZD10194 charitable company HMRC ref (UTR): 88777 27575

Charitable Trading Subsidiary: PLC 12897513, registered address: St Luke's Church Hall St. Lukes Place Cheltenham GL53 7HP, was purchased in December 2022

Charitable Objects: The Managing Trustees shall apply the income of the Charity to further the religious and other charitable work of the Church of England in the Ecclesiastical Parish, including the provision and maintenance of a Parish Hall.

Classification of Charity on the Register of Charities:

Property: The property of the Charity is vested in the Gloucester Diocesan Trust Ltd, being the Custodian Trustee of the Charity.

Managing Trustees: Ex-officio The Revd Patrick Wheaton Ex-officio Terry Howard and (from May 2022) Ben Harris Churchwardens Nominated Margaret Bristol (2019), Simon Barton (2021) and Lisa Campbell (2022) - appointed by the St Luke & St John Parochial Church Council (PCC) for a 4 year term. Secretary: Mary Chatterley Hall Coordinators: Sylvia Lauder, Bookings Manager, 07792 567189 Lesley Thomas, Facilities Manager, 07942 965981 e-mail: info@stlukes-hall.org.uk Website: www.stlukes-hall.org.uk

1

St Luke & St John Ecclesiastical Charity Registered Charity No 1078441

St Luke & St John Ecclesiastical Charity

Trustees’ Report

The Managing Trustees main policies to achieve the charity’s aims are:

To maintain St Luke’s Church Hall and take action to improve its facilities

To let the Hall for other secular and social purposes

To let parking spaces in the car park during the working day to produce additional income

Trustee Business: The Trustees met four times in the year, with a special meeting in November.

Lisa Campbell was appointed trustee and took over from Margaret Bristol as Chairman following the May meeting. Robert Bolton, a former trustee, was invited to attend and advise at meetings.

Grants were made to support ministers in training in the parish and to St Luke’s Church to fund an arrangement with Youth for Christ Gloucestershire for a Youth Worker to develop ministry amongst children, youth and families. Grants were made to Saint John’s School to fund a new library and to support music in the school.

The trustees continued to explore options for reducing the carbon footprint of the hall building. A grant was received from Target 2030 towards the cost of insulating the roof above the small hall. In their first year of operation, the solar panels donated by Margaret and the late John Bristol generated over 9,000 kWhs of electricity. Only about a third of this was consumed on site and the trustees are seeking to increase this ratio. To this end an electric heater was installed in the Committee Rom,

The trustees decided to purchase, as a “Charitable Trading Subsidiary”, the company that had formerly operated the FireTruck Espresso at the church. Reverend Patrick Wheaton, Mr Simon Costa and Mrs Linda Pitchford were appointed directors.

There were extended difficulties with the drains. An initial repair in August proved unsuccessful and the replacement of a stretch of drain was required. This was not completed until 2023.

A revised scheme for hire charges was introduced in September. This reflected 5.3% inflation over the period 2018-2021. Parking charges were held at the old rate.

HMRC requested a Corporation Tax Return for 2021. This was submitted, but no response received.

Financial Report and Notes to the Accounts

A formal statement of accounts prepared by Mr Simon Sheldon FCA of Harper Sheldon Limited is attached.

Income from lettings includes: Morea Performing Arts: £21,327; Momentum Pole and Aerial: £6,437; AA Groups: £2,909; Royal Scottish Country Dance Society: £1,826; SCWC: £1,720; Oficina da Capoeira, England: £1,575; Performance Workshop: £1,355; AT Soccercamps: £1,336; Parkinson’s Table Tennis: £1,272. Momentum aquired their own premises and terminated their letting arrangement at the end of the year. Cheltenham Senior Citizens Welfare Committee reduced their arrangement to one day a week. They also sold their bus which had been parked regularly at the Hall.

Reserves Policy: Unrestricted funds are needed: (a) to provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice and (b) to cover the maintenance and running costs of the Church Hall, and other administration and support costs without which the charity could not function. The Trustees have reviewed the charity's needs for reserves in line with the guidance issued by the Charity Commission and consider it prudent that unrestricted reserves should be sufficient to cover 6 months maintenance and running costs and administration and support costs. Unrestricted reserves at end 2022 were £16,939 . This approximates to 6 months running costs. The level of reserves is monitored and reviewed by the trustees annually.

2

St Luke & St John Ecclesiastical Charity Registered Charity No 1078441

St Luke & St John Ecclesiastical Charity St Accounts for the Year Ended 31 December 2022 RegiLStered Charity Number 1078441

St Luke & St John Ecclesia$ticAI Charity Statement of fiinancial Activities For the Year Endcd 31$1 December 2022 Geneizl Fund Pi'operty Fund Eiidowment Fund Total 2022 Totsl 2021 Ineome and Expenditure In¢oining Resources Regular Lettings Cèsual Lettings Parking Rents Garage IEnts CBF Interest & Dividend Miscellaneous Donations Tutal Incoming Ke50urces 55,380 55,380 37,627 14,096 14,096 11,674 894 894 422 1,039 71,409 1,039 71.409 8,120 57,843 Resources Expended Charitable grants Water, Heating & Lighting Telephone & Internet Insurance Cleaner PIDjects & linprovements Fumiture & Equipment Maintenance Coordinator Pay Administration Provision for f)oubtful Debt Total Resources ExpeDded 11,360 5.806 447 1,643 8,429 10,937 11,360 5,806 447 1,643 8,429 10,937 7,000 2,850 407 1,478 5,767 11,652 934 2,741 11,686 1,550 40 46,105 5,193 12.686 1,671 5,193 12,686 1,671 58,172 58,172 Net Ineoming Resources 13,237 13,237 11,738 Gains on InvEs¢p￿e￿i A55els Realised Unrealised Net Movement in Funds 2,032 13,770 13,237 11,326 Fund Balances Brought Forward at the Start of the Year 88,652 155,050 16,232 259,934 246,164 Fund Balances Carried Forward at the Ei nd of the Year 101,889 155,050 14,321 271,260 259,934 The notes on page 3 fgrin pait of these accounts.

St Luke & St John Ei cclesiastical Chxrity Balance Sheet as at 31st December 2022 Gener81 Property Fund Bndowinent Fund Total 2022 Total 2021 Fixed Assets Freehold Prop¢rty (note 2) 54.950 155,050 210,000 210,000 Current Assets CBF Dep051t fund CBF Inyestsnent Fund Cash at Bank Cash & Stamps in Hand Debtors and Prepayments Investment in Trading Subsidiary 21,397 21,397 14,321 4,363 94 1,458 30,000 29,003 16,232 5,697 93 198 14,321 4,363 94 1,458 30,000 57,312 14,321 71,633 51.223 Liabilities D￿e Within One Year Creditors & Accruals Security Deposits Inis59ry Note re Trading Subsidiary 373 373 1,139 150 -I11]I"I 10,373 10,373 1,289 Net Current A$5ets Total A55ets Less Current Liabilitie5 46,939 14,321 61,260 49,934 101,889 155,050 14,321 271,260 259,934 Net Assets 101,889 155,050 14,321 271,260 259,934 unds General bund Pi'operty Fund (note 2) Endowinent Fund 101,889 101,889 155,050 14,321 271.260 88.652 155,050 16,232 259,934 155,050 14,321 14,321 101,889 155,050 The notes on page 3 fom) part of these ateounls. Approved by the Board of Trustees and Signed on its behalf by: . Trustee- Trustee: Date- Is,￿ &,-.l 2021 Date.. 23 20ZJ

St Luke & St John Ecclesiastical Charity Notes to the Accounts. l. Accounting Poltcies These accounts have been prepared undei. the historical cost convention as modified by the inclusion of the freehold propeity at valuation and in accordance with applicable accounting standards and the Statement of Recominended Pi'actice on Accountsng by Charities. The Trustees consider all expenses constitute direct charitsble expenditure. 2. Freehold Properly The property, St Luke's Church HRII, was substantially refurbished during 2000 at a Cost of £54,950. As the propety is owned by the charity, the trustees decided to introduce it into the accounts at a valuation to reflect the refurbishinent. It has been included in the accounts at a 51te value of £210,000 as provided by Kirkhain Pryer, Chartered Surveyors, Estate Agents & Valuer5 on I ith January 2001. The valuation has been used for an impaimient review under th¢ transitional provisions of FRSI I 'Impainnent of Fixed Assets and Goodwill" and a Propety Fund established to reflect the difference between the valuation and the refurbishment costs of £155,iJ50. As the site value is essentially the value of the land no depirciation will be provided.

St Luke & St John Eeelesiastieal Charity Indepeiident Examiner's Repoi't to thc Trustees of Sl Luke & St John Ei cclt5111Stieal Charity I repoit on the accounts of St Luke & St John Ecclesiastical Charity foi. the year ended 31, Decembei. 2021, which Coinprise the Statement of Fiiiancial Activities, the Balance Sheet, and the related notes as set out on pages I to 3, tEspectively. Respective Resp(bnsibilities of the Trustees and Independent Ei xarniner The charity's trustees aiE responsible for the preparation of the accounts. The charity's triistees consider that an audit is not irqiiiied for this year under section 144 of the Charities Act 2011 (the Chai'ities Act) and that an independent examination is needed. It is my responsibility to- examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the General Directions given by the Charity Coinmission under Section 145(5Xb) of the CliaTlti¢s Act, and to state whether particular matters have come to my attention. Basis of Independent Exarnintr's Report My examination was caiTied out in accordance with General Direetions given by the Charity Coinmission. An examination in¢liides a review of the accounting record5 k¢pt by the charity and a comparison of the accounts presented with those records. Tt also includes consideration of any unusual items or disclosures in the accounts gnd seeking explanations from the tru8te¢s concerning any such matters. The procedures undertaken do not provEde all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair vicw" and the report is limited to those mattei3 set out in the statement below. Independent Examiner'5 Statement In connection with my exaTnination, no matter has come to my attention.. which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting record in accordartce with section 130 of the Charities Act., and to prepare accounts which accord with the accounting records and comply with the accounting requiren)ents of the Charities Act. have not been met. or to which, in Iny opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Si Dircetor of Harper Sljeldon Litnited Chartered A¢count8llt5 Midway House Staverton Technology Park HerrKek Way Cheltenham GLSO IUA Date:

Parochial Church Collntil of SL Luke & SL John Cheltenham R¢gistered Charity Number". 1184357 ndtpendent ExamiD¢￿S Report oll the Aecouvts Report to the trustees1 members of Parochial Church C(yJncil of Saint Luke and Sa5nt John Cheltenham Charity no (if #ny) OA aCCOUDts for the yer ellded 31112r2022 1184357 Set out pages Ito7 I report to the on ￿Y examination of the accounts of th¢ alx)ve charity ('he Trust") for the year ended 31112f2022. Res￿￿51b1itIeS 4Dd As the charttys Irustees. you ore reS￿nSIble for the prepaTatiOll of th¢ accounts in a¢cordan¢e basis of report with the requirements of th¢ Charities Art 2011 (he Acf). I rep(Trrt in respect of rny examin￿lOn of the Tn&'s accounts carried out und¢r section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions oiven by the Charity Commission under sectioll 145(5Kb) of the Act. IThdependent I have COEnplded my exarnin*ion. I confirni that no tnaterial matters have ￿rne to my attentioii txaminer'5 5tatethent in connection with the exaTnina(ion (other than that dis¢losed below } which gives me cause to b¢lieve that in, any material Tespect the accounting records w￿e Dot kept in accordance with 5Xtion 130 of the Charitie5 Ad; or the ￿cOunts did not accord with the ￿￿oUnting records; or the accounts did not comply with tbe appli¢able requ&rements concerning the fom) and ¢ontent of accounts set out in the Charities (Accounts and Report5) Reg￿latIonS 2008 other than any requirement that the accounts giv¢ a'true and faÉr' view which is not a matt¢r considered as part of an indyndeni examination. I hav¢ no concerns and have come across no other matt¢rs in corLnecti(FTt with the examination to which attention should be drawn ID this rewt in order to enable a proper undetstanding of the accounts to be reached. SigD¢d: Date: 1313 Name: Sally Colbourne Address: 125 Meadow Road Malvern Worcs WR14 2SA