Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 January 2021 To 31 December 2021
Section A Reference and administration details
Charity name The Brian May Archive of Stereoscopy Other names charity is known by London Stereoscopic Archive (former name) Registered charity number (if any) 1184354 Charity's principal address Allerton Hill Westwood Road Windlesham Postcode GU20 6LS
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Dr Michael Pritchard BSc(Hons)FRPS DGPH |
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| Professor Roger Taylor MA(Hons)DFA OBE |
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| Louisa Winter | ||||
| EmilyAlford | ||||
| Dr Brian MayCBE | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Bankers | Coutts & Co | 440 Strand, London, WC2R 0QS |
| Accountants | Dales Evans & Co Ltd | 88/90 Baker Street, London, W1U 6TQ |
| Independent Examiner | Geoffrey Frost | Blue Spire Limited, Cawley Priory, South Pallant, Chichester, West Sussex, PO19 1SY |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
(eg. trust deed, constitution)
[Constitution ]
How the charity is constituted
- (eg. trust, association, company)
[CIO ][–][ Charitable Incorporated Organisation ]
Trustee selection methods Every trustee must be appointed by a resolution passed at a properly convened (eg. appointed by, elected by) meeting of the charity trustees
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The objects of the BMAS are:
Summary of the objects of the charity set out in its governing document
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To preserve and conserve tor the Nation a unique collection of stereoscopic images and devices and other related materials (the "Archive"), representing a significant part of Britain's heritage of stereoscopic (3-D) photography, created from the 1850s onwards.
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To advance the education of the public in the subject of stereoscopic photography in England and elsewhere by providing physical access to the Archive for those carrying out academic research, the development and publication of a free to access online catalogue of the stereoscopic images and other related materials held in the Archive, and through the loan of items from the Archive to public museums and galleries.
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In determining the charity’s activities the trustees have had regard to the Charity Commission’s guidance on public benefit.
During the period under review the charity has acquired equipment and photographs to preserve and make them available for the education of the public.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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March 2012
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Section D Achievements and performance
Summary of the main During the year under review the charity received donations totalling achievements of the charity £159,433 and acquired various items of equipment and photographs during the year totalling £25,558 taking the total purchased to £198,646.
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Section E Financial review
At 31 December 2021 the charity’s reserves amounted to £5,178.
Brief statement of the charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Brian May Position (eg Secretary, Chair, etc)
Date 11/10/2022
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| Charity Name | No (if any) | |||
|---|---|---|---|---|
| The Brian May Archive of Sterescopy | 1184354 | |||
| Receipts andpayments accounts | CC16a | |||
| 01/01/2021 Period start date For the period from |
To | 31/12/2021 Period end date |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 126,000 - - - - - - - 126,000 - - - 126,000 85,117 - 5,274 8,909 (84) - 2,059 - - 101,275 25,558 - 25,558 126,833 (833) - 6,011 5,178 |
Restricted funds to the nearest £ 33,433 - - - - - - - 33,433 - - - 33,433 33,433 - - - - - - - - 33,433 - - - 33,433 - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 159,433 - - - - - - - 159,433 - - - 159,433 118,550 - 5,274 8,909 (84) - 2,059 - - 134,708 25,558 - 25,558 160,266 (833) |
Last year to the nearest £ |
|
| Donations | 126,000 | 351,597 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
126,000 | 351,597 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 351,597 | ||||||
| Staff costs | 85,117 | 161,597 | ||||
| Staff training | - | 2,640 | ||||
| Repairs and maintenance | 5,274 | 1,736 | ||||
| Accountancyfees | 8,909 | 3,419 | ||||
| Bank charges and exchange variances | (84) | 1,059 | ||||
| Insurance | - | 249 | ||||
| Postage | 2,059 | - | ||||
| - | - | |||||
| - | - | |||||
| **Sub total ** | 101,275 | 170,700 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| Heritage assetpurchases | 25,558 | 173,087 | ||||
| Computer equipmentpurchases | - | 1,799 | ||||
| **Sub total ** | 25,558 | 174,886 | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 345,586 | ||||||
| (833) | - | - | (833) | 6,011 | ||
| - | - | - | - | - | ||
| 6,011 | - | - | 6,011 | - | ||
| 5,178 | - | - | 5,178 | 6,011 |
CCXX R6 accounts (SS)
6
18/10/2022
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Heritage assets Computer equipment Details Total cash funds (agree balances with receipts and payments account(s)) Details Current account Details Signature Independent examiners fees YE 31/12/20 Independent examiners fees YE 31/12/21 Accountancy fees Other creditors |
Unrestricted funds Restricted funds to nearest £ to nearest £ 5,178 - - - - - 5,178 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted 198,646 Unrestricted 1,799 - - - - - - - Fund to which liability relates Amount due (optional) Unrestricted 1,440 Unrestricted 1,440 Unrestricted 1,191 Unrestricted 19,125 - Print Name Brian May |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Brian May | 11/10/2022 | ||
CCXX R7 accounts (SS)
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18/10/2022
Independent Examiner's Report to the Trustees of The Brian May Archive of Stereoscopy
I report to the charity trustees on my examination of the accounts of the charity for the period ended 31 December 2021 as set out on pages 6 to 7.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
18 October 2022
Geoffrey Frost BSc(Hons) FCA Date Blue Spire Limited Cawley Priory South Pallant Chichester West Sussex PO19 1SY
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