Enderby Lawn Tennis Club
Trustees Annual Report and Annual Statement of Accounts for period 1[st] September 2023 to 31[st] August 2024
Trustees as of 31[st] August 2024
Stephen Ince (Chair) Eamonn Canavan (Treasurer & Secretary) Matt Webber (Marketing and Communications Officer) Rob Kilby (Trustee) Alice O’Gorman (Welfare Officer)
Trustees who retred during the year
No trustees resigned during the year. Eamonn Canavan and Matt Webber will be retiring by rotation as required by the constitution, and being eligible, will be standing for re-election.
Structure
Enderby Lawn Tennis Club (ELTC) is a membership based Charitable Incorporated Organisation (CIO). ELTC was founded in 1937 and became a CIO on 9[th] July 2019. ELTC is a Lawn Tennis Association registered venue.
ELTC is run entirely by volunteers and is managed by its trustees. Trustees are appointed in accordance with the club’s Charitable Incorporated Organisation (CIO) constitution.
Actvites and Objectves
The object of ELTC is the promotion of community participation in healthy recreation for the benefit of the inhabitants of Enderby and the surrounding district by the provision of facilities for playing tennis.
ELTC operates and maintains three floodlit savannah courts. The club has a membership of ~90 adults and has a junior section of ~70 children and offers a range of membership types to encourage participation. Pay and play is available for the public.
The pay and play facility offered to the public encourages people to try tennis and enables those who do not wish to become members to have access to the tennis courts. The club provides an online court booking system and access to the courts is via a PIN number issued at the time of booking. Floodlights are also available for use and automatically switch on for bookings. This online system was introduced in 2021 and it has made it easier to get onto the courts, so more people are using the courts and gaining health and enjoyment benefits from playing tennis.
ELTC provide a series of free tennis lessons for pupils at a SEND school and provides free tennis sessions for adults with learning disabilities.
The club has the services of a self-employed LTA registered coach who provides coaching for juniors and adults. This enables anyone interested in advancing their tennis skills to have access to expert tuition.
Page 1 of 8 Enderby Lawn Tennis Club Trustee and Annual
Accounts Report for year ending 31 August 2024 Charity Registraton Number 1184329
Tennis is a sport for every age and children from the age of four and adults up to the age of 90 regularly use the club’s facilities. It has been shown that tennis provides a lot of health benefits, both mental and physical. The availability of the facilities for tennis in Enderby enables its residents and those in the surrounding areas to have access to these health benefits. Members can participate in club social play sessions, club tournaments and coaching sessions. There are also opportunities to play in inter club matches for men, women, and mixed teams and in various age categories.
The club participates in the LTA Play initiative to encourage more people to play tennis. The club also does extensive local promotion of the online booking facilities for Pay & Play users.
Funding
£13k of the club’s £24k income for 2023/24 is derived from membership fees. Other income is from items such as grants £3.4k, pay and play fees £3.4k, match fees £1.2k, floodlight fees £0.9k, etc. A full set of the club’s accounts is provided below.
Achievements
A list of achievements is available in the last section of this report. These include running tennis coaching sessions for a special education needs school and maintaining our LTA registered venue status.
Looking Forward
The disability tennis initiative will be further developed using the experience gained to date. ELTC is working with Bright Ideas for Tennis, the LTA and Tennis Leicestershire to continue the provision of disability tennis. ELTC is also working with Enderby Parish Council to offer 5 free tennis court bookings a month to Enderby residents and with Danemill Primary School to re-introduce tennis sessions for pupils.
ELTC is closely monitoring the status of the courts and will be doing a major rejuvenation of the courts in October 2024 at a cost of ~£12,000.
Address
Enderby Lawn Tennis Club Mill Lane Enderby Leicester LE19 4LX
Charity Registration Number 1184329
Page 2 of 8 Enderby Lawn Tennis Club Trustee and Annual
Accounts Report for year ending 31 August 2024 Charity Registraton Number 1184329
Accounts review for year ending 31 August 2024
The accounts are prepared on a receipts and payments basis.
2023/24 had net income of £7,546.
£5,773 of the net income is transferred to the Sinking Fund.
Income £23,770 – The main income items were: -
Membership income of £12,924 was £1,857 up on last year.
Pay & Play fees of £3,451 were £697 up on last year. The average Pay & Play fees over the three years before the introduction of the new gate system was just under £600 a year. The introduction of the online booking and the Smart Access Gate has increased pay and play use by over 575% compared to years prior to the new gate system.
Floodlight income of £902, whilst down by £166 on last year, still shows a significant increase on previous years. The smart gate system automatically switches on the floodlights at designated times and the charge is collected when the booking is made. This automation means the public can use all the courts all year round from 8am to 10 pm, something which we could not do before.
Grants totalling £3,195 were received from several sources. We are grateful to the LTA, Blaby District Council, Bentley Life Chances, and the Florence Turner Trust
A fundraising event raised £358, the event was facilitated by Cosby Yarn Bomb who provided a hall to run a café for a day during the Yarn Bomb event.
Members who play in club teams paid match fees of £1,189 to cover costs of league entry fees, balls and floodlights. Members who invite guests paid £210 in guest fees.
ELTC participate in the Love Blaby Lottery, which is run by Blaby District Council. This year it raised £309.
One ball machine was sold, raising £450.
Expenses £16,223 – The main expenses were: -
-
Development project £5,866 - LED floodlight conversion. This is the remainder of the cost of the LED installation which was largely completed in the previous financial year. The total cost of the installation over the two financial years was £26,031.
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Court maintenance £1,683 - There were five sweeps in the year, their total cost was £1,650, a cost of £330 per sweep. £33 was spent on fence wire.
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Tennis Balls £1,278 – the club purchases the balls for use at club social sessions and club matches. Used balls are also provided for Pay & Play users who do not have their own balls.
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Insurance of £911 covers the property of ELTC. The insurance covers the clubhouse, the tennis courts, the chain link fences, and the floodlights. (Note – ELTC obtains public and employer liability insurance via the LTA Venue Registration process.)
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LTA Fees of £840. This consists of £405 for LTA Registered Venue fees which provides public liability insurance and gives access to the ClubSpark online booking system and the LTA support and advice. The remaining £435 is for match fees for the summer and winter leagues.
Page 3 of 8 Enderby Lawn Tennis Club Trustee and Annual
Accounts Report for year ending 31 August 2024 Charity Registraton Number 1184329
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Community coaching cost of £718 represents the fees paid to the coach who runs the SEND sessions. The coach is supported by volunteers at the sessions.
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Smart Gate Fee £751 –annual charge for the maintenance and operation of the Smart Access Gate.
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Rent of £750 as per the lease which has a start date is April 2020 and is for 35 years. Rent is subject to review every seven years.
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Electricity cost £653. ELTC have a fixed price contract until of 15.41p/kWh until 27.12.24. The charge increases to 21.62p/kWh from 28.12.24 for 3 years. The standing charge increases from 33.18p per day to 79.78p per day.
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Payment Processor Fees £507 – the online booking system uses Stripe, and the online membership system uses Stripe and GoCardless to process transactions.
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Clubhouse maintenance of £450 – included £184 on installing a hand dryer and £240 on installing a new stopcock system.
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Floodlight maintenance cost £385 – mainly £278 installation of floodlight photocell and £111 investigating faults.
ELTC Reserves and Sinking Fund
The ELTC Reserves represent funds available to cover emergency expenditure and to enable ELTC to continue to operate for up to two years if ELTC income streams were severely disrupted. A copy of the Reserves Policy is available on the club website – click here.
The sinking fund is money that ELTC has set aside to maintain the tennis courts, fencing and floodlights. If there is any shortfall in the sinking fund ability to pay for the refurbishment, it will need to be made up from other sources.
Page 4 of 8
Enderby Lawn Tennis Club Trustee and Annual
Accounts Report for year ending 31 August 2024 Charity Registraton Number 1184329
Note - All values are rounded to the nearest £ for reporting purposes and as a result totals may display small discrepancies.
ELTC Income
Note - All values are rounded to the nearest £ for reporting purposes and as a result totals may display small discrepancies.
Page 5 of 8 Enderby Lawn Tennis Club Trustee and Annual
Accounts Report for year ending 31 August 2024 Charity Registraton Number 1184329
ELTC Expenditure
Note - All values are rounded to the nearest £ for reporting purposes and as a result totals may display small discrepancies.
Page 6 of 8 Enderby Lawn Tennis Club Trustee and Annual
Accounts Report for year ending 31 August 2024 Charity Registraton Number 1184329
| ELTC Achievements | ELTC Achievements |
|---|---|
| LTA Club of the Year Award 2023 | ELTC were awarded the Leicestershire Club of the Year award in February 2023. The award was presented by Greg Rudeski in recogniton of the clubs “Tennis for Everyone” vision and the work done by the club with adults with learning difcultes, children with special educaton needs and children from the local primary school. Our vision has also resulted in making pay and play more accessible, including providing tennis rackets and balls for free for people who do not have the equipment. |
| LED Floodlights 2023 | Installed LED foodlights which meet the LTA 500 lux standards. The LED lights use almost 50% less energy, require less maintenance, and are longer lastng. Funding for part of the cost was received from SUEZ Communites Trust and Blaby District Council. |
| SEN (Special Educaton Needs) Tennis coaching 2023 and 2024 |
Worked with Bright Ideas for Tennis to introduce tennis coaching for a SEND school. Funding received from Bright Ideas for Tennis, the LTA, and Tennis Leicestershire. The deputy head of the school reported that the sessions are of great beneft for the well-being and self-confdence of the students. |
| Defbrillator cabinet installed 2023 | An external defbrillator cabinet, provided by the Joe Humphries Memorial Trust, was installed. This means that the club defbrillator is available for pay and play users as well as members. It is available 24/7 and is registered on the BHF Circuit so members of the public can be directed to it in an emergency. |
| Disability Tennis / Social Prescribing 2021 and ongoing |
In 2021 worked with Blaby District Council Social Prescribing Team to develop social prescribing to improve wellbeing, both physically and mentally. In 2022 transitoned to disability tennis for adults with learning difcultes and work with Enderby Adult Educaton Centre. Inital funding was received from Sport England. |
| Lease renewal 2022 | 35-year lease agreed with King George V Playing Fields Enderby charity. Signed lease documents submited to the Land Registry in Jan 2022. Lease start date is 1 April 2020. The lease negotatons took several years due to the charitable status of the KGVPF which meant the Charity Commission had to be consulted. |
| Free racket and tennis ball loan | To encourage more people to try tennis ELTC introduced |
Page 7 of 8 Enderby Lawn Tennis Club Trustee and Annual Accounts Report for year ending 31 August 2024 Charity Registraton Number 1184329
| ELTC Achievements | ELTC Achievements |
|---|---|
| free racket and tennis ball loan. The aim is to enable people who may not be able to aford rackets to get the physical and mental health of playing tennis. |
|
| Danemill Primary School Tennis Classes - 2017 to 2022 |
The free tennis coaching sessions for Danemill Primary School have been running for many years and the children really enjoy the sessions. The sessions are run over a ten- week period each summer term. |
| Other achievements | First club in Leicestershire to install Smart Access Gate integrated with online booking system, it increases the court tme available to Pay & Play users by 4,000 hours a year. |
Page 8 of 8 Enderby Lawn Tennis Club Trustee and Annual
Accounts Report for year ending 31 August 2024 Charity Registraton Number 1184329