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2023-08-31-accounts

Enderby Lawn Tennis Club

Trustees Annual Report and Annual Statement of Accounts for period 1[st] September 2022 to 31[st] August 2023

Trustees as of 31[st] August 2023

Stephen Ince (Chair) Eamonn Canavan (Treasurer & Secretary) Matt Webber (Marketing and Communications Officer) Rob Kilby (Welfare Officer)

Trustees who retred during the year

Geoff Kingsley-Mills James Belmonte Loraine Harris

Structure

Enderby Lawn Tennis Club (ELTC) is a membership based Charitable Incorporated Organisation (CIO). ELTC was founded in 1937 and became a CIO on 9[th] July 2019. ELTC is a Lawn Tennis Association registered venue.

ELTC is run entirely by volunteers and is managed by its trustees. Trustees are appointed in accordance with the club’s Charitable Incorporated Organisation (CIO) constitution.

Actvites and Objectves

The object of ELTC is the promotion of community participation in healthy recreation for the benefit of the inhabitants of Enderby and the surrounding district by the provision of facilities for playing tennis.

ELTC operates and maintains three floodlit savannah courts. The club has a membership of ~100 adults and has a junior section of ~66 children and offers a wide range of membership types to encourage participation. Pay and play is available for the public.

The pay and play facility offered to the public encourages people to try tennis and enables those who do not wish to become members to have access to the tennis courts. The club provides an online court booking system and access to the courts is via a PIN number issued at the time of booking. Floodlights are also available for use and automatically switch on for bookings. This online system was introduced in 2021 and it has made it easier to get onto the courts, so more people are using the courts and gaining health and enjoyment benefits from playing tennis.

ELTC provide a series of free tennis lessons for pupils at a SEN school and provides free disability tennis sessions. The club has the services of a self-employed LTA registered coach who provides coaching for juniors and adults. This enables anyone interested in advancing their tennis skills to have access to expert tuition.

Children from the age of four and adults up to the age of 90 regularly use the club’s facilities. It has been shown that tennis provides a lot of health benefits, both mental and physical. The availability of the facilities for tennis in Enderby enables its residents and those in the surrounding areas to have

Page 1 of 9 Enderby Lawn Tennis Club Trustee and Annual

Accounts Report for year ending 31 August 2023 Charity Registraton Number 1184329

access to these health benefits. Members can participate in club social play sessions, club tournaments and coaching sessions. There are also opportunities to play in inter club matches for men, women, and mixed teams and in various age categories.

The club participates in the LTA Rally initiative to encourage more people to play tennis. The club also does extensive local promotion of the online booking facilities for Pay & Play users.

Funding

£11k of the club’s £43k income for 2022/23 is derived from membership fees. Other income is from items such as one-off grants (£20k from SUEZ Community Trust for LED floodlighting, £0.8k for disability tennis, and £4k from Blaby District Council for LED floodlighting), pay and play fees £2.8k, match fees £0.9k, floodlight fees £1.1, etc. A full set of the club’s accounts is provided below.

Achievements

A list of achievements is available in the last section of this report. These include running a tennis masterclass with Bright Ideas for Tennis, running tennis coaching sessions for a special educations needs school, installing LED floodlights, and maintaining our LTA registered venue status.

Looking Forward

The disability tennis initiative will be further developed using the experience gained to date. ELTC is working with Bright Ideas for Tennis, the LTA and Tennis Leicestershire to continue the provision of disability tennis.

ELTC is closely monitoring the status of the courts and will be investigating options for replacement of the playing surface in the next couple of years.

Address

Enderby Lawn Tennis Club Mill Lane Enderby Leicester LE19 4LX

Charity Registration Number 1184329

Page 2 of 9 Enderby Lawn Tennis Club Trustee and Annual

Accounts Report for year ending 31 August 2023 Charity Registraton Number 1184329

Independent examiner’s report to the trustees of Enderby Lawn Tennis Club

I report to the trustees on my examination of the accounts of Enderby Lawn Tennis Club (the Club) for the year ended 31 August 2023.

Responsibilites and basis of report

As the charity trustees of the Club, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Club’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statements

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Club as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Neil Ford 38 Peers Way Huncote Leicester LE9 3BT

20 May 2024

Page 3 of 9 Enderby Lawn Tennis Club Trustee and Annual

Accounts Report for year ending 31 August 2023 Charity Registraton Number 1184329

Accounts review for year ending 31 August 2023

The accounts are prepared on a receipts and payments basis.

2022/23 had net income of £4,370 after taking account of £5,773 being transferred to the Sinking Fund.

Income £42,779 – The main income items were: -

Membership income of £11,067 was £919 down on last year.

Pay & Play fees of £2,754 were almost the same as last year. The average Pay & Play fees over the three years before the introduction of the new gate system was just under £600 a year. The introduction of the online booking and the Smart Access Gate has increased pay and play use by over 450% compared to previous years.

Floodlight income of £1,068, whilst down by £772 on last year, still shows a significant increase on previous years. The new smart gate system automatically switches on the floodlights at designated times and the charge is collected when the booking is made. This automation means the public can use all the courts all year round from 8am to 10 pm, something which we could not do before.

Grants were received from a number of sources. SUEZ Communities Trust provided £20,000 and Blaby District Council provided £4,000 towards floodlights. £800 of funding for disability/SEN tennis was received from Bright Ideas for Tennis, the LTA and Tennis Leicestershire.

A fundraising event raised £1,044, of which £500 came from matched funding provided by Santander.

Expenses £32,636 – The main expenses were: -

Page 4 of 9 Enderby Lawn Tennis Club Trustee and Annual

Accounts Report for year ending 31 August 2023 Charity Registraton Number 1184329

ELTC Reserves and Sinking Fund

The ELTC Reserves represent funds available to cover emergency expenditure and to enable ELTC to continue to operate for up to two years if ELTC income streams were severely disrupted.

The sinking fund is money that ELTC has set aside to maintain the facilities to a high standard; this covers the tennis courts, fencing and floodlights. When the time comes to replace these the money from the sinking fund will be used to pay for the new tennis courts etc. If there is any shortfall in the sinking fund ability to pay for the refurbishment, it will need to be made up from other sources.

ELTC Funds Actual
2022/23
Budget
2022/23
Budget Vs
Forecast
+ = benefcial
Prior Year
Variance
+ = benefcial
24,546
24,546
-
(707)
-
-
4,370
(6,467)
10,838
5,078
28,916
18,079
10,838
4,370
52,135
52,135
-
10,773
5,773
(2,227)
8,000
(5,000)
57,908
49,908
8,000
5,773
86,824
67,986
18,838
10,143		 Cash Basis
2021/22
ELTC Reserves
Opening Balance
One Of Income
Net Income / (Loss)
Closing Balance
Sinking Fund
Opening Balance
Movement
Closing Balance
Total Funds		 25,253
-
(707)
24,546
41,362
10,773
52,135
76,681

Note - All values are rounded to the nearest £ for reporting purposes and as a result totals may display small discrepancies.

Page 5 of 9 Enderby Lawn Tennis Club Trustee and Annual

Accounts Report for year ending 31 August 2023 Charity Registraton Number 1184329

ELTC Income

----- Start of picture text -----
One-off income
----- End of picture text -----

Note - All

values are rounded to the nearest £ for reporting purposes and as a result totals may display small discrepancies.

Page 6 of 9 Enderby Lawn Tennis Club Trustee and Annual

Accounts Report for year ending 31 August 2023 Charity Registraton Number 1184329

ELTC Expenditure

ELTC Expenditure ELTC Expenditure
Expenses
Court Maintenance
Grounds Maintenance
Floodlight Maintenance
Clubhouse Maintenance
Electricity
Rent
Tennis Balls
Smart Gate Fee
LTA Fees
Insurance
Payment Processor Fees
Club Equipment
Cleaning
Club Tournament
Water Rates
Club Development
Promoton
Community coaching
Groceries / Cleaning
Website
Medical Supplies
Statonery
Meetngs
Disability Tennis
Sundry		 Actual
2022/23
Budget
2022/23
Budget Vs
Forecast
+ = benefcial
Prior Year
Variance
+ = benefcial
3,804
5,500
1,696
(1,959)
137
250
113
2,515
358
1,000
642
530
921
600
(321)
(861)
1,055
1,500
445
222
750
750
-
360
957
950
(7)
(107)
914
722
(192)
(192)
767
820
53
(28)
651
797
147
(16)
451
550
99
66
100
500
400
302
241
350
109
66
97
300
203
115
220
250
30
(50)
-
400
400
148
10
400
390
112
550
1,425
875
(300)
62
100
38
(62)
85
80
(5)
(15)
213
300
87
(172)
-
50
50
-
-
50
50
-
64
60
(4)
(29)
63
200
137
11
 Cash Basis
2021/22
1,845
2,652
888
60
1,277
1,110
850
722
739
634
517
403
307
212
170
148
122
250

70
41


36
73		 -
-
-
~~-~~
-
One
-of		 Development Projects
Lease Renewal Fees		 20,166
28,000
7,834
(20,166)
-
-
-
1,082		 1,082 ~~-~~
Total Expenses
Income/(Loss) pre Sinking Fund
Sinking Fund
Court Rejuvenaton
Payments for refurbishment
Total Sinking Funds
Net Income / (Spend)		 32,636
45,904
13,269
(18,429)
10,143
(8,694)
18,838
78
4,440
4,440
-
5,000
1,333
1,333
-
-
-
(8,000)
8,000
-
5,773
(2,227)
8,000
5,000		 14,206
10,066
9,440
1,333
10,773
Net Income / (Spend) 4,370
(6,467)
10,838
5,078		 (707)

Note - All values are rounded to the nearest £ for reporting purposes and as a result totals may display small discrepancies.

Page 7 of 9 Enderby Lawn Tennis Club Trustee and Annual

Accounts Report for year ending 31 August 2023 Charity Registraton Number 1184329

ELTC Achievements ELTC Achievements
LTA Club of the Year Award 2023 ELTC were awarded the Leicestershire Club of the Year
award in February 2023. The award was presented by
Greg Rudeski in recogniton of the clubs “Tennis for
Everyone” vision and the work done by the club with
adults with learning difcultes, children with special
educaton needs and children from the local primary
school. Our vision has also resulted in making pay and
play more accessible, including providing tennis rackets
and balls for free for people who do not have the
equipment.
LED Floodlights 2023 Installed LED foodlights which meet the LTA 500 lux
standards. The LED lights use almost 50% less energy,
require less maintenance, and are longer lastng. Funding
for part of the cost was received from SUEZ Communites
Trust and Blaby District Council.
SEN (Special Educaton Needs) Tennis
coaching 2023		 Worked with Bright Ideas for Tennis to introduce tennis
coaching for a SEN school. Funding received from Bright
Ideas for Tennis, the LTA, and Tennis Leicestershire.
Defbrillator cabinet installed 2023 An external defbrillator cabinet, provided by the Joe
Humphries Memorial Trust, was installed. This means that
the club defbrillator is available for pay and play users as
well as members. It is available 24/7 and is registered on
the BHF Circuit so members of the public can be directed
to it in an emergency.
Disability Tennis / Social Prescribing
2021 and ongoing		 In 2021 worked with Blaby District Council Social
Prescribing Team to develop social prescribing to improve
wellbeing, both physically and mentally. In 2022
transitoned to disability tennis for adults with learning
difcultes and work with Enderby Adult Educaton Centre.
Funding received from Sport England.
Lease renewal 2022 35-year lease agreed with King George V Playing Fields
Enderby charity. Signed lease documents submited to the
Land Registry in Jan 2022. Lease start date is 1 April 2020.
The lease negotatons took a number of years due to the
charitable status of the KGVPF which meant the Charity
Commission had to be consulted.
Refugee support 2022 ELTC is providing free membership to refugees.
She Rallies 2022 To encourage more women and girls to try tennis ELTC
organised a free She Rallies event in April 2022. The

Page 8 of 9 Enderby Lawn Tennis Club Trustee and Annual Accounts Report for year ending 31 August 2023 Charity Registraton Number 1184329

ELTC Achievements ELTC Achievements
initatve was developed by Judy Murray with the Lawn
Tennis Associaton and involved members atending
specialist LTA training sessions. Almost 30 women and
girls atended.
Free racket and tennis ball loan 2022 To encourage more people to try tennis ELTC introduced
free racket and tennis ball loan. The aim is to enable
people who may not be able to aford rackets to get the
physical and mental health of playing tennis.
Danemill Primary School Tennis Classes -
2017 to 2022		 The free tennis coaching sessions for Danemill Primary
School have been running for many years and the children
really enjoy the sessions. The sessions are run over a ten-
week period each summer term.
Other achievements First club in Leicestershire to install Smart Access Gate
integrated with online booking system, it increases the
court tme available to Pay & Play users by 4,000 hours a
year.

Page 9 of 9 Enderby Lawn Tennis Club Trustee and Annual

Accounts Report for year ending 31 August 2023 Charity Registraton Number 1184329