## **Enderby Lawn Tennis Club** **Trustees Annual Report and Annual Statement of Accounts for period 1[st] September 2010 to 31[st] August 2022** **Trustees as of 31[st] August 2022** Stephen Ince (Chair) James Belmonte (Secretary) Eamonn Canavan (Treasurer) Matt Webber (Marketing and Communications Officer) Rob Kilby (Welfare Officer) Geoff Kingsley Mills (Development Officer) ## **Structure** Enderby Lawn Tennis Club (ELTC) is a membership based Charitable Incorporated Organisation (CIO). ELTC was founded in 1937 and became a CIO on 9[th] July 2019. ELTC is run entirely by volunteers and is managed by its trustees. Trustees are appointed in accordance with the club’s Charitable Incorporated Organisation (CIO) constitution. ## **Activities and Objectives** The object of ELTC is the promotion of community participation in healthy recreation for the benefit of the inhabitants of Enderby and the surrounding district by the provision of facilities for playing tennis. ELTC operates and maintains three floodlit savannah courts. The club has a membership of ~110 adults and has a junior section of ~60 children and offers a wide range of membership types to encourage participation. Pay and play is available for the public. The pay and play facility offered to the public encourages people to try tennis and enables those who do not wish to become members to have access to the tennis courts. The club provides an online court booking system and access to the courts is via a PIN number issued at the time of booking. This online system was introduced in March 2021 and because it has made it easier to get onto the courts, more people are using the courts and gaining health and enjoyment benefits from playing tennis. ELTC provide a series of free tennis lessons each year for pupils at Danemill Primary School and provides free disability tennis sessions. The club has the services of a self-employed LTA registered coach who provides coaching for juniors and adults. This enables anyone interested in advancing their tennis skills to have access to expert tuition. Children from the age of four and adults up to the age of 90 regularly use the club’s facilities. It has been shown that tennis provides a lot of health benefits, both mental and physical. The availability of the facilities for tennis in Enderby enables its residents and those in the surrounding areas to have access to these health benefits. Members can participate in club social play sessions, club Page **1** of **11** Enderby Lawn Tennis Club Trustee and Annual Accounts Report for year ending 31 August 2022 **Charity Registration Number 1184329** tournaments and coaching sessions. There are also opportunities to play in inter club matches for men, women, and mixed teams and in various age categories. The club installed a Smart Access Gate in January 2021 that enables access to the courts via PIN numbers issued when doing the online court booking. This has eliminated the need to collect keys for the court from the leisure centre and has extended the hours the courts can be used as the system now also automatically switches on the floodlights for court bookings. The cost of installation was entirely funded by grants from the Lawn Tennis Association (LTA), Sport England, Blaby District Council, Everyone Active and Enderby Parish Council. The club participates in the LTA Rally initiative to encourage more people to play tennis. The club also does extensive local promotion of the online booking facilities for Pay & Play users and usage of the courts has increased. ## **Funding** About £12,000 of the club’s ~£24,000 income for 2021/22 is derived from membership fees. Other income is from items such as one-off grants (£2.7k COVID small business rate relief support, £2k for disability tennis, and £1.6k for ground maintenance), pay and play fees £2.8k, match fees £0.7k, floodlight fees £1.8k, etc. A full set of the club’s accounts is provided below. ## **Achievements** A list of achievements is available in the last section of this report. These include running our first She Rallies event for women and girls, providing disability tennis sessions, renewing the lease for 35 years, providing free to use tennis rackets and balls for people who want to try tennis, and maintaining our LTA registered venue status. ## **Looking Forward** Options for renewing the floodlighting are being developed. The proposed LED lamps will reduce power consumption by almost 50% and will reduce maintenance costs. The current metal halide lamps are obsolete and spare parts are becoming more expensive and difficult to source. The current lamps will need a major service shortly and it is considered that it will be more cost effective to install new LED lamps. The disability tennis initiative will be further developed using the experience gained to date. ELTC is working with Bright Ideas to identify potential SEND users who could utilise the free of charge session on a Thursday which will be run by a coach. The installation of a defibrillator cabinet to make the ELTC defibrillator available to pay and play users and the public is being investigated. The defibrillator is registered with The Circuit and will be accessible for the NHS 999 service. ELTC will work with Tennis For Free (TFF) to encourage more people to play tennis by providing regular free coach led tennis sessions at weekends over a ten week period. This is being targeted to be introduced in 2023. ## **Address** Enderby Lawn Tennis Club Page **2** of **11** Enderby Lawn Tennis Club Trustee and Annual Accounts Report for year ending 31 August 2022 **Charity Registration Number 1184329** Mill Lane Enderby Leicester LE19 4LX Charity Registration Number 1184329 Page **3** of **11** Enderby Lawn Tennis Club Trustee and Annual Accounts Report for year ending 31 August 2022 **Charity Registration Number 1184329** ## **Accounts review for year ending 31 August 2022** The accounts are prepared on a receipts and payments basis. 2021/22 had a loss of £707 after taking account of £10,773 being transferred to the Sinking Fund. **Income £24,272** – The main income items were: - Membership income of £11,986 was up on last year as 2020/21 was impacted by COVID. Pay & Play fees of £2,786 were up by 32% on the previous year, mainly because the new gate system was not in operation due to COVID for the whole of the previous year. The average Pay & Play fees over the three years before the introduction of the new gate system was just under £600 a year. The introduction of the online booking and the Smart Access Gate has increased pay and play use by over 450% compared to previous years. Floodlight income of £1,839 also showed a significant increase on previous years. The new smart gate system automatically switches on the floodlights at designated times and the charge is collected when the booking is made. This automation means the public can use all the courts all year round from 8am to 10 pm, something which we could not do before. A grant of £2,667 was received from the Small Business Rate Relief Scheme for COVID support. We also received other one-off income including disability tennis grants of £1,950 from Sports England, grounds maintenance grant of £1,461 from Blaby District Council, and donations/gift aid of £182. As a charity we benefit from gift aid on all eligible donations which increases the value of the donation by 25%. **Expenses £14,206** – The main expenses were - Grounds maintenance of £2,652, which mainly related to the installation of artificial grass on the slope behind Court1. Blaby District Council provided a grant of £1,461 and the ELTC funded the balance. - Court maintenance power sweeps £1,845 - There were four sweeps in the year, their total cost was £1,320, a cost of £330 per sweep. The remaining £525 is for three new nets at a cost of £409, sand for court dressing costing £79 and £13 other items. - Electricity cost of £1,277. - Rent of £1,110 is higher than the £750 budget as the lease was formally renewed in Dec 2021 but the lease start date is April 2020. A payment of £360 was made to reflect the new rate annual rent of £750 compared to the old annual rent of £510. - Lease renewal fees of £1,082 are a one-off cost for ELTC legal fees for the new 35-year lease. The lease start date is 1 April 2020. - Floodlight maintenance cost £888 - £563 was spent on a installing a new floodlight bulb and a capacitor. £325 was spent on investigating and resolving floodlight failures. - Tennis Balls £850 – the club purchases the balls for use at club social sessions and club matches. - LTA Fees of £739 are back to the normal charge after last year’s lower level due to COVID. £360 is for LTA Registered Venue fees which provides Page **4** of **11** Enderby Lawn Tennis Club Trustee and Annual Accounts Report for year ending 31 August 2022 **Charity Registration Number 1184329** public liability insurance and gives access to the ClubSpark online booking system and the LTA support and advice. £379 is for match fees for the summer and winter leagues. - Smart Gate Fee £722 – this is an annual charge for the maintenance and operation of the Smart Access Gate. - Insurance of £634 covers the property of ELTC. The insurance covers the clubhouse, the tennis courts, the chain link fences, and the floodlights. (Note – ELTC obtains public and employer liability insurance via the LTA Venue Registration process.) - Payment Processor Fees £517 – the online booking system uses Stripe, and the online membership system uses Stripe and GoCardless to process transactions. ## **ELTC Reserves and Sinking Fund** The ELTC Reserves represent funds available to cover emergency expenditure and to enable ELTC to continue to operate for up to two years if ELTC income streams were severely disrupted. The sinking fund is money that ELTC has set aside to maintain the facilities to a high standard; this covers the tennis courts, fencing and floodlights. When the time comes to replace these the money from the sinking fund will be used to pay for the new tennis courts etc. If there is any shortfall in the sinking fund ability to pay for the refurbishment, it will need to be made up from other sources. Page **5** of **11** Enderby Lawn Tennis Club Trustee and Annual Accounts Report for year ending 31 August 2022 **Charity Registration Number 1184329** Statemont ol Assets •rKI Li•bilitios As at 31.08.22 Cash funds Other monetary assets Inv•stm•nt a5ets Assets retained for own use Pavilion. tennis courts. floodlights. fencing. ball machines Liabilities 76,681 ELTC Income Artual 202U22 Bud£et 202U22 BudE•t V4rian¢e += I￿￿ficIal Prior Year Membership In¢ome Cwsh Bas15 2020121 V4ri•n¢e b2Tdicial Adult Junior 10,523 1.463 9,690 825 833 3.596 694 6,928 769 638 Tat•l Membership Income 11,986 10,515 1,471 4.290 7,697 Other Income Pay & Play Fees Visitor Fees Match Fees Floodlights Blaby Lottery Club Tournament 2,783 219 783 1321 1193 1.239 14 396 1611 11031 1.391 1301 2.387 279 250 658 850 760 1.839 296 448 326 Gr¥nt Grant- Sg¢i•l Pr•Kribinz Grant- COWD Caa¢h Donations 1.562 1.950 2,667 1.562 1,950 2,667 18.1781 9.740 46 17,681 115,0141 18781 956 55 Gift Aid Tennis Ba115 Sale Club Kit Interest Total Other In¢ome 103 iio 103 iio 12071 li 20,669 216 12 12.286 12 32,955 Total Ineome 24.272 14.515 Page 6 of 11 Enderby Lawn Tennis Club Trustee and Annual Accounts Report for year ending 31 August 2022 Charity Registration Number 1184329 ELTC Expenditure Actu•1 BudE•t 2021122 8udz•t V•riane• V•riinee +- ber*efi¢ial +- benefi£i41 Prior Y•4r Cmsh Basis 2020121 Court Maintenance Grounds Maintenance Floodlight Maintenance Clubhouse Maintenance Electricity Rent Tennis Balls Srnart Gate Fee LTA Fees 1.845 2.652 1451 12.6521 112 1761 12.6521 71 1,769 959 910 970 1.277 i.iio 850 722 739 634 517 1.2 750 850 722 1771 13601 17071 16WI 1401 570 510 810 722 543 480 218 11391 1841 12171 97 12071 1121 11961 11551 12991 631 12571 1931 50 Insurance 550 PayTnent Processor Fees Club Equipment Cleaning Club Tournament 403 1,033 50 307 i(x) 212 2(X) 119 Water Rates 170 220 220 Club Development Promotion Communtty coaching Groceries I Cleaning Website Medical Supplies Stationery Meetings Disability Tennis Sundry Development Projeets Lease Renewal Fees Total Expenses 252 11481 141 12501 122 250 279 118 70 41 75 75 01 1171 70 25 34 50 1361 127 36 1361 58 73 2( 131 8.848 11,0821 4.234 8,848 1,082 14.206 118 12.242 1.964 18,440 In¢ome/lL0551 pre &nking Fund 10,066 2,273 7,793 112,1451 22,211 Sinking Fund Court Rejuvenation Payment5 for refurbishment Total Sinking Funds 1.333 1.333 1,333 10.773 10.773 10,773 Net Ineome l {Lossl 707.18 7.793 Page 7 of 11 Enderby Lawn Tennis Club Trustee and Annual Accounts Report for year ending 31 August 2022 Charity Registration Number 1184329 **----- Start of picture text -----**
ELTC Achievements
Lease renewal 2022 35-year lease agreed with King George V
Playing Fields Enderby charity. Signed lease
documents submitted to the Land Registry in
Jan 2022. Lease start date is 1 April 2020. The
lease negotiations took a number of years due
to the charitable status of the KGVPF which
meant the Charity Commission had to be
consulted.
Disability Tennis / Social In 2021 worked with Blaby District Council
Prescribing 2021, 2022 Social Prescribing Team to develop social
prescribing to improve wellbeing, both
physically and mentally. In 2022 transitioned to
disability tennis for adults with learning
difficulties and work with Enderby Adult
Education Centre.
Refugee support 2022 ELTC is providing free membership to refugees.
Two Ukrainian refugee families have joined to
date.
She Rallies 2022 To encourage more women and girls to try
tennis ELTC organised a free She Rallies event
in April 2022. The initiative was developed by
Judy Murray with the Lawn Tennis Association
and involved members attending specialist LTA
training sessions. Almost 30 women and girls
attended.
Free racket and tennis ball To encourage more people to try tennis ELTC
loan 2022 introduced free racket and tennis ball loan. The
aim is to enable people who may not be able
to afford rackets to get the physical and
mental health of playing tennis.
Danemill Primary School The free tennis coaching sessions for Danemill
Tennis Classes - 2017 Primary School have been running for many
onwards years and the children really enjoy the
sessions. The sessions are run over a ten-week
period each summer term.
Smart Access Gate Project - Smart Access Gate installed in January 2021.
2021 Increases the court time available to Pay &
Play users by 4,000 hours a year due to
automation of floodlights and extended
booking slots in the evenings. Grant funding
was received for the entire cost of the gate
installation.
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ELTC Achievements
Online court booking and New system for booking online introduced for
membership system - 2018 & members in 2018 and for Pay & Play in 2020.
2020, 2021 Now easy to check court availability and book.
In 2021 introduced online membership process
which makes it easier for people to join the
club as it includes ability to spread payments.
COVID-19 – 2020 & 2021 Implemented Lawn Tennis Association (LTA)
COVID guidance, undertaking risk
assessments, implementing required actions
and mitigations, and developed event delivery
plans. This has been a continuous exercise and
a lot of work has been done by trustees and
club members to develop a COVID secure
environment.
LTA Rally - 2020 In July 2020 we became the first club in
Leicester to participate in the LTA Rally
initiative to expand the playing of tennis
through pay & play.
Supporting Tennis Coaches – In June and July 2020, we supported local
2020 tennis coaches unable to earn a living due to
the COVID closure of their normal venues by
giving access to court time.
Club teams and tournaments A great deal of effort goes into entering club
teams into the Leicestershire leagues.
Everyone from the Fixtures Secretary to the
Selectors, the team captains and the players
all contribute. The club tournaments and
COVID social tennis also take a great deal of
organising and are much appreciated.
LTA Venue Registration - Achieved all the Lawn Tennis Association (LTA)
2018 onwards safeguarding standards required for LTA Venue
registration. This means the club benefits from
LTA public and employer liability insurance and
can use the ClubSpark membership and court
booking systems.
Charitable status - 2019 We became a charity on 9 July 2019 after
much hard work by the committee and the
excellent support of Voluntary Action
Leicestershire. The club has also registered
with the HMRC and is recognised as a charity.
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ELTC Achievements
This means the club can benefit from gift aid
on donations by taxpayers.
Court Rejuvenation - 2018 All three courts rejuvenated, and poor
drainage problem fully resolved. Cost of
£10,000 was paid in part by grant of £3,000
from Blaby District Council.
Clubhouse and grounds – Artificial grass installed at the back of Court 1
2018, 2019, 2022 in 2022. This will enable people to watch
matches and makes the grounds look much
smarter and more welcoming. Blaby District
Council have provided grant aid for 50% of the
cost.
New electric heaters were installed in the
winter 2018, and roof insulation was installed
during the summer of 2019. Blaby District
Council have provided grant aid for 50% of the
cost.
New benches installed; clubhouse door
repainted
Flowerpots replaced and wonderful new
displays created.
Flower beds beautifully maintained
Google Drive All Club documents/Policies/Procedures are on
saved securely.
This enables easy updates with more
accountability and traceability.
Love Blaby Lottery As of August 2022, the club is receiving ~
£300 a year from sale of £1 weekly lottery
tickets and has earned £1,385 since 2018.
£375 has been won by ELTC lottery supporters.
You can help the club and win up to £25,000
You can enter by going to our website
enderbylawntennisclub.co.uk and clicking on
“Be A Winner” and this will take you to the
ELTC page for the Blaby Lottery.
Gift Aid We have successfully applied to HMRC to be
recognised as a charity. This means that any
donations to the club will receive a 25% boost
provided the donors are taxpayers.
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