Sturminster Newton Heritage Trust.
Trustees Report 2022.
General.
This year the Trust has been involved in a very rewarding project thanks to a substantial grant from the Association of Independent Museums (AIM) and the National Lottery Heritage Fund. The project, which has been co-ordinated by SNHT, has brought together historians, museums, teachers, artists, musicians and students in both Sturminster Newton and Twillingate Newfoundland. As well as making use of historical archives, the Sturminster Newton students have used digital video link-ups to collaborate with their counterparts in Twillingate Newfoundland. This has resulted in two excellent displays, one at the Mill and one at the Museum, as well as a very well-produced video which was projected onto the side of the Mill at a special presentation evening at the Mill on the 17[th] July. This evening was very well attended with speeches from various participants, supporters and our mentor for this project. A sign was unveiled at the Mill by one of the participating students. This project is still ongoing.
We have also signed up to another project, along with several other local museums, offered by Windrose. Windrose are a well-established film/video/oral history organisation which aims to collect archive films and videos as well as oral history of the people of Dorset. Sadly, last week we were informed that their Heritage Lottery Fund grant request had been rejected. I believe they are thinking of asking for a review of this discission.
Two Trustees (Peter Loosmore and Jane Palmer) along with our Miller (Jonathan Clayton) took part in the open/parents evening at the High School displaying tools and associated items pertaining to the Mill as well as talking to attendees about the Mill and the Newfoundland Project and the role played by the students.
Thanks to Jessica England (Trustee) the Trust has been conduction a survey regarding visiting both the Mill and Museum. Face to Face, Paper Questionnaires, QR Coded Posters, Links in the Newsletter and on the Trust’s Website have been used to obtain information. The results are being analysed by the Trustees.
Throughout the year there have been a number of talks in the Exchange with varying size audiences. In August we also had a stall in the Railway Gardens for the Stur Buzz event. There were a few enquiries and we sold several items.
The Trustees have reviewed all policies due for review in 2022 (Nos. 1 to 15 inclusive).
Mill.
For some time, the Mill had been clad in scaffolding so that the rotten and broken windows could be replaced. This job has now been completed. There have been several Milling Days at the Mill this year, including milling during the Cheese Festival Weekend and National Mills Weekend. The North Dorset Radio Hams were in attendance during this weekend as usual. General maintenance has been carried out including replacing rotten flooring under the mill stone and safety barriers/wire and new padlocks. Men at the Mill is up and running again after
being shut down because of Covid. The Mill took part in the Dorset Architectural Week which entails opening the Mill free of charge to visitors on a specific day as advertised by DAHW. Booklets for this event were available from Libraries and TICs. We hosted a “Teddy Bears Picnic and Open Day” on the Thursday and Friday of the Jubilee Weekend. There have also been three successful visits from a special education school. The Swanskin/Newfoundland evening in July, as previously mentioned, was a great success. Owners of the Japanese Motorcycle Group paid a return visit to the Mill. Peter, Jonathan, Zilla and Jane hosted four very successful morning sessions for groups of 24 year 7 students with a number of activities including tours, sketching, pond dipping and bird watching on one morning.
Museum.
Visitor numbers are up on last year and the number of children has doubled. We retained the Hardy, Barnes and Young display for this year’s Literary Festival and the “Hardy’s Wessex” event. The “Town Crier” display was replaced by one covering waste and its impact on the environment. There was also a temporary display on wedding dresses and photographs during the town’s “Bridal Fair”. This was replaced by the Swanskin/Newfoundland display. The Museum hosted three “Finds Days” where Mrs Trevarthen, Dorset’s Finds Liaison Officer, identified items brought in by members of the public. Throughout the year there have been small window displays covering Easter, Summer Holidays by Train, the Queen’s Jubilee and sadly her death. An Emergency Call Button system linked to our fire and intruder alarm system has been installed by Partnership who will be monitoring this alarm along with the fire and intruder alarms
In conclusion
A much better year than last year. Looking to the future, we are planning a new display for the Museum featuring the history of our town. We are also looking at replacing our railway layout located upstairs in the Museum. Hopefully we will secure funding to do this. Any donations towards this project would be gratefully received. We have a team of railway modelers who have come up with some excellent plans. Finally: I wish to say thank you so much to the students and staff at the High School for all of their excellent work in providing such a brilliant display and video. Also, many thanks to Zilla and Jane who have been coordinating this project. Our thanks are also due to our backroom team who meet during the week in the Museum to keep the paperwork up to date, research and help with displays. Thank you to Jo who looks after the Museum Shop and produces the Museum Duty Rotas and thank you Zilla who does the Mill Rotas and Jane who looks after the Mill Shop. This year Jane’s husband, Roger, spent many hours checking our Policies. Thank you very much for doing this. Thanks are also due to my fellow Trustees who have put in a lot of work to keep everything running smoothly. Last, but by no means least, thank you to all of our loyal volunteers who enable us to keep the Museum and Mill open for the enjoyment of our visitors. We would like a few more volunteers for both the Mill and the Museum. If you think you could help, please contact us by e-mail via our website, by phone, letter or just pop into the Museum or Mill when they are open. Without all of these people who give so freely of their time we would not be here; so, thank you one and all.
Treasurer’s report 2022
After a successful year both in the Museum and the Mill the finances do not reflect this as in the end, we made a loss of just over £5000. This is not as bad as it looks as half of this loss will be repaid from the outstanding Swanskin grant and the other half was the final payment for the new heaters in the Museum. These heaters have been remarkably successful in reducing our electricity heating costs, currently saving over £1000 a year.
Looking at the Receipts register our donations fell dramatically without the Covid grants but our income from the Museum and Mill both increased as did our gift aid claim. Gift aid is a very lucrative addition to our income as we are allowed to claim on all eligible visitor ticket sales to the Mill. Next year our claim will be over £2000 as we are always claiming one year behind.
The Payments register shows that our admin costs rose significantly due to solicitor’s charges and 2 years curatorial honorarium payments. We bought £4000 more stock this year some of which is an investment which will be profit making in due course. A new venture at the Mill is the sale of Ice creams which have proved extremely popular ……this leads to more stock purchases.
As a charity and Trust, we are financially sound with around £25,000 cash funds.
We own the Museum building, worth around £200,000, with a mortgage of £47,000 owing. This will be repaid in 10 years.
Our Accounts Examiner, Audrey Groves, has decided to step down this year and we would like to thank her sincerely for the many years she has been examining!
Charity Name No (if any) STURMINSTER NEWTON HERITAGE TRUST 1184320
Receipts and payments accounts
Period start date
Period end date 30/09/2022
For the period from 01/10/2021
To
CC16a
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year funds funds funds
| Unrestricted funds |
Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year |
|---|---|---|---|---|---|
| A1 Receipts BANK INTEREST 9 DONATIONS/GRANTS 9171 FLOUR SALES 2569 GIFT AID CLAIMS 1566 LECTURES 1512 MILL DONATIONS 898 MILL ENTRANCE FEES 7385 MILL REPAIR DONATION BOXES 226 MILL SALES 5477 MUSEUM DONATIONS 485 MUSEUM SALES 2547 RAILWAY INCOME 15 RENTAL INCOME SUBSCRIPTIONS 861 32721 to the nearest £ Sub total(Gross income for AR) |
to the nearest £ |
to the nearest £ |
9 9171 2569 1566 1512 898 7385 226 5477 485 2547 15 861 32721 to the nearest £ |
to the nearest £ |
|
| BANK INTEREST | 9 | 9 | |||
| DONATIONS/GRANTS | 9171 | 9171 | 30162 | ||
| FLOUR SALES | 2569 | 2569 | 1738 | ||
| GIFT AID CLAIMS | 1566 | 1566 | 501 | ||
| LECTURES | 1512 | 1512 | 33 | ||
| MILL DONATIONS | 898 | 898 | 391 | ||
| MILL ENTRANCE FEES | 7385 | 7385 | 4701 | ||
| MILL REPAIR DONATION BOXES | 226 | 226 | 158 | ||
| MILL SALES | 5477 | 5477 | 3385 | ||
| MUSEUM DONATIONS | 485 | 485 | 315 | ||
| MUSEUM SALES | 2547 | 2547 | 1764 | ||
| RAILWAY INCOME | 15 | 15 | 8 | ||
| RENTAL INCOME | - 200 | ||||
| SUBSCRIPTIONS | 861 | 861 | 770 | ||
| Sub total(Gross income for AR) |
32721 |
32721 | 43726 |
A2 Asset and investment sales, (see table). Sub total Total receipts 32721
32721 43726
| A3 Payments ADMIN & MISC EXPENSES 3313 ADVERTISING & MARKETING 55 ELECTRICITY MUSEUM 508 EQUIPMENT & RESTORATION 6122 EXTERNAL SUBS 260 FLOUR PRODUCTION COSTS GRAIN PURCHASE 675 INSURANCE 3716 MAINT. MATERIALS & EQUIPMENT 1794 MORTGAGE REPAYMENTS 6568 PRINTING, POSTAGE & STATIONERY 161 STOCK 6256 TELEPHOME MILL 268 TELEPHONE/BROADBAND MUSEUM 491 WAGES 7458 WATER 207 Sub total 37853 |
A3 Payments ADMIN & MISC EXPENSES 3313 ADVERTISING & MARKETING 55 ELECTRICITY MUSEUM 508 EQUIPMENT & RESTORATION 6122 EXTERNAL SUBS 260 FLOUR PRODUCTION COSTS GRAIN PURCHASE 675 INSURANCE 3716 MAINT. MATERIALS & EQUIPMENT 1794 MORTGAGE REPAYMENTS 6568 PRINTING, POSTAGE & STATIONERY 161 STOCK 6256 TELEPHOME MILL 268 TELEPHONE/BROADBAND MUSEUM 491 WAGES 7458 WATER 207 Sub total 37853 |
3313 55 508 6122 260 675 3716 1794 6568 161 6256 268 491 7458 207 37853 |
|||
|---|---|---|---|---|---|
| ADMIN & MISC EXPENSES | 3313 | 3313 | 640 | ||
| ADVERTISING & MARKETING | 55 | 55 | 25 | ||
| ELECTRICITY MUSEUM | 508 | 508 | 1804 | ||
| EQUIPMENT & RESTORATION | 6122 | 6122 | 5413 | ||
| EXTERNAL SUBS | 260 | 260 | 269 | ||
| FLOUR PRODUCTION COSTS | 96 | ||||
| GRAIN PURCHASE | 675 | 675 | 250 | ||
| INSURANCE | 3716 | 3716 | 3048 | ||
| MAINT. MATERIALS & EQUIPMENT | 1794 | 1794 | 3268 | ||
| MORTGAGE REPAYMENTS | 6568 | 6568 | 6556 | ||
| PRINTING, POSTAGE & STATIONERY | 161 | 161 | 61 | ||
| STOCK | 6256 | 6256 | 2335 | ||
| TELEPHOME MILL | 268 | 268 | 274 | ||
| TELEPHONE/BROADBAND MUSEUM | 491 | 491 | 592 | ||
| WAGES | 7458 | 7458 | 4568 | ||
| WATER | 207 | 207 | 149 | ||
| Sub total | 37853 | 37853 | 29348 |
A4 Asset and investment purchases, (see table)
Sub total
| Total payments | 37853 | 37853 | 29348 | ||||||
|---|---|---|---|---|---|---|---|---|---|
| **t of receipts/(payments) ** | - 5131 | - 5131 | 14378 | ||||||
| A5 Transfers between fund | |||||||||
| A6 Cash funds last year en 29900 | 29900 |
Cash funds this year end 24768 24768 14378
| Section B Statement of assets and liabilities at the end of the period Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds CASH ACCOUNT 25 LLOYDS TREASURERS ACCOUNT 4669 LLOYDS DEPOSIT ACCOUNT 15009 BARCLAYS COMMUNITY ACCOUNT 5067 24768 OK OK OK Details to nearest £ to nearest £ to nearest £ Details Cost (optional) B3 Investment assets Details Cost (optional) 200000 MUSEUM & MILL STOCK 4903 MUSEUM ARTIFACTS & EQUIPMENT 31635 Details B5 Liabilities MORTGAGE (CHARITY BANK) 47735 IN 10 YEARS Signature Print Name P.AGER (CHAIRMAN) R.B.BROWN(TREASURER) Unrestricted funds Restricted funds Endowment funds Total cash funds (agree balances with receipts and payments account(s)) Unrestricted funds Restricted funds Endowment funds B2 Other monetary assets Fund to which asset belongs Current value (optional) Fund to which asset belongs Current value (optional) B4 Assets retained for the charity’s own use PROPERTY. 1 OLD MARKET CROSS HOUSE Fund to which liability relates Amount due (optional) When due (optional) Signed by one or two trustees on behalf of all the trustees Date of approval |
Section B Statement of assets and liabilities at the end of the period Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds CASH ACCOUNT 25 LLOYDS TREASURERS ACCOUNT 4669 LLOYDS DEPOSIT ACCOUNT 15009 BARCLAYS COMMUNITY ACCOUNT 5067 24768 OK OK OK Details to nearest £ to nearest £ to nearest £ Details Cost (optional) B3 Investment assets Details Cost (optional) 200000 MUSEUM & MILL STOCK 4903 MUSEUM ARTIFACTS & EQUIPMENT 31635 Details B5 Liabilities MORTGAGE (CHARITY BANK) 47735 IN 10 YEARS Signature Print Name P.AGER (CHAIRMAN) R.B.BROWN(TREASURER) Unrestricted funds Restricted funds Endowment funds Total cash funds (agree balances with receipts and payments account(s)) Unrestricted funds Restricted funds Endowment funds B2 Other monetary assets Fund to which asset belongs Current value (optional) Fund to which asset belongs Current value (optional) B4 Assets retained for the charity’s own use PROPERTY. 1 OLD MARKET CROSS HOUSE Fund to which liability relates Amount due (optional) When due (optional) Signed by one or two trustees on behalf of all the trustees Date of approval |
Section B Statement of assets and liabilities at the end of the period Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds CASH ACCOUNT 25 LLOYDS TREASURERS ACCOUNT 4669 LLOYDS DEPOSIT ACCOUNT 15009 BARCLAYS COMMUNITY ACCOUNT 5067 24768 OK OK OK Details to nearest £ to nearest £ to nearest £ Details Cost (optional) B3 Investment assets Details Cost (optional) 200000 MUSEUM & MILL STOCK 4903 MUSEUM ARTIFACTS & EQUIPMENT 31635 Details B5 Liabilities MORTGAGE (CHARITY BANK) 47735 IN 10 YEARS Signature Print Name P.AGER (CHAIRMAN) R.B.BROWN(TREASURER) Unrestricted funds Restricted funds Endowment funds Total cash funds (agree balances with receipts and payments account(s)) Unrestricted funds Restricted funds Endowment funds B2 Other monetary assets Fund to which asset belongs Current value (optional) Fund to which asset belongs Current value (optional) B4 Assets retained for the charity’s own use PROPERTY. 1 OLD MARKET CROSS HOUSE Fund to which liability relates Amount due (optional) When due (optional) Signed by one or two trustees on behalf of all the trustees Date of approval |
Section B Statement of assets and liabilities at the end of the period Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds CASH ACCOUNT 25 LLOYDS TREASURERS ACCOUNT 4669 LLOYDS DEPOSIT ACCOUNT 15009 BARCLAYS COMMUNITY ACCOUNT 5067 24768 OK OK OK Details to nearest £ to nearest £ to nearest £ Details Cost (optional) B3 Investment assets Details Cost (optional) 200000 MUSEUM & MILL STOCK 4903 MUSEUM ARTIFACTS & EQUIPMENT 31635 Details B5 Liabilities MORTGAGE (CHARITY BANK) 47735 IN 10 YEARS Signature Print Name P.AGER (CHAIRMAN) R.B.BROWN(TREASURER) Unrestricted funds Restricted funds Endowment funds Total cash funds (agree balances with receipts and payments account(s)) Unrestricted funds Restricted funds Endowment funds B2 Other monetary assets Fund to which asset belongs Current value (optional) Fund to which asset belongs Current value (optional) B4 Assets retained for the charity’s own use PROPERTY. 1 OLD MARKET CROSS HOUSE Fund to which liability relates Amount due (optional) When due (optional) Signed by one or two trustees on behalf of all the trustees Date of approval |
|---|---|---|---|
| Categories B1 Cash funds B3 Investment assets B5 Liabilities B2 Other monetary assets B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details CASH ACCOUNT LLOYDS TREASURERS ACCOUNT LLOYDS DEPOSIT ACCOUNT BARCLAYS COMMUNITY ACCOUNT Details Details Details MUSEUM & MILL STOCK MUSEUM ARTIFACTS & EQUIPMENT Details MORTGAGE (CHARITY BANK) Signature Total cash funds (agree balances with receipts and payments account(s)) PROPERTY. 1 OLD MARKET CROSS HOUSE |
to nearest £ to nearest £ 25 4669 15009 5067 24768 OK OK to nearest £ to nearest £ Cost (optional) Cost (optional) 47735 Print Name P.AGER (CHAIRMAN) R.B.BROWN(TREASURER) Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
|
| Date of approval |
|||
| P.AGER (CHAIRMAN) | |||
| R.B.BROWN(TREASURER) |