Trustees’ Annual Report for the period
From 010122 Period start date To
311222 Period end date
Charity name: Friends of Davenport House
Charity registration number: 1184307
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide support services to Davenport House Surgery and the wider public in Harpenden, that are not funded by statutory payments. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We arrange public meetings, either face to face or online, covering medical topics which do not infringe on any personal medical information. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We have taken notice of the guidance and believe that we have operated within this policy. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | We make grants to the surgery to fund non statutory devilopments. |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We receive donations from members, which is our primary source of income. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | As in 2020 and 2021, we were unable to hold public meetings because of Covid- 19. The Annual General Meeting was also held via Zoom. We have continued to make grants to the surgery as outlined in the accounts. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The grants we made to the surgery in 2022 exceeded our income but came out of reserves. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We aim to spend the reserves in helping support the surgery |
| Amount of reserves held | Para 1.22 | At the year-end our reserves were just over £13,000. Our main income is in March when we expect the reserve to increase to about £18,000. |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | By discussion amongst existing trustees. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | We retain a close working relationship with Davenport House Surgery both in person and on line. Representatives of the surgery attend our trustees meetings. |
| Other |
Reference and Administrative details
Charity name Other name the charity uses Registered charity number Charity’s principal address
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Simon Speirs | Chairman | |||
| John Harris | Treasurer | To retire at AGM | ||
| Joan Shopper | Secretary | |||
| Bob Fletcher | ||||
| Helen Hartley | ||||
| Brian Macdonald | To retire at AGM | |||
| Steve Twelftree | ||||
| Claire Watts | ||||
| Katie Hill | To become Treasurer at AGM |
|||
| KingsleyRoberts | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Brian Macdonald and John Harris retire from the Trustees at the AGM 2023. It is expected that Katie Hill will assume the role of Treasurer. Bob Fletcher and Joan Shopper retire by rotation and offer themselves for re-election
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Simon Speirs | ||
Chairman |
||
| 26 May 2023 | ||
| 26 May 2023 |
|FRTENDSOFDAVENPORTHOUSE(COMS|NEDACCOUNTS)|||
|---|---|---|
|Income and ExpenditureYearto31 December2022|2022lfl|202Llfl|
|B oIonce broughtlorword|18,938.75|27,L27.54|
|lncome
Donations|5,297.OO|s,692.00|
|Gift Aid|440.51|t3a.t2|
|Barclavs BankCompensation|50.00||
|Euilding Societylnterest|7.46|8.68|
|Totallncome|5,794.97|6,438.80|
|Expenditarre
Web Site,Hosting,domainname, Zoom|143.82|140.06|
|N.A.P.P.Annual subscription|40.00|40.00|
|Charitylnsurance|465.06|441.53|
|ExChairmanandPractice Managergifts|74.95||
|Donationsto theSurgery|10,822.80|8,000.00|
|TotalExpenditure|11,546.63|8621.59|
|Surplus/Deficit for the year|-5,757.66|-2,1a2.79|
|Boloncecarried|orwdrd|13,187.09|18,938.75|
|galance Sheetasat31December2022|||
|BarclaysBankCurrentAccountDavenportHousePPG|7,O77.76|3,957.16|
|Barclays BankCurrentAccount-Friendsof DavenportHouse|2,435.21|6,291.59|
|Harpenden Building SocietySavingsAccountPPG|5,697.46|8,690.00|
|CurrentIiabilities:|||
|Creditorsand chequesnot presented|2,O22.4O|Nil|
|Currentassets: cashin bank/BuildingSociety|13,187.09|18,938_75|
|V
Zoa,t........ rohnHarris.rreasurer|||