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2021-03-31-accounts

REGISTERED COMPANY NUMBER: 08822764 (England and Wales) REGISTERED CHARITY NUMBER: 1184297

Report of the Trustees and Audited Financial Statements for the Year Ended 31st March 2021

for

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Richards Sandy Audit Services Limited (Statutory Auditor) Thorneloe House 25 Barbourne Road Worcester WR1 1RU

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Contents of the Financial Statements for the Year Ended 31st March 2021

Page
Reference and Administrative Details 1
Report of the Trustees 2 to 7
Report of the Independent Auditors 8 to 10
Statement of Financial Activities 11
Balance Sheet 12
Cash Flow Statement 13
Notes to the Cash Flow Statement 14
Notes to the Financial Statements 15 to 29
Detailed Statement of Financial Activities 30 to 31

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Reference and Administrative Details for the Year Ended 31st March 2021

TRUSTEES L M Fish A G Gilmour F B Howie (Vice Chair) (resigned 1.12.20) J J O'Toole S M Scriven D J Strutt P E Sugg (appointed 14.5.21) J H W Teal (Chair) R Widdowson COMPANY SECRETARY S L Brewster REGISTERED OFFICE Hines Building University of Worcester Henwick Grove Worcester Worcestershire WR2 6AJ REGISTERED COMPANY NUMBER 08822764 (England and Wales) REGISTERED CHARITY NUMBER 1184297 INDEPENDENT AUDITORS Richards Sandy Audit Services Limited (Statutory Auditor) Thorneloe House 25 Barbourne Road Worcester WR1 1RU CHIEF EXECUTIVE OFFICER S L Brewster BANKERS Lloyds Bank 4 The Cross Worcester WR1 3PY

Page 1

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Report of the Trustees for the Year Ended 31st March 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The charity's objects are:

Significant activities

The charity works across the eight local authority areas across Herefordshire and Worcestershire. Key Stakeholders include the local authorities, two public health teams, Sport England, the University of Worcester, National Governing Bodies of Sport and the local clubs affiliated to them as well as other key voluntary sector organisations to lead on the delivery and discovery of sport and physical activity across Herefordshire and Worcestershire.

As well as the general promotion of sport and physical activity, the charity also provides:

A programme funded by Sport England National Lottery funding, designed to deliver competitive school sport to all young people.

Uses funding from Sport England to support local, eligible schools to spend their PPSP funding effectively.

Provides training and support for volunteering and professional sports coaches.

Exercise classes aimed at preventing falls in older people.

The Active Lives Survey (ALS) for Children and Young people is undertaken to gain a detailed insight into the current physical activity habits of the nation's children and young people (aged 5 to 16).

Public benefit

The trustees confirm that they have complied with the duty in Section 4 of Charities Act 2011 to have due regard to the guidance issued by the Charity Commission concerning public benefit.

Grantmaking

The charity provides grant funding to local organisations as part of its strategies to promote and deliver sports activities within the local area. Individual grants are of usually low value grants (typically less than £5,000 each) and are awarded based on applications made by local organisations to the charity. Many of these projects are funded out of grants received by the charity specifically to make such grants to local organisations, in line with national policies set by Sports England.

The charity also pays larger grants to institutions where the charity has received funding for a specific project and the grants issued out of that funding were a specific element of the funding application.

Page 2

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Report of the Trustees for the Year Ended 31st March 2021

OBJECTIVES AND ACTIVITIES

Volunteers

Whist the charity does not itself directly benefit from the use of volunteers in undertaking its activities, part of the charity's purpose is to support local sports organisations, many of which are run by or rely on the use of volunteers.

ACHIEVEMENT AND PERFORMANCE

Charitable activities

In light of the ongoing restriction our work has had to remain agile. We have delivered face to face where we have been able to adhere to relevant guidance, and switched to virtual delivery in some areas notably school games. We have working with Sport England around ensuring that local clubs and organisation are able to access support and funding via tackling inequalities fund, designed to ensure that those adversely affected by the various restriction still get opportunities to get and stay active.

Our primary funders (Sport England, Community Lottery and Worcestershire County Council) have remained flexible and allowed us to re-purpose elements of the funding, we have kept open communication throughout and are working with them in terms of re-establishing meaningful performance indicators as activities re-start.

Where face to face delivery has been possible we have been adhering to relevant guidance and completed risk assessment and have been ensuring that face masks, hand sanitiser etc. is widely available. There has been a focus on accessing the outdoor environment, encouraging walking, cycling and running which has been echoing national messages around staying active in a safe environment.

Board meeting have switched and continue to be 'online' which has meant that board members have been kept informed of changes, adaptation and flexible approaches to various activities and the teams wellbeing.

Fundraising activities

The charity does not solicit members of the public for donations or engage in any other trading activity that does not directly relate to the charitable purpose of the charity.

FINANCIAL REVIEW

Financial position

At the year end the charity had unrestricted reserves of £597,424 (2020 - £635,253), including designated reserves of £395,900 (2020 - £395,900), and restricted reserves of £240,987 (2020 - £235,460).

Principal funding sources

The charity is currently very dependent on Sport England funding to fulfil is objects. Sport England Funding accounted for 76% (2020 - 66%) of the charity's total income.

Reserves policy

Most of the charity's restricted fund income is received as a single annual grant for a period that overlaps the financial year end of the charity, so that at the year end the charity has received (or has accrued for) grant income that is partly to be spent in the first part of the next financial year. All restricted funds relating to specific project held at the year end is planned to be expended by the end of the annual grant period to which such funding relates.

Page 3

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Report of the Trustees for the Year Ended 31st March 2021

FINANCIAL REVIEW

The charity has the following designated funds:

The trustees have agreed to put reserves to one side so that if significant funding is lost time is allocated to seek alternatives. If alternative sources of funding are not secured and the charity had to be wound down this can be managed and any commitments honoured. This includes salaries, commitments to stakeholders and that obligations to programme. The level of this reserve is set at £250,000 (2020 - £250,000), based on approx. 6 month's budgeted expenditure (excluding some activities funded by fund providers other tan Sports England).

Redundancy costs not an eligible cost for any of the grants / contract that the charity currently run. In order to ensure that, in the event that the charity needs to cease operations, redundancies are fully funded, the charity has set aside an additional amount of £50,000 (2020 - £50,000).

When the charity was created a number of staff TUPEd across from Worcester City Council. As part of the TUPE transfer, the charity became a member of the Worcestershire Local Government Pension Scheme (a defined benefit scheme). At the point of transfer Worcester City Council absorbed the pension deficits relating to these staff, on the understanding that all future liabilities were the responsibility of the charity. Pension liabilities are calculated every three years via the LGPS actuary report. The charity has set a further amount aside to mitigate against any fluctuations in the schemes value, currently set at £95,900 (2020 - £95,900).

In addition, Sports England annual funding is usually received 7 months after the start of the annual period to which it relates, so the charity is required to hold cash reserves to fund all related expenditure prior to the receipt of this funding.

At the year end the charity had general unrestricted reserves of £201,524 (2020 - £239,353). Excluding the book value of tangible fixed assets held within general unrestricted funds at the year end of £9,164 (2020 - £6,890), the charity has free reserves of £192,360 (2020 - £232,463). The trustees of the charity plan to use these funds as follows:

Going concern

The charity's core funding agreement with Sports England is expected to continue for the foreseeable future, although this is susceptible to changes in government policy.

The charity is considered to have sufficient reserves to continue operating. There are no currently known issues that may cause the charity to cease operating within the foreseeable future.

Covid-19

Some of the operations of the charity were postponed or adapted due to the coronavirus outbreak.

Two of the charity's major funders (Sport England and Community Lottery Fund) were quick to confirm that all existing funding was secure and could be re-purposed to support the community in staying active. All KPIs have also been suspended as face to face delivery has been suspended.

Our face to face delivery of the postural stability instruction programme was suspended, but with the support of the funder (Worcestershire County Council) the resources re-purposed to support the Here2Help initiative.

Income generated through delivery was significantly impacted but this has been mitigated with additional grants from Sport England in tacking inequalities.

The charity's staff have worked from home, as the charity's office at the University of Worcester was closed down for the duration of the outbreak.

Page 4

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Report of the Trustees for the Year Ended 31st March 2021

FINANCIAL REVIEW

Principal risks and uncertainties

The principal risk to the charity is the withdrawal of funding from Sports England. In order to mitigate this, the charity holds specific designated funds to cover the operating of the charity over a short period, during which the charity could search or alternative funding, or if this was unsuccessful make staff redundancies.

The charity also holds reserves in case it is required to make additional contributions to the LGPS that it belongs.

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

FUTURE PLANS

During the last twelve month Sport England launched their new strategy Uniting the Movement. The Partnership's role moving forward will be influenced by the aspiration and ambitions of the new strategy. We intend to review our strategy taking into account 'Uniting the Movement' and local stakeholders ambitions by placing tackling inequalities at the centre of our future priorities. Discussions have begun around longer term funding and these discussion will continue through the year.

Sport England have made further short terms investments into the partnership via an extension of 'tackling inequalities' which continues to support clubs maintain physical activity in a challenging environment and 'opening up school facilities' aiming encouraging predominantly secondary school to re-open their sports facilities in line with any relevant restrictions or mitigations.

We are continuing to support local recovery and remain in close contact with both Herefordshire and Worcestershire Public Health teams and support works areas such as Here2Help and ensuring that local groups, clubs and organisation benefit from funding opportunities emerging around covid recovery grants.

In line with Covid-19 restrictions and guidance re-staring face to face delivery will be key not only to improve physical health but also to re-connect participants who have experience periods of isolation over the last twelve months.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charitable company is controlled by its governing document, its Articles of Association, and constitutes a limited company registered in England and Wales, limited by guarantee, as defined by Companies Act 2006.

Recruitment and appointment of new trustees

New trustees are recruited by the existing trustees via 'open' process, focused on addressing gaps identified via the skill matrix or replacing a trustee who has reached the end of their term of office. No individual may be appointed as a trustee until they have provided the charity a declaration of good character.

The charity has a plan to recruit more trustees from under-represented groups.

The Articles of Association require that the number of trustees be between three and twelve.

Organisational structure

The trustees delegate day-to-day management of the charity to the chief executive officer.

The trustees meet regularly in order to establish a clear vision and strategic direction for the charity and to monitor and evaluate performance against vision and strategic direction, including holding the chief executive officer accountable for the achievement of the charity's strategic objectives and goals.

Induction and training of new trustees

Trustees have a responsibility to learn about their roles, to keep abreast of current developments in the sector and to keep their skills up-to-date.

There is a documented Induction process including on-on-one meetings with the chief executive officer and the provision of essential reading/documentation.

All governance documents will be made available to any new trustees and support provided to engage them in current partnership working. This will include a meeting with the chair of the trustees and the chief executive officer.

The Partnership will support trustee development within available resources.

Page 5

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Report of the Trustees for the Year Ended 31st March 2021

STRUCTURE, GOVERNANCE AND MANAGEMENT

Key management remuneration

The trustees review annually the level of wages paid to the chief executive officer.

The chief executive officer pays into the LGPS and the charity is required to make employer contributions in line with the rules set by the LGPS.

Wider network

We are part of a network of Active Partnerships across England. We work with the eight local authorities, the two public health teams, Sport England, the University of Worcester, National Governing Bodies of Sports (NGBs) and other key organisations.

Active Partnerships

There are 42 Active Partnerships across England who work collaboratively with local partners to create the conditions for an active nation using the power of sport and physical activity to transform lives.

Active Partnerships are strategic organisations that recognise activity levels are affected by a complex system of influences and no single organisation or programme create sustainable change at scale. So by adopting a collaborative whole system approach, Active Partnerships seek to make active lifestyles the social norm for everyone and address the worrying levels of inactivity in society.

They do this by creating an in-depth understanding of the needs of the local community, brokering cross sector partnerships, supporting the development of a welcoming and inclusive workforce, engaging communities and share learning of what works locally.

In particular, Active Partnerships focus their efforts on inactive people and under represented groups who will benefit the most from an active lifestyle.

A unique feature of the Active Partnerships is their independence, working across all sports, activities, providers and audiences, focused on the needs of their local communities.

Trustee indemnity provisions

The Articles of Association state that the charity shall indemnify the trustees against any liability incurred by them in their capacity as trustees, to the extent permitted by sections 232 to 234 of Companies Act 2006.

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of Sports Partnership Herefordshire And Worcestershire for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

Page 6

Report of the Independent Auditors to the Members of Sports Partnership Herefordshire And Worcestershire

Opinion

We have audited the financial statements of Sports Partnership Herefordshire And Worcestershire (the 'charitable company') for the year ended 31st March 2021 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and the provisions available for small entities, in the circumstances set out in note 22 to the financial statements, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Emphasis of matter - departure from FRS 102 in regard to LGPS

As noted in the accounting policies, the accounting treatment of the LGPS (a multi-employer defined benefit pension scheme) as if it was a defined contribution scheme is a departure from the FRS 102.

Other information

The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Page 8

Report of the Independent Auditors to the Members of Sports Partnership Herefordshire And Worcestershire

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees.

Responsibilities of trustees

As explained more fully in the Statement of Trustees' Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Our responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud.

However, it is the primary responsibility of management, with the oversight of those charged with governance, to ensure that the entity's operations are conducted in accordance with the provisions of laws and regulations and for the prevention and detection of fraud.

In identifying and assessing risks of material misstatement in respect of irregularities, including fraud, we have:

As a result of these procedures we consider the most significant laws and regulations that have a direct impact on the financial statements are the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland', the Companies Act 2006 (and related legislation), the Charities Act 2011 (and related legislation) and regulations relating to the employment and payment of staff including, but not limited to, the Employment Rights Act 1996, the National Minimum Wage Act 1998 and the Pensions Act 2008.

We performed audit procedures to detect non-compliances which may have a material impact on the financial statements, which included reviewing the financial statement disclosures and sample testing of monthly payroll records for the calculation of gross wages, payroll taxes and pension costs.

We identified the greatest risk of material impact on the financial statements from irregularities, including fraud, to be the timing of recognition of grant and contract income, and the allocation by management of wage and support costs to individual restricted funds. Our audit procedures to respond to these risks included, testing of a sample of grant and contract income against the terms of the funding agreements and the requirement of the Charities SORP (FRS 102), sample testing on the posting of journals and reviewing accounting estimates for biases.

Page 9

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31st March 2021

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
3
-
Charitable activities
6
Sports delivery and participation
-
Postural stability
76,365
Training and workforce
2,247
Other trading activities
4
270
Investment income
5
101
Total
78,983
EXPENDITURE ON
Charitable activities
7
Sports delivery and participation
17,353
Postural stability
76,121
Training and workforce
28,432
Total
121,906
NET INCOME/(EXPENDITURE)
(42,923)
Transfers between funds
20
5,094
Net movement in funds
(37,829)
RECONCILIATION OF FUNDS
Total funds brought forward
635,253
TOTAL FUNDS CARRIED FORWARD
597,424		 Restricted
funds
£
306,182
294,964
-
54,600
-
-
655,746
633,812
-
11,313
645,125
10,621
(5,094)
5,527
235,460
240,987		 2021
Total
funds
£
306,182
294,964
76,365
56,847
270
101
734,729
651,165
76,121
39,745
767,031
(32,302)
-
(32,302)
870,713
838,411		 2020
Total
funds
£
294,037
298,271
69,223
48,000
33,689
200
743,420
590,906
75,774
58,802
725,482
17,938
-
17,938
852,775
870,713

The notes form part of these financial statements

Page 11

Balance Sheet
31st March 2021
2021 2020
Notes £ £
FIXED ASSETS
Tangible assets 15 9,164 6,890
CURRENT ASSETS
Debtors 16 115,103 532,956
Cash at bank 744,008 373,265
859,111 906,221
CREDITORS
Amounts falling due within one year 17 (28,464) (39,598)
NET CURRENT ASSETS 830,647 866,623
TOTALASSETS LESS CURRENT LIABILITIES 839,811 873,513
CREDITORS
Amounts falling due after more than one year 18 (1,400) (2,800)
NET ASSETS 838,411 870,713
FUNDS 20
Unrestricted funds 597,424 635,253
Restricted funds 240,987 235,460
TOTALFUNDS 838,411 870,713

Sports Partnership Herefordshire And Worcestershire

Trading as Active Herefordshire & Worcestershire

Cash Flow Statement
for the Year Ended 31st March 2021
2021
Notes
£
Cash flows from operating activities
Cash generated from operations
1
376,870
Tax paid
-
Net cash provided by/(used in) operating activities
376,870
Cash flows from investing activities
Purchase of tangible fixed assets
(6,228)
Interest received
101
Net cash (used in)/provided by investing activities
(6,127)
Change in cash and cash equivalents in
the reporting period
370,743
Cash and cash equivalents at the
beginning of the reporting period
373,265
Cash and cash equivalents at the end of
the reporting period
744,008		 2020
£
(305,932)
(66)
(305,998)
-
200
200
(305,798)
679,063
373,265

The notes form part of these financial statements

Page 13

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Cash Flow Statement for the Year Ended 31st March 2021

1. RECONCILIATION OF NET (EXPENDITURE)/INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES

Net (expenditure)/income for the reporting period (as per the
Statement of Financial Activities)
Adjustments for:
Depreciation charges
Interest received
Decrease/(increase) in debtors
(Decrease)/increase in creditors
Net cash provided by/(used in) operations		 2021
£
(32,302)
3,954
(101)
417,853
(12,534)
376,870		 2020
£
17,938
3,229
(200)
(348,788)
21,889
(305,932)

2. ANALYSIS OF CHANGES IN NET FUNDS

At 1.4.20 Cash flow At 31.3.21
£ £ £
Net cash
Cash at bank 373,265 370,743 744,008
373,265 370,743 744,008
Total 373,265 370,743 744,008

The notes form part of these financial statements

Page 14

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements for the Year Ended 31st March 2021

1. ACCOUNTING POLICIES

BASIS OF PREPARING THE FINANCIAL STATEMENTS

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006, except in regard to the treatment of the LGPS as if it was a defined contribution scheme rather than if it was a defined benefit scheme, which is a departure from the requirement of FRS 102 done on the basis that accounting for the LGPS as a defined benefit scheme is inconsistent with the requirement to give a true and fair view (see the accounting policy for pension costs for more details).

The financial statements have been prepared under the historical cost convention.

The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £1.

GOING CONCERN

The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of at least one year from the date of authorisation for issue of the financial statements and have concluded that the charity has adequate resources to continue in operational existence for the foreseeable future and there are no material uncertainties about the charity’s ability to continue as a going concern, thus they continue to adopt the going concern basis of accounting in preparing the financial statements.

INCOME

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Income from grants and donations is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income from grants is only deferred when the charity has to fulfil conditions not yet met before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.

Income from the provision of courses and other commercial services are recognised on delivery of those services.

Interest income is recognised for all interest-bearing instruments on an accrual basis.

EXPENDITURE

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

ALLOCATION AND APPORTIONMENT OF COSTS

All direct costs that can be identified to a specific fund are allocated to that fund.

Wage costs are split between individual funds based on estimated split of time spent on the activities of each fund for each individual staff member.

General support costs are split between funds based on estimated staff hours spent on the activities of each fund.

Page 15

continued...

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

1. ACCOUNTING POLICIES - continued

TANGIBLE FIXED ASSETS

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Sports equipment - 25% on reducing balance
Fixtures and fittings - 20% on reducing balance
Computer equipment - 33% on cost

All fixed assets are initially measured at cost and depreciated as detailed above. Items under £250 are not capitalised.

TAXATION

The charity is exempt from corporation tax on its charitable activities.

FUND ACCOUNTING

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

OPERATING LEASES

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

PENSION COSTS

The company operates both a defined contribution pension scheme and participates in a Local Government Pension Scheme.

Contributions payable to the company's defined contribution pension scheme are charged to profit or loss in the period to which they relate.

The Local Government Pension Scheme (LGPS) is a funded multi-employer defined benefit scheme and the assets are held separately from those of the company in separate trustee administered funds. Whilst it would be possible to obtain an actuarial valuation of the charity's share of the LGPS to which the charity belongs, the trustees of the charity believe that to account for the LGPS as a defined benefit scheme, rather than as a defined contribution scheme, would be inconsistent with the requirement to give a true and fair view. This is because the trustees do not consider their annual contributions relating to settling their share of the LGPS's current forecast deficit to be material to the accounts of the charity (based on the information provided within the most recent triennial actuarial valuation of the relevant LGPS) and also due to the very low number of members of the LGPS allocated to the charity compared to the overall number of members of the relevant LGPS, it is considered probable that an actuarial valuation of the charity's share of the deficit would likely be significantly below the level of materiality of the LGPS's own full actuarial valuation and as such the charity would be disproportionately affected by any significant uncertainty in assumptions or errors compared to other scheme employers. In addition, the minority of employees of the charity that belong to the LGPS includes the chief executive officer and accounting for the LGPS as a defined benefit scheme would likely cause adjustments to disclosures concerning the remuneration paid to key management personnel in such a way that is not likely to be accurately determined on an individual employee basis and would likely be less comparable year on year due to changes in actuarial assumptions applied each year. The trustees therefore believe that accounting for their payments to the LGPS as a defined contribution scheme better reflects the actual financial impact to the charity.

Where the charity has entered into an agreement with the LGPS that determines how the charity will fund a deficit, the charity recognises at that point a liability for the contributions payable that arise from the agreement (to the extent that they relate to the deficit) and the resulting expense is recognised within the statement of financial activities.

FINANCIAL INSTRUMENTS

The charity has elected to apply the provisions of Section 11' Basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS102 to all of its financial instruments.

Financial instruments are recognised when the charity becomes party to contractual provisions of the instrument.

Page 16

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Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

1. ACCOUNTING POLICIES - continued

FINANCIAL INSTRUMENTS

Financial assets are offset, with the net amounts presented in the accounts where there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic Financial Assets

Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest.

Basic Financial Liabilities

Basic financial liabilities, including trade and other payables, are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of future receipts, discounted at a market rate of interest. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of the operations from suppliers. Accounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction.

2. CRITICAL ACCOUNTING JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY

Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Critical areas of judgement

The Local Government Pension Scheme is a funded multi-employer defined benefit scheme and the assets are held separately from those of the company in separate trustee administered funds. There is deemed to be insufficient information available without incurring costs deemed to outweigh the benefit to users of the accounts to apply defined benefit accounting of the Local Government Pension Scheme. The Local Government Pension Scheme is therefore accounted for as if it was a defined contribution plan, with contributions payable to the Local Government Pension Scheme charged to profit or loss in the period to which they relate.

The allocation of staff costs between individual unrestricted and restricted funds is based on the estimated split of staff time for each individual employee of the charity. The allocation of general support costs is between individual unrestricted and restricted funds is directly linked to the assumptions made in allocating staff costs between individual unrestricted and restricted funds.

3. DONATIONS AND LEGACIES

Grants
Grants received, included in the above, are as follows:
Sport England
Police Crime and Commission West Mercia
Worcestershire County Council
Macmillan Cancer Support
Wychavon District Council		 2021
£
306,182
2021
£
306,182
-
-
-
-
306,182		 2020
£
294,037
2020
£
217,933
35,905
20,000
13,539
6,660
294,037

Page 17

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Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

4. OTHER TRADING ACTIVITIES

Course income
PSI takings
Commercial income
5.
INVESTMENT INCOME
Bank interest
6.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Grants and contract income
Sports delivery and participation
Grants and contract income
Postural stability
Grants and contract income
Training and workforce
Grants received, included in the above, are as follows:
Sport England
Worcestershire County Council
The National Lottery Community Fund
YMCA Worcester
West Midlands Combined Authority
Herefordshire and Worcestershire Chamber Of Commerce
Lawn Tennis Association
Macmillan Cancer Support
Neighbourly Community Fund

7. CHARITABLE ACTIVITIES COSTS

Sports delivery and participation
Postural stability
Training and workforce		 Direct
Costs (see
note 8)
£
101,196
37,111
13,125
151,432		 Grant
funding of
activities
(see note
9)
£
151,530
-
(2,960)
148,570		 Support
costs (see
note 10)
£
398,439
39,010
29,580
467,029		 Totals
£
651,165
76,121
39,745
767,031

Page 18

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Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

8. DIRECT COSTS OF CHARITABLE ACTIVITIES

Equipment
Venue hire
Coaching and tutor fees
Programme management
Courses
Hospitality and refreshments
Design and printing
Photography and videography
Branded merchandise
Bad debts
Depreciation
9.
GRANTS PAYABLE
Sports delivery and participation
Training and workforce		 2021
£
13,771
(102)
25,736
93,764
6,292
423
4,438
1,359
4,023
209
1,519
151,432
2021
£
151,530
(2,960)
148,570		 2020
£
9,380
9,668
30,685
82,012
16,024
4,596
5,852
8,280
21,107
-
2,025
189,629
2020
£
88,044
14,242
102,286

During the current year Heart of Worcestershire College returned a grant issued to them in the previous year, as they were unable to use the funds for the purpose for which the grant was originally paid to them.

The total grants paid to institutions during the year was as follows:

Ignite CIC
The Redditch Self Defence Association
Age UK Herefordshire and Worcestershire
Sandycroft Centre
Worcestershire Acute Hospitals Charity
All Active Academy CIC
Heart of Worcestershire College
Freedom Leisure
Whitecross Hereford
Really Rural - Outdoors for All CIC
The Odell Trust
Sundry small grants (less than £5,000 each)		 2021
£
35,231
11,219
10,000
9,999
8,502
6,940
(6,600)
6,456
4,650
5,163
5,000
52,010
148,570		 2020
£
24,151
4,300
-
-
-
-
6,600
6,464
5,700
-
-
55,071
102,286

Page 19

continued...

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

10. SUPPORT COSTS

Governance
Management
costs
£
£
Sports delivery and participation
391,443
6,996
Postural stability
39,010
-
Training and workforce
29,580
-
460,033
6,996
Support costs, included in the above, are as follows:
2021
£
Wages
346,769
Social security
25,687
Pensions
44,415
Rent
12,119
Insurance
2,426
Telephone
1,673
Postage and office supplies
1,813
Advertising and marketing
2,198
Sundries
527
Subscriptions
7,247
Training
2,235
Travel
926
Computer
8,793
Professional fees
641
Bank charges
129
Depreciation
2,435
Auditors' remuneration
3,060
Auditor's fees for other
services
3,936
467,029		 Totals
£
398,439
39,010
29,580
467,029
2020
£
297,164
25,799
40,065
11,485
2,386
1,304
5,532
13,410
39
3,835
3,369
12,164
6,436
2,375
90
1,204
3,240
3,670
433,567

11. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

Auditors' remuneration
Auditor's fees for other services
Depreciation - owned assets
Other operating leases		 2021
£
3,060
3,936
3,954
12,119		 2020
£
3,240
3,670
3,229
11,485

12. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st March 2021 nor for the year ended 31st March 2020.

TRUSTEES' EXPENSES

There were no trustees' expenses paid for the year ended 31st March 2021 nor for the year ended 31st March 2020.

Page 20

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Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

13. STAFF COSTS

Wages and salaries
Social security costs
Other pension costs		 2021
£
346,769
25,687
44,415
416,871		 2020
£
297,164
25,799
40,065
363,028

The average monthly number of employees during the year was as follows:

Average number of employees

2021 2020
14 13

No employees received employee benefits (excluding employer pension and employer N.I. costs) of more than £60,000 in either the current or previous years.

Total remuneration (including employer pension and employer N.I. costs) paid to key management personnel totalled £74,859 (2020 - £72,544).

14. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
6,660
Charitable activities
Sports delivery and participation
-
Postural stability
69,223
Training and workforce
-
Other trading activities
33,194
Investment income
200
Total
109,277
EXPENDITURE ON
Charitable activities
Sports delivery and participation
62,153
Postural stability
75,774
Training and workforce
7,849
Total
145,776
NET INCOME/(EXPENDITURE)
(36,499)
Transfers between funds
(5,094)
Net movement in funds
(41,593)
RECONCILIATION OF FUNDS
Total funds brought forward
676,846
TOTAL FUNDS CARRIED FORWARD
635,253		 Restricted
funds
£
287,377
298,271
-
48,000
495
-
634,143
528,753
-
50,953
579,706		 Total
funds
£
294,037
298,271
69,223
48,000
33,689
200
743,420
590,906
75,774
58,802
725,482
17,938
-
17,938
852,775
870,713
(36,499)
(5,094)
(41,593)
676,846
635,253		 54,437
5,094
59,531
175,929
235,460

Page 21

continued...

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

15. TANGIBLE FIXED ASSETS

Sports
equipment
£
COST
At 1st April 2020
14,400
Additions
-
At 31st March 2021
14,400
DEPRECIATION
At 1st April 2020
8,325
Charge for year
1,519
At 31st March 2021
9,844
NET BOOK VALUE
At 31st March 2021
4,556
At 31st March 2020
6,075
16.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors
Accrued income
Prepayments		 Fixtures
and
fittings
£
1,400
-
1,400
868
105
973
427
532		 Computer
equipment
£
5,102
6,228
11,330
4,819
2,330
7,149
4,181
283
2021
£
355
600
103,988
10,160
115,103		 Totals
£
20,902
6,228
27,130
14,012
3,954
17,966
9,164
6,890
2020
£
8,494
-
495,992
28,470
532,956

Page 22

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Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

17. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors
Pension creditor (see note 23)
Accrued expenses		 2021
£
20,904
1,400
6,160
28,464		 2020
£
30,218
1,300
8,080
39,598

18. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR

Pension creditor (see note 23) 2021
£
1,400		 2020
£
2,800

19. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Tangible fixed assets
Debtors
Cash at bank
Creditors - due within 1 year
Creditors - due after 1 year
Inter-fund loans
Total funds		 Restricted
funds
£
-
112,769
219,694
(2,860)
-
(88,616)
240,987		 Designated
funds
£
-
-
398,700
(1,400)
(1,400)
-
395,900		 General
unrestricted
funds
£
9,164
2,334
125,614
(24,204)
-
88,616
201,524		 Total
funds
£
9,164
115,103
744,008
(28,464)
(1,400)
-
838,411

At the year end the charity was owed grant income from Sports England. Cash reserves that would otherwise have been allocated to the general unrestricted fund has been used to finance restricted fund expenditure ahead of this grant income being received. This has been accounted for as inter-fund loans in the above table.

Page 23

continued...

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

20. MOVEMENT IN FUNDS

Unrestricted funds
General unrestricted fund
Designated fund
Redundancy fund
Pension fund
Restricted funds
Core
Satellite Clubs
Workforce
Primary PE and Sport Premium
School Games Worcestershire
School Games Herefordshire
Other Youth Development
Macmillan
Children and Young People
(Dept. for Education)
Active Communities
Tackling Inequalities Fund
Children and Young People
(Sports England)
TOTAL FUNDS		 At 1.4.20
£
239,353
250,000
50,000
95,900
635,253
48,032
53,833
7,714
8,751
27,961
39,668
5,633
1,212
-
42,656
-
-
235,460
870,713		 Net
movement
in funds
£
(42,923)
-
-
-
(42,923)
(27,310)
25,740
5,329
(8,751)
(27,961)
(29,592)
(665)
(269)
10,459
10,009
15,054
38,578
10,621
(32,302)		 Transfers
between
funds
£
5,094
-
-
-
5,094
-
-
-
-
-
-
-
-
(5,094)
-
-
-
(5,094)
-		 At
31.3.21
£
201,524
250,000
50,000
95,900
597,424
20,722
79,573
13,043
-
-
10,076
4,968
943
5,365
52,665
15,054
38,578
240,987
838,411

Page 24

continued...

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

20. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Unrestricted funds
General unrestricted fund
Restricted funds
Core
Satellite Clubs
Workforce
Primary PE and Sport Premium
School Games Worcestershire
School Games Herefordshire
Other Youth Development
Macmillan
Children and Young People
(Dept. for Education)
Active Communities
Tackling Inequalities Fund
Children and Young People
(Sports England)
TOTAL FUNDS		 Incoming
resources
£
78,983
206,181
115,022
42,500
-
-
-
7,101
-
14,600
86,496
100,000
83,846
655,746
734,729		 Resources
Movement
expended
in funds
£
£
(121,906)
(42,923)
(233,491)
(27,310)
(89,282)
25,740
(37,171)
5,329
(8,751)
(8,751)
(27,961)
(27,961)
(29,592)
(29,592)
(7,766)
(665)
(269)
(269)
(4,141)
10,459
(76,487)
10,009
(84,946)
15,054
(45,268)
38,578
(645,125)
10,621
(767,031)
(32,302)

Page 25

continued...

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

20. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General unrestricted fund
Designated fund
Redundancy fund
Pension fund
Restricted funds
Core
Satellite Clubs
Workforce
Primary PE and Sport Premium
School Games Worcestershire
School Games Herefordshire
Other Youth Development
Macmillan
Children and Young People
(Dept. for Education)
Active Communities
Special Olympics Hereford
TOTAL FUNDS		 At 1.4.19
£
276,846
250,000
50,000
100,000
676,846
28,635
50,855
4,317
17,901
32,723
32,722
3,167
-
1,257
-
4,352
175,929
852,775		 Net
movement
in funds
£
(32,399)
-
-
(4,100)
(36,499)
19,397
2,978
3,397
(9,150)
(4,762)
6,946
2,466
1,212
(6,351)
42,656
(4,352)
54,437
17,938		 Transfers
between
funds
£
(5,094)
-
-
-
(5,094)
-
-
-
-
-
-
-
-
5,094
-
-
5,094
-		 At
31.3.20
£
239,353
250,000
50,000
95,900
635,253
48,032
53,833
7,714
8,751
27,961
39,668
5,633
1,212
-
42,656
-
235,460
870,713

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General unrestricted fund
Pension fund
Restricted funds
Core
Satellite Clubs
Workforce
Primary PE and Sport Premium
School Games Worcestershire
School Games Herefordshire
Other Youth Development
Macmillan
Children and Young People
(Dept. for Education)
Active Communities
Special Olympics Hereford
TOTAL FUNDS		 Incoming
resources
£
109,277
-
109,277
251,472
95,856
40,000
41,987
46,001
45,499
35,905
1,174
8,001
68,248
-
634,143
743,420		 Resources
Movement
expended
in funds
£
£
(141,676)
(32,399)
(4,100)
(4,100)
(145,776)
(36,499)
(232,075)
19,397
(92,878)
2,978
(36,603)
3,397
(51,137)
(9,150)
(50,763)
(4,762)
(38,553)
6,946
(33,439)
2,466
38
1,212
(14,352)
(6,351)
(25,592)
42,656
(4,352)
(4,352)
(579,706)
54,437
(725,482)
17,938

Page 26

continued...

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

20. MOVEMENT IN FUNDS - continued

PURPOSE OF DESIGNATED FUNDS

Operational reserve fund

The trustees have put reserves to one side so that if significant funding is lost time is allocated to seek alternatives. If alternative sources of funding are not secured and the charity had to be wound down this can be managed and any commitments honoured.

This designated fund is not expected to be expended within the foreseeable future.

Redundancy fund

Redundancy costs are not an eligible cost for any of the grants or contracts that the charity currently receives. The charity has set aside a redundancy reserve in case that the charity's funding agreements with its primary funding provider Sports England end or is significantly reduced, as that would necessitate the charity to make some or all of its staff redundant.

Whilst the activities of Sports England are subject to government policy and are therefore subject to changes in government, there is currently no indication that Sports England will cease funding the charity within the foreseeable future. The remaining balance in this designated fund is therefore not expected to be expended within the foreseeable future.

Pension fund

The charity has both current and past employees who are members of a Local Government Pension Scheme (LGPS). The trustees have set aside a pension reserve in case the charity is called upon to pay additional lump sum pension contributions to cover their share of any deficits in the LGPS.

Following the triennial full actuarial valuation as at 31 March 2019 of the LGPS that relates to the charity, the charity has made suitable provisions for their requirements to pay lump sum contributions for the next 3 years from 2020. The remaining balance in this designated fund is not expected to be expended for at least another 2 years.

PURPOSE OF RESTRICTED FUNDS

Core fund

Funding received from Sport England towards salaries and on-costs.

Satellite Clubs fund

Funds to establish new and regular opportunities for inactive people aged 14-19 to participate in sport or physical activity.

Workforce fund

Funding used in helping to recruit, develop and deploy a quality and diverse workforce through the charity's work with sport and non-sport partners and sectors.

Primary PE and Sport Premium fund

The Primary PE and Sport Premium (PPSP) is ring fenced money to primary schools in order to improve the quality of primary PE. A significant focus of the premium is how it can be used to provide sustained development of sport, physical activity and PE within schools.

From September 2020 this fund has been replaced by the Children and Young People fund.

Strong and Steady Exercise Programme fund

Funding to deliver the Council's strength and balance postural stability exercise programme. Income is generated through a participation fee each week.

School Games Worcestershire and School Games Herefordshire funds

The School Games is a government led programme designed to deliver competitive school sport to all young people. A network of School Games Organisers (SGOs) and Local Organising Committees (LOCs) have worked alongside the Youth Sport Trust in delivering three distinct levels of competition since the Games' inception in 2010 - ranging from intra-inter school activity, in addition to the National Finals, which is supported by National Governing Bodies.

From September 2020 this fund has been replaced by the Children and Young People fund.

Page 27

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Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

20. MOVEMENT IN FUNDS - continued

Other Youth Development fund

Funding to deliver a programme of diversionary activities for at risk youth.

Macmillan fund

Funding for the Move-More Coordinator - to engage with patients whose lives have been affected by cancer and help them to become more active.

Children and Young People (DfE) fund

Exchequer funding for training Volunteer leaders and coaches within schools/colleges.

Active Communities fund

Funding to encourage participation in local rural areas and obtain support from local community leaders to help to sustain projects in the long term.

Tackling Inequalities Fund

Funding received to help the sport and physical activity sector through the coronavirus (Covid-19) crisis.

Children and Young People (SE) fund

During the current year, partly in response to the coronavirus (Covid-19) crisis, Sports England made changes to how it awarded some grant funded activities. Primary PE and Sport Premium, School Games and an element allocated to Core fund in the accounts are to be received annually in advance on an April to March basis (previously received on a September to August basis), with amount received in regard to these funds within the current financial period reduced to the equivalent of 7 months of funding as a result.

In addition, Sports England now awards these funds as a single combined Children and Young People fund.

TRANSFERS BETWEEN FUNDS

Last year a transfer of £5,094 was made from unrestricted fund to Children and Young People (DfE) fund to cover expenditure made allocated to the Children and Young People (DfE) fund in excess of funding received to date. In the current year, this transfer has been reversed, following a grant of £6,600 issued last year out of Children and Young People (DfE) fund was returned by the grant recipient as they were subsequently unable to meet the performance conditions attached to receipt of this grant.

21. RELATED PARTY DISCLOSURES

There were no related party transactions for either the current or comparative years.

22. FRC ETHICAL STANDARD - PROVISIONS AVAILABLE FOR SMALL ENTITIES

In common with many other businesses of our size and nature we use our auditors to prepare and submit returns to the tax authorities and assist with the preparation of the financial statements.

Page 28

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Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Notes to the Financial Statements - continued for the Year Ended 31st March 2021

23. PENSION COMMITMENTS

The charity's employees belong to two principal pension schemes, being the Local Government Pension Scheme (LGPS), which is managed by Worcestershire Pension Fund, for the staff who were employed by the charity when it was first incorporated and had their transferred to the charity under TUPE Regulations, and a defined contribution scheme for all other staff.

The LGPS is a funded defined benefit pension scheme, with the assets held in separate trustee-administered funds. The agreed contribution rates for future years are 21.5% per cent for employers, with employees paying variable rates depending on their level of gross wages received each month. In addition the charity is schedules to pay the LGPS £nil (2020 - £4,100) in additional lump sum top up payments to cover their share of the pension scheme's deficit, payable over the next 3 years. These costs have been accrued for in the financial statements.

At the year end the charity had the following pension creditors:

Creditors: amounts falling due within one year (note 17)
Creditors: amounts falling due after more than one year (note 18)
Multi-employee defined benefit schemes - lump sum top-up payments
Employer pension costs for the year were as follows:
Multi-employee defined benefit schemes
Multi-employee defined benefit schemes - lump sum top-up payments
Defined contribution schemes		 2021
£
1,400
1,400
2,800
2,800
2,800
2021
£
17,171
-
27,244
44,415		 2020
£
1,300
2,800
4,100
4,100
4,100
2020
£
18,938
4,100
17,027
40,065

Page 29

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Detailed Statement of Financial Activities for the Year Ended 31st March 2021

INCOME AND ENDOWMENTS
Donations and legacies
Grants
Other trading activities
Course income
PSI takings
Commercial income
Investment income
Bank interest
Charitable activities
Grants and contract income
Total incoming resources
EXPENDITURE
Charitable activities
Equipment
Venue hire
Coaching and tutor fees
Programme management
Courses
Hospitality and refreshments
Design and printing
Photography and videography
Branded merchandise
Bad debts
Depreciation of sports equipment
Grants to institutions
Support costs
Wages
Social security
Pensions
Rent
Insurance
Telephone
Postage and office supplies
Advertising and marketing
Sundries
Subscriptions
Training
Travel
Computer
Professional fees
Bank charges
Depreciation of fixtures and fittings
Depreciation of computer equipment		 2021
£
306,182
270
-
-
270
101
428,176
734,729
13,771
(102)
25,736
93,764
6,292
423
4,438
1,359
4,023
209
1,519
148,570
300,002
346,769
25,687
44,415
12,119
2,426
1,673
1,813
2,198
527
7,247
2,235
926
8,793
641
129
105
2,330
460,033		 2020
£
294,037
12,059
12,619
9,011
33,689
200
415,494
743,420
9,380
9,668
30,685
82,012
16,024
4,596
5,852
8,280
21,107
-
2,025
102,286
291,915
297,164
25,799
40,065
11,485
2,386
1,304
5,532
13,410
39
3,835
3,369
12,164
6,436
2,375
90
133
1,071
426,657

This page does not form part of the statutory financial statements

Page 30

Sports Partnership Herefordshire And Worcestershire Trading as Active Herefordshire & Worcestershire

Detailed Statement of Financial Activities for the Year Ended 31st March 2021

Governance costs
Auditors' remuneration
Auditor's fees for other services
Total resources expended
Net (expenditure)/income		 2021
£
3,060
3,936
6,996
767,031
(32,302)		 2020
£
3,240
3,670
6,910
725,482
17,938

This page does not form part of the statutory financial statements

Page 31