2025-03-31-accounts - Gwernymynydd Village Centre

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Trustees’ Annual Report and Accounts – Year End 31 03 25

Charity Name: Gwernymynydd Village Centre (‘GVC’) Charity Commission No: 1184280

Charity Address: Gwernymynydd Village Centre, Ruthin Road, Gwernymynydd, Flintshire CH7 4AF

List of Trustees (31/03/2025)

David Jolly (Chair) Rhiannon Denham (Secretary) Kelsey Reed (Booking Secretary) Bridget Meadway (Treasurer) Michael Meadway (Caretaker)

Bethan Williams John Homersley Colette Buckley David Coggins Cogan

Purpose: The objective of the Gwernymynydd Village Centre is to provide facilities for recreation, learning and leisure for the benefit, advancement and social welfare of the residents of Gwernymynydd & Cadole and district.

Structure and management: Gwernymynydd Village Centre is a charitable incorporated organisation created in July 2019. The committee of voluntary trustees meets monthly, striving to manage and maintain the Centre in accordance with the constitutional objectives, to provide a safe and properly regulated environment for its users and an attractive facility for hire. New trustees are appointed by election or co-option and complete an Eligibility Declaration on induction, also being provided with the Constitution and guiding documents.

Summary of the main activities : The Centre is used for such activities as Community Council meetings, a Remembrance Sunday Service, football games and coaching, Pilates and exercise classes, choral groups, indoor bowling, residents’ celebratory parties, a monthly Coffee Morning and an annual Pantomime, thus providing a varied programme well-aligned with the objectives.

In addition, and supported by a Community Council grant, the Charity is instrumental in the production of a bimonthly village newsletter which informs on local issues and events, continuing to provide communication in print to reach the community as a whole and to maintain inclusivity for those not orientated to seek information online.

Public benefit : with due consideration to the economic climate, hire fees were not increased at the beginning of the year, whilst the provision of financial reliefs or grants to various community activities continued, adhering to the Charity Commission’s guidance concerning public benefit. In addition, the trustees pursued a programme of inspection, repair and upgrading of the premises to meet risk management objectives. To this end, an Electrical Installation Condition report was commissioned, resulting in the need for extensive corrective works; chimney repairs were required; external lighting was upgraded to a sensor-activated, safe and energy-efficient specification; renovation of the changing room showers was part-funded to facilitate greater sporting activity, and substantial, old and unsafe trees were felled. The rebuilding costs were reassessed to ensure appropriate insurance cover.

Amalgamation : the year saw the amalgamation of the charity Gwernymynydd Village Hall Fund (‘VHF’), Charity No. 501985, with the GVC in April 2025. The monies (an initial incoming sum of £18566.06) remain ring-fenced within the GVC holdings and with a dedicated sub-committee, that it may continue to support the local residents according to the original VHF aims, overseen by the GVC committee.

Financial review : Income was received through the hire of the Village Centre to local residents and the wider general public who wish to carry out activities there; from support from the Gwernymynydd Community Council and, in this year only, from the VHF monies transferred in. A 15% fall in hire income, coupled with major expenditure, resulted in a 20% fall of GVC holdings, while the VHF sub-committee made generous grants, notably to assist the Community Council in completing play area renovations and to improve equipment and services for the Gwernymynydd Pantomime Group, resulting in a similar 22% fall.

Gwernymynydd Village Centre (GVC) Accounts, incorporating the Village Hall Fund (VHF)

Y.E. 31 03 2025 01/4/2024 to 31/03/2025

Income Bookings (regular) Bookings (occasional) Bookings (parties) Bookings subtotal: Events Newsletter adverts Gwernymynydd CC Village Hall Fund Donations Interest Total:*	Expenditure 8,783.98 £ Rates 3,362.50 £ 1,371.00 £ Wages 13,517.48 £ Gifts/honoraria 405.45 £ Insurance 782.50 £ Maintenance 1,618.00 £ Equipment 18,566.06 £ Events 1,051.42 £ Printing 967.68 £ Stat/Post 36,908.59 £ Electricity Gas Water Broadband VHF awards Total:	465.30 £ 4,838.69 £ 85.09 £ 1,869.36 £ 13,587.78 £ 240.41 £ 367.22 £ 1,590.00 £ 210.86 £ 1,502.54 £ 1,863.09 £ 362.92 £ - £ 3,500.00 £
		30,483.26 £

Opening balance (01/04/24) of GVC funds:

£40,214.30

Closing balance (31/03/25) of GVC + VHF funds:

£46,639.63

Analysis:	Restricted funds	Unrestricted funds Purpose	Unrestricted funds Purpose
Current account Business Reserve 35-day Account 95-day Account	19882.07 22946.01	349.95 3,461.60	Day-to-day running "" "" Short-term contingency & VHF Long-term contingency, carpark extension and resurfacing
(+)/ loss(-): PLUS £6,425.33

Profit (+)/ loss(-):

The total is comprised of GVC funds amalgamanted with VHF funds, this to be ring-fenced.

Fund GVC VHF	Openingbalance Closingbalance	Profit/loss:
	40,214.30 £ 32,143.56 £ 18,566.06 £ 14,496.07 £	8,070.74 -£
		4,069.99 -£
Total	58,780.36 £ 46,639.63 £	12,140.73 -£

Report to the trustees on the independent examinaton of the accounts of the Gwernymynydd Village Centre (‘the Trust’) for the year ended 31st March 2025

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act:

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by or
section 130 of the Act
1. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached; this being an independent examiner’s unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year.

Signed:

Martin Richardson, C. Eng., MIMMM, MIOA.

2, Church Close, Northop Hall, Flintshire CH7 6HY

Dated: