Annual Report and Financial Statements for the Year Ended 31 August 2021
## Youth With A Mission Holmsted Ministries
Charity registration number: 1184255
Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Contents**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 5|
|Independent Examiner's Report|6|
|Statement of Financial Activities|7|
|Balance Sheet|8|
|Notes to the Financial Statements|9 to 14|
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Reference and Administrative Details**
**Trustees** Laura Mudd Emmanuel Entee Raphael Hartmann Rachel Burnet Stephen Bishop Alexandra Allen **Principal Office** Holmsted Manor Staplefield Road Cuckfield West Sussex RH17 5JF **Charity Registration** 1184255 **Number Independent Examiner** G W Schulz ACMA Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF **Bankers** CAF Bank Ltd 25 Kings Hill Kings Hill West Malling Kent ME19 4JQ
Page 1
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 August 2021.
## **Structure, governance and management**
## _**Nature of governing document**_
Youth With A Mission Homsted Ministries is a registered charity, number 1184255, and is established as a Charitable Incorporated Organisation under a constitution dated 4 July 2019.
## _**Recruitment and appointment of trustees**_
The management of the charity is the responsibility of the trustees who are elected and co-opted under the terms of the constitution.
## _**Risk management**_
The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.
## **Objectives and activities**
## _**Objects and aims**_
The objects of the charity are:
• To advance the Christian faith worldwide by, but not exclusively by, teaching of the Bible, worship and praise, evangelism, study, prayer, children and youth works and community service;
• To relieve poverty both in the UK and overseas by any means such as acts of service, gifts, donations, contributions, loans and advances with or without interest;
• To fulfil such other purposes which are exclusively charitable according to the law of Engalnd and Wales and are connected to the chaitable work of the charity as the trustees from time to time shall determine.
## _**Public benefit**_
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Achievements and performance**
## _**Review of activities**_
While this past 12 months has felt at times a little static due to a lack of opportunity to do what we are used to doing, on reflection since, October 2021, the last 12 months have been as full and we’ve been as active as usual.
There have been several changes in personnel, with some of our long-term staff moving on to new things, and with new staff arriving, we are currently a staff team of 20.
Page 2
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Trustees' Report**
## _Training_
As our Sept 2020 DTS was cancelled, a number of accepted trainees moved to the January 2021 DTS. There were 12 trainees, and the outreach portion of the DTS was completed working alongside some of the small YWAM England teams in Cornwall, Birmingham, Thanet, Newcastle and Nottingham. Four trainees from that DTS have returned to join Holmsted Manor with a commitment of two years.
In June we ran the SoMD with four trainees. The practical part of this school assisted with DTS outreach at Holmsted, supported the pioneer team in Thanet as well as helping our Mission Adventures (MA) summer camp work. The SoMD helped MA with the logistics of running the boot camp and evaluation and debrief at Holmsted, while helping run the practical outreach a 10 day trip to Hereford.
We have had two shared teaching weeks here at Holmsted, with the DTS from Urban Key in London, and the SoMD from Cambridge joining us at different times.
We are projecting to run two new University of the Nations (UofN) schools over the next few years: the Bible Core Course (BCC) starting in April 2022, and the Foundations in Counselling Ministry (FCM) starting in January 2023.
## _Travel and Outreach_
Due to the pandemic and restrictions in place, the only travel that anyone from Holmsted (beyond the DTS) had done up until the summer, was to visit family and participate in local outreach with Crossover, Love Your Neighbour in Crawley or prayer walking in local towns and villages.
Since August though, Jess and Raph have been able to complete a module of their LTS in person in Germany (hurray!) and Steve and Jo were able to go to Albania for a YWAM Area Circle Team/Eldership gathering.
We are looking ahead to the September 2021 DTS being able to travel overseas for part of their outreach at the end of this year.
## _Life at Holmsted Manor_
As restrictions lift, we are able once again, to make the Coach House available for groups to use and have some bookings in the diary for the next several months.
In July we were able to host St John’s, Crawley for their “Focus at Home” church weekend away.
## _Coronavirus_
Our decision to remain as one group has helped us enormously in our ability to continue to create a sense of togetherness and strengthen our community rhythms.
Page 3
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Trustees' Report**
Some of the things we added into the weekly schedule at the start of the pandemic have remained in place, continuing to offer some consistency to the week. We meet at midday, Monday to Thursday at 2pm, using some liturgy to help remind us that the work we do, we do for the Lord. Our Fridays have become almost a full community day; from our morning announcements, to fasting from lunch and praying or worshipping together, working and serving side by side in the afternoon, to our community meal together in the evening, the day is a reminder that we are a Christian community before we are a workplace.
We have also decided to go out together once a month on a Friday afternoon, this quarter it will be mainly practical service alongside Love Your Neighbour in Crawley, but we hope to use this opportunity to go out together to prayer walk and to find opportunities to share our faith in different ways. We have been encouraged by recent testimonies where significant conversations are happening in the streets as our community engages with those they meet about faith and a relationship with Jesus.
## _Leadership_
We continue to have a leadership team of four, Raph, Kim, Steve and Jo. We will look to expand this team as and when the community begins to grow.
We have a number of areas of responsibility that have been vacated by some of our long-term staff moving on, and those moving into those roles are just beginning to find their feet.
## _Site development_
At the start of 2021, we had the Wagler family from France join us as volunteers for six months, Simon is a very practical man and was able to complete a number of projects for us, saving us thousands of pounds. We now have another dorm room refurbished, a communal bathroom and several Velux windows and frames repaired.
We have spent money on some repairs to the driveway, and are in the process of widening the car park.
## _Closing remarks_
With Coronavirus restrictions being lifted and travel opportunities more open than at any time in the last 18 months, we can begin to consider a return to some of the activities we engaged with before March 2020. However, a return to ‘normal’, is not where we are at, we continue to enjoy the rhythms and interactions at Holmsted Manor that we have developed over the last 12 months and are excited about new possibilities locally and internationally.
## **Financial review**
Income for the year amounted to £178,940 (2020 - £188,588) and expenditure £150,519 (2020 - £165,084). The surpluas was added to funds brought forward leaving an unrestricted fund balance of £87,871 at the year end.
Page 4
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Trustees' Report**
## _**Going concern**_
After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements.
## _**Policy on reserves**_
Recognising that we’re a newly established charity, we aim to move towards retaining reserves of three months’ of expenses within the next three/ four years.
## **Statement of Trustees' Responsibilities**
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The annual report was approved by the trustees of the charity on 21 June 2022 and signed on its behalf by:
......................................... Stephen Bishop Trustee
Page 5
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Independent Examiner's Report to the trustees of Youth With A Mission Holmsted Ministries**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2021 which are set out on pages 7 to 14.
## **Respective responsibilities of trustees and examiner**
As the charity’s trustees of Youth With A Mission Holmsted Ministries you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Youth With A Mission Holmsted Ministries's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Youth With A Mission Holmsted Ministries as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... G W Schulz ACMA
Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF
21 June 2022
Page 6
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Statement of Financial Activities for the Year Ended 31 August 2021**
|**Note**
**Unrestricted**
**funds**
**£**
**Income and Endowments from:**
Donations and legacies
2
1,907
Charitable activities
3
172,919
Total income
174,826
**Expenditure on:**
Charitable activities
4
146,554
Total expenditure
146,554
Net income
28,272
Transfer from Youth With
A Mission Limited
-
Net movement in funds
28,272
**Reconciliation of funds**
Total funds brought
forward
59,599
Total funds carried
forward
8
87,871|**Restricted**
**funds**
**£**
4,114
-
4,114
3,965
3,965
149
-
149
1,510
1,659|**Total**
**31 August**
**2021**
**£**
6,021
172,919
178,940
150,519
150,519
28,421
-
28,421
61,109
89,530|**Total**
**9 July**
**2019 to 31**
**August**
**2020**
**£**
10,345
178,243|
|---|---|---|---|
||||188,588|
||||165,084|
||||165,084|
||||23,504
37,605|
||||61,109
-|
||||61,109|
The notes on pages 9 to 14 form an integral part of these financial statements. Page 7
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Balance Sheet as at 31 August 2021**
|**Note**
**Current assets**
Debtors
6
Cash at bank and in hand
**Creditors: Amounts falling due within one year**
7
**Net assets**
**Funds of the charity:**
**Restricted income funds**
Restricted funds
**Unrestricted income funds**
Unrestricted funds
**Total funds**
8|**2021**
**£**
7,033
89,769
96,802
(7,272)
89,530
1,659
87,871
89,530|**2020**
**£**
10,620
56,859|
|---|---|---|
|||67,479
(6,370)|
|||61,109|
|||1,510
59,599|
|||61,109|
The financial statements on pages 7 to 14 were approved by the trustees, and authorised for issue on 21 June 2022 and signed on their behalf by:
......................................... Stephen Bishop Trustee
The notes on pages 9 to 14 form an integral part of these financial statements. Page 8
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 August 2021**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Youth With A Mission Holmsted Ministries meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Page 9
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 August 2021**
## **Debtors**
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Liabilities**
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
## **2 Income from donations and legacies**
|Donations and legacies;
Donations|**Unrestricted**
**funds**
**General**
**£**
1,907
1,907|**Restricted**
**funds**
**£**
4,114
4,114|**Total**
**2021**
**£**
6,021
6,021|**Total**
**2020**
**£**
10,345|
|---|---|---|---|---|
|||||10,345|
Page 10
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 August 2021**
## **3 Income from charitable activities**
|Training income
Hospitality and facility hire
Ministries
Operational
Contribution to expenses
Reimbursement of
expenses
Other income
Sales|**Unrestricted**
**funds**
**General**
**£**
42,861
8,348
3,899
3,303
71,885
14,221
27,082
1,320
172,919|**Restricted**
**funds**
**£**
-
-
-
-
-
-
-
-
-|**Total**
**2021**
**£**
42,861
8,348
3,899
3,303
71,885
14,221
27,082
1,320
172,919|**Total**
**2020**
**£**
54,133
10,286
5,162
3,413
59,261
23,926
21,001
1,061|
|---|---|---|---|---|
|||||178,243|
## **4 Expenditure on charitable activities**
|Building and ground
maintenance
Utilities
Training
Household and hospitality
Ministry and outreach
Vehicle costs
Operational
Equipment
Professional services
Insurance
Communication
Reimbursable expenses
Gifts given
Sundry
Independent examination|**Unrestricted**
**funds**
**General**
**£**
10,561
44,711
8,836
24,714
2,817
7,430
1,512
4,995
7,550
9,571
2,196
15,334
510
4,857
960
146,554|**Restricted**
**funds**
**£**
1,150
-
-
-
-
-
-
-
-
-
-
-
2,815
-
-
3,965|**Total**
**2021**
**£**
11,711
44,711
8,836
24,714
2,817
7,430
1,512
4,995
7,550
9,571
2,196
15,334
3,325
4,857
960
150,519|**Total**
**2020**
**£**
4,173
52,947
12,877
16,456
4,453
10,662
2,840
5,222
9,994
9,015
1,853
23,676
8,007
1,949
960|
|---|---|---|---|---|
|||||165,084|
Page 11
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 August 2021**
## **5 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
2 trustees received honoraria amounting to £320 in the current year (2020 - 2 trustees £500).
The only other payments made to the trustees, or any person connected with them, consisted of reimbursements of expenditure incurred on behalf of the charity in furthering the charity's objects.
## **6 Debtors**
|Trade debtors
Prepayments
**7 Creditors: amounts falling due within one year**
Trade creditors
Accruals|**2021**
**£**
7,033
-
7,033
**2021**
**£**
6,312
960
7,272|**2020**
**£**
9,545
1,075|
|---|---|---|
|||10,620|
|||**2020**
**£**
5,410
960|
|||6,370|
Page 12
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 August 2021**
## **8 Funds**
|**8 Funds**|||||
|---|---|---|---|---|
||**Balance at**||||
||**1**|||**Balance at**|
||**September**|**Incoming**|**Resources**|**31 August**|
||**2020**|**resources**|**expended**|**2021**|
||**£**|**£**|**£**|**£**|
|**Unrestricted funds**|||||
|**_General_**|||||
|General Funds|59,599|174,826|(146,554)|87,871|
|**Restricted funds**|||||
|Specific gifts|-|4,114|(2,815)|1,299|
|Dishwasher|1,150|-|(1,150)|-|
|Lodgehouse|360|-|-|360|
||1,510|4,114|(3,965)|1,659|
|**Total funds**|61,109|178,940|(150,519)|89,530|
|**Restricted funds**|||||
|Specific gifts represent donations received for specific workers or ministries.|||||
|The Dishwasher fund is|for the maintenance and renewal of||the dishwasher.||
|The Lodgehouse fund is for the purchase of the building.|||||
|||||**Balance at**|
||**Incoming**|**Resources**||**31 August**|
||**resources**|**expended**|**Transfers**|**2020**|
||**£**|**£**|**£**|**£**|
|**Unrestricted funds**|||||
|**_General_**|||||
|General Funds|183,262|(159,749)|36,086|59,599|
|**Restricted funds**|||||
|Specific gifts|5,326|(5,326)|-|-|
|Dishwasher|-|(9)|1,159|1,150|
|Lodgehouse|-|-|360|360|
||5,326|(5,335)|1,519|1,510|
|**Total funds**|188,588|(165,084)|37,605|61,109|
The funds transferred in represent the current assets held by Youth With A Mission limited on behalf of this charity before incorporation.
Page 13
## **YOUTH WITH A MISSION HOLMSTED MINISTRIES**
## **Notes to the Financial Statements for the Year Ended 31 August 2021**
## **9 Analysis of net assets between funds**
|**9 Analysis of net assets between funds**||||
|---|---|---|---|
|Current assets
Current liabilities
Total net assets
Current assets
Current liabilities
Total net assets|**Unrestricted**
**funds**
**General**
**£**
95,143
(7,272)
87,871
**Unrestricted**
**funds**
**General**
**£**
65,969
(6,370)
59,599|**Restricted**
**funds**
**£**
1,659
-
1,659
**Restricted**
**funds**
**£**
1,510
-
1,510|**Total funds**
**at 31**
**August**
**2021**
**£**
96,802
(7,272)|
||||89,530|
||||**Total funds**
**at 31**
**August**
**2020**
**£**
67,479
(6,370)|
||||61,109|
Page 14