2023-03-31-accounts - Nonsuch Dulcimer Club

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	1	April	2022		31	March	2023
From				To

Section A Reference and administration details

NONSUCH DULCIMER CLUB

Charity name NONSUCH DULCIMER CLUB Other names charity is known by Registered charity number (if any) 1184249 Charity's principal address Flat 10 Holmwood House 6 Purshall Close Redditch Postcode B97 4PD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
SALLY ELIZABETH WHYTEHEAD	CHAIR		Members
HILARY JANE DAVIES		To 10 October 2022	Members
SANDRA HUDSON			Members
WILLIAM JAMES DUDDY			Members
JAMES LOW CORMIE		From 08 October 2022	Members

Names of the trustees for the charity, if any, (for example, any custodian trustees)

March 2012

TAR

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution dated 20/10/2018 Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Elected by members or appointed by charity trustees. Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

The charity is run on a day to day basis by a committee consisting of the You may choose to include trustees and other volunteers. additional information, where relevant, about: The charity is a member of the NCVO and the Cimbalom World • policies and procedures Association and an affiliate member of EFDSS. We joined Making Music adopted for the induction and in July 2021, who have continued to be invaluable in providing advice and training for the trustees and committee. training of trustees; • the charity’s organisational Following the adoption of a risk management policy, the trustees have structure and any wider continued to work on and update the risk register. We have developed a network with which the charity regular cycle of reviewing our policies and procedures. works;

relationship with any related In January 2021, we completed a baseline self-assessment using the NCVO "Trusted Charity Essentials" online tool - which helped target our
parties; ongoing policy development. We updated this in May 2022 and a good
• trustees’ consideration of improvement in our rating was achieved - reflecting our progress on policy major risks and the system and risk register development/review alongside evolution of our online and procedures to manage presence based on our COVID experience. them.

Section C Objectives and activities

March 2012

TAR

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To advance, improve, develop and maintain public education in, and appreciation of, the art, heritage and science of music in all its aspects, and in particular as they relate to the hammered, plucked and mountain dulcimer families of musical instruments (including international variants), primarily but not exclusively within the British Isles and by any means the trustees see fit; including through the presentation of public concerts, recitals, workshops, lectures, festivals, conferences, exhibitions and the provision of grants in support of these aims.
	In 2022 we celebrated our 30thAnniversary year. We arranged to record and play a virtual group performance of our namesake tune ‘Nonesuch’ as part of Make Music Day June 21st 2022. Our member-led online sessions, which started in 2020, were continued into 2022/23. There were 4 different sessions covering a range of music and ability each running around 2 a month through the winter months and reduced to once a month in the summer. We plan to continue with a range of online events with reduced frequency as they have proved beneficial even though in-person events have resumed. This year we included an online workshop day with two professional tutors in July 2022. We also supported online events and teaching from other related organisations and musicians. Following the easing of COVID restrictions we restarted our full programme of in person events, while continuing to provide COVID guidelines for them. Our members attend many festivals and community events where they promote dulcimers, with information and support from the club. A video was made of members playing or singing as part of the Morpeth Northumbrian Gathering online event in April 2022, which was very well received. As a result, we developed a relationship with the Morpeth Gathering and in April 2023 at their in-person event we were invited to take part in a concert and run a ‘have a go’ session which was extremely well supported. Shortly after this, in nearby Newcastle we organised our first in-person post COVID Spring Fling event. As part of this initiative, we linked up with the local folk community before and during the event. This formed a blueprint for future Spring Fling events. We resumed our residential Annual Weekends in October 2022 at The Hayes, Derbyshire with workshops at three levels for both hammered and mountain dulcimers, as well as concerts and music sessions and our Annual General Meeting, with 73 people attending. We continued to develop our YouTube channel, with a range of videos from our events. We published a quarterly newsletter ‘Nonsuch News’. This provides information about events, educational material and items of interest to those interested in dulcimers. This is sent out to all members. We loaned hammered dulcimers to 8 players over the year. We have a bank of 24 mountain dulcimers which are used for workshops. They were used several times in 2022, and members of the public had the opportunity to play an instrument with support from an expert. The charity trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit, and have followed this in planning and undertaking our activities.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

To advance, improve, develop and maintain public education in, and
appreciation of, the art, heritage and science of music in all its aspects,
and in particular as they relate to the hammered, plucked and mountain
dulcimer families of musical instruments (including international variants),
primarily but not exclusively within the British Isles and by any means the
trustees see fit; including through the presentation of public concerts,
recitals, workshops, lectures, festivals, conferences, exhibitions and the
provision of grants in support of these aims.

In 2022 we celebrated our 30thAnniversary year. We arranged to record
and play a virtual group performance of our namesake tune ‘Nonesuch’
as part of Make Music Day June 21st 2022.
Our member-led online sessions, which started in 2020, were continued
into 2022/23. There were 4 different sessions covering a range of music
and ability each running around 2 a month through the winter months and
reduced to once a month in the summer. We plan to continue with a
range of online events with reduced frequency as they have proved
beneficial even though in-person events have resumed. This year we
included an online workshop day with two professional tutors in July
2022. We also supported online events and teaching from other related
organisations and musicians.
Following the easing of COVID restrictions we restarted our full
programme of in person events, while continuing to provide COVID
guidelines for them.
Our members attend many festivals and community events where they
promote dulcimers, with information and support from the club.
A video was made of members playing or singing as part of the Morpeth
Northumbrian Gathering online event in April 2022, which was very well
received. As a result, we developed a relationship with the Morpeth
Gathering and in April 2023 at their in-person event we were invited to
take part in a concert and run a ‘have a go’ session which was extremely
well supported. Shortly after this, in nearby Newcastle we organised our
first in-person post COVID Spring Fling event. As part of this initiative, we
linked up with the local folk community before and during the event. This
formed a blueprint for future Spring Fling events.
We resumed our residential Annual Weekends in October 2022 at The
Hayes, Derbyshire with workshops at three levels for both hammered and
mountain dulcimers, as well as concerts and music sessions and our
Annual General Meeting, with 73 people attending.
We continued to develop our YouTube channel, with a range of videos
from our events.
We published a quarterly newsletter ‘Nonsuch News’. This provides
information about events, educational material and items of interest to
those interested in dulcimers. This is sent out to all members.
We loaned hammered dulcimers to 8 players over the year.
We have a bank of 24 mountain dulcimers which are used for workshops.
They were used several times in 2022, and members of the public had
the opportunity to play an instrument with support from an expert.
The charity trustees confirm that they have had regard to the guidance
issued by the Charity Commission on public benefit, and have followed
this in planning and undertaking our activities.

March 2012

TAR

Additional details of objectives and activities (Optional information)

You may choose to include We had 26 volunteers helping us with various aspects of organisation further statements, where over the period (not including trustees). relevant, about:

• policy on grant making;

policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main We smoothly returned to our in-person programme of events, taking achievements of the charity account of public health guidelines. during the year We successfully relaunched our Spring Fling event in a new venue in Newcastle. As part of this, we developed new relationships with the local community for this event, creating a blueprint for future years. We successfully transitioned to a new venue for our Annual Weekend. Over the year, there was a 9% increase in members to 313. New members often join having attended beginners’ workshops at festivals or community events. We have also managed to attract some younger members, particularly students who have a discount to attend our Annual Weekend. Our return to in-person events was well managed with COVID guidance. We published (4) newsletters for members, and a membership directory. We continue to develop our policy documents and operating plan as a basis for a successful and well managed charity.

Section E Financial review

The Nonsuch Dulcimer Club ensures it has sufficient cash reserves at Brief statement of the any time to cover all its outstanding commitments. charity’s policy on reserves

For the reporting period we had a written reserves policy. This policy sets a reserve of £14,500 for 2022/23, based on potential commitments over the year, as well as cash flow for general expenses. Maintaining these reserves will not impact our ability to implement club programmes.

March 2012

TAR

The trustees review the amount of reserves that are required at least annually to ensure that they are adequate to fulfil our continuing obligations.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

At the end of the period, we had 313 members. The membership fees (which has remained at £10 per annum for UK members for many years) covered our basic operating costs.

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

Additional variable income is generated by organising our workshop sources of funds (including events throughout the year, which support our key objectives. These are any fundraising); designed generally to break even, but as they are popular we often make • how expenditure has a small surplus which is used to further the aims of the charity. This year was no exception and all our paid events made a small profit. supported the key objectives of the charity;

Please note that the accounts are receipts and payments accounts and show an overall deficit of £4,099. This is due to an advance deposit of £4,698 for our Annual Weekend in 2024.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Sally Elizabeth Whytehead Sandra Hudson Position (e.g. Secretary, Chair, etc)[Chair ] Trustee Date 31/07/2023

March 2012

TAR

Charity Name NONSUCH DULCIMER CLUB

No (if any) 1184249

Receipts and payments accounts

CC16a

	For the period from	Period start date 01/04/2022	To	Period end date 31/03/2023

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
General Club(TradingReceipts)	3,992	-	-	3,992	3,562
Online Workshops 2022	731	-	-	731	-
SpringFling2022(In Person)	-	-	-		1,045
SpringFling2023(In Person)	1,200	-	-	1,200	-
Annual Weekend 2021(online)	-	-	-		3,421
Annual Weekend 2022	24,955	-	-	24,955	-
Annual Weekend 2023	670	-	-	670	-
Loan Instrument Deposits(Received)	-	250	-	250	250
Gift Aid	-	-	-	-	-
General Donations	146	-	-	146	434
Grants & Bequests - Mat Fox	-	-	-	-	-
Grants & Bequests - Ian Hay	-	-	-	-	-
*Sub total*(Gross income for AR)	31,693	250	-	31,943	8,712

A2 Asset and investment sales, (see table).
Loan Instrument Sales	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					8,712

General Club(TradingCosts)	1,826	-	-	1,826	1,704
Online Workshops 2022	716	-	-	716	-
SpringFling2022(In Person)	-	-	-		937
SpringFling2023(In Person)	1,029	-	-	1,029	-
Annual Weekend 2021(online)	-	-	-		3,143
Annual Weekend 2022	21,984	-	-	21,984	2,586
Annual Weekend 2023	4,044	-	-	4,044	-
Annual Weekend 2024(deposit)	4,698	-	-	4,698	-
General Admin/Governance Costs	1,544	-	-	1,544	1,226
Loan Instrument Deposits(Returned)	-	200	-	200	200
Charitable Grants/Donations(England/Wales)	-	-	-	-	154
Charitable Grants outside England & Wales	-	-	-	-	-
Grants & Bequests - Mat Fox	-	-	-	-	-
Grants & Bequests - Ian Hay	-	-	-	-	-
**Sub total **	35,842	200	-	36,042	9,949

A4 Asset and investment purchases, (see table)
Loan Instrument Purchases	-				524
**Sub total **	-				524
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					10,473

	- 4,149				- 1,762
	-				-
	22,539				-
	18,390				- 1,762

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds

*Total cash funds* (agree balances with receipts and payments account(s)) Details Bank Paypal Cash	Unrestricted funds to nearest £ 18,380 10 - 18,390 OK	Restricted funds to nearest £ 1,361 - - 1,361 OK	Endowment funds to nearest £
			-
			-
			-
			-
			OK

(agree balances with receipts and payments account(s))

24/08/2023

CCXX R1 accounts (SS)

Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets	Signature Instrument Deposits Details Details Loan Instrument Inventory Details Details	Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - Fund to which liability relates Amount due (optional) Restricted 300 - - - - Print Name Sally Elizabeth Whytehead Sandra Hudson	Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			10,190
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Sally Elizabeth Whytehead	31/07/2023
		Sandra Hudson	31/07/2023

24/08/2023

CCXX R2 accounts (SS)

CHARITY COMMISSION I Independent examiner's FOR ENGLAND AND WALES | report on the accounts Section A Independent Examiner's Report Report to the trusteesl | NONSUCH DULCIMER CLUB members of I On accounts for the year | 31 MARCH 2023 ended Charity no | 1184249 (rfany) Set out on pages | 1- 2 I report to the trust on my examination of the accounts of the above harity ("the Trusy) for the year ended 3110312022 sponsibilities and As the charity trustees OT the Trust. you are responsible for the preparation basis of report of the accounts in accordan with the requirements of the Charities Act 2011 (Yhe Ai*). I report in respect of my examination of the Trust's accounts carried OLrt under section 145 of the 2011 Act and in Carrying out my examination, I have followed the applicable Directions given by the Charity Commission Jnaer section 14515)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than thai aisciose(i loW Y in connedion witr, the examination which gNes me cause to believe that in, any material respe&: accounting records Vre not kept in accordan with section 130 of the Art or ihe accounts do not accord wtth the accounting records Independent examinerfs statement I have no cOnmS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. riease delete the words in the brackets rfthey do not apply. igned: Date: 1010912023 Name: Peter David Answer Relevant professional | qualification(s) or b(Y | lif any): | Address. 111 Atherstone Court S Two Mile Ash | Milton Keynes, MK8 8AE IER October 2018

Section B Disclosure 3nlv mPlete rf the examiner needs to highlight matters of conrn (see CC32, IndeDendent examination of chartfv accounts: dirertions and auidance fo" examinerss Give here brief details of I any items that the examiner wishes to disGlose. v¢£obe.- 2018