## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||1|April|2020||31|March|2021| |**From**||||**To**|||| ## Section A Reference and administration details NONSUCH DULCIMER CLUB **Charity name Other names charity is known by Registered charity number (if any)** 1184249 **Charity's principal address** Flat 10 Holmwood House 6 Purshall Close Redditch **Postcode** B97 4PD **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||SALLY ELIZABETH
WHYTEHEAD|CHAIR||Members| ||CHRISTOPHER JOHN
SHAW||01/04/2020 - 24/10/2020|Initial Trustee| ||HILARY JANE DAVIES|||Members| ||SANDRA HUDSON||24/10/2020 -|Members| ||WILLIAM JAMES
DUDDY||30/10/2020 -|Charity Trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** March **2012** **TAR** 1 **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution dated 20/10/2018 Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) Elected by members or appointed by charity trustees. Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The charity is run on a day to day basis by a committee consisting of the You **may choose** to include trustees and other volunteers. additional information, where relevant, about: The charity is a member of the NCVO and the Cimbalom World • policies and procedures Association and an affiliate member of EFDSS. adopted for the induction and The trustees have adopted a risk management policy, and created a risk training of trustees; register. This will be further refined over the next year. - the charity’s organisational structure and any wider In January 2021, we completed a baseline self-assessment using the network with which the charity NCVO "Trusted Charity Essentials" online tool - which helped target our works; ongoing policy development. This will be repeated at intervals to track - • relationship with any related improvement. parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To advance, improve, develop and maintain public education in, and
appreciation of, the art, heritage and science of music in all its aspects,
and in particular as they relate to the hammered, plucked and mountain
dulcimer families of musical instruments (including international variants),
primarily but not exclusively within the British Isles and by any means the
trustees see fit; including through the presentation of public concerts,
recitals, workshops, lectures, festivals, conferences, exhibitions and the
provision of grants in support of these aims.| |---|---| ||The year 2020/21 has been a challenging time for the club, as it has
been for many music organisations. During the year, both our main
residential festivals were replaced by an online equivalent. In addition,
the Halsway Manor Dulcimer Week which we support, was also
cancelled.
To replace these, a range of online workshop events were held during
the year. There were 5 stand-alone events over the summer 2020,
followed by our Annual Weekend Online Festival on October 24-25 2020
and our Spring Fling Online Festival on March 20-23 2021. The
workshops covered a variety of topics and ability levels over the
equivalent of 17 afternoon workshops, with 341 workshop places booked
altogether. In addition an online tutor concert was held as part of each of
the two weekend festivals.
All local and regional events were replaced by member-led online
‘sessions’. Over 80 such sessions were held during the year, covering a
range of music and ability. By the end of the year we had 4 different
sessions, each running around 2 a month.
We plan to continue with a range of online events, reducing the
frequency once lockdowns are eased and in-person events resume.
In order to support our increased online activities, we made significant
enhancements to our website to enable better online event publicity and
streamlined online booking for events. We also supported online events
and teaching from other related organisations and musicians.
We published a quarterly newsletter ‘Nonsuch News’. This provides
information about events, educational material and items of interest to
those interested in dulcimers. This is sent out to all members.
We loaned hammered dulcimers to 2 new players, and continued loans
to 4 existing players.
The charity trustees confirm that they have had regard to the guidance
issued by the Charity Commission on public benefit, and have followed
this in planning and undertaking our activities.| March **2012** **TAR** 3 ## **Additional details of objectives and activities (Optional information)** You **may choose** to include We had 13 volunteers helping us with various aspects of organisation further statements, where over the period (not including trustees). relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance We very successfully adapted our in-person programme to an online one. **Summary of the main** During the year we found that the revised event programme was well **achievements of the charity** received by many of our members. While all our events are open to all, **during the year** we were best able to analyse the response in relation to our members. In our analysis, 43% of members engaged with this programme as opposed to about 34% engaging with our in person events in recent years. We also found that we had new participants who, due to health, financial, location or other reasons had not been able to attend our in-person events. There was an increase in interest in our activities by non UK players, a number of whom also joined the club. At the end of the year this was around 12% of members, of which 6% are from the USA. While our primary aim is to serve the British Isles, this diversity is welcome and adds breadth and interest to our dulcimer community. Over the year, there was a 12% increase in members to 265. This increase is partly new overseas members finding us through our online events and partly new UK members looking for a new hobby during lockdown. We purchased a set of 24 mountain dulcimers to use in beginner and ‘taster’ workshops, and ran a successful loan program. We published (4) newsletters for members, and a membership directory. During our first full year as a registered charity, the trustees have laid the groundwork for a successful and well managed charity by putting together our operating plan and initial policy documents. ## **Section E Financial review** The Nonsuch Dulcimer Club ensures it has sufficient cash reserves at **Brief statement of the** any time to cover all its outstanding commitments. **charity’s policy on reserves** For the reporting period we had a written reserves policy. This policy sets a reserve of £10,000 for 2020/21, based on potential commitments over the year, as well as cash flow for general expenses. Maintaining these reserves will not impact our ability to implement club programmes. March **2012** **TAR** 4 The Trustees review the amount of reserves that are required at least annually to ensure that they are adequate to fulfil our continuing obligations. ## **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; At the end of the period we had 265 members. The membership fees (£10 per annum for UK members) covered our basic operating costs. Additional variable income is generated by organising our workshop events throughout the year, which support our key objectives. These are designed generally to break even, but as they are popular we often make a small surplus which is used to further the aims of the charity. This year was no exception and all our paid events made a small profit. - In June 2020 we received a one-off payment of £8,214 from the charity Dulcimer World Congress as it was wound up following our merger. - investment policy and objectives including any We received a deposit refund of £2,063 for our cancelled residential ethical investment policy annual weekend (Denstone 2020). This deposit had been paid originally adopted. in January 2020 and was shown as expenditure in last year’s accounts. We were able to purchase a set of 24 mountain dulcimers to use in workshops for taster sessions to the general public at festivals and events run by third parties. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Sally E Whytehead Sandra Hudson **Position (eg Secretary, Chair,** Chair Trustee **etc) Date** 3rd December 2021 March **2012** **TAR** 5 **CC16a** **Charity Name NONSUCH DULCIMER CLUB** **No (if any) 1184249** ## **Receipts and payments accounts** **For the period** Period start date Period end date **To from** 01/04/2020 31/03/2021 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |
General Club|**3,157**||**-**||**-**||**3,157**||**3,487**| |Single Online Workshops|**2,225**||**-**||**-**||**2,225**||**-**| |DWC Funds Transfer|**8,214**||**-**||**-**||**8,214**||**-**| |SpringFling2020|**-**||**-**||**-**||**-**||**3,645**| |SpringFlling2021(Online)|**4,076**||**-**||**-**||**4,076**||| |Annual Weekend 2019(Denstone)|**119**||**-**||**-**||**119**||**7,711**| |Annual Weekend 2020(Denstone - cancelled)|**2,063**||**-**||**-**||**2,063**||**-**| |Annual Weekend 2020(Online)|**3,025**||**-**||**-**||**3,025**||**-**| |Loan Instrument Deposits(Received)|**-**||**100**||**-**||**100**||**200**| |Grants & Bequests - Mat Fox|**-**||**-**||**-**||**-**||**-**| |Grants & Bequests - Ian Hay|**-**||**15**||**-**||**15**||**-**| |**_Sub total_**_(Gross income for AR)_|**22,878**||**115**||**-**||**22,993**||**15,043**| ||||||||||| |**A2 Asset and investment sales, (see**
**table).**|||||||||| |Loan Instrument Sales|||||||||**70**| |**_Sub total_**|**-**||||||||**70**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**15,113**| ||||||||||| |
General Club|**2,303**||**-**||**-**||**2,303**||**1,983**| |Single Online Workshops|**2,007**||**-**||**-**||**2,007**||**-**| |SpringFling2020|**300**||**-**||**-**||**300**||**4,255**| |SpringFlling2021(Online)|**3,808**||**-**||**-**||**3,808**||**-**| |Annual Weekend 2019(Denstone)|**-**||**-**||**-**||**-**||**18,923**| |Annual Weekend 2020(Denstone - cancelled)|**-**||**-**||**-**||**-**||**2,063**| |Annual Weekend 2020(Online)|**2,952**||**-**||**-**||**2,952**||**-**| |Loan Instrument Deposits(Returned)|**-**||**150**||**-**||**150**||**50**| |Grants & Bequests - Mat Fox|**-**||**-**||**-**||**-**||**-**| |Grants & Bequests - Ian Hay|**-**||**-**||**-**||**-**||**-**| |Charitable Grants outside England & Wales|**-**||**-**||**-**||**-**||**47**| |**_Sub total_ **|**11,369**||**150**||**-**||**11,519**||**27,321**| ||||||||||| |**A4 Asset and investment purchases,**
**(see table)**|||||||||| |
Loan Instrument Purchases|**1,320**||||||||**430**| |**_Sub total_ **|**1,320**||||||||**430**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**27,751**| ||||||||||| ||**10,189**||||||||**- 12,638**| ||**-**||||||||**-**| ||**14,162**||||||||**28,096**| ||**24,351**||||||||**15,458**| ## **Section B Statement of assets and liabilities at the end of the period** |CCXX R1 accounts (SS)
**Categories**
**B1 Cash funds**|1
(agree balances with receipts and payments account(s))
**Details**
Bank
Paypal
Cash
**_Total cash funds_**|**Unrestricted**
**funds**
**to nearest £**
**24,351**
**-**
**-**
**24,351**
OK|**Restricted funds**
**to nearest £**
**1,261**
**-**
**-**
**1,261**
OK|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||05/09/202
OK| CCXX R1 accounts (SS) |Signed by one or two trustees on behalf
of all the trustees
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**Details**
**Details**
**Details**
Loan Instrument Inventory
**Details**
Instrument Deposits
Signature|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Restricted
**200**
**-**
**-**
**-**
**-**
Print Name
Sally E Whytehead
Sandra Hudson|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**7,990**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| |||Sally E Whytehead|4/12/2021| |||Sandra Hudson|4/12/2021| 05/09/2021 CCXX R2 accounts (SS) 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of NONSUCH DULCIMER CLUB On accounts for the year ended 31 MARCH 2021 Charity no (if any) 1184249 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 3110312020 Responsibilities and As the chariiy twstees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the CharÈties Act 2011 (Ihe Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have lollowed the applicable Directions given by the Chartty Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me 12use to believe that in. any material respect: accounting records were not kept in accordance with section 130 of the Act or Ihe accounts do not accord wtlh the accounting records Independent examinerfs statement I have no cOn￿mS and have come a¢Joss no other tnatters in connection with the examination to wthich attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1311212021 Name: Peter David Answer Relevant professional qualification(s} or body (if any): Address: 11 Atherstone Court Two Mile Ash Milton Keynes. MK8 8AE Section B Disclosure Only complete rf the examiner needs to highlight fftatters of concern (see CC32, Independent examination of tharity accounts: directions and guidance for examiners). IER October 2018 Give here brief details of any ttems that the examiner wishes to disclose. IER October 2018