CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts member5 of BEXLEY WINTER SHELTER On accounts lor the year 31ST MAY 2022 dgd Charlty no 1184243 (rf anyl Set Out on p•ge$ 5 . 6 I fefvx￿ io tru￿8e$ my examinatim of tr* ￿K￿lS of ￿t￿Ye Ch￿ {Ihe Trust") lor Ihe year er#Jed 31N2022 Responsibilitios and As ts (*aiTty trustees of ￿ Trusl, you are responsible for the Yeparati￿ of basis of report the accowrts ￿ accordance wth the requirm￿rts ol the chanti￿ Ad 2011 A¢￿>. I report in respect of my exarnination of the TI￿t'S acc¢xmts carried (xrt urxler sedM)n 145 01 the 2011 Ad arnl w) carryiNJ my examination, I have seCtIL￿ 14515){bl of the ACL Independent examiner's statement corrt lo my #tenti￿ in cc#iTre￿ Twrth the gives me to bel￿ that In. any materwl respect: Act ¢y with tt* examinati￿ lo wfr¥ch aitentK>n 3txxAd tx drwn in ￿[knr to en*be a Signed.. D•tr." 27W2tr23 Name: KATHLEEN KENNEDY Relevant professiorAI CIPFA qualIf￿tI(*n(B} or body (rf any)- Address: 7 OAKLANDS CLOSE October 2018 BEXLEYHEATH KE￿ DA6 7AP Sectlon Disclos(trv Only complota rf tho èxamtnor to highlight matters of ¢on¢em (see CC32. ITrdep￿dent eMMinat￿n of chwty accounts." ¢th￿￿10nS arKI gudance for examiners). BEXLEY WINTER SHELTER ANNUAL REPORT FOR THE YEAR ENDING 31st MAY 2022 Charity Details Bexley Winter Shelter clo New CommunFty Church S E London 24 station Road Sidcup, Kent DA15 7DU Charity number.. 1184243 Trustees Charles Edward January (Chairl sean Anthony Knight5 (Treasurer) Ursula Jean Ayliffe Rev James Richard Charles Rev Edward Rhys Barlow Rev Melanie Jemmett Activities and objectives The Bexley Winter Shelter IBWS) É5 a project run by BeX￿ churches to help those exper￿nCIng homelessnes5 Wlth a connection to the London Borough of Bexley land sometimes beyondl. Set up to provide support during the coldest and most drfficLSlt time of the year. the shelter normally funs from Januaryto March each year. In an almost repeat of the 2021 season, with a further grant from the Ministry of Housing, Communities and Local Government IMHCLGI. the Homeles5 Winter Transformation Fund 2021- 2022, our guests were actommodated in self-contained rooms at two establishments in Bexleyheath, Kent. The easillg of Covid-19 regulatÉons. however, meant that we could return back to providing communal eating. At a different venue each night, we were able to provide an evening meal where the guest could sociali5e, be welcotned by our volunteers and meet with our Guest C8se Worker. WS is not an open shelter. people car¥not simplyturn-up and expectto be provided with accommodation and help. With the help of the new grant. we were still able to engage the Se￿ICe5 of a Guest Case Worker IGCW}. They provided the assessment. support, move-on and after care 5UPPOrt that our guests had experienced previously. As usual, the view going into the season was to provÈde a hOl￿tIC, lovlng approach to our guests to enable them to be empowered and experience God'5 Presence and love. God's presence was strong and visible through His work this season. While there were many challenges this time, BWS saw growth and has laid strong foundations for continued development going forw81d. Community Code All guests at the shelter are required to sign-up to ourcommunity Code. which outlines a joint standard of behaviour. Alcohol, drugs and weapons are not permitted on any of the premises and guests may lje refused entry if they arrNe drunk and unable to sO￿r up or if they are under the PagE1 of6 influence of drugs. Repeated violations of the Community Code and these conditions resulted in the removal of the invitation to th￿e gyests. Achievements and Performance During the 2022 shelter season How many people used the night shelter? The move to providill8 our guests with self-contained accommod3tion, together with capacFty issues, restricted the number of guests we could help at any one time to ten. During the 2022 shelter season 17 guests used the shelter. of which 13 guests were male and four female. We had an average of eight guests per week. 13 of the guests were white and foul BAME, v4ith 15 holding UK citizenship and two from the rest of the world. Nine were under 35 and eiEht were over 35 years old. All gLtests had a connection wtth the Borough. The overwhelming majority appear to have become homeless as a result of the ending of the Government's 'Everybody In, initiative. Four had known drug dependency and three know alcoFK)I dependency This information was supplied voluntarity by our guests to our GCW, who was outstanding in ensuring potential guests fJtted our criteria= two people had to be dedined access to the shelter or were asked to leave due to not meeting certain crtterta (which coukl be a simple as allowing no petsl. Whut service5 did the shelter offer the guest5 durin9 theirstay. The shelter was open from 6 January 2022 to 30th April 2022. Each guest was accommodated iri a self-contained room in B & Bs in Bexleyheath. New socks and unde￿ear were provided as well as a range of new or second-hand clothes, along with toiletries. Access to the Citizens Advice was arranged as well as medital professionals. No £ases of COVID-19 were ￿ported amongst the guests. We were also, with the help of two grants- one from London Borough of Bexley and the other from NHS South E35t London CCG, administered by Greenwich and Bexley Community Hospice- we were able to provide move-on assistance to guests. This took the form of white goods, etc to help guest establish themselves in new accommodation. How the shelter helpedpeople move into more permonent accommodotion Guest5 were signposted by our GCW and supported to complete applications for more permanent accommodation. Thames Reach. who were working with the local Council, London Borough of Bexley. were invited and re8ularly attended the shelter or were in contact with us. As a result of these Fntefactions, eight guests are now in positive and stable accommodation, one 8uest is in 3 positive but unstable accommodation. one is in unstable accommodation and, unfortunately, for various reasons, we do not currently know where seven are now. Oursuccess rate was 59%. On average, a guest stayed with us for 29+ nights before moving-on. What preparations took plocefor the new shelter season which begon in JunuL7ry 2023? PagE2of6 Atthough the Covid regulations were now eased, it was still considered unwise to return to the rotating dormitory style operation (where guests slept in a different church hall each evening). Further funding from MHCLG was applied for and obtained. We tooked land are still looking) into Hope into Action. pod5. UtilisinE an empty loc&1 authority property and hotel/8 & B accommodation. As previousty, all option5 slowly ground to a halt apart from the use of hotellB & B accommodation. The MHCLG Homeless Winter Transfomation Fund 2021-2022 grant provided BWS with sufficient funding to provide hotel/B & B accommodation for up to ten guests at a time. to engage the Services of a Guest Case Worker for anotheryear. operate in a COVID-19 secure way. provide move-on help and assist in finding long-term accommodation for hometess men and women. Unfortunately. our Guest Case Worker from 2020121 left but we were able to recruit a replacement. The new Guest Case Worker started on I" December 2021 and the launch of 2022 Season started on 6th January 2022. Weekly Wednesday meetings were scheduled for the season between BWS and London Brough of Bexley ILBBI to discuss referrals, guests, and process. Thame5 Reach, Housing Justice {HJl and the Ministry of Housing, Communities & Local Government IMHCLGI were also involved. These allowed us to address concerns and flag situations early. These meetings continued until the end of Aprll 2022. The week leading up to the 6th January was used to secure Self-contained rooms for guests at B & Bs in Bexleyheath, refining the referral process with Thames Reach and LBB, and prodLFcing and finalising the Referral Pack and New Guest Assessment Packs for 8WS. Everything wa5 finished and confirmed the evening of 5 Janltary for the 6, January launch. Community Involvement During the Covid ￿gUlations, community involvement was very lirnite(l. With the removal of Such regulations BWS considered again the provision of an evening meal. The purpose being community. friendship, ownership and relationship. We aimed to provide evening meals each night of the week. We approached our volL£nteer base and the local churches. In the end we had four venues. all in Bexleyheath, coverin8 Monday to Friday with one on standby for Saturday. Our thanks go to Bexlev Christian Life Centre, Trinity Baptist, The Boys Brigade Hall. St John Vianney and ihe URC Gedde5 Place. The provision of the evening meal was staffed purely by Volunteers from churches in Bexlev as well as Others from the local communtty. Thi5 Witnessed to the truly ecumenical and community character of Bexley Wintershelter. The number of churches invofved was around 33 chL¢rches whilst the number of volunteers was 81 with a further 148 supporting us in one way or other. e.g. prayirig for BWS, the guests and associated bodie5 throughout the season. In addition, the Al Ihsaan Community again provided '8oody bags, of personal items for our guests and Bexley Foodbank provided items like baked beans and 5011P. A Thank You event was held in May where some 20 people enjoyed a short church service followed by afternoon tea. The attendees included BWS Trustees, volunteers, the GCW as well as representatÈves from the B &8 and Housing Justice. Governance Structure Trustee5 The Charity Trustees manage the affairs of Bexley Winter Shelter, ensuring the activities are in line with the Objectives of the Charity outlined above. Decisions taken by the Trustees throughout the year have thken Ènto account the Charity Commission's Public Benefit guidance. PagE3of6 It Is the duty of each Trustee to exercise theFr powers and to perform their functions as a Trustee in the way they decide in good faith WOLFld be most likely to further the purposes of the Charity. Eligibilitvfor Trusteeship A Trustee must be a natural person. A Trustee must be at least 16 years old. They must be properly appointed following the procedures and any restrirtions in our governing document, with due regards to re-election. They must not act as a Trustee if they are disqualified. unless authoiised to do so by a waiver from the Commission. The reasons *or disqualification are shown in the disqualifying reason5 table and include- being bankrupt lundischaTged} Of having an indNidual voluntary arrangement IIVAI having an LFnspent conviction for certain offences (including any that involve dishonesty or deception) being on the sex offenders, register Appointment of Trustees There should be not less than three nor more than 10 eletted Trustees. The Trustees named within this Report were appointed without an election. A number of them were sourced from previou5 volunteers or individuals connected with the Shelter during prevÉous sheltei seasons. Further Trustees were sourced from indivi(luals who expressed an interest in ensL¢ring the work of the Shelter coritinued and were interviewed by the Chair of the Trustee5 prior to appointment. Further details on the appointfflent of Trustees, their responsibiltties ond the structure of the Charity can be found in the Constitution of Bexley Winter Shelter. Signe(i ffby Charles Edwar anuary* Chair of Trustees. 2710312023 PagE4of6 ## **Bexley Winter Shelter** ## **Analysis of income and expenditure Selected period: 01 June 2021 to 31 May 2022** ||**Total**
**General**
**Designated**
**Restricted**
**Endowment**
**This year**
**Last year**| |---|---| |**Income and endowments from:**
**Donations and legacies**
D01 - Personal Donations
D02 - Corporate Donations
D04 - Church Donations
D05 - Donations From Other Charities
D07 - Anonymous Donations
D08 - Personal Donations - Gift Aided
D10 - Church Donations - Gift Aided
**Donations and legacies Totals**
**Income from charitable activities**
**Income from charitable activities Totals**
**Other trading activities**
**Other trading activities Totals**
**Investments**
D09 - Bank Interest
**Investments Totals**
**Other income**
D03 - Grants
D06 - HMRC Gift Aid Reclaim
**Other income Totals**
**Income and endowments Grand totals**|£500.00
-
-
-
£500.00
£400.00
£309.70
-
-
-
£309.70
£2,005.00
£883.83
-
-
-
£883.83
£846.72
£5,668.40
-
-
-
£5,668.40
£500.00
£2,376.58
-
-
-
£2,376.58
£881.99
£550.00
-
-
-
£550.00
£100.00
-
-
-
-
-
-| ||**£10,288.51**
**-**
**-**
**-**
**£10,288.51**
**£4,733.71**| ||**-**
**-**
**-**
**-**
**-**
**-**| ||**-**
**-**
**-**
**-**
**-**
**-**
£2.40
-
-
-
£2.40
£2.87| ||**£2.40**
**-**
**-**
**-**
**£2.40**
**£2.87**
-
-
£62,200.00
-
£62,200.00
£76,525.00
-
-
-
-
-
£1,069.40| ||**-**
**-**
**£62,200.00**
**-**
**£62,200.00**
**£77,594.40**| ||**£10,290.91**
**- £62,200.00**
**- £72,490.91 £82,330.98**| |**Expenditure on:**
**Raising funds**
**Raising funds Totals**
**Expenditure on charitable activities**
E01 - Food For Guests
E02 - Bed & Breakfast Accommodation
E03 - Guest Case Worker
E04 - Move On Assistance
E07 - Catering Equipment
E09 - Bedding
E14 - Administration
E16 - Guest Referrals|| |---|---| ||**-**
**-**
**-**
**-**
**-**
**-**
-
-
£2,586.47
-
£2,586.47
£2,682.79
-
-
£37,039.00
-
£37,039.00
£20,270.00
-
-
£12,055.81
-
£12,055.81
£6,151.50
£300.00
-
£3,348.29
-
£3,648.29
£4,464.25
£13.98
-
-
-
£13.98
£324.79
-
-
-
-
-
-
£215.00
-
-
-
£215.00
£52.25
-
-
-
-
-
-| (26 March 2023 7:59 pm) Page 1 of 2 Page 5 of 6 ||**Total**
**General**
**Designated**
**Restricted**
**Endowment**
**This year**
**Last year**| |---|---| |E17 - Guest Travel
E18 - Toiletries
E19 - Utilities Contribution
**Expenditure on charitable activities Totals**
**Other expenditure**
E05 - Insurance
E06 - Training
E08 - Other Equipment
E10 - Fees & Subscriptions
E11 - Cleaning
E12 - Website, Email & Phone
E13 - Gratuity
E15 - Stationery & Printing
**Other expenditure Totals**
**Expenditure Grand totals**|-
-
£105.50
-
£105.50
£10.00
-
-
-
-
-
-
-
-
£2,422.28
-
£2,422.28
-| ||**£528.98**
**-**
**£57,557.35**
**-**
**£58,086.33**
**£33,955.58**
£580.12
-
-
-
£580.12
£545.83
-
-
-
-
-
£129.00
-
-
-
-
-
£73.72
£867.00
-
-
-
£867.00
£520.00
-
-
-
-
-
-
£360.12
-
-
-
£360.12
£359.51
£184.40
-
-
-
£184.40
£100.00
£96.99
-
-
-
£96.99
-| ||**£2,088.63**
**-**
**-**
**-**
**£2,088.63**
**£1,728.06**| ||**£2,617.61**
**- £57,557.35**
**- £60,174.96 £35,683.64**| (26 March 2023 7:59 pm) Page 2 of 2 Page 6 of 6